feburary 2015 mnspug - administering your sharepoint environment

Meeting #122http://sharepointmn.com

Welcome to the

Minnesota SharePoint

User Group

February 11th, 2015

Administering Your SharePoint Environment

Brian Caauwe

Donald Donais


Agenda

• MNSPUG Information

• What is a SharePoint Administrator?

• Core Checklist

• Application Checklist

• BREAK

• Integrations

• Patching

• Troubleshooting


User Group Goal / Objectives

Develop and support a local community focused on

Microsoft SharePoint Technologies

• Educate user group members about SharePoint Technologies

• Transfer knowledge within the community

• Communicate best practices

• Introduce new products / solutions


MNSPUG Sponsors

Wrox Press (www.wrox.com)

O’Reilly (www.oreilly.com)

Dedicated Sponsors

Avtex (www.avtex.com)

Microsoft (www.microsoft.com)

Annual Sponsor

Currently Looking for Sponsorships!

SharePoint User Group Support

http://www.wrox.com/

http://www.oreilly.com/

http://www.avtex.com/

http://www.microsoft.com/


MN SharePoint Users Group Website

• SharePoint Resource Documents

• SharePoint Resource links

• RSS Feeds

• Meeting Schedule

• Past User Group Presentations

• Past User Group Recordings

• Sponsorship Information

• http://sharepointmn.com

• Email: [email protected]

mailto:[email protected]

mailto:[email protected]


Social Networking

• Linked In group – The most interactive… includes job postings…

Post Job Posting on the Jobs Discussion page

http://www.linkedin.com/groups?gid=1878792

• Twitter tags - @MNSPUG and #MNSPUG

• Yammer – Minnesota SharePoint Users Group

https://www.yammer.com/mnspug/

http://www.linkedin.com/groups?gid=1878792

https://www.yammer.com/mnspug/


Upcoming Schedule

• Next Meeting

March 11th, 2015 – SharePoint Workflow and Forms

Microsoft Technology Center, Edina, MN

Check www.SharePointMN.com for updates!

• Ongoing Schedule

2nd Wednesday of every month

9:00 to 11:30 am

Microsoft Technical Center – Edina

Calling All Members!User Case Studies for April 2015

Criteria:• Solution using SharePoint

• Does Not Have to Be Large Project• Solved a Given Business Issue

Email: [email protected]

http://www.sharepointmn.com/


Local and Online EventsSPChat through SharePoint Community – Online http://sharepoint-community.net/

Feb 18th – SharePoint 2013 Business Intelligence (Edwin Sarmiento)

March 4th – SharePoint On-Premises Upgrades & Migration to O365 (Knut Relbe-Moe)

Twin Cities PowerShell User Group – March 10th, 4:30 – 7:00 pm

http://www.tcposhug.com/

SharePint – February 21st, 2015 930 p.m.

http://www.meetup.com/Minnesota-SharePoint-SharePint/events/219997196/

TechFuse Conference – April 21st, 2015 in Minneapolis

http://www.techfusemn.com/Event/TechFuse/Default.aspx

Microsoft Ignite Conference – May 4th – 8th 2015 in Chicago, Illinois

http://ignite.microsoft.com/

http://sharepoint-community.net/

http://www.tcposhug.com/

http://www.meetup.com/Minnesota-SharePoint-SharePint/events/219997196/

http://www.techfusemn.com/Event/TechFuse/Default.aspx

http://ignite.microsoft.com/


Evaluations & Giveaways!


Presenter


Brian Caauwe• SharePoint Consultant & Speaker

Email: [email protected]

Twitter: @bcaauwe

Blog: http://blog.avtex.com/author/bcaauwe

• Technical Editor

Professional SharePoint 2013 Administration

• Certifications

MCM: SharePoint Server 2010

http://blog.avtex.com/author/bcaauwe


Poll

• SharePoint Version

2007 – WSS, MOSS

2010 – SPF, Server, FAST

2013 – SPF, Server

• Work Roles

SharePoint Administrator

SharePoint Developer

Business User

Other


What is a SharePoint Administrator?


What is a SharePoint Administrator?

• Governs Infrastructure

• Administers Patching

• Oversees Security

• Requires SQL

• Understands Licensing

• Maintains Backups

• SharePoint Product Expert

• Helpdesk Analyst


What skills does a SharePoint Administrator need?

Historical

Infrastructure

SharePoint

Scripting

Security

Identity Management

Information Management

SQL

Storage


What skills does a SharePoint Administrator need?

Future

Infrastructure

SharePoint

Scripting

Security

Identity Management

Information Management


What does that mean for me?

Less of this


Focus on Product Knowledge

Understand Features

• Content Management

• Search

• Managed Metadata

• User Profile

• etc.

High-level Object Model

• SPWebApplication

• SPServiceApplication

• SPServiceInstance

• SPContentDatabase

• SPSite

• SPWeb

• SPList

• SPListItem

• SPFile


What does that mean for me?

More of this


Reconnect with YOUR customers

Ask the tough questions

• Does the Information Architecture still make sense?

• What business solutions does your deployment solve?

• What customizations could now be done out of the box?

• Do my users “REALLY” need to use that feature / widget?

Plan for the future, not just today

Just because your CAN doesn’t mean you SHOULD


Core Checklist


Core Checklist - Daily

Analyze

• Memory Utilization

Available MBs

Pages / Sec

• CPU Utilization

% Processor Time

• Event Viewer

Critical

Error

Warnings

Tools

• Task Manager

• Performance Monitor


Core Checklist - Daily

Validation

• Backups

Native Windows

SQL (Server AND Databases)

3rd Party


Core Checklist - Weekly

Analyze

• Application Pools

Memory Usage

Recycling

• Services

Log in user

Status

• Disk Space

SharePoint

SQL

Validation

• Physical Hardware

Network(s)

Admin Access

Virtual Host Allocation


Core Checklist - Monthly

Analyze

• Traffic

• Windows Updates

Maintain

• IIS Logs

• Event Logs

Reports

• Compile Monthly Capacity trends

• Compile Monthly Availability trends


Core Checklist - Quarterly

Analyze

• Disk Performance

SharePoint

SQL

• Group Policy

• Security Audit

• Disaster Recovery

Maintain

• Refresh Environments


Core Checklist - Annually

Maintain

• SSL Certificates

IIS / MMC Snap-in

Certificate Chain

Expiration Dates

• Licensing

Reports

• Provide Annual Server Availability Report

• Provide Annual Disk Capacity Report

Validation



Application Checklist


Application Checklist - Daily

Analyze

• ULS Logs

Filter High / Critical / Unexpected

Growth Patterns



Analyze

• Health Analyzer


Application Checklist – Health Analyzer

Yammer Suggestion

• Databases require upgrade or not supported

• Databases running in compatibility range, upgrade recommended

• Databases used by SharePoint have outdated index statistics

• Distributed cache service is not enabled in this deployment

• Drives used for SQL databases are running out of free space

• Expired sessions are not being deleted from ASP.NET Session State database

• Firewall client settings on the cache host are incorrect

• One of the cache hosts in the cluster is down

• One or more servers is not responding

…

Health Analyzer Rule Reference

• https://technet.microsoft.com/en-us/library/ff686816.aspx

https://technet.microsoft.com/en-us/library/ff686816.aspx



Maintain

• SharePoint Incident Management

Validation

• SharePoint Backup Process

• System Status

Sites access (multiple account roles)

Search

User Profile


Application Checklist - Weekly

Analyze

• Search Crawl History

• User Profile Sync History

• Timer Job History

Maintain

• Frequently Asked Questions

• Governance Enforcement

• Change Management Review

• Database Maintenance


Application Checklist - Monthly

Analyze

• Customization Deployment

• Discover Dormant Sites

• Site Collection Sizing

• SharePoint Database Growth Patterns

Validation

• SharePoint Backup Process

Reports

• SharePoint Incident Report


Application Checklist - Quarterly

Analyze

• Capacity Planning


• User Maintenance

Maintain

• SharePoint Patching


Application Checklist - Annually

Analyze

• Information Architecture Review

Maintain


Reports

• Provide Annual SharePoint Capacity Report

• Provide Annual Usage Report


Break Time


Integrations


Integrations

Suggestion from Yammer

Office Web Apps

Workflow Manager


Office Web Apps

SharePoint 2010

• Installed ON SharePoint Server

• Dedicated resource for SharePoint

• Services / Service Applications

Excel Service

PowerPoint Service

Word Viewing Service

• Caches information in a special site collection

/sites/Office_Viewing_Service_Cache


Office Web Apps

SharePoint 2013

• Cannot be installed on SharePoint Server

• Shared resource for SharePoint, Exchange, Lync

• Can only be downloaded through MS Volume Licensing

• Connect through WOPI Bindings

Web Application Open Platform Interface Protocol

Use SSL Communication


Office Web Apps

Validate Office Web Apps Farm

• Get-OfficeWebAppsFarm


Office Web Apps

Validating SharePoint Integration

• Get-SPWOPIZone

Check what zone the FARM will connect to

• Get-SPWOPISuppressionSetting

Use to force Excel Services

• Get-SPWOPIBinding

Validate all bindings setup for SharePoint


Office Web Apps

Ensure SharePoint can talk to Office Web Apps

• https://wopi.company.com/hosting/discovery

https://wopi.company.com/hosting/discovery


Office Web Apps

Office Web Apps Communication

• End user needs to be able to communicate DIRECTLY with WOPI URL

• Office Web Apps servers need to communicate with SharePoint (Default Zone)

• Do NOT test with System Account

Cannot resolve UPN for SHAREPOINT\system


Workflow Manager

New for SharePoint 2013

• Allows non sequential workflows in SharePoint Designer (Stages)

• New actions

Call HTTP Web Service

Looping

Start 2010 workflow

NOT Required for SharePoint 2013

• Can continue to use SharePoint 2010 workflows

MIGHT still want 2010 workflwos for SharePoint activities


Workflow Manager

Installation

• Dedicated (installed ON SharePoint Servers)

• Shared (installed OFF SharePoint Servers)

Architecture

• 1 server vs. 3 servers

• No other REAL options

SharePoint

• Needs Workflow Client for communication

• Create Service Application Proxy

• Validate SharePoint Connection URI

• Use SSL Communication


Patching


Patching

Three types of “SharePoint” patches

• Quick Fix Engineering (QFE)

• Cumulative Updates (CU)

• Service Packs (SP)

Check Office Updates

• https://technet.microsoft.com/library/dn789213(v=office.14)

Don’t Forget to Patch other systems

• Office Web Apps

• Workflow Management

• SQL

https://technet.microsoft.com/library/dn789213(v=office.14)


SharePoint Patching

• Everyone has their own “method”

• ALWAYS read the release notes

• Security QFE’s

Throw down ONLY if fixes a current issue

• Cumulative Updates (CU)

Uber vs. Non-Uber updates

N-1 UBER updates

• Service Packs

2 months after general availability


SharePoint Patching Continued

2 Step Process

Install Bits

• Take server out of load balancer

• Install Patch

• Put server back into load balancer

• Rinse and Repeat for ALL SharePoint Servers

Schema Changes

• Upgrade-SPContentDatabase

Snapshot eligible (With SQL Enterprise)

• Upgrade-SPEnterpriseSearchServiceApplication

• PSConfig / PSConfigUI (SharePoint Product and Configuration Wizard)


Office Web Apps Patching

MUCH Different Method

• 1st Server

Remove Server from Load Balancer

Remove Server from WOPI Farm

Install Bits

Create NEW WOPI Farm

Add to Load Balancer

• Remaining Servers

Remove from Load Balancer

Remove Server from OLD WOPI Farm

Install Bits

Attach to NEW WOPI Farm

Add to Load Balancer


Workflow Manager Patching

Coordinate with SharePoint Updates

Multiple Components

• Workflow Manager

• Workflow Client

Update Workflow Activities (PowerShell)$credential = [System.Net.CredentialCache]::DefaultNetworkCredentials

$site = Get-SPSite("https://portal.company.com")

$proxy = Get-SPWorkflowServiceApplicationProxy

$svcAddress = $proxy.GetWorkflowServiceAddress($site)

Copy-SPActivitiesToWorkflowService -WorkflowServiceAddress $svcAddress -Credential $credential -Force $true


Troubleshooting


Troubleshooting

Feel this way often?


Troubleshooting

Accurate Time + Correlation ID


Correlation ID

Unique to EACH request

• Surfaced in Developer Dashboard

• Response Header SPRequestGuid

Use Fiddler

DON’T Search the internet for it


Correlation ID Tips

Let tools help you out

• PowerShell

New-SPLogFile

• Starts a brand new log file on the single server

Merge-SPLogFile

• Compiles logs from all servers to a single file


Correlation ID Tips

• ULS Viewer

http://www.microsoft.com/en-us/download/details.aspx?id=44020



Troubleshooting

Suggestions from Yammer

User Information

Forms Based Authentication


User Information

User data lives in multiple places

• Site Collection User Info List

/_layouts/15/people.aspx?MembershipGroupId=0

Object Model / PowerShell

• SPWeb.AllUsers

• User Profile Service

Daily scheduled import

Timer jobs sync to site collections

• Search Index

sps3 or sps3s protocol



Configuration

• Central Administration

Authentication Provider

• Role Manager

• Membership Provider

web.config

• Locations

Central Administration

Security Token Service

Web Application

• Entries must ALL match

connectionString

applicationName

roleManager

membershipProvider



Tools

• IIS

Can manage users

Configure providers and connection strings

Set providers as DEFAULT

• SharePoint 2013 FBA Pack

https://sharepoint2013fba.codeplex.com/

https://sharepoint2013fba.codeplex.com/


Resources

• MSDN Microsoft.SharePoint Namespace

https://msdn.microsoft.com/en-

us/library/office/microsoft.sharepoint(v=office.15).aspx

• SharePoint for IT Pros

https://technet.microsoft.com/en-us/office/dn788776.aspx

• Troubleshooting SharePoint 2013

https://technet.microsoft.com/en-us/library/gg609831(v=office.15).aspx

• ULS Viewer


• SharePoint Health Analyzer rules reference (SharePoint 2013)


https://msdn.microsoft.com/en-us/library/office/microsoft.sharepoint(v=office.15).aspx

https://technet.microsoft.com/en-us/office/dn788776.aspx

https://technet.microsoft.com/en-us/library/gg609831(v=office.15).aspx




Resources

• Office Updates


• SharePoint 2013 Build Numbers

http://www.toddklindt.com/blog/Lists/Posts/Post.aspx?ID=346

• Apply Software Updates for Office Web Apps Server

https://technet.microsoft.com/en-us/library/jj966220.aspx

• Update Workflow in SharePoint 2013

https://technet.microsoft.com/en-us/library/dn133867(v=office.15).aspx


http://www.toddklindt.com/blog/Lists/Posts/Post.aspx?ID=346

https://technet.microsoft.com/en-us/library/jj966220.aspx

https://technet.microsoft.com/en-us/library/dn133867(v=office.15).aspx


Last But Not Least

• Please Fill Out Evaluations

• Drawings for Giveaways

• Online Participants Eval http://1drv.ms/1v2Ou8k

• Today’s Presenters:

• Brian Caauwe

http://1drv.ms/1v2Ou8k