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ERP MM End User Guide
Version: 2.0 dated 16.05.2014 Page 1 of 72
ERP MM End User Guide
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Version : 2.0
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16.05.2014
ERP MM End User Guide
Version: 2.0 dated 16.05.2014 Page 2 of 72
BSNL ERP MM End Users Guide
Index
Contents Page No.
1. MM Module Structure …………………………………………………………………………………………………………………………………………..3
2. BSNL Procurement Process in SAP………………………………………………………………………………………………………………………….6
3. MM Documents Workflow/Release-Approval (SAP Work Place) Process………………………………………………………………...9
4. Purchase Requisition…………………………………………………………………………………………………………………………………………….13
5. Contract /APO……………………………………………………………………………………………………………………………………………………….16
6. Purchase Order ……………………………………………………………………………………………………………………………………………………..21
7. Service Entry Sheet ......................................................................................................................................... …27
8. Goods Receipt (MIGO)........................................................................................................................................ 32
9. Reservation and Goods Issue …………………………………………………………………………………………………………………………………36
10. Transfer of Material with in Plants ……………………………………………………………………………………………………………………..39
11. Intra and Inter Company Transfer of Materials …………………………………………………………………………………………………….42
12. Printouts of MM Documents ……………………………………………………………………………………………………………………………….43
13. MM Module Reports …………………………………………………………………………………………………………………………………………..47
14. Sub Contracting /Card Repairing Process and Gate Pass ……………………………………………………………………………………….51
15. Inventory Analysis and Inventory Scrapping ………………………………………………………………………………………………………..59
15. MM Roles and authorization…………………………………………………………………………………………………………………………………68
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Chapter -1 MM Module Structure
ERP Material Management Organization Structure
BSNL ERP
Material
Management.
Organization
Structure
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BSNL
(Client)
Telecom Circle
Company (26)
Telecom Project
Company
Circle (4)
Telecom Factory
Company (7)
Maintenance
Region
Company (4)
Training Centre
Company (6)
CTSD
(Plant)
SSA
(Plant)
GM Region
(Plant)
SLOC
(Stores/Deptt.)
SLOC
(Stores /Deptt.)
GM/DGM Region
(Plant)
SLOC
(Stores / Deptt.)
SLOC
(Stores / Deptt.)
SLOC
(Stores / Deptt.)
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MM Terminology
Company Code:- Financial reporting (Balance Sheet/ Profit & Loss Accounts) are prepared at company code level. In BSNL all the telecom circl es, project circles,
maintenance regions etc. have been designated as a company code.
Plant:- A plant is an organizational logistics unit that structures the enterprise from the perspective of procurement, material plan ning, production and
plant maintenance. Each plant is assigned to a company code. One company code can have several plants. A plant can be assigned to only one
company code. In BSNL, inventory valuation is done at plant level.
Storage Location:- The storage location is an organizational unit where either inventory management on quantity basis or verification of services is carried out
within a plant. A storage location is assigned to a plant. A plant may cover several storage locations. A storage location can be assigned to only
one plant.
Purchase Organization:- A Purchasing Organization is an organization level that negotiates conditions of purchase with vendors for one or more plants. BSNL has both
centralized and decentralized purchasing organization.
Purchase Group:- A Purchase Group is the key for a buyer or group of buyers responsible for certain category of procurement activities. Purchase Groups will be
defined at a combination of departments (Telecom, Civil, Electrical, Marketing, Administration and Finance) and locations (Co rporate, Factories,
Circles, SSA, Projects, Telecom Regions and Training Centres)
Master Data Maintenance:- Material Master Material master is used in all material procurement processes. The creation of new material codes is handled by the Master Data Management
(MDM) Cell. When a Material Creation Request is received by the MDM Cell, it makes a duplicate check and, if valid, creates the material code in the System.
Service Master Service Masters are used to standardize externally procured services. At present Civil, Electrical service master are availab le in PRD/QAS system.
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From PM Order
or Directly
From
PM/PS
Module
or
Directly
Directly
From PM Order
or Directly
Chapter-2 BSNL Procurement Process in SAP: Material and Service Purchase Process in BSNL:- In BSNL, we procure the materials and services from external vendors for our day to day activities. Different scenarios of procurement are
as follows:
Material
Capital /Maintenance Works
MIGO
PR
Vendor
selection
PO/ APO
MIRO MIRO
SES
PR
PO/ APO
Services With Note-
sheet approval
Special Works such as House-keeping,
Security, Legal Fees, Pest Control etc.
SES
PO/ APO
MIRO
MIRO SES
PR
PO/ APO
Without Note-
sheet approval
Vendor
selectio
n
Manual/
/RFQ/
E tendering
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Payment through MM Process- For payment through MM Process bare minimum documents required in ERP are: Purchase Order, MIGO (Goods Receipt Note) or
Service Entry Sheet.
Vendor Payment once approved in note-sheet can be realized through ERP by Purchase Order and Service entry sheet/ Goods Receipt
through MIGO route in the following way:
a. Create a Purchase order by T-Code me21n. Data required for creating a PO is Vendor Code, GL Code and Cost Centre along with
Purchase Organization, Purchase Group, Company Code, Plant, Storage Location, Account Assignment, tax code and Item
Category. All these data can be searched and help of account personnel may be taken for clarification.
b. Purchase order once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next
higher authority through the workflow by writing the user ids of the reviewer and Final Approver.
c. After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services marked
in the P.O. In case the Purchase Order is for procurement of Material, then Goods Receipt is to be done with the help of T -code
MIGO.
d. Service Entry sheet once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next
higher authority through the workflow by writing the user ids of the reviewer and Final Approver. There is no workflow for MIGO
approval
e. The original vendor invoice is forwarded to Finance section for payment either with copies of PO and material document/SES
or mentioning ERP system generated PO no. and SES/Material document no. in sanction memo as per their requirement. AO
(Claims) in Finance section run the T-code MIRO, Invoice verification, and create liability. The created liability is forwarded to
competent authority through workflow for release of payment block and subsequent payment by Central Settlement Cell (CSS).
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1. Purchase Process as per BSNL Procurement Manual
The MM or Planning Cell compiles all the requirement of material /services to be procured and get the sanction of competent authority
through Purchase Requisition process. The appropriate vendor, meeting technical specifications is decided by manual tendering/ E
tendering process. An Advanced Purchase Order (APO) is placed to the vendor /vendors for submission of Bank Guarantee and signing of
legal contract. Once a contract is in place, purchase orders (work order) can be issued by competent executives during the validity of
contract.
However if a contract is not available/required, direct Purchase order can also be placed to the vendor based on
finalization of manual/e-tendering process.
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Chapter 3. MM Documents Workflow/Release-Approval (SAP Work Place) Process
MM Documents PR/APO/PO/SES are subject to release/Approval process in ERP. There are generally two releases R1 and R2. R2 R elease
is used for final approval of the document by the competent authority.
Once PR/APO/PO is created, it is stored in the inbox in SAP Business Workplace of the initiator and can be accessed by clicking the
PR/APO/PO entry in the inbox.
Go to the main screen, click on SBWP icon.
Click on this Icon
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Go to the INBOX
On opening inbox the APO/ PO/ SES workflow pending at the user end is visible .
The below screen appears.
Click on this Inbox.
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Steps for Releasing/ approving PO in a workflow:
1. Click the SAP Business Workplace .
2. Click the inbox
3. Click the entry containing the PO number to be released/ approved.
4. PO can be displayed by pressing Display Ta
5. Write the user id of the Reviewer in the Forward To tab.
6. Write the user id of the Final Approver in Final Release By Tab
7. Write any notes/ comments that are the part of the approval process in the Review window. Notes once written cannot be edited.
8. Press the initiate button to forward the document to reviewer. The document will now flow to the inbox of the reviewer and can
be accessed by clicking on it. Steps 4 to 8 are same for reviewer.
6. Write the id of the reviewer
in Forward To Tab
7. Write the id of the Final
approver in the Final Release Tab
8. Any notes that are the part of approval
process can be wri tten in the Review window
9. Press initiate button to forward
the document to reviewer
5. Contents of the
PO can be changed by clicking Change Tab
10. Write the user id of the ini tiator
to return back the document
4. Ini tiator can view the PO by clicking Display Tab
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9. If the reviewer thinks that there is something wrong in PO, then he can return back the PO document to the initiator by writing the
user id of the initiator in the Return To Tab and pressing the Tab. Any comments/notes can be written in the Review Tab
(Step 8).
10. If everything is OK, then the reviewer will write the user id of the final approver in the Forward To Tab and along with its
comments in Review window will press the tab. The PO document will now flows to the inbox of the Final approver.
11. If the Final approver thinks that there is something wrong in PO, then he can return back the PO document to the initiator by
writing the user id of the initiator in the Return To Tab. Any comments/notes can be written in the Review Tab (Step 8).
12. If everything is OK, then the Final approver will write its comments in the Review window and press the Green Flag . On
pressing the green flag, the PO document is said to be approved/ final released thereby completing PO process.
11. Write the user id of
Final approver
13. Final approver will click the Green Flag to
Approve/ Final Release the document 12. Write the user id of the
initiator to return back the
document
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Chapter 4. Purchase Requisition
A requisition defines the need for a material or service. It is the primary document in the purchasing cycle. Purchase Requisition for services will be used to procure external services. The requisition is assigned a PR number which is subject to release/appro val through a workflow process. Only after approval the requisition is available for further processing. Requisition is analogous to estimate in tendering process. Purchase Order can be created with respect to approved Purchase Requisition.
Write T-code me51n “Create Purchase Requisition” in title Bar and press enter. Below screen appears.
Steps for creating Purchase Requisitions: 1. Write PR Type. Select from dropdown. (a) need base requisition , (b) Service Requisition
2. Write Description of the Requisition in Header Note. The header note will be displayed in the print preview of PR.
3. Write Account Assignment as K (Cost center)
4. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material
2. Write Description of the
Requisition in Header Note.
1. Select document type-
Service Requisition
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5. Write material Code in case material is to be procured
6. Write Description of item in “Short Text” and PO Quantity
7. Write material Group Code
8. Write Plant Code, 1002 in case of BSNL CO
9. Write
a. Purchase Organization – 2000
b. Purchase Group – 010, A10, I10, M10 in case of BSNL CO
10. Write Requisitioner name
11. Write Tracking No. and press enter
3. Write Account Assignment as K
4. Write item category
D In case of Service Blank in case of material
6. Write description of item
in “Short Text”
Maintain Quantity
and Unit
7. Write
Material Group
13. Write description of
item in “Short Text”
17. Write G/L Account
18. Write Cost
Center
14. Write
Quantity
16. Write Rate of the Service to be procured
8. Write
Plant Code
9(a) Write Purchase
Organization
9(b) Write
Purchase Group 11. Write Tracking No.
10. Write
Requisitioner name
5. Write
material code
12. Maintain services
15. Write
Unit
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12. System will ask for maintaining Services in Item data Tab of the Create Purchase Requisition
13. Maintain services in “ Short Text”. Short Text should be within 40 characters.
14. Write Quantity to be procured
15. Write the unit
16. Write the Gross price and press enter.
17. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter.
18. Once all the required fields are filled completely then select the Icon Check at the top of the screen.
19. If system does not display any error message then we can save the document by clicking on the Save button . and a
Requisition number is generated at the bottom of the screen.
20. Saved requisition can be viewed by T-Code me53n
21. Saved PRs can be changed by T-Code me52n
22. Purchase Requisition once created is complete only when it is Released by the Final Release authority and for approving/ releasing
the Purchase Requisition, there is a well defined workflow.
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Chapter 5. Contract /APO A contract establishes a long-term agreement with a vendor to supply a material or service. Contracts may either be value contracts or quantity contracts. Value contracts have a ceiling that is a monetary amount that should not be exceeded. A quantity contact specifies a ceiling of goods or services that the vendor will provide to us.
Steps for creating contact in SAP
1. Use T Code ME31K
2. In the “Create Contract: Initial Screen”, Select the Reference to the PReq 3. Enter Proper PR no. and press enter. A new screen appears 4. In new screen write the Vendor Code.
2. Click on Reference to PReq
3. Enter the Proper PReq
number
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5. Write the Agreement Type. (It is automatically picked from the Purchase Requisition) 6. Write Purchase Organisation 7. Write Purchase Group and press enter
8. Write the Validity end period
9. Write the Target Value 10. Write BSNL File no. /legacy no. and press enter. A new screen “Create Contract: Overview: Reference Document Items” appears 11. Select the Line Item 12. Enter the Storage Location 13. Click on Adopt. A new screen “Create Contract Item 00010” appears 14. Write Tax code. A new screen “Create Contract : Item Overview” appears.
8. Enter the
validity end date
9. Enter
target value
10. Enter BSNL APO No.
4. Write the Vendor Code
5. Write the Agreement Type
6. Write Purchase Organisation
7. Write Purchase Group
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12. Enter the storage
location 13. Click on Adopt
Details
11. Select the line item
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14. Enter tax Code
15. Click on services button
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15. Click on services button. A new screen “Service Specifications : Contract Specs for Item Maintain” appears 16. Items maintained in the PR will be populated. 17. Press <Save>icon , contract will be created and contract number will be displayed.
18. APO can be viewed by T code ME33K. 19. If any change is required it can be changed by T-Code ME32K
16. Items maintained in the PR will be populated
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Chapter 6: Purchase order 1. Write T-code me21n “Create Purchase Order” in title Bar and press enter. Below screen appears.
2. Select the Order Type.
3. Click on the Document Overview On button .
4. Click on the Selection Variant and select “Purchase Requisition” . The above screen appears.
5. Write Purchase Organization.
6. Write Purchasing Document number. (In this case PR number)
2. Select the Order Type
3. Cl ick on Document Overview
4. Cl ick on Selection Variant and
select Purchase Requisitions
5. Write Purchase
Organization
6. Write the PR number in
Purchasing Document Tab
7. Press Execute Tab
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7. Press execute Tab.
8. PRs will be displayed in "Document Overview window"
9. Select the PR and press the adopt button or drag and drop the required PR to the basket
10. All the relevant details maintained in the PR will automatically populate to Purchase Order.
11. If any detail is not maintained in the PR, then it is to be entered manually in the PO.
12. Once all the required fields are filled completely then select the Icon Check at the top of the screen.
8. PR will be displayed
9. Select PR press adopt button
or drag & drop PR in Basket
12. Press Check i con
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13. If system does not display any error message then we can save the document by clicking on the Save button . and a Purchase Order
number is generated at the bottom of the screen.
Creation of Purchase Order directly without any reference to PR or RFQ
1. Write T-code me21n “Create Purchase Order” in title Bar and press enter. Below screen appears.
1. Select Order type from dropdown
Need Based Order Service Order
2. Write Vendor Code 3. Write Purchase Organization as 2000 Purchase Group as A10, I10, M10, 010
Company Code as 1010 in case of C. Office
4. Write Account Assignment as K
5. Write item category D In case of Service
Blank in case of material
7. Write description of item in
“Short Text” and PO Quantity
8. Write Material group Code
9. Write Plant Code 1002 in case of Corporate office
10. Write Storage Location Code
6. Write material code (only
in case of procurement of material)
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Steps for creating Purchase Order:
1. Write Order Type. Select from dropdown. (a) need base d order , (b) Service order
2. Write vendor code and press enter. In case vendor is not created in the system, then it is to be created in order to proceed further.
3. In Org. Data Tab, write the
(a) Purchase Organization – 2000
(b) Purchase Group – 030/040/C30/C40/E30 etc.
(c) Company Code – 1024 in case of MH
4. Write Account Assignment as K (Cost center) for Service Oder otherwise in case of material PO leave it blank.
5. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material
6. Write material code (only in case of procurement of material)
7. Write Description of item in “Short Text” and PO Quantity
8. Write material Group Code
9. Write Plant Code, 1002 in case of BSNL CO
10. Write Storage Location press enter.
System will ask for maintaining Services in Item data Tab
11. Maintain services in “ Short Text”.
12. Write Quantity to be procured
13. Write the unit
14. Write the Gross price and press enter.
15. System will ask for Tax Code in Invoice data Tab. Write the appropriate tax code and press enter.
16. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter.
Note:- In case of procurement of material, system will not ask for maintaining services (Sr. No. 11 to 14) in Item data tab.
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11. Maintain services in
short text 12. Write Quantity
14. Write Gross Price
13. Write Unit
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Once all the required fields are filled completely then select the Icon Check at the top of the screen.
If system does not display any error message then we can save the document by clicking on the Save button . and a Purchase Order
number is generated at the bottom of the screen.
Saved POs can be changed and viewed by entering T-Code me22n and me23n respectively and clicking "other purchase order
icon” . The below screen appears. Write the saved PO number and press other document to change or view the PO.
15. Write Tax Code
16. Wri te the
(a) GL Account (b) Cost Center
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PO once created is complete only when it is Released by the Final Release authority and for releasing/ approving the PO, there is a well
defined workflow.
Chapter 7. Service Entry Sheet
After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services performed by
the vendor as per the P.O. The service entry sheet is a list of all planned services that have actually been performed. It is the abstract of
the measurement book. The actual payment to vendor will be made in accordance with the duly approved Service Entry Sheet.
Create Service Entry Sheet - T code ml81n Press Enter
1. Click on Other Purchase Order
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1. Click on the Other Purchase Order button and enter the PO number in the following window and press Enter.
2. Click on the Create Entry Sheet icon and type short text in the short text field
3. Write the Storage Location in the Stor. Location Tab
2. Write the Description of the
SES in the short text field
2. Click on Create
Service Entry sheet
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3. Write the Storage Location
4. Press the Service Sel. tab
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4. Click on the “Service Selection” Tab at the bottom of the screen and type the Service Purchase Order number in the Service Selection window and press enter.
5. Select the line of services to be performed.
6. Click on “Adopt Service” Tab.
7. Services will be fetched on main screen
4. Write Service
Purchase Order number
5. Select the Line of Services
6. Cl ick on Adopt Services
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8. Save the Document by clicking on the Save button .and a document will be stored in the inbox of the SES creator (initiator), which will further go for workflow approval.
9. Workflow approval for SES is same as mentioned for PO workflow approval. 10. Approved Service Entry sheet along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run
the T-code MIRO, Invoice verification, and verify the vendor invoice against the Service Entry Sheet. In case, the invoices match, the same may be saved and is forwarded to competent authority through workflow for release of payment block and subsequent payment.
7. Services will be fetched
to main s creen
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Chapter 8. Goods Receipt (MIGO)
MIGO is used to receive the Goods in Storage Location/ Inventory against the Purchase Order.
Write T-code migo “Goods Receipt” in title Bar and press enter. Below screen appears.
Steps involved in MIGO 1. Select Goods Receipt against Purchase Order. 2. Write the movement type 101
3. Write the Purchase Order No. and execute it by pressing tab
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1. Select Goods Receipt
against Purchase Order
2. Write the
Movement Type 101
3. Write the PO number
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4. Write the Quantity in Delivery note 5. Check item Ok. 6. Press Check at the top of the screen. The system shows a message "Document is OK" 7. Press Post. System shows the message "Material Document 5000021480 is posted" and the quantity mentioned in the delivery note will be credited to the inventory.
4. Write the Quantity
in Delivery note
7. Press Post to post
the document.
6. Press check to check the document for error
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8. Material Document along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run the T-code MIRO, Invoice verification, and verify the vendor invoice against the Material Document. In case, the invoices match, the same may be saved and is forwarded to competent authority through workflow for release of payment block and subsequent payment.
5. Check item OK
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Chapter 9 . Reservation and Goods Issue
Reservation (MB21) Reservation is used as a request for transfer of material from main store to a storage location/cost centre.
1. Create reservation using T Code MB21. Movement type 913 is to be used for request for transfer of material from main store while
movement type 201 is to be used for consumption.
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2. Fill the material codes, Quantity and donor SLOC. Save the document, reservation no is created.
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Goods Issue (MIGO)– Good issue is made against reservation. The material will be issued by in charge of store with T code MIGO and selecting Good Issue against
reservation. Reservation no. is entered. The material document is checked and posted.
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Chapter 10. Transfer of Material with in plants
1. Receiving SLOC will Create reservation MB21 with movement type 913
2. Donors SLOC will open MIGO screen select Transfer posting against reservation, enter reservation no. and movement type 913. Check
and post the material document.
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3. At the receiving storage location, Open MIGO Screen selects Place in storage and enter material document no. Check and post the
document.
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Change of stocks - Transfer Postings
I. Unrestricted Stock to Project stock MIGO (Transfer posting & R10 Other) Mom. Type-412Q
II . Project stock to unrestricted stock
MIGO (Transfer posting & R10 Other) Mom. Type-411Q
III. Single step transfer posting ( where locations are nearby) MIGO (Transfer posting &R10 other) Mom. Type-311
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Chapter11. Intra and Inter Company transfer of Materials
i) Transfer of material within Company ( From CTSD to SSA or SSA to SSA ) 1. Create and release PR (ZSTR / ZSDR) by receiving Plant (ME51N )
2. Create and release STO (Stock transfer Order) (ME21N) by receiving Plant.
3. The donor(issuing) plant will Create Out Bound Delivery in reference to PO (VL10B)
4. Donor ( issuing plant) Pick up quantity /enter Sloc and Post Goods Issue (VL02N)
5. Create Excise invoice (J1IJ) - Select RG23D from header delivery- fill OBD no
6. Receive Goods in SSA (MIGO) against Out Bound Delivery
ii) Stock Transfer-Circle A to Circle B (Inter Company) (Across Company codes)
1. Create and release PR (ZSTR / ZSDR) (ME51N & ME54N) by circle B ( Receiving circle)
2. Create and release STO(Stock transfer Order) ME21N by circle B ( Receiving circle) 3. In issuing Circle Create Out bound delivery With reference to PO (VL10B) 4. Picking quantity and Post Goods Issue (VL02N) by In issuing Circle 5. Select Billing document (VF01)- Fill OBD no and billing type (ZIV) i.e for inter co. billing).
6. Excise in voice (J1IJ)- Select RG23D
7. Receive Goods (MIGO) at receiving Circle B against Out Bound Delivery
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Chapter12. Printout of MM Documents
Print Purchase Order
1. Write T-Code me9f in the Title bar. 2. Write the PO number in Document Number field. 3. Write EF in Application Field in Message Data. EF defaults
for Purchase Order.
4. Press the execute button. 5. Select the check box
6. Click on <Display Message> and/ or
<Output Message> and/ or for taking printout of the PO.
2. Write the PO
number
3. Write EF
4. Press Execute
5. Select the check box 6. Cl ick on Display Message/
Output Message or Trial Printout
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2. Print Service Entry Sheet
1. Write T-Code ML83 in the Title Bar
2. Write the SES number in Document Number field. 3. Write ES in Message Application Field in Message
Parameter. ES defaults for SES.
4. Press the execute button. 5. Select the check box
6. Click on for taking printout of the SES.
2. Write the SES number
number
3. Write ES
4. Press Execute
5. Select the check box 6. Cl ick on Trial
Printout
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3. Print out of Material (MIGO) documents
Use T code MB90 to get printout of material document
Enter material document
number
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Chapter 13 . MM Module Reports
Reservation List (MB25)
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Inventory Value / Ware House Stock Report (MB52)
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Purchase Requisition List ME5A
APO Reports ME3C
Purchase Order Reports
a. Purchasing orders by the Material Group ME2C b. purchasing documents by material ME2M
Purchasing orders by Vendors (ME2L)
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Chapter 14: Subcontracting /Card repairing process, RGP and NRGP. First Damaged card is to be brought into stock through migo against maintenance order. (Damaged card material no. Is suffixed with D).
1. Create need based PO with ME21N fill in all the details enter the material number suffixed with R and type of service required free or paid. and K & L are to be maintained in A and I columns of PO
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2. in material tab click on component and enter the damaged material number suffixed with D
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3. Enter the material no. suffixed with D.
4. Enter the G/L account and cost centre and then save PO
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5. Now with MB1B issue the material to the vendor for the repairing purpose
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6. Now with ZMMP_RGP01 issue the gate pass for sending material out of the company with 941 movement type.(Returnable Gate Pass) and RGP no. will be generated.
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7. Now by MIGO receive the material from the repair vendor (subcontractor) .
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8. With code MBLB we can view the stocks available with Subcontractor (repair vendor).
9. Non returnable gate pass is created with code ZMMF_NRGP
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Chapter 15: Inventory Analysis and Scrapping
1. Code MC.6 is used for inventory analysis in a plant
2. With code ZMMP_SMO01 declare the materials as Slow moving, non-moving & obsolete and new entry can be made.
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3. Check Stocks & details on materials declared as slow-moving, non-moving & obsolete with report zmmr_sro
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4. Create internal order with code KO01.
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5. Create scrap lot reservation with code MB21with movement type 261
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6. With ZMM_ACE9 get the required documents to get the approval of the competent authority as followed in legacy process for declaring scrap.
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7. Goods Issued to reservation against internal order by MIGO
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8. With code MM03 identify the material scrap code, if not available send request to MM MDM team for creation of new scrap material.
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9. Now again create reservation with material scrap code and movement 521.
10. Scrapped material is received in store by MIGO transaction and further sold by S&D sale process.
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Chapter 16. MM Roles and authorization
Description of Role in Legacy ROLE NAME IN SAP T-CODE IN SAP DESCRIPTION OF ROLE IN SAP
The person who compile and prepare Store requirement for SSA/Area, who Initiate the Requirement/Indents of SSA/Circle for procurement like for MM, Admn., IT, Mktg., Civil, Electrical i.e. different purchase groups
PR CREATION
ME51N
ZMM_CR_PUR_REQ_PLANT CODE
ZMM_PURCHASEGROUP_PR GROUP CODE
PR INITIAL RELEASE
ZMM_RELEASE_PR_RELEASE CODE_R1
Person who Approves the Requirement/Indents for Procurement for SSA/Circle i.e. for different purchase groups.
PR APPROVAL
Through Workflow
ZMM_CR_PUR_REQ_PLANT CODE ZMM_PURCHASEGROUP_PR GROUP CODE ZMM_RELEASE_PR_RELEASE CODE_R2
Person who prepares/initiates Purchase Order
PO CREATE
ME21N
ZMM_PO_CREATE_2000_PLANT CODE
ZMM_PURCHASEGROUP_PR GROUP CODE
PO INITIAL RELEASE
ZMM_PO_RELEASE_RELEASE CODE_R1
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Person who Approves the Purchase Order PO APPROVAL Through Workflow ZMM_PO_CREATE_2000_PLANT CODE
ZMM_PURCHASEGROUP_PR GROUP CODE ZMM_PO_RELEASE_RELEASE CODE_R2
Person who collects Rate Quotation & initiate the same for approval in SDCA/ SSA/ Circle/ Civil/ Electrical etc.
RFQ CREATE
ME41
ZMM_MAINTAIN_RFQ_2000_COMPANY CODE
RFQ INITIAL RELEASE
ZMM_RFQ_RELEASE_RELEASE CODE_R1
Person who Approves Rate Quotation RFQ APPROVAL
Through Workflow ZMM_MAINTAIN_RFQ_2000_COMPANY CODE ZMM_RFQ_RELEASE_RELEASE CODE_R2
Person who issue Indents for Store
CREATE RESERVATION
MB21
ZMM_RESERVATION_CREATE_PLANT CODE
ZMM_STORAGELOCATION_SLOC CODE
Person who prepares and check Measurements (MB) against a service for his section & initiate for approval
SERVICE ENTRY SHEET (SES) CREATION
ML81N
ZMM_SERVICE_ENTRY_2000_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE
SES INITIAL RELEASE
ZMM_SERVICE_REL_RELEASE CODE_R1
Person who Approves Measurements( MB) SES FINAL RELEASE Through Workflow
ZMM_SERVICE_ENTRY_2000_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE ZMM_SERVICE_REL_RELEASE CODE_R2
Person who prepares Advance Purchase Order for SSA/Circle & initiate the Advance
CREATE APO
ZMM_MAINTAIN_CR_2000_COMPANY CODE
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Purchase Order. APO INITIAL RELEASE
ME31K
ZMM_OA_RELEASE_RELEASE CODE_R1
Person who Approves the Advance Purchase Order for SSA/Circle.
APO FINAL RELEASE Through Workflow ZMM_MAINTAIN_CR_2000_COMPANY CODE ZMM_OA_RELEASE_RELEASE CODE_R2
Person who Verify the PBG against Advance Purchase Order.
P1 RELEASE Through Workflow
ZMM_MAINTAIN_CR_2000_COMPANY CODE
ZMM_OA_RELEASE_RELEASE CODE_P1 (TO BE GIVEN TO FINANCE PERSON)
Person who responsible for Receipt and issue of store.( One Plant to another Plant)
GOODS RECEIPT MIGO ZMM_GOODS_RECEIPT_PLANT CODE
ZMM_STORAGELOCATION_SLOC CODE
GOODS ISSUE MIGO ZMM_GOODS_ISSUE_PLANT CODE
ZMM_STORAGELOCATION_SLOC CODE
Person who responsible for Receipt and issue of store( One store location to another under the same Plant)
TRANSFER POSTING MIGO
ZMM_TRANSFER_POSTING_PLANT CODE
ZMM_STORAGELOCATION_SLOC CODE
PHYSICAL VERIFICATION OF INVENTORY
Person who Initiates Physical Verification of Store.
CREATE DOCUMENT MI01 ZMM_CREATE_PID_PLANT CODE
ZMM_STORAGELOCATION_SLOC CODE
Person who counts items for Physical Verification of Store.
COUNT DOCUMENT MI04 ZMM_PID_COUNT_PLANT CODE
ZMM_STORAGELOCATION_SLOC CODE
Person who Post the Difference in inventory after Physical Verification of Store.
POST DIFFERENCE DOCUMENT
MI07 ZMM_PID_POST_PLANT CODE
(TO BE GIVEN TO FINANCE PERSON)
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Person authorized to open the MM Period ( two months current and one past month) to allow Goods movement and approve works (MB) Services.
OPENING/ CLOSING MM POSTING PERIOD
MMPV ZMM_PERIOD_CLOSE (TO BE GIVEN TO IFA or MM Person)
DISPLAY ROLES (CAN BE GIVEN TO ALL USERS)
Person who can view the inventory status INVENTORY DISPLAY
MMBE, MB52, MB53
ZMM_INV_DISPLAYS
Person who can view the Purchasing document status.
PURCHASING DOC. DISPLAY
ME5A, ME2M,ME2L,ME3C
ZMM_PUR_LISTDISP
Person who can view the Service Documents Created.
SERVICE DOC. DISPLAY
ML83 ZMM_SERVICES_LIST
To take print of documents PRINT ME9F, ML83, MB90
ZMM_PRINT
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