executive branch information technology · 2019. 12. 16. · information technology. jcit ....
TRANSCRIPT
Executive BranchInformation Technology
JCIT December 16, 2019
Dr. DeAngela Burns-WallaceChief Information Technology Officer
Agenda
• Introduction
• 3rd Quarter KITO Report
• IT Project Oversight Recommendations
2
KITO Report
• July-September 2019 Quarterly Report
• Next Report Published February 10, 2020
3
4
KITO Reportable Projects
17
9
10
6
42 Total Projects Monitored
ActiveApprovedPlannedCompleted
New Completed Projects
• KDHE • Bureau of Public Health Informatics – EpiTrax
• Pittsburg State University• Oracle Cloud Implementation III
5
Active Projects by Branch
2019 Q3
Average
0
2
4
6
8
10
12
14
Executive -$130.7m
Regents - $26.5m Judicial - $0 Legislative - $0
11
6
0 0
13.8
30 0
2019 Q3 Average6
Active Project Status
7
3
2
5
Good - $19.5m
Good -Infrastructure - $6.1m
Caution - $2.1m
Alert - $129.4m
7
Active Projects in Caution Status
• Kansas Department for Children and Families• Kansas Prevention and Protection Services
(PPS) Placement Management System Project
• Kansas Department of Health and Environment• Bureau of Environmental Remediation
Database
8
Active Projects in Alert Status• Office of the Attorney General
• iManage Document Management Project
• Fort Hays State University• FHSU ERP Implementation
• Kansas Department of Health and Environment• MMIS Modernization & Fiscal Agent Operations Takeover Svcs
Reprocurement Project III
• Office of Information Technology Services• Data Center as a Service – IT Hybrid Cloud project –
Infrastructure
• Kansas Department of Transportation• K-Hub
9
Questions
10
IT Project Reporting
11
ITEC 2000 Series Volunteer Policy Review Team
• Mike Wilkerson, DCF• Joe Mandala, KBI• Allan Haverkamp, KDOT• Megan Rohleder, KSHS• Greg Larson, ESU• Cole Robison, OITS
• Sara Spinks, OITS• Courtney Fitzgerald,
OITS• Rod Blunt, CISO, OITS• Jeff Maxon, OITS• Donnita, Thomas, Project
Manager, OITS
12/10/2019 12
Goals
• Evaluate IT Projects based on business risk• Incorporate flexibility to the oversight process• Improve transparency of IT resource utilization• Identify and close reporting gaps• Simplify the Process• Clearly define ‘IT project’• Business Needs Alignment• Process Improvement
13
Proposed Process Changes
• Remove single determining factor of cost threshold
• Implement a business risk-based approach that determines reporting requirements
• Create a comprehensive registry of all IT Projects regardless of cost
• Assign the appropriate level of reporting for the corresponding level of business risk
• Automate the process to simplify reporting
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Current IT Project Definition
“Information technology project - means a project for a major computer, telecommunications or other information technology improvement with an estimated cumulative cost of $250,000 or more and has proposed expenditures for: (1) new or replacement equipment or software; (2) upgrade improvements to existing equipment and any computer systems, programs or software upgrades therefore; or (3) data or consulting or other professional services for such a project.”
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Proposed IT Project Definition
"Information Technology Project means an information technology effort of defined and limited duration which implements, effects a change in or presents a risk to processes, services, security, systems, records, data, human resources or architecture.”
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Business Risk Factors
• Breadth of business units impacted• Initiative duration• Cost• Information Security• Impact to Core Business Mission• Familiarity, supportability, maturity of
technology
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Overall Business Risk
• Determined by a combination of risk levels for the individual risk factors
• Risk factors are weighted in the determination
• Will continue to assess and revise weighting and calculation
12/10/2019 18
Next Steps
• Continue policy research and development• Feedback• Procedure Development• Focus Groups & Testing• Automation Tool
12/10/2019 19
Questions
20