guidelines for summer project report

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GUIDELINES FOR WRITING SUMMER PROJECT REPORT

Instructions:

Each student should prepare three identical project reports, one of which must be submitted to the

Institute on June 13th and 14th, 2011. The report without certificate of completion issued by the

company mentor will not be accepted under any circumstances. Page numbering should commence

from the table of contents.

REPORT FORMAT

The outcomes of research works are to be conveyed to end-users or recorded for future use. The

research efforts will be useful to the end-users only when they are documented in the form of reports.

So, a standardized format for the report will help researchers present their contributions and findings

more systematically.

The different items of a research report are presented below:

1. Cover page

2. Introductory pages

- Acknowledgement

- Certificate

- Abstract

- Table of contents

- List of tables

- List of figures

3. Text

- Chapters

- Main sections

- Subsections

- Footnotes

- Conclusions of each chapter

4. Bibliography

5. Appendices

Introductory Pages

Acknowledgements: In the process of carrying out any project, the students would have received

help from different persons and organizations. So, all those helps should be acknowledgedunder this

heading. In an academic research, a sample list of people who are to be acknowledged is as follows:

Supervisor (Industry Mentor)

Organizational head (Industry Head)

Members of the department who rendered their valuable suggestions and criticism during the

research period

The executives in different organizations who provided data and literature for the research

Institute Mentor

The typesetting office and personnel.

Abstract: Abstractgives an executive summary or overview of the project report outlining the title

of the project, objective(s), shortcomings of existing literatures, need for further research, proposed

measure of performance and research methods, results of comparison and highlights of inferences asbrief conclusions

G. L. Bajaj Institute of Management and Research, Greater Noida Page 1


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Table of contents:Table of contents is the catalogue of the project report, which summarizes every

aspect of the report.

List of tables and figures: In project reports, the data and results are presented in the form of tables

for quick grasp. Each and every table must be numbered. The numbering should be such that it is

internal to each chapter. For example, if the total number of tables in Chapter 4 is 20, then the

numbering should be from Table 4.1 to Table 4.20 and similarly for figures.

Text

Different items under 'Text' are Chapters, Main Sections, Subsections, and Conclusions.

Chapters: The text of the report should be divided into different chapters depending on the type ofproject. In the case of survey based project report, the different chapters are as listed below:

1. Introduction

2. Introduction to the subject under study

3. Analysis of the organization under study

4. Literature Review

5. Objectives and Hypotheses6. Research Methodology

7. Data Analysis

8. Conclusions

9. Suggestions and Recommendations

Introduction: The chapter on introduction should begin with the origin and the development of theproject concept along with the most significant contributions in the past must be summarized in this

chapter. At the end of this chapter, the plan of project in the form of a flowchart should be presented.

Further, this chapter should give a lead for literature search.

Introduction to Subject: The chapter focuses on brief outline about the topic/subject which includesreasons for opting the particular subject, its benefits, importance and scope of the subject.

Introduction to Organization: It focuses on background, organization structure, company turnover,

product line, distribution network, market share and relevance of the subject to the organization

under study.

Literature review: Literature review is the crucial part of any research. This helps the researcher

avoid reinventing past contributions and results. This focuses on the past literature in the field of

research and its classification under different angles.

Objectives and hypothesis: Based on the direction of the literature review, the researcher shouldclearly spell out the objectives of the research and related hypotheses. As mentioned earlier,

hypothesis is an assumption about the population where the truth of the assumption is not sure. The

researcher should list a meaningful number of hypotheses, which will be tested under the chapter

'Data Analysis.

Methodology: Methodology aims to finalize the activities of research design and data collectionprocedure.

After designing the questionnaire, the researcher should organize the data collection activity with

the help of interviewers as per the assumed sampling plan and experimental design. Anyone or a

combination of primary data collection methods, viz., observation method, personal interview, andtelephone interview and mail survey is to be used in the study.

Data analysis: The data analysis can be classified intopreliminary analysis and hypotheses testing.



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This chapter deals with the application of statistical tools for the analysis of data and making

inferences.

In preliminary analysis, the data are presented in the form of charts and graphs to have insight into

the research problem. This helps the researcher come out with some inferences, but these are based

on the observations from the charts and graphs.

The second type of analysis is the testing of hypotheses. The different hypotheses which have been

formulated earlier are tested at this stage. This exercise will reveal certain underlying facts of the

research problem which will help the researcher formulate strategies for the operations of any

business system. This chapter will have a major subsection on results and discussions. In some

cases, this section deals with mathematical models and regression models, in addition to the above

items.

Conclusions: The chapter on conclusions summarizes project findings, contribution of the study,

limitations of the study, and scope for the future research.

Suggestions and Recommendations: The researcher has to give his/her views as suggestion or

recommendations to the organization based on the analysis of data collected.

Bibliography

A bibliography, the product of the practice of bibliography, is a systematic list of books and other

works such as journalarticles. Bibliographies range from "works cited" lists at the end of books and

articles to complete, independent publications. As separate works, they may be in bound volumes

such as those shown on the right or computerized bibliographic databases. A library catalog, while

not referred to as a "bibliography," is bibliographic in nature. The references can be classified into

journals, books, magazines, newspapers, research studies, etc. These are illustrated below.

Journal articles: The articles which are taken from journals should be included in the bibliography

as per the following format.

Author(s), Title of the article, Name of the journal, Volume of the journal, Issue number ofthe volume, Year of publication, from-to numbers of the pages of the article.

A few examples of journal publications are presented below. If the number of authors is more than

two, it is preferable to use et al. after the first author.

1. Panneerselvam, R. and C. Oudaya Sankar, 'New heuristics for assembly line balancing

problems',International Journal of Management and Systems, Vo!. 9, No. I, 1993, pp. 25-36,

2. Panneerselvam, R. et al., 'Models for warehouse location problem', International Journal ofManagement and Systems, Vol. 6, 1990, pp. 1-8.

Government publications

Ministry of Law, Government of India, the Copyright Act,' 14 of 1957, Delhi, The Manager of

Publications, 1960, p. 10.

Books: If some of the items from a book are referred in a research, the format to include that book inthe research report is as given below:

Author(s), Title of the book, Name of the publisher, Place of publication, Year ofpublication.

Some examples of such references are as shown below:

Gopal,akrishnan, P. and M. Sundaresan, Materials Management: An Integrated Approach,Prentice-Hall of India, New Delhi, 1979.

TYPING INSTRUCTIONS

After thoroughly checking the draft of the research report, it should be given for final typing. This

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section deals with important instructions for typing the report. The different items which are to be

concentrated are paper, margins, indention, spacing between .lines and spacing within a sentence.

Paper: The quarto-size white thick unrolled paper is used for the final printing of the report. The

printing should be done on one side only.

Margins: The left margin and the right margin of the report should be 1.5 inch and 1 inch,

respectively. The top as well as bottom margin should be I inch. But, in the pages starting with a

chapter, the top margin should be 3 inch.

Indention: The paragraph can be classified into general and indented. The first line of general

paragraph is not indented, whereas in indented paragraph, the first line of the paragraph is indented

by 10 spaces from the left margin.

Spacing between lines the entire report should be typed with double spacing except indented

paragraphs, tables and footnotes. The indented paragraphs, tables and footnotes are to be typed with

single spacing. But there should be double spacing between each neighboring pair of these single

spaced items, that is, between adjacent indented paragraphs as well as adjacent tables.

Triple spacing should be given for the following cases:

Before each paragraph heading

Before and after each centre heading, centre subheading, side heading and indented paragraph.

Spacing within a sentence: The details of spacing within a sentence are summarized in Table 1.

Details of Spacing within a Sentence

Description of item Number

of spaces

Between words

After a semicolon

After a colon

After a commaAfter a full stop

Before the first parenthesis or bracket

Between the fast letter of a word in a sentence and each of

comma, semicolon, colon, exclamation mark, question mark,

last parenthesis and last bracket.

Between the first quotation mark and the very next word.

Between the end quotation mark and the immediate preceding word.

Before and after a hyphen (-)Before and after a slash (/)

1

1

1

11

1

0

0

0

0

0

The draft of the report should be reviewed for an appropriate number of times so that the errors are

completely avoided. While reviewing the draft, certain guidelines are to be followed, as indicated

below:

The text should convey the intended message.

The report should be organized in hierarchical form with chapters, main sections, subsections etc.

There should be continuity between chapters and also between sections as well subsections. The abstract at the beginning should reveal the essence of the entire report which gives the

overview of the report.

The content of the report should fully reveal the scope of the research in logical sequence without



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omitting any item and at the same time it should be crisp and clear.

A reading of abstract and conclusion of a report should give the clear picture of the report content

to the readers.

Each and every table as well as figure should be numbered and it must be referred in the main

text.

The report should have appropriate length. The number of Pages should be restricted to 50-75

pages.

Note: The Institute mentor has to be kept informed about the progress of the research work

and the final report has to be hard bound only after the draft has been approved.


guidelines for summer project report

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