FCMAT Response & Preparation: Process Outline 2006-07

October 25, 2006

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FCMAT Response & Preparation

• To best prepare for next year’s FCMAT audit, we have developed a process to:– Proactively map our activities to FCMAT standards– Monitor progress against standards– Communicate our activities and progress

• A new monitoring tool will:– Show FCMAT standards and state controller audit findings– Prioritize how standards will be addressed– Demonstrate alignment of Expect Success! and other

initiatives with those standards

Process overview

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FCMAT Calendar 2006-07

Response development (Oct.-Nov.)

• State Administrator one-on-one check-in meetings with Leads every 2 months

– Review status report– Address gaps/concerns

Ongoing monitoring (Dec.-June)

Final preparation(May-Aug., in accordance with FCMAT schedule)

State Administrator/

Area Lead meetings

Board Updates

Area Team meetings

(Area Leads and key team

members)

• Report reviewed in detail• Oct. 23 Leads Meeting

– Discussion of report and key priorities

– Review process & calendar as a group

• Report reviewed in detail• Area Team kickoff meetings

– Review all standards– Match initiatives to standards– Address gaps– Plan monitoring and data

collection process & assign roles

• Ongoing progress and data collection

• Area meetings every 2 months (week prior to State Administrator updates)

– Status check on all initiatives

– Identify any new initiatives – Identify any gaps/concerns

• Quarterly Board updates on progress

– March, June

• State Administrator to review final documents and self-ratings prior to audits

• Schedule and conduct FCMAT audits

• Final data collection• Self-rating process

• Oct. 25: Process & calendar• Nov. 29: Report from 1-2 areas• Dec./Jan.: Remaining areas

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Sample internal monitoring tool: snapshot