enhancing collaborative relations between ars and csrees collaboration assessment and enhancement...

Enhancing Collaborative Relations Enhancing Collaborative Relations

Between ARS and CSREESBetween ARS and CSREES

COLLABORATION COLLABORATION ASSESSMENT AND ASSESSMENT AND

ENHANCEMENT TEAM (CAET)ENHANCEMENT TEAM (CAET)RECOMMENDATIONSRECOMMENDATIONS

MATRIX MANAGEMENT MATRIX MANAGEMENT SYSTEMSYSTEM

Working Working DefinitionDefinition

• Decentralized bottom-Decentralized bottom-up, side-to-side, & up, side-to-side, & top-down top-down decision decision makingmaking process. process.

Dependent Dependent VariablesVariables

• Clear understanding Clear understanding of the of the organizationalorganizational managementmanagement structure. structure.• Knowledge of who has Knowledge of who has

what level of what level of authorityauthority and and responsibilityresponsibility at at each management tier.each management tier.

• OpenOpen communication communication• Trust and respectTrust and respect

MATRIX COLLABORATION MATRIX COLLABORATION SYSTEMSYSTEM

Working Working DefinitionDefinition

• Decentralized bottom-Decentralized bottom-up, side-to-side, & up, side-to-side, & top-down top-down collaborationcollaboration process. process.

Dependent Dependent VariablesVariables

• Clear understanding Clear understanding of the organization’sof the organization’s commitmentcommitment to to

internal & external internal & external collaboration.collaboration.

• Knowledge of who has Knowledge of who has what level of what level of authority authority and and responsibilityresponsibility for for collaboration.collaboration.

• OpenOpen communication communication• Trust and respectTrust and respect

Agricultural Research Service

Cooperative State Research, Education, & Extension Service

Partners, Stakeholders and

Customers Serving Clientele Needs

CAET TEAM MEMBERSCAET TEAM MEMBERS• Henry Bahn - CSREESHenry Bahn - CSREES• P.S. Benepal - CSREESP.S. Benepal - CSREES• Margaret Bogle - ARSMargaret Bogle - ARS• Shanthy Bowman - ARSShanthy Bowman - ARS• Carolyn Brooks -UMD-Carolyn Brooks -UMD-

ESES• Samuel Donald - ARDSamuel Donald - ARD• Alan Dowdy - APHISAlan Dowdy - APHIS• Sharon Drumm - ARSSharon Drumm - ARS• A. J. Dye - CSREESA. J. Dye - CSREES• James Heird - CSUJames Heird - CSU• Patricia Jensen – NDSUPatricia Jensen – NDSU• Linda Kelly - FSISLinda Kelly - FSIS• Dennis Kopp - CSREESDennis Kopp - CSREES

• Sheryl Kunickis - NRCSSheryl Kunickis - NRCS• Sara Mazie – REESara Mazie – REE• McKinley Mayes – CSREESMcKinley Mayes – CSREES• Marva Nesbit - FacilitatorMarva Nesbit - Facilitator• Eldon Ortman - CSREESEldon Ortman - CSREES• Cheryl Oros - CSREESCheryl Oros - CSREES• Kathy Ott - NASSKathy Ott - NASS• Ralph Otto - CSREESRalph Otto - CSREES• Hank Parker - ARSHank Parker - ARS• Bobby R. Phills- Bobby R. Phills-

ARS/CSREESARS/CSREES• David Rust - ARSDavid Rust - ARS• Gladys Shelton – NC A&T Gladys Shelton – NC A&T

SUSU• Debra Tropp - AMSDebra Tropp - AMS• Gladys G. Vaughn - OCRGladys G. Vaughn - OCR

CAET TEAM IN ACTIONCAET TEAM IN ACTION

STATEMENT OF VALUESSTATEMENT OF VALUES

FROM THEFROM THE

CCOLLABORATION OLLABORATION AASSESSMENTSSESSMENT ANDAND

EENHANCEMENT NHANCEMENT TTEAMEAM

CAET Statement of ValuesCAET Statement of Values

• We Value:We Value:

1.1. Developing and enhancing Developing and enhancing collaboration between ARS and collaboration between ARS and CSREES in order to strengthen CSREES in order to strengthen the the quality of research, quality of research, education, and education, and extension. extension.



2.2. The creativity, initiative, and The creativity, initiative, and dedication of key individuals dedication of key individuals

to to make collaborative make collaborative endeavors a endeavors a success. success.



3.3. The power that results The power that results from drawing from drawing upon diverse upon diverse experiences, ideas, and experiences, ideas, and cultures.cultures.



4. 4. Integrity and equity in Integrity and equity in program program delivery.delivery.



5.5. Portraying Portraying accomplishments and accomplishments and programs programs in a balanced and accurate in a balanced and accurate format.format.



6.6. The timely development The timely development and delivery and delivery of information of information and technology that and technology that supports supports customer and stakeholder customer and stakeholder needs.needs.



7.7. Relevance and efficiency in Relevance and efficiency in resource resource utilization.utilization.



8. 8. Open and inclusive Open and inclusive communication.communication.



9.9. Requiring accountability Requiring accountability for for individual and institutional individual and institutional

collaboration.collaboration.



10.10. Recognizing and rewarding Recognizing and rewarding individuals for individuals for

developing and developing and contributing to interagency contributing to interagency

collaboration. collaboration.

CAET Sub-CommitteesCAET Sub-Committees

• Joint Planning and Program Joint Planning and Program DevelopmentDevelopment

• Human Capital DevelopmentHuman Capital Development

• CollaborationCollaboration

• AccountabilityAccountability

RRECOMMENDATIONS ECOMMENDATIONS

FROM THEFROM THE

SSUBCOMMITTEE UBCOMMITTEE

ON ON

JJOINT OINT PPLANNING AND LANNING AND

PPROGRAM ROGRAM DDEVELOPMENTEVELOPMENTPatricia Jensen, ChairPatricia Jensen, Chair

JOINT PLANNING AND JOINT PLANNING AND PROGRAM DEVELOPMENTPROGRAM DEVELOPMENT

• RRECOMMENDED ACTION ITEM # ECOMMENDED ACTION ITEM # 1.1.

ARS/CSREES commit to a co-funded IPA ARS/CSREES commit to a co-funded IPA position on a continuing basis for the position on a continuing basis for the purpose of exploring opportunities for purpose of exploring opportunities for ARS and CSREES direct collaboration, ARS and CSREES direct collaboration, and for implementing and following and for implementing and following through on the ideas and initiatives through on the ideas and initiatives proposed in these CAET proposed in these CAET recommendations.recommendations.



Develop a Develop a unifiedunified CSREES/ARS approach CSREES/ARS approach to the stakeholder community for the to the stakeholder community for the purpose of formulating “very specific purpose of formulating “very specific issue based” initiatives where the two issue based” initiatives where the two agencies could join their unique agencies could join their unique scientific and technical expertise to scientific and technical expertise to address and solve critical problem issues.address and solve critical problem issues.


• RRECOMMENDED ACTION ITEM # 3.ECOMMENDED ACTION ITEM # 3.

Take one or two current/potentialTake one or two current/potential “issue “issue based”based” initiatives (to be identified with the initiatives (to be identified with the stakeholder group) to jointly plan, budget, stakeholder group) to jointly plan, budget, and implement. and implement.

These initiatives would be developed and These initiatives would be developed and submitted up through the normal budgetary submitted up through the normal budgetary channels as a single unified initiative for channels as a single unified initiative for joint collaborative implementation.joint collaborative implementation.


FROM THEFROM THE

SSUBCOMMITTEEUBCOMMITTEE

ON ON

HHUMAN UMAN CCAPITAL APITAL DDEVELOPMENTEVELOPMENTGladys Shelton, Chair

HUMAN CAPITAL HUMAN CAPITAL DEVELOPMENTDEVELOPMENT

• RRECOMMENDED ACTION ITEM ECOMMENDED ACTION ITEM # 1.# 1.

Establish an Interagency Assessment Establish an Interagency Assessment Committee to identify barriers and Committee to identify barriers and propose opportunities to share human propose opportunities to share human capital resources across agencies and capital resources across agencies and institutions.institutions.



A.A. Investigate the potential of creating Investigate the potential of creating and maintaining a database of and maintaining a database of expertise in both agencies and expertise in both agencies and universities along disciplinary lines. universities along disciplinary lines.

B. Enhance ARS and CSREES websites B. Enhance ARS and CSREES websites to include information on the land-to include information on the land-grant system and crosslink to all grant system and crosslink to all relevant websites.relevant websites.



Review recruitment and employment Review recruitment and employment programs and materials of both programs and materials of both CSREES and ARS with the intent to CSREES and ARS with the intent to better describe the nature of the better describe the nature of the position.position.



Using current IPA policies and Using current IPA policies and guidelines: guidelines:

A. Establish a continuing IPA position to A. Establish a continuing IPA position to serve as a Collaborative Liaison serve as a Collaborative Liaison between the two agencies in expanding between the two agencies in expanding and utilizing human capital expertise and utilizing human capital expertise as well as other collaborative as well as other collaborative opportunities. opportunities.


• RRECOMMENDED ACTION ITEM # ECOMMENDED ACTION ITEM # 4 Cont.4 Cont.


B. Establish positions for use in promoting B. Establish positions for use in promoting bidirectional annual faculty/staff/agency bidirectional annual faculty/staff/agency IPA exchanges. IPA exchanges.


• RECOMMENDED ACTION ITEM # 4 Cont.RECOMMENDED ACTION ITEM # 4 Cont.


C.C. Study the feasibility of promoting short-Study the feasibility of promoting short-term faculty/staff/agency exchanges for term faculty/staff/agency exchanges for addressing imminent and prominent addressing imminent and prominent issues and needs. issues and needs.


FROM THEFROM THE


ON ON

CCOLLABORATIONOLLABORATIONSheryl Kunickis, Chair

COLLABORATIONCOLLABORATION


ARS and CSREES Administrators develop ARS and CSREES Administrators develop and publish joint statements of their and publish joint statements of their Agency's commitment to collaboration as Agency's commitment to collaboration as a means of facilitating enhanced a means of facilitating enhanced understanding, collaboration, and understanding, collaboration, and cooperation.cooperation.

COLLABORATIONCOLLABORATION


Form a joint agency study group to: Form a joint agency study group to:

a) a) review and identify policies and review and identify policies and procedures that may impede or serveprocedures that may impede or serve

as potential barriers to enhanced as potential barriers to enhanced collaboration.collaboration.

b) b) identify approaches to minimize identify approaches to minimize barriers.barriers.


FROM THEFROM THE


ON ON

AACCOUNTABILITYCCOUNTABILITYJames Heird, Chair

ACCOUNTABILITYACCOUNTABILITY

• RECOMMENDED ACTION ITEM RECOMMENDED ACTION ITEM # 1.# 1. Determine the amount of Determine the amount of collaboration that presently exists collaboration that presently exists between ARS and CSREES.between ARS and CSREES.


• RECOMMENDED ACTION ITEM RECOMMENDED ACTION ITEM # 2.# 2.

Using the data from recommendation Using the data from recommendation # 1, benchmark at regular intervals to # 1, benchmark at regular intervals to determine progress toward greater determine progress toward greater collaboration. collaboration.


• RECOMMENDED ACTION ITEM RECOMMENDED ACTION ITEM # 3.# 3. Collaboration should be a part of Collaboration should be a part of annual reports of: ARS/CSREES annual reports of: ARS/CSREES NPLs, ARS Area Offices and Centers, NPLs, ARS Area Offices and Centers, State Agricultural Experiment State Agricultural Experiment Stations, and State Cooperative Stations, and State Cooperative Extension Programs.Extension Programs.


• RECOMMENDED ACTION ITEM RECOMMENDED ACTION ITEM # 4.# 4.

ARS and CSREES leadership should ARS and CSREES leadership should ensure that collaboration between the ensure that collaboration between the two agencies be a consideration in the two agencies be a consideration in the overall evaluation of ARS and CSREES overall evaluation of ARS and CSREES personnel and programs.personnel and programs.

CAET TEAM IN ACTIONCAET TEAM IN ACTION

COLLABORATION COLLABORATION NEEDS YOU !NEEDS YOU !

““Engage In It. Grow With Engage In It. Grow With It.”It.”

For more information contact: Bobby R. Phills, CAET Chair For more information contact: Bobby R. Phills, CAET Chair Email: Email: [email protected]@ars.usda.gov

Phone: (202) 720-6191Phone: (202) 720-6191

enhancing collaborative relations between ars and csrees collaboration assessment and enhancement...

Documents

action statement of

collaboration process

institutional collaboration

interagency collaboration

csrees direct collaboration

program delivery

open communicationtrust

timely development