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Final Presentation9 Weeks at P&G

Shannon Dowling INTERalliance Summer HireUrsuline Academy 2014August 8, 2013

1.A Little about Myself2.What I Delivered 3.What I Have Learned4.Observations/ Suggestions

Overview1.A Little about Myself2.What I Delivered

• BI Content Migration• PGOne User Education• Commercialization of P&G’s

INTERalliance Internship Program

A Little About Myself• Class of ’14 at

Ursuline Academy• Passionate about design and

learning new technology. • INTERalliance Leadership

Council• Ursuline Stage Company

Backstage Crew

Project #1: Web Content Migration

Background:

•Many sites use SharePoint 2007

•Moving on to SharePoint 2010/

PGOne

• Shutting down 2007 sites in

February, 2014

• What about the content?


Websites:

• BI Cockpit

• GMSS SharePoint

• BI Innovation

• One BI Community

• BASNet

• BAS University

Action:


Meetings:

• Ed Ribar

• Tara Rose

• Mike Kaufman

• Elvira Blinova

• Felipe Zuniga

Action:


Action:

Went through all the content of the site and started emailing owners of the material of GMSS SharePoint

Sent me to Byron Heizer and Raizza Rentas


Meeting with Raizza:

Showed me even more content on the website and gave me contacts of the owners

Wrote email with Kristie and started sending it out

532 emails all over the world.

That’s a lot of connections for a person who the farthest she’s been is Canada.

Project #1: Web Content MigrationResult:

Asia BAS BCS LT

BeneluxVillage BI Bucharest Canada

VillageDLT

TEST V2

DSS EMEA Events GBS DACH Village

GBS Financial

COE

GBU Client GDM

GMSSIDS

Pathways Italy LA LAIDNA

GMSS ID

RPCS Snapshot

SSID TFMGMSS View Docs

GMSS SharePoint Sections

BASNet BAS University DSS BI Cockpit One BI

CommunityOld PS

Analytics

Scale Analytics Market Measurements

The Numbers

SharePoint 2007: $97/Month/GB

GMSS: about 30 GB in May

$ 2,910 / month

$ 34,920 / year

Nov-11

Dec-11

Feb-12

Mar-12

May-12

Jun-1

2

Aug-12

Sep-12

Nov-12

Dec-12

Feb-13

Mar-13

May-13

Jun-1

3

Aug-13

Sep-13

0

5000

10000

15000

20000

25000

30000

35000

Site Space Usage (MB)

Month

Site

Spa

ce U

sed

in M

B

$ 1,268 / month

$ 15,220 / year

Project #2PGOne Training

Background:•Trying to move people to

PGOne yet many people had no idea how to use it•Educate people by training

lessons

Project #2PGOne Training

Action:•Started going through the training material already out there•Based it off of Kristie’s interactive PowerPoints and P&G’s training lessons

•Had multiple meetings with Kristie about content and design

The BasicsA PGOne Training Lesson

Let’s get started!

Please choose a lesson:Setting Up Your Profile What’s on the Front PageHow to Use Your Cockpits3 Steps for Email NotificationsFEATURE: Expert FinderFrequently Asked QuestionsFinished!

Getting Started with PGone

Click an arrow

to learn about it.

Click on an orange square to find out more about it.

The @ “At” Symbol: The @ targets your post to the activity feed of a particular Person, Cockpit, or Community. The post above will appear in the GBS-BCS Cockpit, IDS Community, Djamila Pont, and others because their @ symbols were used.

Hash tags (#) are helpful in “marking” several comments or posts on a topic to be related to a larger topic or theme. You can think of it as a “filter” when it comes to following a conversation or finding a specific theme among a MASS of information.

You agree or like a post To add a comment below the post Makes a red flag appear to remind you to

look at it. You can choose to share the post through

PGOne, view it in a pop up, or get the link to a post.

How are @’s and #’s used?

What is the difference between cockpits, communities, and spheres?

How can I find someone’s blog?

What is the difference between someone’s blog and profile wall?

Where do I find a list of available the GBS-BCS cockpit’s @s, its Team Corners, and important hash tags (#).

Frequently Asked QuestionsC

lick

an a

rrow

to g

et th

e an

swer

.

Project #3: INTERalliance Summer Hire

Background:

• P&G plans to hire even more INTERalliance summer hires next year

• Need more managers

• Improve the program through feedback

Project #3: INTERalliance Summer Hire Action:

• Sent an email to all of the summer hires and made mock up of flyer

• Started making a PowerPoint with tips and tricks about being a summer hire at P&G.

Project #3: INTERalliance Summer Hire

Met with few summer hires about feedback

INTERalliance Summer Hire Introduction and Survival Guide

INTERalliance Summer Hire Introduction and Survival Guide

Name:Manager:Work Phone Number:T – Number:P&G Email:

Overview:1. Your Job2. Your Manager (About me)3. The Other Summer Hires4. What to Wear5. Map6. Timesheet7. Technology8. Tips and Tricks9. P&G Acronym Dictionary

What I Have Learned

Professionalism in a work environmentMicrosoft Products- PowerPoint and ExcelBusiness EmailsProcter and GambleMyself

Observations and Suggestions

•Emphasis on learning technology

•Awareness of technology available

•Lunch with all the summer hires in the

first couple days•Access to websites

Thank You

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