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Volume 32, No. 11 November 7,2014www.hawthorneatleesburg.com

MONTHLY BOARD MEETINGAdministration Conference Room

Thursday, October 2,20141:30 p.m,

Board members in attendance: President BarbaraWeese, Vice President Fay Farrington, SecretaryChuck Mrowca, Treasurer Pete Hurlburt andDirectors: Jeff Carr, Paul Gauthier, Suzanne Klopp,Butch Lichtenberger, and Ginny Stevens.

Also present: General Manager Roger Slagle andAdministrative Assistant Marva Blaise

re were no residents in attendance.

President Weese called the meeting to order at 1:30p.m. Roll call was taken.

GENERAL MANAGER'S COMMENTS

General Manager Roger Slagle reported on severalitems: 1) Intercloud 9 has the numerical caller id787-1000.2) The power point replacement of thedrum continues to be fine-tuned. The temporarycable from the head-end to the clubhouse needs tobe replaced. All computers need the same versionof Power Point. 3) The Hawthorne bus alc repaircost $3,100. 4) Both of the new homes on SagoPalm Drive have closed. 5) The spec home at 127Jacaranda is progressing. 6) Mr. Slagle is meetingon November 12thwith attorney Nick Porter, adistrict representative and Jennifer Bolling of SMWGeoSciences, Inc. regarding the CUP renewal. 7)Mr. Slagle received two requests for third personoccupancy in the homes. 8) The ponds are sprayedV'~ -e a month for seven months out of the year to

:01 algae growth. 9) There was Boardconsensus for Mr. Slagle to renew the Grizzard

contract. 10) Program Coordinator Dodie Frankreported that Club Hawthorne Council was gifting$1,300 towards the electric doors at the Clubhouse.11) The new camera and tripod for TV98 havearrived. 12) The leak in the Clubhouse roof is beingrepaired. 13) Lot 2 on Sago Palm Drive is budgetedto close next year. 14) Chief Waters is workingtowards timeliness of bar code deletions. 15)Attorney Scott Gordon ofFL ROC will be hereOctober 28th from 9:30-12:00. A notice should beplaced in the bulletin and on the drum.

President Weese announced the annual Board ofDirectors Christmas party is December 11thatZachary's. It will begin at 5:00 p.m. Requests forworkshop discussion were Bylaw Articles 3.4,3.45and 3.6. Water Committee Chairman, SuzanneKlopp, requested Board memberssuggestions/questions for the committee to address.

ADJOURNMENTThe meeting was adjourned at 3 :00 p.m.

Board of Directors - Workshop MeetingThursday, October 9, 2014 at 10:00 a.m.

Marina Lobby

Board members in attendance: President BarbaraWeese, Vice President Fay Farrington, SecretaryChuck Mrowca, Treasurer Pete Hurlburt, Directors:Jeff Carr, Paul Gauthier, Suzanne Klopp, ButchLichtenberger, and Ginny Stevens

Also Present: General Manager Roger Slagle, JohnRex, Communications Consulting Group, ControllerJohn Hall, Chief Steve Waters, and AdministrativeAssistant Marva Blaise

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There were 13 residents in attendance.

President Barbara Weese called the meeting toorder at 10:00 a.m. Roll call was taken.

ITEMS DISCUSSED

1. John Rex of Communications ConsultingGroup gave a presentation on cell towers.

2. President Weese announced the need for aZone Coordinator beginning January 1,2015. Three new directors will be needed.It would be nice to have an election fordirectors.

3. General Manager Roger Slagle reported onseveral items: a) There is a leak under themen's poolroom shower area. b) The waterheater needs to be replaced. The cost isapproximately $4,800. c) The spec home at127 Jacaranda is progressing.

4. Changes to Bylaw Sections 3.4,3.45 and 3.6were discussed. There was Board consensusto send the changes to the DocumentCommittee.

5. Community Pride Chairman Ginny Stevenspresented two projects for approval. Thefirst project is changing the area where theDan Gorden plaque is moving to. Themulti-trunk: crepe myrtle will be replacedwith a single trunk crepe myrtle. Thegrasses will be thinned out. The total cost isapproximately $150. There was Boardconsensus for the grounds crew to proceed.The second project involves making thefront of the Clubhouse asymmetrical. Bothpalm trees would be removed and replacedwith six Little Jem magnolias, red fountaingrass, and annuals. The approximate cost is$3,300. Chairman Stevens was going tocheck on funding from Celebration Square.There will be a motion at the general boardmeeting.

6. There will be a motion at the general boardmeeting to approve Jan Fadely, SylviaGauthier, and Walt Stefurak as PlanningCommittee members.

7. There will be a motion at the general boardmeeting to purchase a spec home.

8. The Legislative Committee is having aninformational program October 20th on

TV98. The three proposed amendments tothe Constitution will be presented. Flierswill be available on the quad. A notice willbe placed in the bulletin and on the drum.

9. There will be a motion at the general boarmeeting to accept the gift of a kiln.

10. There will be a motion at the general boardmeeting to accept the gift of fans.

11. There will be a Goal Setting meeting onThursday, October 23rd at 1:30 p.m. in theadministration conference room.

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MEMBER'S QUESTIONS AND COMMENTSThree residents spoke.

ADJOURNMENTMeeting adjourned 11:36 a.m.

Agenda MeetingThursday, October 9,2014 at 11:45 a.m.

Marina Lobby

Board members in attendance: President BarbaraWeese, Vice President Fay Farrington, SecretaryChuck Mrowca, Treasurer Pete Hurlburt, andDirectors: Jeff Carr, Paul Gauthier, Suzanne KloppButch Lichtenberger, and Ginny Stevens

Also present: General Manager Roger Slagle, ChiefSteve Waters, and Administrative Assistant MarvaBlaise

There was one resident in attendance.

President Barbara Weese called the meeting toorder at 11:45 a.m. The agenda was set for theOctober 16, 2014.

GENERAL BOARD MEETINGDan Gorden Hall

Thursday, October 16, 2014 at 1:30 p.m.

Board members in attendance: President BarbaraWeese, Vice President Fay Farrington, SecretaryChuck Mrowca, Treasurer Pete Hurlburt andDirectors: Jeff Carr, Paul Gauthier, Suzanne Klopp,Butch Lichtenberger, Chuck Mrowca, and GinnyStevens

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Also present: General Manager Roger Slagle,Cindy Clark Realty, Emergency Services ChiefSteve Waters and Administrative Assistant Marva

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~;e were approximately 45 residents inattendance.

The invocation was given by President Weese andThe VFW posted the colors and led the Pledge ofAllegiance.

APPROVAL OF MINUTES

General Board MeetingMonthly Board MeetingWorkshop MeetingAgenda Meeting

September 18, 2014October 2, 2014October 9, 2014October 9, 2014

Minutes approved as posted.

TREASURER'S REPORT

Treasurer's report given by Pete Hurlburt andaccepted as read.

£SIDENT'S REMARKS

President Barbara Weese called the meeting toorder at 1:30 p.m. Roll call was taken. PresidentWeese thanked everyone for coming. She asked forpatience as the power point program for the drum isperfected. She also encouraged patience andcooperation in use of the facilities, as activities arein full swing. She asked for members to considerrunning for the Board of Directors or volunteer forZone Watch Director.

GENERAL MANAGER'S REPORT

General Manager Roger Slagle asked Cindy Clarkto give the home sales report. The Open House isNovember 8thfrom 10:00 a.m. till 2:00 p.m.Members should call 360-6220 to volunteer. Cindyreviewed the results of the customer servicesatisfaction survey . She also informed membersthat 5 sales were cancelled recently due toi""'1'lection results. The concern is the area

meath the home. Cindy encouraged membersth'dtKing about selling their home to take a look at

their paperwork too. The proprietary lease andtitles should match. Members should also keeptheir trust amendments. Call Cindy with questionsabout these issues. Cindy reported the totals for2014 are: 545 clients, 228 tours, 1,802 homes _.. ~,. .:~.~shown and 107 sales. Chief Steve Waters gave theEMS report for September. There were 80 medicalcalls, 37 incidents and 5 false alarms for a total of122 calls for September. The total for 2014 is 1,076calls. Chief Waters spoke to a representative at theFlorida Department of Transportation to request astudy of the intersection at US Highway 27 andHawthorne's entrance be conducted in the winter.November 2nd daylight savings time ceases. ChiefWaters reminded residents to change their smokedetector batteries. During November, the FloridaGame and Fresh Water Conservation will be usingHawthorne's boat ramp. They will be assemblingreefs and then submerging them in strategic pointsthroughout the lakes. Members should contact BillConnelly if they would like to help with theassembling of the reefs. General Manager RogerSlagle reported on several items. Altair is finishedfor the year with the sewer line work. The men'sshower leak at the pool has been repaired. Thewater heater is scheduled to be replaced and someoverhead re-piping done in the locker room. Thespec home at 127 Jacaranda is nearing completion.Lot 2 on Sago Palm Drive is being staked and thehome should arrive in December. 132 and 153Sago Palm Drive closed at the end of September.November 12this the first meeting with St. John'sWater Management District regarding the renewalof the CUP. Water meters are inevitable.Hawthorne is requesting a 10-12 year installationtime period. The wall lights around the clubhousehave been replaced. A special thank you to the AllStates Club for their financial contribution to thisproject.

COMMITTEE REPORTS

Budget Committee - Chairman Pete Hurlburtreported the budget process had begun. There is amaintenance fee increase. The budget will bepresented November 3rd on TV98, to the Board onNovember 20th and on the clips November 21st.The Board will vote on the budget December J 1th.

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Communication Committee - Chairman ChuckMrowca reported the new camera and tripod arebeing used for TV98. The first live broadcast willbe November 11thfrom the Veterans Day program.John Rex of Communications Consulting Groupgave a cell tower presentation at the workshop.Employee Bob St. Cyr was thanked for his workwith the new power point program and equipment.Clubs were encouraged to send their public eventsto the committee for placement on the website's"News and Events". Resident Dan Henderson gavea presentation to Club Hawthorne activitychairpersons on how to enhance their TV98 powerpoint slides. The committee meets the thirdWednesday of the month at 1:00 p.m. in theadministration conference room.

Community Pride Committee - Chairman GinnyStevens reviewed the revised landscaping plan forthe front of the clubhouse. Celebration Squaremade a generous donation of $2,000. The totalproject cost is $3,280. Chairman Stevens thankedHawthorne employees Jason Littles and PaulGunterman for the design.

Community Relations - Chairman Suzanne Kloppreported that Zone Watch needs volunteers. She isalso needing someone to chair the Christmasparade. Joanne Jefferson reported the Ambassadorsmade seven calls for the month of September. TheSprinkler Committee will resume taking callsOctober 2Jth. Call 787-1000 to sign up.

Legislative Committee - Chairman Barbara Weesereported there will be a TV98 presentation onMonday, October 20th to explain the threeamendments on the ballot. She reminded all to votein the election November 4th.

Planning Committee - Chairman Jeff Carr sharedthat two clubs donated gifts to HRCA. The StainedGlass Club donated a kiln. Boot Scootin' Guys andGals donated two fans to the pool area. The nextmeeting is November 3rdat 1:30 p.m. in theadministration building.

Safety Committee - Chairman Paul Gauthierreported the committee was looking into theintersection at US Highway 27 and the Hawthorneentrance.

UNFINISHED BUSINESSNone

NEW BUSINESS

Motion made by Jeff Carr to approve PlanningCommittee members. Seconded by ButchLichtenberger. Motion carried.

Motion made by Ginny Stevens to approve thebeautification plan for Clubhouse front. Secondedby Chuck Mrowca. Motion carried.

Motion made by Pete Hurlburt to approve thepurchase of a new spec home. Seconded by JeffCarr. Motion carried.

Motion made by Chuck Mrowca to approve theacceptance of a kiln. Seconded by Pete Hurlburt.Motion carried.

Motion made by Suzanne Klopp to approve theacceptance of fans. Seconded by Ginny Stevens.Motion carried.

Motion made by Fay Farrington to approve the RealEstate Open House sign request. Seconded by JefCarr. Motion carried.

Motion made by Paul Gauthier to approve the FineArts & Photography Show sign request. Secondedby Pete Hurlburt. Pete Hurlburt made a motion toamend by striking the request to advertise on thelarge sign. Seconded by Fay Farrington. Bothmotions carried.

COMMUNICA TIONSSix

MEMBERS QUESTIONS AND COMMENTSFive residents spoke.

ADJOURNMENTThe meeting was adjourned at 2:35 p.m.

Board of Directors MeetingThursday, October 23, 2014 at 1:30 p.m.

Administration Conference Room

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Board members in attendance: President BarbaraWeese, Vice President Fay Farrington, SecretaryChuck Mrowca, Treasurer Pete Hurlburt and

.<-- • ~(ctors: Jeff Carr, Paul Gauthier, Suzanne Klopp,;h Lichtenberger, and Ginny Stevens.

PURPOSE - Goal setting and approval of theSearch Committee members

President Weese called the meeting to order. Amotion was made by Jeff Carr to approve themembers of the Search Committee. It wasseconded by Butch Lichtenberger and carriedunanimously.

President Weese asked for goals the group had forthe Hawthorne community. Discussion was held oneach item presented. The goals presented were:

1) Sign a contract with John Rex ofCommunications Consulting Group to determinethe options available for cable television and to putHawthorne's name on the cell tower list. These twoitems will be on the November workshop agenda. Itwas suggested to have legal counsel review the

+rent Florida Cable contract.

Investigate the use of solar panels at Hawthorne.It was noted the Planning Committee hasinformation on the use of solar panels. There wasconsensus to encourage the Planning Committee tocontinue their research.

3) Investigate the possibility of applying for grantsto assist with the expense of water meters.

4) Increase member turnout at board meetings.Discussion was held on a variety of ideas forinforming new members about board meetings.Members sharing their ideas and concerns areuseful in making Hawthorne a better community.

5) Research the possibility of revising the 75%requirement to make changes to the proprietarylease. It was suggested to ask attorney ScottGordon about this at the Mid-Florida ROC meetingOctober 28th at Hawthorne.

6) Investigate the feasibility of having storagerental units as a revenue source.

7) Consider the possibility of using a home for athree week visit. This would allow visitors toexperience Hawthorne before purchasing.

8) New administration building. The PlanningCommittee will be presenting their research resultstothe Board in the near future.

Other items mentioned were fans in the auditorium,TV 98 clarification and revision of the generalmanager contract. These will be discussed at futuremeetings.

One resident attended the meeting.

Adjourned 3: 10 p.m.

Board of Directors - Emergency MeetingThursday, October 23,2014

3:11 p.m. in the Administrative ConferenceRoom

Board members in attendance: President BarbaraWeese, Vice President Fay Farrington, SecretaryChuck Mrowca, Treasurer Pete Hurlburt andDirectors: Jeff Carr, Paul Gauthier, Suzanne Klopp,Butch Lichtenberger, and Ginny Stevens.

PURPOSE - To discuss the purchase of 115Dogwood Trail

President Weese called the meeting to order. FayFarrington made a motion to purchase 115Dogwood Trail. Jeff Carr seconded the motion.Discussion was held. The motion was withdrawn.Pete Hurlburt made a motion to purchase theproperty at 115 Dogwood Trail. The total cost is$16,000- $4,700 for removal of the home and$11,300 for the lot. Fay Farrington seconded themotion. The motion carried.

Adjourned at 3:12 p.m.

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100 Hawthorne BoulevardBOARD OF DIRECTORS

Barbara Weese---------PresidentChuck Mrowca----------SecretaryJeff Carr--------------DirectorSuzanneK1opp-------- Director-Ginny Stevens-------Director

Fay Farrington--------- VicePresidentPete Hurlburt---------- TreasurerPaul Gauthier--------- DirectorButch Lichtenberger-------Director

The Hawthorne Board of Directors would like to encourage members to attend the meetingslisted below. There are designated times at each meeting when members may share theircomments and concerns. The workshop meeting is where the majority of discussion among theBoard members occurs.

HRCA GENERALBOARDMEETINGIn The Dan Gorden HallThursday, November20,2014 1:30PM

HRCAMONTHLYMEETINGIn The Administration ConferenceRoomThursday, November6,2014 1:30PM

HRCAWORKSHOPMEETINGIn The MarinaThursday, November 13,2014 10:00AM

HRCAAGENDAMEETINGImmediately followingWorkshop Meeting

Happy Thanksgiving

You cannot do a kindness too soon because you never know how soon it will be too late ..... Ralph Waldo Emerson

No one is useless in this world who lightens the burden of another ..... Charles Dickens

We should all be thankful for those people who rekindle the inner spirit ..... Albert Schweitzer

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