CALPADS Overview

Copyright © 2013, FCMAT/California School Information Services

September 18, 2013

Agenda

CALPADS Overview 2

CALPADS Overview 3

State ReportingOverview

CALPADS Data Collections

CALPADS Overview 4

California Longitudinal Pupil Achievement Data SystemCalifornia Longitudinal Pupil Achievement Data System

Data Submission/ Certification Process

CALPADS Overview 5

Data extracted Data extracted from local SISfrom local SIS

Upload files

Passed Records

Posted records processedPosted records processed

Overnight Processing

Reports Verified and Certified

Reports Verified and Certified

Certification ReportsFall Aggregates

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Aggregate ReportsFall

1Fall

2

1.1 Enrollment Primary Status by Subgroups x 1.6 Graduates and Dropouts by Subgroup x 1.9 Completers and Dropouts Count x 1.17 FRPM/English Learner/Foster Youth Count x 2.12 English Language Acquisition Status ELs Reclassified RFEP x 2.1 Title III Eligible Immigrants Count x 2.8 English Language Acquisition Status Count by Primary Language x 2.9 English Language Acquisition Status Census Comparison x

2.4 English Learner Education Services Student Count Unduplicated x2.5 English Learner Education Services Unduplicated Count of Teachers Providing EL Services x3.4 NCLB Core Course Section Compliance Count by Content Area x3.6 Course Section Enrollment Count by Content Area x4.1 Staff Count and FTE by Job Classification x

Certification ReportsEOY Aggregates

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Aggregate Reports EOY1 EOY2 EOY3 EOY4

3.9 Course Sections Completed Count by Content Area for Departmentalized Courses x

3.12 Career Technical Education Participants Count Disaggregated x 3.14 Career Technical Education Concentrators and Completers Count by Pathway x

5.1 Program Participants Count x

5.4 Homeless Students Enrolled Unduplicated Count by School x

7.1 Discipline Incidents Count by Most Severe Offense x

7.3 Disciplinary Actions Count x

7.4 Discipline Actions Count by Offense x

7.6 Discipline Actions Persistently Dangerous Offense Expulsions x

6.1 CAHSEE Waivers and Exemptions Count x

Fall 1Sample Certification Report

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Fall 1Sample Certification Report

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1.17 FRPM/English Learner/Foster Youth Count   

Academic Year: 2013-2014 LEA: Santa Dimingo

View: SNAPSHOT School Type: Continuation High Schools,High School District,High Schools (Public)

As Of: 10/2/2012 School: ALL

Non-Charter School(s) 

Free/Reduced Meal Eligibility Counts Based On:

School Code School NameTotal

Enrollment

Free & Reduced Meal

Program: 181/182

Foster or Homeless1

Migrant Program:

135Direct

Certification

Total Unduplicated

Eligible Free/Reduced Meal Counts

EL Funding Eligible2

Unduplicated FRPM/EL Eligible Count

CDSS Foster Youth3

Unduplicated FRPM/EL/

Foster Youth Total4

3530099San German Continuation High 672 62 4 13 37 88 76 94 23 117

3569999 San Benificial High 5261 1025 34 489 292 1211 1327 1357 32 13893591999 Juvenile Justice High 145 145 0 0 46 145 89 145 12 145

TOTAL-Selected Schools 6078 1332 38 502 375 1444 1493 1504 67 1651

Charter School(s) 

Free/Reduced Meal Eligibility Counts Based On:

School Code School NameTotal

Enrollment

Free & Reduced Meal

Program: 181/182

Foster or Homeless1

Migrant Program:

135Direct

Certification

Total Unduplicated

Eligible Free/Reduced Meal Counts

EL Funding Eligible2

Unduplicated FRPM/EL

Eligible Count

CDSS Foster Youth3

Unduplicated FRPM/EL/

Foster Youth Total4

5300990Santa Dimingo Preparatory 312 22 4 3 25 25 40 40 3 43

65999999

San Benificial Performing Arts Academy 113 5 0 0 0 5 37 37 0 37

TOTAL-Selected Schools 425 27 4 3 25 30 77 77 3 80

Fall 2 Sample Certification Report

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CALPADS File Submissions

CALPADS Overview 11

CALPADS Submission Certification Process

K-12 State Reporting Overview for Administrators, v2.0, 201308021 12

Assessment and Accountability

Assessment Results loaded throughout school year as data becomes available

Summary and Detailed Reports available Accountability Reports detail which students are

counted in which subgroups Mismatched records need to be resolved in

Suspense Resolution

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Direct Certification

Data matched monthly to directly certify students eligible for free meals

Uses address information to match to CalWORKs and Food Stamp data file extracts

Data used in FRPM calculations

CALPADS Overview 14

CALPADS Reporting Schedule 2013-14

July August September October November December January February March April May June

CALPADS Submissions

EOY Subm Window

EOY Amendment Window

Fall1 Submission WindowF1 Amdmt Window

EOY Submission Window

Fall 2 Submission Window Fall 2 Amendment Window

Assessment Corrections

Suspense ResolutionSTAR P2

Corrections Suspense ResolutionSTAR P3

CorrectionsSR

CELDT Corr’s

Suspense Resolution

SRCAHSEE Data Corrections

(for 12-13)Suspense Resolution

CALPADS Overview 15

Statewide Identifiers

CALPADS Overview

Unique, 10-digit, randomly generated, non-personally-identifiable number

16

CALPADS Overview 17

How the Identifiers Link Data

Student Info System

CALPADSCALPADS

HR System

SSID

SEID

CountyOffice

SEID CTCCTC

SEID

SEID

AssessmentsAssessments

CASEMISCASEMIS

CALPADS Overview

CDECALPADS

US Department of Education

State Reports

DataQuest

Funding & Grants

Education Policy

Funding & Grants

Education Policy

Federal Reports

How CALPADS Data are Used

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DATA MANAGEMENT BEST PRACTICES

CALPADS Overview 19

Organizational Best Practices

• Successful Reporting requires Organizational Collaboration• Required data crosses the LEA• Subject matter expertise is required • Points of failure

• Coordination is critical to success (or lack thereof)• Staffing (skill sets, training)

CALPADS Overview 20

Data Best Practices

• Reconcile data between SIS and CALPADS• Synchronize data from multiple local systems

(migrant ed, special ed, food services, assessments)

• Take advantage of training and support resources

• Contact SIS Vendor for support

CALPADS Overview 21

Data Best Practices

• Establish a Data Reporting Calendar• Audit Local Data Regularly

• Provide feedback to staff

• Keep CALPADS Up-to-Date• Use the data in your local information systems

CALPADS Overview 22

Submission Best Practices

• Review certification reports early in submission cycle

• Develop sign-off procedures prior to certification• Hold post-submission reviews

• Analyze problems and make adjustments• Incorporate into training and processes

• Plan for contingencies

CALPADS Overview 23

RESOURCES AND SUPPORTCALPADS Overview 24

Training

Training Opportunitieshttp://csis.fcmat.org/Pages/Trainings.aspxQ&ABasic coursesAdvanced coursesSelf-Paced Training ModulesK-12 State Reporting Overview for Administrators

25CALPADS Overview

Training

Training Supplement Quick Links:

http://csis.fcmat.org//Pages/Fall-1.aspx

http://csis.fcmat.org//Pages/Fall-2.aspx

http://csis.fcmat.org//Pages/EOY-2-and-3.aspx

http://csis.fcmat.org//Pages/EOY-1-and-4.aspx

26CALPADS Overview

LCFF Information

CDE http://www.cde.ca.gov/fg/aa/lc/lcffoverview.asp LCFF@cde.ca.gov subscribe to the LCFF listserv by sending a

"blank" message to

join-LCFF-list@mlist.cde.ca.gov

916-324-4728

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CALPADS Documentation

CALPADS File Specifications (CFS) CALPADS Code Sets CALPADS Valid Code Combinations CALPADS Error List CALPADS Data Guide CALPADS SSID and Enrollment Procedures CALPADS User Manual with Glossary

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

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CALPADS Overview 29

Resources

CSIShttp://csis.fcmat.org

CDEhttp://www.cde.ca.gov/

CALPADShttp://www.cde.ca.gov/ds/sp/cl/

CBEDS-ORAhttp://www.cde.ca.gov/ds/sd/cb/

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Questions

Contact Information

Martha Friedrich Client Services Officer 916-325-9250 mfriedrich@fcmat.org

Lisa Hayes Implementation Specialist 209-525-9250 lhayes@fcmat.org

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