F U N C T I O N S2 0 2 0 & 2 0 2 1

Kleinkaap is the landmark celebration venue that offers guests a vibrantly contemporary

Experience, whilst still evoking feelings, memories, and the warm nostalgia of days gone by.

We will ensure your function is an unforgettable experience. Our hand-picked team works

Closely together with you to ensure that we deliver on the things that matter most to us:

Quality, service, sustainability and value for money.

Warm regards,

Cilliers & Reine Malan

Owners & Founders of Kleinkaap Boutique Hotel

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Dear valued guest

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VENUE HIRE

VENUE HIRE TIME HOURS 50 GUESTS +

MONDAY - FRIDAY MORNING 5 hours R5000

AFTERNOON 8 hours R7000

EVENING 8 hours R9500

SATURDAY, SUNDAY & PUBLIC HOLIDAYS

Minimum of 80 guests

MORNING 5 hours R9500

AFTERNOON & EVENING 8 hours R19000

MENU RATES PER PERSON

MENU OPTION 2020 2021 MENU OPTION 2020 2021

BREAKFAST BUFFET R265 R282 BREAKFAST BRUNCH R465 R495

HIGH TEA R295 R314 3 COURSE BUFFET R615 R654

MEZE PLATTER R220 R234 3 COURSE PLATED R525 R559

HARVEST TABLE R385 R410 FESTIVAL STALLS R745 R793

BRAAI R460 R489 Spit braai at additional charge of R95pp for 50 guests

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All packages includeOur packages are especially created to cater

For all your specific needs

• Silver under plates (33cm). Our main course plates are 31cm.

• Silver ice buckets & stands (1 per table).

• Access to the bar and lounge.

• Podium for speeches and presentations.

• 8 x large half-moon candle floor stands for functions.

• 12 x small wrought iron stands with cone vases for centrepieces.

• 7 x half-moon floor candle stands for rectangular table centrepieces.

• 2 x large wrought iron flower stands with cone vases.

• 2 x medium wrought iron stands with cone vases for flower arrangements.

• Round or rectangular tables for function.

• Wooden rectangular function tables.

• Complete table setting with crockery, glassware and cutlery.

• Table linen: tablecloths (white damask pattern, black damask pattern)

Napkins: (white plain, white damask pattern).

• Wrought iron chairs with leather seats for function (no covers needed).

• 2 easels for displaying seating plan.

• Experienced senior management present for the duration of your function.

• Function co-ordinator.

We have a team of professional function co-ordinators that are able to assist you in

Making your day as memorable and stress free as possible. You’re dedicated co-ordinator

Will bring elegance, quality, personal attention and expertise to the planning of your

Event, from the booking to the perfectly orchestrated function day.

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• Specific services:

Advice and assistance with the selection of your flowers, décor, photographer etc. From our preferred, reliable & experienced suppliers list (attached).

Guidance on the menu selections.

Co-ordination between your suppliers and Kleinkaap.

Co-ordination with our preferred suppliers for set-up of a full sample mock up table with various options.

On the event day your dedicated co-ordinator will orchestrate the event to ensure that everything runs smoothly and according to your specifications.

• Beautiful gardens, boasting large majestic oak and magnificent blue gum trees making for a whimsical forest like setting, including water features for picture perfect photograph opportunities.

• White/black umbrellas.

• Ample secure parking.

• Parking assistance.

• 24 hours security guard.

• Wheelchair friendly (Kleinkaap also has a wheelchair available on-site).

• Winter or cold weather days: enjoy our wood burning fireplaces for your event.

• Kleinkaap also have mushroom gas heaters for indoor use.

• Summer or hot weather days: enjoy our cool mist sprinklers on the deck area outside the hall.

• Bonfire (weather permitting).

• We have two vintages cars, a 1929 Chevrolet tourer and a 1939 Morris ten which are available for photographic purposes only at no additional cost.

• Waiters and barmen for the duration of your event.

• For a plated menu, one waiter for every 10 guests.

• For buffet menu, one waiter for every 15 guests.

D é c o r & F l o w e r s

D J & L i g h t i n g

P A s y s t e m

R 1 8 0 0

T e c h n i c i a n

R 1 5 0 0

T h e u s a g e o f t h e

P r o j e c t o r & S c r e e n R 1 6 6 5

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ALL PACKAGES EXCLUDE

34 double rooms are available to enhance the beauty of Kleinkaap and to make your journey unforgettable.

Your guests are welcome to spend the night and enjoy and extension of 'Kleinkaap' cape Dutch charm, all

rooms are luxury en-suite king rooms with state of the art amenities, flat screen televisions and wireless

internet.

Included: full English breakfast & tea/coffee facilities.

Guest rate R970 pp/sharing (2020)

R1550 pp/single (2020)

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Accommodation

Check in time: 14h00 Check out time: 10h00

Please note that the rates Above include a full English Breakfast. All accommodation Prices include vat but exclude 1% tourism levy that will be added to the accommodation invoice.

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Cold Selection

Selection of Cereals Seasonal Fresh Fruit

Yogurt Selection of Cold Meats Pastries, Butter and Jam

Cheese Board

Hot BreakfastChoose 1 From Each Line

Bacon or Chicken Livers Beef Sausage or Savoury Mince

Fried, Poached or Scrambled Eggs Grilled Hash Brown or Potato Chips

Sautéed Mushrooms or Mixed Julienne Vegetables Grilled Tomato or Tomato And Onion Gravy

Filtered Coffee and a Selection of Tea’s per personGlass of Fresh Fruit Juice per person

Breakfast Bu ffet

2 0 2 0 - R 2 6 5 P P

2 0 2 1 - R 2 8 2 P P

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Plated Starter

‘Gestowe” Dried Fruit with Honey Yogurt and Seed PralineGranola with Strawberry Yoghurt, Berry Coulis

French Toast Stack with Grilled Banana, Honey and Bacon BitsOR:

Buffet Starter

Selection of Cereals, Yogurt and MuesliSliced Fruit Platters

Egg SelectionChoose 1

Creamed Scrambled Eggs with Roast Cherry Tomato and ChivesRed Pepper, Corn and Onion Frittata

Boiled Egg Dish Topped With Béchamel Sauce and CheeseShakshuka – Eggs Pouched in Tomato Relish

Meat & Fish SelectionChoose 2

Beef Boere Wors with Caramelized Onion SauceSpicy Chicken LiversGrilled Back BaconPork/Lamb BangersSavoury Beef Mince

Creamy Baked HaddockCrispy Chicken Strips

Vegetable & Starch SelectionChoose 2

Potato RostiCheese and Potato Bake

Grilled Cubed Potatoes and Onions HashPaptert

Creamy MushroomsMixed Vegetable Fritters

Roasted TomatoSpinach and Mushroom Quiche

Curried Baked Beans with Onions and Peppers

Salad SelectionChoose 1

Baby Spinach, Feta and TomatoesGreek Salad

Orange, Fennel and Red Onion SaladBroccoli, Apple Salad.

Buffet Brunch

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Dessert SelectionChoose 1

Fresh Fruit PavlovaApple Cinnamon Crumble with Whipped Cream

Cherry Bread PuddingChocolate Brownies with Cream/Ice Cream

Fruit and Custard Tarts

Per Table

Bread Platter with Farm Bread, Muffins and CroissantsButter, Homemade Preserves

2 0 2 0 - R 4 6 5 P P

2 0 2 1 - R 4 9 5 P P

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Open Sandwiches

Chicken Liver and Fig CompoteSmoked Salmon and Cucumber

Roast Tomato and BasilSweet Potato Scones With Mustard Mayo and Parma Ham

Savoury Pastries

Biltong, Peppadew and Feta QuicheSpinach and Mushroom Phyllo Parcels

Goats Cheese, Olive and Tomato Tart Tatin

Sweet Pastries

Carrot CakeBerry Cheesecake

Chocolate Brownies

Tea & Infusions

Ceylon, Rooibos and DecaffeinatedEarl Grey, Chamomile, English Breakfast, Lapsang Souchong, Prince of WalesIrish Breakfast, Green Mint, Lemon Scented, Lemon Herbal, Japanese Green

Freshly Brewed Filter Coffee,

2 0 2 0 - R 2 9 5 P P

2 0 2 1 - R 3 1 4 P P

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High Tea

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Meze PlattersVeggies and Pate - Choose 3

Marinated MushroomSmoked Snoek Pate

Grilled Vegetable RibbonsChicken Liver Pate

Coriander Hummus Balsamic Tomato

Bacon Jam Olive Tapenade

Served With A Variety Of Breads: Including Farm Style White Bread, Seed Loaves, Focaccia

Cheese And Charcuterie - Choose 3

SalamiParma Ham

Beef Pastrami Lamb Kofta With Tzatziki House Flavoured Chevre

Double Cheese & Herb Spread Brie Head

Blue Cheese Head Flavoured Kwaito Cheese Matured Cheddar Slices

Served With Fresh Fruit & Preserved Fruit

Plus Live Roosterkoek Station @R25.00 Per PersonServed With Butter & Jam

2 0 2 0 - R 2 2 0 P P

2 0 2 1 - R 2 3 4 P P

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Harvest TableStarter

Platter Of Homemade Bread Served With

Flavoured Cheese Ball

Onion Marmalade

Chicken Liver Pate

Fresh Fruit

Buffet Mains

Pulled Beef and Rosemary Jus

Garlic and Lemon Chicken Portions

Roasted Potato Wedges

Blistered Pepper and Pumpkin Seed Cous Cous

Seasonal Vegetables

Spinach and Mushroom Bake

Garden Salad

Coleslaw With Apple and Raisins

Desserts

Chocolate Brownies

Banana and Caramel Custard Tart

2 0 2 0 - R 3 8 5 P P

2 0 2 1 - R 4 1 0 P P

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BraaiStarter - Choose 1

SkilpaadtjiesBacon and Cherry Rolls

Roasted Beef Bone Marrow with Homemade Bread Mielie Fritters with Tomato Relish

Cocktail Pork Ribs Sticky Chicken Wings

Roosterkoek Station with Jam & Cheese

Mains- Choose 2Oxtail Potjie

Tomato And Lamb Neck Bredie Grilled Lamb Braai Chops

Whole Grilled Line Fish Foil Parcels Marinated Chicken Kebabs

Roasted Chicken Pieces Beef Sirloin Kebabs Beef Boere Wors

Starch & Vegetables - Choose 2Stamp Mielies – Plain/Dish With Mushrooms and Cheese

Paptert Double Baked Parmesan Potatoes

Roast Butternut with Tomato and Feta Potato Gratin

Roasted Vegetables Vegetable and Bean Curry

Black Mushrooms Topped with Caramelized Onions and Cheddar

Salads - Choose 2Broccoli and Cheddar Salad

Greek Salad Asian Coleslaw with Soya & Sesame

Roast Pear and Biltong Salad Potato and Bacon Salad

Roast Pepper, Feta and Olive Pasta Salad Pickled Beetroot Salad

Caprese Salad

Desserts - Choose 2Peppermint Crisp Tart Glasses

Fresh Fruit Salad With Vanilla Ice Cream Malva Pudding with Custard

Chocolate Brownies Hertzoggies

Milktart Glasses Cape Malay Koek Sisters

Spit Braai At Additional Charge Of R95pp For 50 Guests

2 0 2 0 - R 4 6 0 P P

2 0 2 1 - R 4 8 9 P P

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3 Course Bu ffet Plated Starter

Choose 1 Cold Or Hot

ColdSmoked Fish, Cucumber and Fennel Terrine with Herb Crostini

Ostrich Carpaccio, Pickled Beetroot and Parmesan with Rooibos Reduction and a Herb Salad

Chicken Liver Parfait with Caramelized Fig Compote, Garden Greens and Black Pepper Toast

Orange and Fennel Salad with Pickled Red Onions (V)

Heirloom Tomato Tart With Feta Cream and Basil Oil (V)

HotBlack Mushroom Topped with Camembert, Parma Ham, Sun Dried Tomato and Wild Rocket

Butternut Fritter Stack with Feta, Sage Pesto and Biltong

Pulled Pork Spring Roll with Cucumber Pickle and Chilli and Coriander Dressing

Spiced Pear Tart with Walnut Salad and Deep Fried Blue Cheese Salad (V)

Broccoli and Cheese Soup with Cheese Straw (V)

Buffet Main

Roasts - Choose 1

Leg of Lamb With Pinotage JusBeef Sirloin with Wild Mushroom Casserole

Pork Belly with Apple Chutney Roast Chicken Portions with Grilled Lemon

Hot Buffet - Choose 2

Pulled Lamb with Rosemary Jus Venison and Prune Pie

Chicken and Mushroom Pie Cape Malay Chicken Curry with Sambals

Chicken Roulade with Sundried Tomato and HerbsFish Curry with Sambals

Traditional Bobotie with Pineapple Chutney

Starch - Choose 2

Roast Potatoes Parmesan and Herb Potato Wedges

Savoury Rice with Pimentos and Onions Potato Dauphinoise (Bake)

Yellow Rice with Raisins Vegetable Couscous with Toasted Almonds

Tomato and Basil Rice Pilaf

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Vegetables - Choose 2

Cauliflower and Broccoli with Ginger and SesameSpinach and Mushroom Bake

Green Beans with Crispy Bacon and Caramelised Onions Oven Roasted Mediterranean Vegetables

Pumpkin Fritters with Caramel Sauce Garlic Zucchini with Roasted Tomato, Olives and Feta

Roasted Butternut with Spiced Pumpkin Seeds Orange Glazed Sweet Potato with Hannepoot Jam

Zulu Cabbage with Red Peppers and Onions

Salad - Choose 2

Greek Salad Broccoli and Cheddar Salad

Asian Coleslaw with Soya and Sesame DressingCurried Peach and Barley Salad

Marinated Mushroom and Labneh Balls in Rosemary OilPear, Spinach and Blue Cheese Salad

Beetroot and Apple SaladMelon, Basil and Radish Salad

Caprese Salad

Plated Dessert

Choose 1

Salted Caramel Nut Tart, Coffee Meringue Orange Gel & Dark Chocolate Twigs Vanilla Crème Brule, Berry Coulis & Almond Biscotti

Lemon Bar, Poppy Seed Meringue, Blueberry Cheesecake Drops & Lemon Crumb Dark Chocolate Tart, Chocolate Soil, Roasted Cherries, Vanilla Cream & Nut Brittle

Passion Fruit Pavlova with White Chocolate Cream, Toasted Coconut & Tropical Fruit

2 0 2 0 - R 6 1 5 P P

2 0 2 1 - R 6 5 4 P P

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Plated Starter

Choose 1 Cold Or Hot

ColdSmoked Fish, Cucumber and Fennel Terrine with Herb Crostini

Ostrich Carpaccio, Pickled Beetroot, Parmesan and Rooibos Reduction on a Herb Salad

Chicken Liver Parfait with Caramelized Fig Compote and Garden Greens

Orange and Fennel Salad with Pickled Red Onions (V)

Heirloom Tomato Tart with Feta Cream and Basil Oil (V)

HotBlack Mushroom Topped with Camembert, Parma Ham, Sun Dried Tomato and Wild Rocket

Butternut Fritter Stack with Feta, Sage Butter and Biltong

Pulled Pork Spring Roll with Cucumber Pickle and Chilli and Coriander Dressing

Spiced Pear Tart with Walnut Salad and Deep Fried Blue Cheese (V)

Broccoli and Cheese Soup with Cheese Straw (V)

Plated Main

Choose 1 For All Guests

Beef Fillet With Herb Crust, Wild Mushroom Casserole, Roast Potato Medallions, Roasted Vegetables

OR

Slow Cooked Lamb Shank In Pinotage Jus, Garlic Green Beans With Almonds and Tomato Bulbs, Creamy Mash Potatoes

3 Course Plated

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OR

Chicken and Bacon Roulade Filled with Herb Feta on Top of Caramelized Onion and Pear Tartlet, Carrot and Zucchini Julienne and Roast Chicken Veloute

OR

Salmon Fillet with Wilted Spinach, Sundried Tomato Butter Sauce, Basil Mashed Potato and Confit Leeks

OR

Venison Loin with Pouched Dried Fruit and Smoked Bone Marrow, Barley Risotto, Roasted Vegetables

OR

Compressed Pork Belly with Apple Chutney and Crackling, Beetroot Puree, Broccoli Florets and Potato Gratin

Plated Dessert

Choose 1

Salted Caramel Nut Tart, Coffee Meringue Orange Gel & Dark Chocolate Twigs Vanilla Crème Brule, Berry Coulis & Almond Biscotti

Lemon Bar, Poppy Seed Meringue, Blueberry Cheesecake Drops & Lemon Crumb Dark Chocolate Tart, Chocolate Soil, Roasted Cherries, Vanilla Cream & Brittle

Passion Fruit Pavlova with White Chocolate Cream, Toasted Coconut & Tropical Fruit

2 0 2 0 - R 5 2 5 P P

2 0 2 1 - R 5 5 9 P PK

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Festival StallsMeze Feast

Veggies and Pate - Choose 3

Marinated MushroomSmoked Snoek Pate

Grilled Vegetable RibbonsChicken Liver Pate

Coriander Hummus Balsamic Tomato

Bacon Jam Olive Tapenade

Served With A Variety Of Breads: Including Farm Style White Bread, Seed Loaves, Focaccia

Cheese and Charcuterie - Choose 3

SalamiParma Ham

Beef Pastrami Lamb Kofta With Tzatziki House Flavoured Chevre

Double Cheese & Herb Spread Brie Head

Blue Cheese Head Flavoured Kwaito Cheese Matured Cheddar Slices

Served With Fresh Fruit & Preserved Fruit

Plus Live Roosterkoek Station @R25.00 Per PersonServed With Butter & Jam

Festival Stalls

Stir Fry Station

Choose 1

Chicken and CashewBeef and Broccoli

Sesame VegetablesAll Served with Egg Noodles/Steamed Rice and A Variety of Sauces

Sliders

Choose 1

Beef Patty, Bacon Jam, Homemade PickleGrilled Chicken Fillet, Guacamole, Roasted Cherry Tomato

Roasted Black Mushroom, Onion Marmalade and Ementalle CheeseAll Served with Lettuce, Tomato and a Freshly Baked Bread Roll

Soft Shell Taco Station

Choose 1

Line Fish Goujons, Tomato And Cucumber Salsa, Coriander MayoPulled Pork, Pineapple Salsa, Cheddar

Chipotle Chicken, Sweetcorn SalsaGrilled Chorizo, Roasted Pepper, Feta

All Served With Shredded Lettuce In A Soft Taco

Braai Station

Choose 1

Peanut and Coriander Chicken KebabsSticky Soya Pork Belly Kebabs with Coleslaw

Sliced Roast Beef Served in Pita Breads Served with Hummus and Tomato SalsaGreek Style Leg of Lamb in Pita Breads served with Tzatziki

Grilled Red Pepper and Halloumi served with Wild Rocket and Balsamic Dressing

Plated Dessert

Choose 1

Salted Caramel Nut Tart, Coffee Meringue Orange Gel & Dark Chocolate Twigs Vanilla Crème Brule, Berry Coulis & Almond Biscotti

Lemon Bar, Poppy Seed Meringue, Blueberry Cheesecake Drops & Lemon Crumb Dark Chocolate Tart, Chocolate Soil, Roasted Cherries, Vanilla Cream & Brittle

Passion Fruit Pavlova with White Chocolate Cream, Toasted Coconut & Tropical Fruit

2 0 2 0 - R 7 4 5 P P

2 0 2 1 - R 7 9 3 P P

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Meringue Drops Traditional “Soet Koekies”

Homemade Coconut Marshmallows

Choose 4

TartsApple Crumble

Lemon Meringue Milk Tart

Peppermint Crisp Tart Passion Fruit Fridge Tart

Cremora Berry Tart

CakesCoffee Caramel Cake

Red Velvet Cake Carrot Cake

Coconut Custard Cake Vanilla Butter Cake

Bar-one Cake

PuddingsMalva Pudding With Custard

Saucy Chocolate Pudding With Cream Sticky Date And Nut Pudding With Custard

Caramel Apple Pudding With Cream Choc And Cherry Bread Pudding With Custard

Traditional Sago Pudding

Mini DessertsCoffee Penna Cotta With Nut Praline

Doughnut With Vanilla Glaze Rooibos Crème Brule

Baklava Cigars With Lemon Syrup Lemon Cheese Cake Shots With Berry Coulis

Dark Chocolate Brownies Biscuit Parfait With Caramel Cream

Buffet Dessert

2 0 2 0 - R 1 8 5 P P

2 0 2 1 - R 1 9 6 P P

Bookings

• Bookings will only be considered secured upon receipt of a refundable deposit of R5000. The deposit will be refunded within 15 working days after the set date (terms and conditions apply).

• For groups less than 40 – no deposit will be charged.

• By paying a deposit you indicate your acceptance of the terms and conditions of Kleinkaap.

• In the event of non-payment of the deposit within the time specified, Kleinkaap shall be entitled to cancel the booking after giving the client written notice.

• Menu choice and number of guests should be confirmed 4 weeks prior to the function. Kleinkaap requires a 50% payment of the deposit invoice 4 months prior to the function date.

• The balance of the pro-forma invoice is payable at least 30 days prior to the function date.

• Take note: the final number of guests will not be changed after two weeks prior to the function.

• Kleinkaap must be informed two weeks before function date regarding repayment of extra guests with your deposit

Appointments

5 weeks prior to the function the following must be confirmed with your function co-ordinator:

• Menu choice

• Running order

• Number of guests

• Special requests

• Confirmation of suppliers as well as their contact details

• Hall layout

• Bar requirements as well as table wines

• Special dietary requirement

• Accommodation requirements

A final appointment is scheduled no later than 5 weeks prior to the wedding to finalize arrangements.

Please note that final meetings can only be done on weekdays.

The final number of guest will not be decreased after two weeks prior to the wedding. The number can increase and will be charged accordingly.

Kleinkaap must be informed two weeks before the wedding date regarding payment of extra guests with your deposit.

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GENERAL TERMS AND CONDITIONS

Bar services

• Bar attendants are charged a minimum of an 8 hour shift. Should the waiters and bar attendants work longer than 8 hours, the standard hourly rate per waiter/barmen will be charged, R88 per hour per waiter, and R95 per hour per bar attendant. These prices are subject to change.

• All beverage requirements should be arranged prior to the event date.

• Kleinkaap bar closes an hour before the venue closes, however it may be hired after set time for a fee of R1015.00 per hour.

• The bar is fully licensed; therefore all beverages must be purchased from Kleinkaap. Should you wish to provide wine or champagne; a corkage fee of R88 per 750ml bottle will be charged. Prices subject to change.

• No shooters, spirits, beers, soft drinks or food may be brought onto the premises.

• A limit may be stipulated for an account bar. In order to monitor the accumulative total, Kleinkaap will supply a regular reconciliation of the account for the duration of the event.

• Any changes to beverage requirements at any stage are to be done so in writing.

• Wine list and bar menu is available on request.

• On the day of the event the balance of the bar account must be settled as costs or overtime costs.

• All prices are subject to change without prior notice

Smoking

No smoking is permitted in the banquet halls, in the garden near the tables or in the guest rooms.

Ashtrays are provided outdoors in the designated areas.

Legislation prohibits smoking in public areas.

Rooms and all venues are non-smoking.

Guests are required by law to smoke in designated smoking areas.

Set up and cut off times

• Set up time is during office hours 08h00-18h00 prior to event if available in each venue. The venue hire fee covers the venue for a day (8 hours)

• Extensions can be made at a fee of R2160 per hour as well as the additional hours for waiters and barmen will be charged.

• Kleinkaap reserves the right to show a venue to potential customers during the set-up time of all private functions. K

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GENERAL TERMS AND CONDITIONS

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GENERAL TERMS AND CONDITIONS

Cancelation policy

[In terms of chapter 2, section 1 of the consumer protection act 68 of 2008, Kleinkaap is committed to best practice and as such has aligned its refunds policy to be in line with the consumer protection act [section 17]

A) any event cancellation made more than 12 months before the set date will be subject to a cancellation fee equal to the deposit amount.

B) any event cancellation made within 4 months of the set date will be subject to a 50% cancellation fee of the total function charges.

C) any event cancellation made within 2 months of the set date will be subject to a 75% cancellation fee of the total function charges

D) in the case where a function is cancelled within 1 month or less from the set date will be subject to a 100% cancellation fee of the total function charges.

E) all changes and cancellations must be confirmed in writing.

F) in the event of non-payment of the venue hire fees within the time specified, Kleinkaap shall be entitled to cancel a booking without further notice or liability to the client.

G) should the event be postponed within 6 (six) months of the set date, the deposit will be subject to a cancellation fee equal to the deposit amount.

Furniture and equipment

• Any décor and props not removed within 7 days of being placed in storage will be discarded. Kleinkaap does not accept liability for loss or damage of any item during this period. No permanent alterations are allowed, that includes damage to property, plants, flowers, nails and hooks in the walls, roof or frames.

• Flowers may not be arranged on the premises, and must be brought in their containers and placed.

• Please note that your DJ must have a music licence.

• Each venue has been fitted with a sound monitor to ensure that an acceptable level of sound is maintained during the function.

• Music can be played till 24h00 but from 23h00 music must be exceptionally softer and be kept under 60 decibels, seeing that Kleinkaap is in a residential area.

• Patio doors will be closed from 22h00 to avoid sound from travelling to neighbouring properties.

• No live animals will be allowed at Kleinkaap property.

• Any damage to Kleinkaap property including linen, beyond reasonable wear and tear, will be charged accordingly and deducted from the deposit.

• Candles may not be placed directly on linen. Candleholders must be wide enough to ensure no wax falls on the linen and Kleinkaap has the right to remove the candles if necessary. Damages will be charged accordingly and deducted from the damage fee.

• Please ensure that any equipment requirements are requested well in advance of your event. Any additional items should be supplied or hired by the client at the client’s cost. This will be confirmed and charged for two weeks prior to the event date.

Risk/loss/damages/general

• No Chinese lanterns with candles may be released on the property due to the fire hazard they cause with the overlying trees.

• No sparklers or fireworks are allowed to be used. These cause undue damage to the table linen and are a fire hazard in the venue.

• While Kleinkaap does feature emergency water tanks and a full backup generator installation, we shall not be held liable for interruptions of services (water, electricity, sanitary services).

• Whilst every precaution will be taken to ensure the safeguarding of your belongings, Kleinkaap will not be liable for loss or damage to any property whatsoever. We recommend that all personal and valuable property be removed directly after the event.

• Draping of the banqueting halls may only be done by our preferred suppliers. In the case of draping a certificate of flame retardancy must be provided.

• Please note that draping that has not been removed at the end of the event will be taken down. Kleinkaap does not accept liability for loss or damage of any item during this period.

• Should the Kleinkaap hotel, hall, surrounding gardens, décor or linen be damaged during the set-up, the course of the event or break down operations, the client shall be held responsible and will be charged accordingly.

• The customer shall not be entitled to: paint, affix or attach any matter to the walls in the function room & the drive into the walls, floor, partitions, doors of the function room any screws, nails or the like.

• Kleinkaap, and its employees or any person employed at any event will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.

• Kleinkaap reserves the right to refurbish and upgrade the venues from time to time.

• Kleinkaap reserves the right to cancel any booking forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other cause beyond the control of Kleinkaap, which shall prevent it from performing its obligations. In these circumstances every effort will be made to find an alternative venue.

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GENERAL TERMS AND CONDITIONS

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Suppliers

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PHOTOGRAPHY

PHOTOGRAPHIC’D ART LUCINDA DU TOIT 082 234 0289 PETRUS@PHOTOGRAPHICDART.CO.ZA

KREATIV PHOTOGRAPHY & DESIGNISABEL LUDIK071 354 6901ISABEL.VENTER0@GMAIL..COM

JC CLICKJANCO HAYWOOD & CARLIEN BEUKES072 267 3484INFO@JCCLIECK.CO.ZA

GARRICK VAN STADEN 083 278 5020 GARICKVANSTADEN@GMAIL.COM

ETT VENTER PHOTOGRAPHER 082 424 4222 WWW.ETTVENTER.COM

VIDEOGRAPHY

VOLK & VLIEËR 0833353300VOLKENVLIEERFILMS@GMAIL.COM

DJ

UP A TONE JP VAN SCHALKWYK 071 8683114 JP@UPATONE.CO.ZA

DJ PAULPAUL LORETAN076 136 2960DJPAUL@LORETAN.CO.ZA

LIEBENBERG ACOUSTICSHEATHER LIEBENBERG079 0162060HEATHERLIEB2@GMAIL.COM

STRING QUARTET

BLUE CAT MUSIC LEONIE 082 465 7995

UP A TONE JP VAN SCHALKWYK 071 868 3114 JP@UPATONE.CO.ZA

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HAIR AND MAKE UP

MELISSA MINNIE 082 978 6503MELISSAMINNE21@GMAIL.COM

KREATIVISABEL LUDIK071 354 6901ISABEL.VENTER0@GMAIL..COM

FLOWERS, CANDLES, DÉCOR AND THINGS TO HIRE

LOVE BELOVEDCOREEN CROUS0837276797COREEN@LOVEBELOVED.CO.ZAWWW.LOVEBELOVED.CO.ZA

AUTHENTIC EVENTS LUZANNE VOLSCHENCK 083 324 4982 INFO@AEVENTS.CO.ZA

LUCRETIA SCHABORD 082 352 4155 LUCRETIASCHABORT67@GMAIL.COM

VOS & INK ILLUSTRATIONS 083 897 2950 VOSENINK@GMAIL.COM

DRAPING AND FAIRY LIGHTS

SOFT LIGHTTHEO082 837 9065INFO@SOFTLIGHT.CO.ZA

AUTHENTIC EVENTS LUZANNE VOLSCHENK 083 324 4982 INFO@AEVENTS.CO.ZA

DANCE FLOOR

DANCE FLOORS HELLMUT DE CRAMER 0721029466HELLMUTDECRAMER@VODAMAIL.CO.ZA

MARQUEE LIGHTS

LAMPYRIDAE LIGHTSERNE JOUBERT0832658144INFO@MARQUEELETTERS.CO.ZAWWW.MARQUEELETTERS.CO.ZA