summer training project guidelines 2013-14.doc

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SUMMER TRAINING PROJECTGUIDELINES:

PROJECT WORK

1. INTRODUCTION

MBA students are required to undergo 08 weeks Summer Training after 2nd semester

from 15th June, 2013 to 15th Aug, 2013. This training is basically meant to understand the

practical aspects of concepts learned during all the 2 semesters in the real life scenario.

The training would impart practical exposure to all the students in the Industry where

they will be doing projects relating to the different specialization areas.

All the students have to finalize their Internal Guides (Concerned Guides from the

department) before they go for the Summer Training. Students are required to submit an

abstract of their proposed summer training work (recommended by External Supervisor)

to the Internal Guide for approval as per Annexure I. Synopsis of the Summer Training

work shall be submitted to the Internal Guide as per Annexure II. All students are

required to mail three progress reports of their work in each month as per Annexure III

to their Internal Guide.

Students are also expected to get the attendance record (Annexure IV) maintained and

signed by the supervisor on regular basis. The attendance record must be submitted to

the internal guide on 1st working day of every month without fail.

On the completion of the training, the students are required to submit Summer Training

Project Reports (Preliminary Draft Report) to the concerned Internal Guide, along with

the Grade Sheet (Annexure VIII) duly signed by the External Supervisor. A Final Draft

Report shall be submitted latest by third week of September. The students will be

permitted to make the presentation to the Department only after the approval of report

and presentation by the concerned Internal Guide. Any student who fails to get the



Guide’s approval will not be allowed to make the presentation under any circumstances.

No request in this case will be entertained.

Final hard bound copy of the report shall be submitted latest by last week of September.

The Internal Project Guide will evaluate the student (out of 40 marks) on the basis of the

assessment report provided by the Organization where the Summer Training has been

completed and his/her own assessment about the work done by the student. The

evaluation of the remaining 60 marks shall be made by the external examiner appointed

by the University,

Students are expected to make minimum 02 Internal Presentations to the Department

after the completion of the Summer Training (Refer to the schedule). However, the

Internal Guides have the right to take as many presentations to evaluate the progress of

work by the students and get the work approved. Please note that a student who will fail

to get his/her work approved by the Guide will not be permitted to make the presentation

before the department and his/her Summer Training work will be discontinued and the

responsibility of the same will be of the concerned student.

Note:

1. It is expected that the content of the Project Report shallbe original and any material directly lifted from anyavailable source will be treated as plagiarism and thereport will be cancelled.

2. Students are required to give the due credit to the

material referred in the Project Report. It is also expectedthat student shall review the articles fromInternational/National Journals/Magazines.



2. OBJECTIVE:

The Summer Training is an integral part of the MBA (SEM) programme and aims at

achieving the following objectives:

To provide an exposure to the students on real life organizational problems and to

provide an opportunity to work on them intensively.

To enable the students to understand the organization structure and processes in the

practical setting.

To provide an opportunity to the students to analyse real life problems and apply

the concepts and theory learnt in the class room.

Gaining deeper understanding in specific functional areas.

Appreciating the linkages among different functions and developing a realistic

managerial perspective about organizations in their totality.

3. LEARNING FROM SUMMER TRAINING:

Advantages to be gained by a student in 08 weeks of Summer Training are as follows:

• Systematic introduction to corporate Culture and development with requisite

skills

• Recognizing his / her responsibilities as a professional.

• Understanding real life situations in organizations and their related environments

and accelerating the learning process of how his / her knowledge could be used in

a realistic way.

• Understanding the formal and informal relationships in an organization.

• Continuous learning.

•

Understanding problems and providing unique solutions.In addition to this, the project report should represent what you have attempted and why

you have attempted it; the methods that you have used to collect, collate and analyse the

information obtained; and how you have evaluated it. Any recommendations made

should be supported by the evidence presented and by logical argument using deductive

and inductive reasoning.



4. GUIDELINES AND REQUIREMENTS FOR THE PROJECT

The purpose of the project is to give students the opportunity to carry out an in-depthstudy of an applied nature, synthesizing various elements, yet pursing one area of interest

in depth.

4.1 ABSTRACT

During the Summer Training, the first thing that you have to do is choosing your topic.

The choice of the topic is up to you, with guidance from your supervisor and internal

guide. Once the guide finalizes the topic, the students are required to provide an abstract

of about 200 words attached with Annexure I stating their problem area and aim of the

project followed by the synopsis. The abstract should be submitted as per the

schedule in hard/soft copies either by coming personally or through email,

couriers/speed posts in case of the outstation candidates.

4.2 SYNOPSIS

The synopsis has to be submitted as per schedule (Annexure II) stating the problem area

in details, scope, rationale, tools for data analysis and aim/purpose of the study along

with its beneficiaries and of course any limitations that you have encountered. The

synopsis should also be submitted as per the schedule in hard copies/soft copies

either by coming personally or through email, couriers/speed posts in case of the

outstation candidates.

[Note: The abstracts and synopsis that will be produced as per the schedule should

be in approved state which means the student needs to discuss with the Guide and



produce the drafts beforehand to ensure that his work is approved by the Guide by

the schedule date.]

5. ORGANISATION OF PROJECT REPORT

This section presents some of the norms associated with a project. It is strongly

recommended that you follow these guidelines. The final report should be presented in

the following sequence:

Title page

Student’s Declaration (Annexure-IV)

Supervisor’s Certificate (Annexure-V)

Abstract

Acknowledgements

Table of Contents:

List of tables

List of figures

Body of Summer Training Report:

Executive Summary: This will include a complete overview of the entire project from

the start till the conclusion and recommendations.

Chapter 1.Introduction: This chapter encompasses the profile of the company and

the entire Organization structure of the company where the candidate is doing his

training. After discussing the entire structure the student has to identify the activities

being performed in each department and finally come to his area of study, which

includes the problem, need for study/significance of the project, objective of the

project undertaken and the scope of the study.



Chapter 2.Theoretical Framework and Review of Literature: This chapter consists

of the associated theoretical concepts related to your area of study.

Chapter3. Detailed Business Processes related to Area of Study: Study of

business functions shall be organized into two or more chapters as the need may be.

It is expected that the student understand the complete workflow of the business

function.

Chapter 4. Data Collection: It is expected that the students shall identify the sample

design( if any), sources of information for data collection whether its primary or

secondary and collect the data in actual using structured questionnaires etc.

Chapter 5. Analysis and Interpretation: It is expected that the students will

filter the data using various techniques (whichever is applicable) and use the relevant

tools and techniques to analyse their study and bring out the findings of the study, for

e.g.: Pie Charts, Bar Charts, SPSS etc.

Chapter 6 .

Conclusions: It will provide the final conclusion based on the findings of the

analysis.

Chapter 7 .

Recommendations: It will depict the implications, suggestions and the

recommendations made on the basis of the study and the limitations identified. You

may also indicate the scope for further research if any.



Bibliography: List the books, articles, websites that are referred and useful for study

on the topic of your specific project. You can follow Harvard style of referencing.

Minimum 5 References should be listed from National/International Journals/

Magazines.

Appendices

Your documents should be appropriately numbered. It is usual for Page 1 to start with the

Introduction. The sections prior to the Introduction are usually numbered with small

Romans, i.e. i, ii, iii. It is easier if appendices are numbered in a separate sequence

(suggest A, B, C) rather than as a continuation of the main report.

Note:

1. Summer Training Report is an individual effort of student.

2. Under no circumstances two common reports from the student will be accepted.

3. Any material directly lifted from any available source will be treated as plagiarism and

the report will be cancelled.



Title Page (example)

Title of the Thesis/Project Report

(Italic Font Size: 18)

Submitted in partial fulfillment of the requirements

For the award of the degree of

Master of Business Administration

In

Software Enterprise Management

Under the guidance of

Internal Guide and Supervisor



5.1 Abstract

5.1 Abstract

This is a summary of about 200 words (not more than one side of double-spaced A4)

that describes the topic; explains the aims and methods of the study and gives a brief

resume of the workflow to be adopted.

5.2 Acknowledgements

Here you have the opportunity to thank the various people who have helped in the

development of the project. It might include specific individuals who have given

information, offered insights, or generally been supportive. Gratitude may be expressed

to groups of people, like those who were studied, or fellow students.

5.3 List of Tables and Figures

Throughout the project, it is likely that you will want to present material in tabulated or

diagrammatic form. Some such presentations will bear only indirectly or partially on your

arguments, and in such cases you will need to decide about their proper location.

Whether you decide to locate your tables/figures in the main body of the report or the

appendices, it is conventional to provide special “contents pages” so that readers can

easily find the information. Tables and figures should be listed on a separate page as

shown below.



Examples of List of Tables

Examples of List of Figures

5.4 Appendices

LIST OF TABLES

TABLE PAGE NUMBERS

I Redundancies in the Food Industry, by age, 1980-1987 3

II Employee’s Attitudes to Motivational Factors,

LIST OF FIGURES

FIGURES PAGE NUMBER

I Maslow’s Hierarchy of Needs 5

II Vroom’s Expectancy Theory 10



You should locate in the appendices all that information which gives an additional, quasi-

relevant support to the arguments you are constructing. It is important that you put all the

information you require the reader to attend to, in the main body of the text. Appendices

should be consistently signified by letter (APPENDIX A) or by number (Roman) and

give titles that indicate their contents. Do remember to source information in appendices

appropriately.

6. TECHNICAL SPECIFICATION FOR THE PROJECT REPORT:

The project report should be typed on good quality white A4 size executive bond paper.

• Page Specifications

Left margin : 3.5 cms

Right margin : 3.0 cms

Top Margin : 2.54 cms / 1 inch

Bottom Margin : 2.54 cms / 1 inch

• All pages should be numbered and number should be placed at the centre of the

bottom of the page, not less than 10mm above the edge

• Normal Body Text :

Font Size : 12, Times New Roman, Double Spacing, Single side writing

• Paragraph Heading :

Font size : 14, Times New Roman, underlined

• All tables, figures and appendices should be consecutively numbered or lettered,

and suitably labeled.



• Project Report should be Hard Bound with the following color scheme

Background Color of the cover page – Sky Blue

Color of the Text on the cover page: Black

• 02 hard bound copies and a soft copy should be handed into the Head of the

Department Office at the time of submission

Progress Review and Presentations

Internal project guides will be responsible for evaluating the students during the

entire tenure of the Summer Training. After the completion of the Summer Training,

the students are required to regularly contact the Guide for updations in the Report

and they have to maintain an attendance sheet (Annexure V) signed by the Guide to

ensure their presence. Minimum 75% attendance has to be maintained by the

students, failing which their summer training work will be forfeited.

Submission of Documents/ Draft Report/Final Report:

a. Students must give the sufficient time to their respective guides to go through

their documentation etc.

b. All the documents and presentation duly approved by the internal project

guide/Supervisor shall be submitted to the Project Co-ordinator on or before the last

date of submission.

c. All the presentation shall be submitted to the Project coordinator before the

commencement of the presentation. Once the presentation begins, no presentation

(soft copy) shall be accepted.

d. Non-conformance to any of these activities may result into non-acceptance of the



report/presentation.

e. Evaluation of the project will be done on the basis of the following:

I. Regularity

II. Creativity

III. Originality

IV. Documentation

V. Presentation

Presentation:

It is mandatory that all the students must be present in all the presentation. Failure to

do so would be viewed seriously.

Attendance of all the students will be taken before the commencement of the

Presentation.

All the presentations should be made through power point presentation only.

Duration of the Presentation:

Review: 15 Minutes each student.



Schedule of the Summer Training

Project Work



S. No. Evaluation Component Submission

01 Abstract and Synopsis:

a. Submission of Approved Abstract to Guide (Annexure I).

b. Submission of Approved Synopsis to Guide (Annexure II)

c. Submission of Monthly Progress Reports to Guide (3) (Annexure

III).

25/06/2013

02/07/2013

16/07/2013,

30/07/2013,13/08/20

02 Draft Report:

a. Preliminary Draft Report Submission (Spiral Bound) to Guide

b. Preliminary Draft Report Presentation by Department

29/08/2013

09/09/2013

03 Final Report

a. Final Draft Report Submission to Guide (Spiral Bound).

b. Final Draft Report Presentation by Department.

c. Final Report Submission to the Department (Hard Bound)

18/09/2013

24/09/2013

30/09/2013

04 External Presentation As per Unive

Schedule



Evaluation of Summer Training :

Timely Submission of Accepted Abstract – 05 marks.

Timely Submission of Accepted Synopsis – 05 marks.

Timely Submission of Monthly Progress Reports - 10 x 3 = 30 marks.

Timely Submission of Preliminary Draft Report to Guide – 10 marks.

Timely Submission of Final Draft Report to Guide – 10 marks.

Timely Submission of Final Report – 10 marks

Total – 70 marks.

There will be two Internal Presentations:

1. Preliminary Draft Report Presentation – 15Marks..

2. Final Internal Presentation – 15 Marks.

Total – 30 marks

This (70 + 30) = 100 marks will be finally compressed to 40 marks for the Internal

Assessment of the students.

Rules regarding Submission:

If the abstracts, synopsis and weekly progress reports are not submitted in time, 1 mark

will be deducted on daily basis. If a candidate is not producing the abstract and the

synopsis within 5 days time from the scheduled date, his/her Summer Training will

automatically get cancelled.



If the Preliminary Draft Report and the Final Draft Report are not submitted in time, full

credits allocated will be deducted and the Summer Training work will be forfeited.

Once the Guide suggests certain changes to the student, they are required to submit those

changes to get the work approved. Otherwise, he/she will not be eligible to present before

the department and his evaluation will be stopped there.

ANNEXURE – I

Summer Training 2013-14

Abstract for Project



Enrollment No. : _____________________________

NAME OF THE STUDENT : ____________________________________

EMAIL ADDRESS : ____________________________________

SUPERVISOR’S NAME : ____________________________________

SUPERVISOR’S EMAIL : ____________________________________

PROJECT TITLE :_____________________________________

___________________________________________________________________

___

ABSTRACT : (Should be neatly word processed; should not exceed onepage)

____________________

Signature of the Internal Guide

ANNEXURE –II

Summer Training, 2013 - 14

Project Synopsis

____________________

Signature of the Supervisor

Name: ______________

Date:

Place:



ENROLLMENT NO : _______________________________

NAME OF THE STUDENT ___________________________________

EMAIL ADDRESS ____________________________________

SUPERVISOR’S NAME ____________________________________

ORGANIZATION ____________________________________

SUPERVISOR’S EMAIL ADDRESS

____________________________________

DISSERTATION TITLE: __________________________________

___________________________________________________________________

___

Please prepare the Synopsis as a separate document with the following

sections along with the above identification information.

Broad Academic Area of Work:

1. Cover Page with ID No. Name, Course Number, Course Title, and Project

Title.

2. Objective



3. Scope of Work

4. Data Collection

5. Analysis

6. Expected Conclusion

7. Limitations

Remarks of the Supervisor: Remarks of the Internal Guide:

Signature of Supervisor Signature of Internal Guide

Date : Date :

Place: Place

ANNEXURE III

Summer Training, 2013 - 14

Progress Report

ENROLLMENT NO : _______________________________



NAME OF THE STUDENT :

____________________________________

EMAIL ADDRESS :

____________________________________

SUPERVISOR’S NAME :

____________________________________

ORGANIZATION: :

____________________________________

SUPERVISOR’S EMAIL ADDRESS:

____________________________________

DISSERTATION TITLE: __________________________________

___________________________________________________________________

___

Please prepare the Progress Report as a separate document with the

following sections along with the above identification information.

Broad Academic Area of Work:

Cover Page with ID No. Name, Course Number, Course Title, and

Project Title.



Objective

Scope of Work

Study/Data Collection Progress Status

Analysis Progress

ANNEXURE- IV

STUDENT CONTACT AND PROGRESSION

FORM

(SUPERVISOR)



Enrolment Number_________________________________

Name of the Student_________________________________

Sl. No. Date of Visit Review of the Work Signature of the

Supervisor

No. of Visits in a Month

Note:

(i) It is the responsibility of the Student to maintain the

attendance record on regular basis.



(ii) The Attendance Report must be submitted to the Internal

Project Guide on 1st Working day of every month without

fail.

ANNEXURE- V

STUDENT CONTACT AND PROGRESSION

FORM

(INTERNAL GUIDE)



Enrolment Number_________________________________

Name of the Student_________________________________

Sl. No. Date of Visit Review of the Work Signature of the

Supervisor

No. of Visits in a Month

Note:

(i) It is the responsibility of the Student to maintain the

attendance record on regular basis.



(iii) The Attendance Report must be submitted to the Internal Project

Guide on 1st Working day of every month without fail.

ANNEXURE – VI

DECLARATION

I hereby declare that this Project Report entitled

__________________________________________ submitted by me to the GGSIPU

Delhi, is a bonafide work undertaken by me and it is not submitted to any other

University or Institution for the award of any degree diploma / certificate or published

any time before.



Name : _____________________ Signature of the

Student

Enrollment No :

Semester :

Date :

ANNEXURE – VII

Certificate

This is to certify that the project report (Course Code) entitled

“_______________________________________________________” done by

Mr. /Ms _______________________________ enrollment No_____________

is an authentic work carried out by him/her at ______________________ under



my guidance. The matter embodied in this project work has not been submitted

earlier for the award of any degree or diploma to the best of my knowledge and

belief.

Date : Signature of the Supervisor

Name of the Guide

Designation

Organization Name & address

Signature of the Internal Guide

(Name of the Internal Guide)

ANNEXURE VIIIFINAL APPRAISAL PERFORMA

(To be filled by Project Supervisor l)

Name of Student: __________________ Roll No: __________________

Project __________________________________________________

Name of Organization & Address: _____________________________________

___________________________________________________________________

Project ___________________________________________

Supervisor (with Phone No)

Period of evaluation: From _________To _________



General Remarks / Observations with regard to deficiencies /

problems / suggestions for improvements:

Signature of Project Supervisor/Guide:

Date:

Sr.N

oCriteria

Marks Awarded

(each out of 10)

1. Punctuality

2. Regularity of Work

3. Improvement in Communication

Skills

4 Improvement in Learning

5. Improvement in confidence

6. Leadership/Team Work

7. Self motivation

8. Initiative & Dedication

9 Discipline & Sincerity

10 Problem Solving Capability

Grand total