euroxpro2013 3rd round delegates booklet
DESCRIPTION
EuroXpro2013 3rd Round Delegates BookletTRANSCRIPT
Dear Delegates ,
It’s been about ten months of long planning and working. Now only
less than 2 weeks until what we promise to be your best journey
experience ever.
This is our third and the last delegates mailing of EuroXpro 2013.
We have included lots of information to enable you to prepare
adequately for this conference.
We kindly ask you to take your time and read the mailing very
carefully as we set to address various issues related to your stay in
İzmir and we would once again wish to state that it will be an
unforgettable experience.
We are looking forward to have you here, in Izmir.
Get yourself ready for unforgettable April.
Yours Sincerely,
CC Team
Dear Delegates of EUROXPRO 2013,
Welcome TO the Best of the Best FOR the Best of the Best BY the Best of the Best IN the Best of the Best AT the Best of the Best!
Now, you probably think this sentence doesn’t make sense, but allow me to explain!
Welcome!
TO the best Conference (EUROXPRO) of the best conferences globally (XPROs), If you have never been to an XPRO, you have never been to a conference! #SNAP #YES-I-SAID-IT
FOR the best leaders, of the best LCs in the best regions, it’s true, don’t be humble, by being here means that you have made it to be amongst the top 10% of your peers...good job!
BY the best Faci & CC team that has been hand-picked to make sure this is a magnificent XP for you. Being a Faci in EUROXPRO in AIESEC, if like playing in the World Cup semi-Finals!
IN the best and largest organization for youth leadership in the world, where lives are being transformed everyday & where change is created every minute!
AT the best time globally, and organizationally, the right time and moment to be a leader now in AIESEC, everything is ready & 2015 is all ours!!
So again,
Welcome TO the Best of the Best FOR the Best of the Best BY the Best of the Best AT the Best of the Best IN the Best of the Best!
On a less fluffy note, don’t forget to pack light, travel safe, get your visas on time, set your 3 conference objectives, bring all your excitement...and no matter what happens, try not to miss your flight!
Looking forward to seeing and meeting you all and having a wonderful time in a great and generous hosting country.
Best
Your Chair
Content
1-Important Dates & Deadlines
2-Payment Process
3-Pre-Post Study Tour
4-Events
5- Pre-post Accommodation
6-Arrival-Departure
7-CC Shop
8-Contact Information
Important Dates And Deadlines :
EuroXpro 2013 : 11th – 17th April
ER-F Summit 2013 : 13th -15 th April
Pre Study Tour : 10th April
Post Study Tour : 17th-18th April
Cancellation Date : 20th March
All cancellations should be informed to CC team . Otherwise , delegates are obligated
to pay the cancellation fee. Cancellation fee : 200 €
DEADLINES :
All needed information should be delivered to CC team until 3rd of April . Otherwise ,
CC team is not charged to arrange pre accomodation and pick ups from airport.You
can find the link here : http://euroxpro2013.com/info/
Arrival – Departure Info : 3rd April
Pre-Post Accomodation Information : 3rd April
Indemnity Report Delivery : 3rd April
Health Insurance Delivery : 3rd April
Sending Invoice Information : 3rd April
!!ATTENTION!!:
Filling this form is really important for all delegates. There is limited space for pre
accomodation and the delegates who filles the form earlier, will be able to provided
with pre accomodation.
Payment Process
!!Attention!! : If you want to cancel your registiration you can do it
until 20th March. All delegates who approved from AI ; cancels the registiration after 20th March , have to pay the cancellation fee.
Payment Procedure : Every delegate has two options while paying their fees:
Online payment with PayPal in Euro
Bank transfer in Euro If you have any questions, please feel free to contact with CC Team from ;
payments @euroxpro2013.com adress.
Fee Type Amount Dates and Deadlines
EuroXpro 2013 235 EUR + 20 EUR (Damage Fee)
3rd registration DDL: 29th March
ER-F Summit 2013 115 EUR + 15 EUR ( Damage Fee)
2rd registration DDL: 29th March
Both EuroXpro and ER-F Summit
235 EUR + 20 EUR (Damage Fee)
2rd registration DDL: 29th March
Late Registration 250 EUR+ 20 EUR (Damage Fee)
After 20th March
Cancellation Fee of EuroXpro
200 EUR DDL: 20th March
Cancellation Fee of ER-F Summit
100 EUR DDL: 20th March
Fee Payment DDL is 29 th of March
Here are the options for payment:
1- Online Payment with PayPal in Euro If you prefer online payment option, you can pay your conference fee (EuroXpro,
ER-F, EuroXpro+ER-F) from online. Payment system works with Visa, MasterCard and
American Express cards.
If you are a EuroXpro delegate, please use this link:
www.euroxpro2013.com
If you are a ER-F delegate, please use this link: www.er-f2013.com
If you are both EuroXpro and ER-F delegate please use this link:
www.euroxpro2013.com
Please take into consideration that, all of the expenses (comissions) arising
from online payment will be covered by your expense.
With these links, you will reach the conference web site, you should click to ''Payment'' at the top of the web site to reach payment page and pay the conference fee with your credit card.
After your payment, you will recieve a confirmation mail within 48 hours from CCVP-Finance .If you don't, please contact with the CC Team from;[email protected] send the mail topic as ;
''AIESEC_in_countryname_payment_name_surname''
2- Bank Transfer in Euro If you prefer bank transfer option, you can pay your conference fee (EuroXpro, ER-F,
EuroXpro+ER-F) from bank. All the information about transfer is written below:
Beneficiary Bank: İş Bankası, Izmir
Account Holder: Türkiye İktisadi ve Ticari İlimler Talebeleri Staj Komitesi
Derneği
IBAN: TR130006400000234010656150
SWIFT: ISBKTRISXXX
Account Holder Adress: Kıbrıs Sehitleri Street, Kervan Apartment 7/9 35220
Alsancak-Izmir
Bank Adress: Talatpasa Boulevard no:27 Alsancak-Izmir
While sending your conference fee, you must write your name, country and
conference which you are attending as description/payment reference:
Conference attendancy Description example
If you are attending EuroXpro
AIESEC_in_countryname_euroxpro13_name_surname
If you are attending ER-F
AIESEC_in_countryname_er-f13_name_surname
If you are attending both EuroXpro and ER-F
AIESEC_in_countryname_euroxproander-f13_name_surname
As soon as you pay the conference fee which you are attending, send an information
mail including bank receipt attached to: [email protected]
Subject Line:
AIESEC_in_countryname_payment_name_surname
Ex: AIESEC_in_Turkey_payment_Gul_Celik
If you’re going to pay the conference fee for the whole delegation, in the
information mail, please mention the names of the people whose fee were paid by you
and send it including bank receipt attached to: [email protected]
Subject Line:
AIESEC_in_countryname_payment
Please take into consideration that, all of the expenses arising from bank transfer
both from sender and receiver will be covered by your expense.If you send your
payment with missing amount, your check-in process won’t be completed.
Cancellation/Late Registration Policy
Cancellation Policy for conference fee:
If you submit your request after 20th March 2013, you have to pay the cancellation
fee of EuroXpro 2013.(200 EUR)
Please submit your requests to: [email protected] -
Subject line:
AIESEC_in_countryname_cancellation_name_surname
Ex: AIESEC_in_Turkey_cancellation_Gul_Celik
Late Registration Policy For Conference Fee:
If you want to apply EuroXpro 2013 as a delegate after 20th March, you will be
charged by late registration fee.[250+20(Damage Fee) 270 EUR]. This list can be
changed through the hotel capacity.
After your payment, you will recieve a confirmation mail within 48 hours from CCVP-Finance.If you don't, please contact with the CC
Team from; payments@euroxpro2013.
com
If you have any question about payment process,
please send your questions only to
[email protected]. If you send your
questions to any other e-mail adress, please take into
consideration that it may not be replied.
Invoice Information: In order to get a invoice while conference, please fill the blanks with your
invoice information.So, CC Team can prepare an invoice for your
payment.Invoice information link is: invoice.euroxpro2013.com
Registiration –Check In Process :
For completing the check in process , please deliver and provide the CC team
following documents .
Health Insurance
Indemnity Report
!!The delegates who deliver the needed documents before , will be able to provided
with fast check in . You can use the same link with arrival document , The needed
document sample is attached there. If you have filled the information form once, you
don’t need to send any other document besides that.
All indemntiy forms should be attached as name_surname_country name_ IF
http://euroxpro2013.com/info/
Pre- Post Study Tour :
Pre Study Tour
10th April- Price 20 Euros
Are you ready to make a good start to EuroXpro’13?If your answer is yes, then this is your chance !Pre study tour is waiting for you to discover our beautiful city, İzmir.During the tour you will see historical parts of İzmir as well as night life. Morning: Saying “Hello” to İzmir with the mixture of sunshine and breath taking view! After strarting our tour, we will have a walk in
Kordon, a place located near seaside.you will feel the city’s waking up to the new day while enjoying the view.This will be
“once-in-lifetime” experience for you! When we finish walking ,Konak Pier ( an old shopping centre) will be welcoming us!
Afternoon:Enjoying your meal! Your lunch will be served near seaside on the view of Konak Clock Tower,which is our next destination.
Second half of the day will start by Clock Tower, the landmark of the city. Behind this place, Kemeraltı( an old bazaar, now it is an open bazaar) is waiting for you.This place is probably the most attractive place for most of the tourists since they can feel the Turkish hospitality here. Time to visit Agora Ancient City, which lies on the mountains.In this place you will forget on which century we are, and start living those years! *Dinner in free time(not included to fee) *Surprise! I fou wonder it, stay tuned for clues!! And party time! Get this city rock!!
Post Study Tour :
17-18th of April/ price: 65 Euros
1st day:
After closing of the congress,the participants of Post Study Tour will be taken our hotel to have ou lunch, for a little res and get ready for the night!Pary during all night will be waiting for you to have more and more fun Party will be in the most famous Street in Kuşadası.Enjoy your night!
2nd day:
There is nothing better than a fresh start to a
new day with breakfast!While having your
breakfast, you will see the amazing view of
Kuşadası.When we start the econd day of the
Study Tour, Pigeon Island will be our first
stop.There is a historical castle located on the
island and it has the probably best view of the
city where you can have a lot of
pictures taken.Our bus will take us
from there and drop us to Virgin
Mary,wich is very important and holy
especially for Christians.After spending
some time in this remarkable place, we
will move towards Ephesus, where one
of the Seven Wonders of the World is
located inside, Celsus Library!You will
fall in love with this antique city and
never want to go back.But it is time to taste home made wines and see one of
the most beautiful and well known villages, Şirince!
While walking on the streets or tasting Şirince’s home made wines, you will
understand why this place is so special and unique.Don’t forget to buy gifts for
your family and friends!
Opening Ceremony:
Date : 11th April
Time : 09:00 – 10:30am
Venue : Ege University Culture-Art Hall
Global Leadership And Business Academy
Date : 11th April
Time : 11:00am – 17:00pm
Venue : Ege University Culture-Art Hall
Theme : Sessions about leaderhsip ,
global citizenship , entreprenuership, partner launches
Global Village :
Date : 11th April
Time : 18:00 pm – 21:30 pm
Venue : Izmir International Fair
Theme : Present your country , share your culture ! 5000 Citizens of Izmir
are also the participating this event .
!!Attention !!: GV will be held in public area . Please don’t serve your
national alcoholic beverages. Please seperate your GV materials from your
luggages because your luggage will be directly delivered to EuroXpro Hotel to
Kuşadası. And your GV materials will be delivered to GV area with Chief
Delegates .
Chief Delegates will leave earlier from the other delegates for GV preparetion.
If you’re a chief delegate and want to present your country at GV area. Please
contact with [email protected] until 25th March . Otherwise , you
won’t be able to delivered to GV area and present your country.
Turkish Night :
Date: 13th April
Time : 21:00-23:59 pm.
Venue : Korumar Hotel DeLuxe
Theme : Turkish Dances, Turkish Food
and Turkish Culture all around ! Stay tuned
for your CCs surprises. Check your Turkish
soul on the door
Gala Night :
Date: 15th April
Time : 21:00 pm – 23:59 pm
Venue: Korumar Hote DeLuxe
Theme :Suit Up Ladies and
Gentlemen ! Coctails first ,questions
later !
ER-F Summit :
Date: 13-15th April
Venue :Korumar Hote DeLuxe
Arrivals for ER-F Summit : 12nd April (All ER-F
Delegates should be in Izmir one day before the
conference start)
ER-F Delegates can participate the conference at
11th April and attend Gloal Village and Opening
Ceremony but the delegates who attends only ER-F
Summit need to leave at 15th of April .
If you’re arriving earlier please contact [email protected]. If you
come earlier and would like to stay at EuroXpro Venue ; please contact with
CC team . And the delegates who come earlier ; need to pay for the extra
nights.
Please contact with [email protected]
!!Special Events Team will be sending you a document
about parties and other events , wait for it !!
Pre- Post Accomodation :
In Izmir , all hostels with the best prices are located
at the same place. Basmane, There are many
Hostels, will be hosted for you. Moreover, We are
suggesting for our Lovely Delegates about hostel
names '' Çaylan Otel, Otel Bebek, Otel Gar, Otel
Dinlen ''
Price : 12 €
average.
Attention : There
is a limited capacity (160 delegates max.) at hostels
which can be arranged earlier. If you fill the
information form earlier , you can be allocated to your
hostels easily. Just fill the form carefully and mention
about the dates you need pre-accomodation. 3rd April is
the DDl for informing CCs about dates.
How To Get There ?
If you came to Otogar, You should take a shuttle service which are coach companies
for going from otogar to Basmane.
If you came to Airport, CC team will be pick you up. However, If you don't need that,
You can take İZBAN from airport to Halkapınar Station. ( Our subway system name )
You should get off at Halkapinar and You will need to change your Subway. Other
system name is Metro, that system for the passenger who will go to Basmane.When
you arrive to Basmane, you have to go opposite of the train station.
Arrival-Departure :
Please fill the delegate info form as soon as you book your ticket. CC team is
responsible to provide your pick –ups between 9-11th April at 8 am and 11pm. If you
don’t will the form , CC team won’t be able to provide your pick up on time.
ATTENTION : When you land to airport , you will see an AIESEC desk . Our
CCs will be there to welcome you and guide you how to find the places where you
need to go.
Tıme Zone: Izmir’s time zone is GMT +2, so you might need to change the time on
your watch. Check this for the current time in Izmir
Clothes : Bring short sleeve T-shirts, cardigans & a light jacket, it’s sunny & hot
in the day, humid and a bit chilly at night
Handy Types: Here is the Turkish Plugs. Please bring your
adaptors
Turkish words/phrases
We thought that it would be useful to include a phrase book that on
one hand will help you to communicate and will empower your cultural experience in
Turkey.
Hello | Merhaba (mehr hah bah)
Thank you |Teşekkür ederim (teh shek uer eh der eem)
Yes | Evet (eh vet)
No | Hayır (Hah yuhr)
I don't understand | Anlamıyorum (An-la-muh-yoor-uhm)
Help! | İmdat! (Im Daht !) [in case no CC member is near]
water |su (sue)
o Cheap | ucuz (oo juuz)
o Expensive |pahalı (pahaluh)
Currency : 1 Turkish Lira : 0.56 USD , 0.44 €
CC Shop
T-shirt :10€
Magnet: 1€
Bracelet: 0,50€
Key Chain: 2€ Bibelot: 2€
Bracelet: 0,50€
Sticker:0,50€ Mug: 5€
Contact Information:
CCVP- Delegates Servicing :
Ezgi Avcı
+90 554 274 10 23
DS Arrival – IL Teamster Arrivval-Memorabilia Teamster
Osmancan Nuzumlalı Cansu İlkay
+90 0531 873 18 01 +90 0554 501 26 32
Also, contact us from :
www.euroxpro2013.com
www.er-f2013.com
www.facebook.com/EuroXpro2013
https://twitter.com/EuroXpro2013
http://www.youtube.com/user/euroxpro2013
Yours,
CC Team