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A GUIDE FOR FACULTY, STAFF AND STUDENTS

September 2012

Fort Lewis College

Emergency Response Plan

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Table of Contents

Approval and Promulgation Authority…………………… 3 Disaster/Emergency Declaration…………………………. 4 Emergency Response Plan Purpose………Scope……Responsibilities…… 5 Definitions………………………………………………. 6 Levels of emergency response…………………………… 8 College Emergency Management Structure Policy Group……………………………………… 9 Emergency Management Group………………………… 10 National Incident Management System (NIMS) and Incident Command System (ICS) Structure……………. 12 Potential Level 1 & 2 Incidents………………………… 12 Potential Level 3 Incidents………………………… 13 Communication Dissemination………………………… 14 Activation of Groups and Emergency Operations Center... 15 Evacuations……………………………………………… 16 Fire……………………………………………………… 20 How to Use a Fire Extinguisher………………………… 22 Bomb Threat……………………………………………. 23 Criminal Activity and Civil Unrest…………………….. 25 Flood Watch/Warning…………………………………. 26 Tornados……………………………………………….. 28 Earthquakes……………………………………………. 29 Hazardous Materials (HazMat) Incidents……………… 30 Downed Aircraft……………………………………….. 32

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Fort Lewis College

EMERGENCY RESPONSE PLAN

Approval and Promulgation Authority

This Emergency Response Plan (ERP) has been reviewed within the jurisdiction/ department/office I represent and concurrence obtained as appropriate to the content therein. By my signature below, I commit my jurisdiction/department/office to the contents of this ERP, and do promulgate this document. __________________________________ ___________________ Dene Kay Thomas, President Date Fort Lewis College

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Disaster/Emergency Declaration

WHEREAS, Fort Lewis College suffered serious damage to roads, office buildings, classrooms, and/or other public and private facilities caused by _________________________________________________________, which occurred on ______________________; and

(Date)

WHEREAS, the cost and magnitude of responding to and recovering from the impact of the ensuing event is far in excess of the College’s available resources;

Now THEREFORE, be it resolved that I, _____________________, President of Fort Lewis College, declare this to be a disaster area.

DATED AT _______________________________________, COLORADO

THIS __________DAY OF _____________________________ (DATE) At _______________ (TIME) PRESIDENT FORT LEWIS COLLEGE Supply two (2) copies to CDEM – 9195 East Mineral Avenue, Suite 200, Centennial, Colorado, 80112. Fax (720) 852-6750 CDEM will forward one (1) copy to the Governor’s Office.

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Fort Lewis College

EMERGENCY RESPONSE PLAN

In accordance with policy, Fort Lewis College has established the following Emergency Response Plan to deal with the various crises which might threaten the resources of the college, the physical safety of its employees, students and the general public. Purpose: The purpose of the Emergency Response Plan (ERP) is to provide a document which, in the even of an emergency or crisis situation, establishes:

• definitions • an organizational and conceptual framework • guidelines and procedures for response

The goal of the plan is to provide a living framework of guidelines that shall be reviewed annually so that when a crisis does occur, the College’s response will be effective and efficient. This document provides broad guidelines, rather than specific procedures. Scope: The Fort Lewis College ERP guides preparedness, response and recovery operations and operations continuity and recovery actions. It applies to a broad range of emergencies and may be activated during natural or human-caused emergency incidents, including but not limited to; fire, flood, hazardous material spills, severe storms, terrorist attack, or other situations requiring evacuation of facilities. Responsibilities: The College Emergency Response Plan is the responsibility of the Chief of Police.

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Definitions: For the purpose of this document, an emergency is defined as any situation creating imminent danger to:

• lives or health • public or private property, or • the ability of the College to reasonably carry on normal operations

An emergency could be caused by a natural disaster, human-caused catastrophe, civil disturbance, or other violent or threatening behavior by an individual or group. National Incident Management System (NIMS): While most emergency situations are handled locally, when there's a major incident help may be needed from other jurisdictions, the state, and the federal government. The National Incident Management System provides a consistent nationwide template to establish Federal, State, tribal and local governments and private sector and nongovernmental organizations to work together effectively and efficiently to prepare for, prevent, respond to and recover from domestic incidents, regardless of cause, size or complexity, including acts of catastrophic terrorism. NIMS benefits include a unified approach to incident management; standard command and management structures; and emphasis on preparedness, mutual aid and resource management.

• Incident Command System (NIMS/ICS). NIMS establishes NIMS/ICS as a standard incident management organization with five functional areas -- command, operations, planning, logistics, and finance/administration -- for management of all major incidents. To ensure further coordination, and during incidents involving multiple jurisdictions or agencies, the principle of unified command has been universally incorporated into NIMS. This unified command not only coordinates the efforts of many jurisdictions, but provides for and assures joint decisions on objectives, strategies, plans, priorities, and public communications.

Emergency Management Group (EMG): Oversees operational emergency response and special event management. Emergency Operations Center (EOC): A location pre-designated by the EMG from which to oversee college operations. This center is separate from the Incident Command Post. Policy Group: Formed around the President’s Executive Committee serves as an advisory board for the President and provides strategic guidance during incidents. Incident Command Post (ICP): An integrated organizational structure established for and tailored to the complexity and demands of single or multiple incidents.

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Incident Commander (IC): Person identified as being responsible for the overall management of the incident. Public Information Officer (PIO): Individual responsible for developing and releasing information about the incident to the media, incident personnel, and other appropriate agencies and organizations. Liaison Officer: The Chief of Police will usually serve as the Liaison Officer. This position coordinates incident activities by assisting cooperating agencies, and will serve as the College representative to the La Plata County Office of Emergency Management or State Division of Emergency Management (CDEM). Operations Section: Manages tactical operations at the incident. The Operations Section Chief usually acts a principal deputy to the Incident Commander. Planning Section: Manages all information relevant to the incident and provides the operational support required for long-term incidents, including documentation of all decisions made, providing resources, addressing specific problems and plan for the deployment of equipment and man-power. Logistics Section: Provides facilities, materials and services for the incident and is composed of a Service Branch and a Support Branch. Responsibilities include communications, medical, food, water, supplies and support of on-going operations. Finance Section: Manages all financial aspects of the incident to include purchasing, procurement contract support and documents hours worked, compensation/claims and keeps a record of on-going and total costs. Safety Officer: Monitors incident operations and advises the Incident Commander on all matters relating to operational safety, including the health and safety of emergency responders. Multiple Agency Coordination System (MACS): The La Plata County Office of Emergency Management and immediate agencies within La Plata County utilize the Multiple Agency Coordination System to facilitate and coordinate emergency response resources and handle mutual aid situations. Contingency Plans address specific incidents that allow for prior planning. Once the threat of a specific incident has passed or the incident has been resolved, contingency plans are no longer valid and need not be retained. Continuity of Operations Planning (COOP) addresses how an organization will continue to provide critical services through an incident, to include a short-term problem or event. Situations to be covered by Continuity of Operations plans could include temporary office closure due to water pipe breaks or utility failures, as well as more serious dislocations or relocations due to fire or natural disaster.

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Disaster Recovery Plans address the issues related to restoring complete operations following major disruption due to serious incidents such as natural disasters or structure fires. Operations recovery plans include discussions on cost recovery and mitigation. Both operations continuity and recovery planning utilize the concept of business impact analysis to identify critical and time sensitive functions. A business impact analysis will also help identify vital resources and prioritize recovery assets. This analysis can be useful in determining any special needs such as business interruption insurance. Levels of emergency response: Level 1 – The incident will be handled completely by College resources or contractor, i.e., Durango Fire and Rescue Authority (DFRA). Routine events (non-injury vehicle accidents, routine medical incidents, minor College police responses) are Level 1 events requiring no mutual aid response from city or county units. Level 2 – The incident will require mutual aid but the College retains Incident Command. Large events, incidents requiring minimal mutual aid, and incidents with prepared contingency plans may be Level 2 incidents. Level 2 incidents may include notification of the Emergency Managements Operation Group, or activation of the Emergency Operations Center, but usually such activities are limited in scope. Level 3 - The incident requires significant mutual aid and the College requests an outside agency to assume Incident Command. A major incident (gas explosion or building collapse) on campus, an incident beyond the scope of College plans and capabilities (aircraft accident on campus), or an incident crossing the College property line (fire, hazardous material spill) could trigger a Level 3 requirement. In a Level 3 event the Emergency Management Group is notified, and Emergency Operations Center activated and a full Incident Command System organization staffed. Unified Command may be established.

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COLLEGE EMERGENCY MANAGEMENT STRUCTURE

To manage emergency incidents, Fort Lewis College utilizes a tiered structure involving a Policy Group and an Emergency Management Group using the NIMS/ICS. The Policy Group is formed around the President’s Executive Committee, and serves as an advisory board for the President, and provides strategic guidance during incidents. The Emergency Management Group oversees operational emergency response and special event management. The Policy Group consists of the following personnel:

• President • Vice President for Academic Affairs – Provost • Vice President for Business and Finance • Vice President for Student Affairs

The purpose of the Policy Group is to provide strategic direction to any incident that impacts the ability of the College to perform its critical operational functions. The Vice President for Business and Finance will act as chair of the Policy Group and convene the group as necessary to review readiness, provide guidance to the Emergency Management Group, and provide advice to the President during an emergency or large-scale event.

POLICY GROUP

The Policy Group meeting room will be The President’s Conference Room.

PRESIDENT

Vice President for

Business and Finance

Vice President for

Student Affairs

Vice President for

Academic Affairs - Provost

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EMERGENCY MANAGEMENT GROUP

Note: during an incident, a person may be asked to perform duties other than where they are identified. This decision will be made by the Incident Commander.

EXAMPLES:

• Chemical spill (Level 2, 3) – Incident Commander would be Durango Fire & Rescue Authority.

• Crime scene – Incident Commander would be Chief of Police.

Incident Commander

Chief of Police

A. Trujillo

Operations Section

Chief of Police or Sergeant

A Trujillo B. Deming

Planning Section Darren

Mathews Matt

McGlamery

Logistics Section

Director, Physical

Plant

W. Kjonaas M. Gutt

Finance & Admin Section

Controller Purchasing

C. Wiescamp W Hermes

Academics Group

Assoc Vice President for

Academic Affairs

K Pepion R. Fuller

Housing Group

Asst VP, Student Affairs

C. Thrash J. Love

Medical Group

Director, Student Health

Center

V Newman S. Pugh

Services Branch

Director, Auxiliary Services

B Hitti J. Wiegert

Support Branch

Service Center Manager

T Gross R. Lee

Public Affairs Officer

M Davis

C. Aaland

Safety Officer Terry

Richardson

Liaison

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The Emergency Management Group (EMG) (NIMS/ICS) is drawn from organizations involved directly in managing emergencies or large-scale events, and includes representatives from the following departments:

• Business and Finance (Budget Officer) • Campus Police (Chief of Police or Sergeant) • Vice President for Student Affairs (Designee) • Environmental Health and Safety/Risk Management • Human Resources Director • Director of Physical Plant • Public Information Officer • Controller • Purchasing

This group will advise the Policy Group as to the appropriate plan of action in the event of an emergency. In most emergencies, the Chief of Police will act as chair of the Operations Group, also referred to as the Emergency Management Group (EMG). The EMG will meet regularly to discuss plans and readiness, and will convene as required for emergencies, incidents, or large-scale events. Four sites have been identified as Emergency Operations Center’s (EOC) for the Emergency Management Group. 1. Physical Plant Conference Room is the primary EOC. 2. Education Business Hall Room 232 is the second. 3. Noble Hall Room 120 is the third. 4. Jones Hall Room 109 is the fourth.

The primary and secondary EOC’s are equipped or have access to with telephone, computer, fax, etc.

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NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AND INCIDENT COMMAND SYSTEM (ICS) STRUCTURE

During an emergency or large-scale event, the College will utilize the NIMS/ICS to control and manage operations. This system utilizes the principles of management by objective and is recognized and utilized by public safety services of the surrounding communities and by the State Division of Emergency Management. A nationally recognized system, the NIMS/ICS allows establishment of an integrated organizational structure tailored to the complexity and demands of single or multiple incidents. The NIMS/ICS is proven effective in managing multiple agency and multiple jurisdiction incidents of any nature. A component of NIMS/ICS is the concept of the Multiple Agency Coordination System (MACS). The La Plata County Office of Emergency Management utilizes the MACS to facilitate and coordinate emergency response operations and handle mutual aid situations. The College and MACS Levels as applied to College incidents are identified below with potential incidents and responses identified for each level (Levels 1-4). Level 1: The incident will be handled completely by College assets. Level 2: The incident will require mutual aid but the College retains Incident Command.

Potential Level 2 Incidents Response Required Fire beyond College resources to extinguish Partial/total evacuation

Credible bomb threat without device found Begin search/partial evacuation

Student threatening with weapon Room lockdown/evacuation

Known armed threat Room lockdown

Significant chemical spill Partial/total evacuation

Tornado touches down in area Shelter-in-place

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Level 3: The incident requires significant mutual aid and the College requests an outside agency to assume Incident Command:

Potential Level 3 Incidents Response Required

Gas explosion Evacuation – total or partial depending on circumstances

Hostage situation Shelter-in-place or evacuation, depending on circumstances

Hazardous materials (chemical or radioactive)

Evacuation – total or partial, depending on substance/type/location of spill/scope of contamination

Explosive device, terrorist (suspicious device found)

Evacuation – total or partial depending on situation

Biological/pandemic Quarantine/evacuate as needed

Building collapse Evacuation – total or partial depending on circumstances

Building/campus fire Evacuation – total or partial depending on circumstances

Multiple homicide/active shooter

Room lockdown or evacuation – total or partial depending on circumstances

Civil unrest/riot (not to include peaceful protest) Evacuation – total

Aircraft crash Evacuation – total or partial depending on circumstances

Major blizzard, flood/tornado/earthquake Notified early – total evacuation In progress – shelter-in-place

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COMMUNICATION DISSEMINATION

When an event or emergency takes place, The College Emergency Notification System will communicate what action to take by the following means: 1. E-mail to Students, Faculty, Staff, Parents and Affiliates. 2. College Emergency Web Site, www.fortlewis.edu/emergency 3. e2campus text message alert system, to those registered 4. Fort Lewis College Emergency Information Line: 1-888-433-0046 or 247-6334 5. College radio station, KDUR, 91.9 fm or 93.9 fm

INFORMATION DISSEMINATION/ TELEPHONE CALL FLOW CHART

Person who discovers situation makes call

Incident Occurs/ Incident Imminent

REPORT EMERGENCY 9-1-1

From campus phone 9-9-1-1

Refer to ERP Telephone Tree

Officer on duty notifies Chief of Police

Campus Notification Systems

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ACTIVATION OF GROUPS AND EMERGENCY OPERATIONS CENTER

The Emergency Management Group (EMG) is activated through the Chief of Police or other designee. A director, assistant director, or member of the EMG may activate the group after coordination with any designated Incident Commander. For example, if a College police officer is on scene, a director, assistant director, or group member would coordinate with the officer, and activation of the group would then begin. The Chief of Police or senior member of Police Operations can activate the EMG without additional coordination. Activation of the EMG also activates the campus Emergency Operations Center. The Policy Group is activated by the President or Vice President for Business and Finance. When activated, the Policy Group can convene at an identified location known by the Group.

PROCEDURES

Organization for Planning: The Chief of Police coordinates College level emergency preparedness plans, operations continuity and disaster recovery plans with the Emergency Management Group (EMG).

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EVACUATIONS

When directed to do so, employees and students will respond to an emergency situation in one of the following manners. Room Lockdown: This emergency direction is used when it may be more dangerous to leave the building by directed evacuation than it is to stay in a secured area. Instruction will be to remain in the current room and secure it by locking all doors and windows, rather than move to where the potential threat may be encountered. Example: An armed or out-of-control intruder is in the building. Instructor or Staff Member:

• Lock all classroom doors and windows. If there are no locks on the doors secure by placing a desk or heavy object in front of them.

• Keep students quiet and away from doors and windows. • Maintain a calm environment through calm leadership. Reassure students

everything possible is being done to return the situation to normal. • If a gunshot or an explosion is heard, direct the students to STOP AND

DROP TO THE FLOOR. • Remain in secured classrooms until notified to release class by staff member. • ACCOUNT for all students.

Determine and communicate in advance these specific procedures.

• Close and lock all exterior doors and windows. Harmful chemicals or other contaminants could enter the building through an open door or window.

• In a very serious emergency, it may be necessary to limit the amount of outside air coming into the building for a short period of time.

• In these cases, it is probably not necessary to lock interior classroom doors. • If a key is required to lock and unlock the door, make sure the instructor has

the key.

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Shelter-in-place: Shelter-in-place is a means to protect students, faculty and staff, by having them remain in their classrooms, offices or other designated locations. The nature and extent of the event, the location of the event, and the condition of the surrounding area will determine shelter-in-place decisions. Additionally, a shelter-in-place could be followed very closely by a decision for an evacuation. In all these cases, it is essential that communications be clear, concise and followed immediately.

• Move students to the safest place in the room, away from and below windows, if warranted, but not under desks or other furniture. Students should be able to move from the room quickly if needed.

• While many events will allow for students to be sheltered in their individual classrooms, the situation could require the movement of students out of classrooms and in to a sheltered area in the building.

Directed Evacuation (Not a Fire Emergency): Directed Evacuation is used to get students and staff out of the building by a route designed to avoid contact with a potential threat, such as a suspicious package, a suspected bomb, or a hazardous material spill. Directed Evacuation is used when the location of a potential threat is known allowing:

• An evacuation route away from the threat. • A gathering point outside the building that is as far as possible from the threat.

Example: A hazardous spill has contaminated a part of the building. Instructor:

• As a group, leave building immediately in a calm orderly manner, using only the exits and directions given.

• Consider individuals with disabilities that may need assistance evacuating. • Move (and remain) at least 500 feet away from the building. • Stay with students, keeping them in a group. • ACCOUNT for all students and remain on the same side of the building to

which you were evacuated, if possible. • IMMEDIATELY report any missing students to administration. • WAIT to be contacted. Do not return to the building or move to another side

of the building unless told to do so. • Refer all media who want to speak with you or students to the College’s

Public Information Officer.

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COMPLETE BUILDING EVACUATION: ALL STAFF, STUDENTS AND VISITORS MUST EVACTUATE THE BUILDING, NO EXCEPTIONS! Instructor or Staff member:

• Take your class roster. Sight impaired individuals should be escorted out of the building by staff, faculty or student volunteers. Escort them via the elevator if those are operational. If they are not operational, the escorted person should exit by the nearest available stairwell, keeping to the right. The person should stay behind the escort, with one hand on the handrail and one hand on the escort’s shoulder. The escort should give instructions as needed in a calm, clear voice and remain with the person after exiting the building. Hearing impaired individuals may not perceive emergency alarms. An alternative warning technique such as turning the light switch on and off may be necessary. Indicate through gestures or writing what is happening and what to do. Wheelchair bound individuals should be assisted by others. If the elevators are operational, they should be utilized. Otherwise, the individuals should be moved to safe area such as a balcony, patio or stairwell landing. Members of the group exiting the building should note and report the location of the person in the wheelchair to College personnel. The Durango La Plata Emergency Communication Center (9-1-1, or from a campus phone, 9-9-1-1) should also be advised via radio or phone where this person is located. Some wheelchairs may have parts not secure for use in lifting. It also may be harmful to lift the person. Ask the person how you can help, and what type of assistance they will need after evacuation. Moving a person up or down stairs should only be attempted for life safety. Trained emergency rescue personnel should be directed to the area as soon as possible. Evacuation Floor Plans: Defined exits for each building are posted in all hallways. These plans are located usually at the end of the corridor for easy identification and recall.

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Campus Wide Evacuation: The campus community would be notified by The College Emergency Notification System as to what steps and routes to use. In the event of a campus wide evacuation, the College would work very closely with the La Plata County Office of Emergency Management, City of Durango and the American Red Cross to assist with shelter facilities. Shelters would be a combination of facilities such as La Plata County Fairgrounds, Durango Recreation Center, School District 9R, buildings, public library and local hotels. Do not report to any of these locations until you are told to do so. If the campus wide evacuation is performed because of a bombing/terrorist threat, the evacuation routes should be secured by sending a police officer/fire fighter through the route. This is done to check for secondary devices that may have been put in place. Evacuation routes should always consider the “Three Ups”

1. Uphill 2. Upwind 3. Upstream

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FIRE

If You Discover A Fire… DO NOT PANIC – THINK ( R – E – D )

• React – Take alarms, indication of smoke or fire seriously. Warn others, activate the alarm.

• Evaluate – Judge the level of threat conditions of immediate area, and needs

of others.

• Decide – Either follow the plan and leave immediately or stay or move to a safe area and take defensive action.

Anyone reporting a fire or explosion should call 9-1-1 (from a campus phone, 9-9-1-1). The person calling should be ready to provide the following vital information:

• Location (building, room number, etc.) • Type of fire or explosion if known (i.e., trash, electrical, chemical, etc.) • Extent of the fire • Caller’s name and phone number

NOTE: You must give the location on campus to the 9-1-1 Operator. They only have the main address and not your specific location. The Fort Lewis College Police Department, upon being dispatched by the Durango La Plata Emergency Communications Center (9-1-1) will:

• Assist the fire department in locating the incident, and other duties as directed by them.

• Notify the Chief of Police. • Upon arrival at the scene, assist in evacuation. • Consider isolating portions of the campus should spectators become a

problem. • Assist in crowd control. • Submit an Incident Report including photographs if possible, of fire damage.

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Faculty and Staff in the affected building should:

• Ensure all students evacuate in a prompt and orderly manner, and go to a designated evacuation point, at least 500 feet away from any building.

• Supervise and assist in the evacuation of physically challenged individuals. • Keep all students a safe distance from the affected building at their evacuation

assembly point, at least 500 feet away from the building. • Maintain a clear path of access for emergency vehicles. • Do not return to the evacuated building until specifically instructed to do so

by a College official. Chief of Police or designee:

• Assist local authorities in determining the cause of the fire or explosion • Report all damage and action to the President.

Public Information Officer or designee:

• Act as the College liaison with the media. • Reports to the Incident Commander (IC). All news releases are reviewed by

the IC prior to being shared with the news media.

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How to Use a Fire Extinguisher: All Fort Lewis College buildings are equipped with fire extinguishers.

• Check class of fire extinguisher (Class A-B-C for most fires) (Different classes are for different types of fires)

• Check pressure gauge to see that needle is over green area in

indicator.

• Remove extinguisher from bracket:

P Pull the safety pin out and discard it A Aim the nozzle at the base of the fire S Squeeze the two handles together S Sweep back and forth at the base of the fire

• Even when the fire appears to be out, stay clear, as it may suddenly

flare up again.

REMEMBER “PASS”

P ull the pin

A im at base of fire

S queeze the handle

S weep side to side

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BOMB THREAT

Purpose: To provide direction and guidance for College personnel to respond to bomb threats made toward any College facility, as well as to direct any actions that will resolve issues associated with each threat. Background: Each bomb threat will be considered and responded to as legitimate and a real threat to the College. Each will be unique in its presentation, and various methods of response will be employed to resolve each issue. The safety and well-being of the campus community will be paramount, and the College’s goal will be to resolve the issue and return to normal operation at the earliest possible time with minimum disruption. Procedure: Procedures will vary with each bomb threat. The nature and specificity of the threat and the threatened location will determine a large portion of the decisions made to resolve the issue. In each instance, the bomb threat response will be followed as closely as possible. Deviations to an established response are to be expected. Safety to life, protection of property and resumption of classes will guide the process. The facility search will be conducted by selected Campus Police and other personnel. At all times, the activity will be coordinated with emergency personnel present. BOMB THREAT RECEIVED/CALLED IN TO COLLEGE:

• Call 9-1-1, or from a campus phone, 9-9-1-1. • Campus Police will be notified by Central Dispatch. They will notify

appropriate College administrators and continue with Bomb Threat Procedure if a threat is determined to be credible.

• College community will evacuate: Evacuation routes will be checked for secondary devices.

o Students will remove all personal property o Faculty and staff shall report, but not disturb, any unusual objects

they may notice while evacuating to Campus Police. o Re-assembly will be at least 500 feet from the affected area or at a

location determined to provide the best safety from potential danger.

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• Fire Department will respond and stage equipment in the vicinity of the incident unless otherwise requested or circumstances dictate a different course of action.

• Campus Police will assist in conducting search of areas involved. • Radios and cell phone will not be used within 300 feet of a building

suspected of containing an explosive device. Radios will be turned off before searching the building.

• If no device or object is located, the Incident Commander will determine whether and when the building is clear and safe to re-enter, and classes may be re-established.

• Notification will be made as appropriate to the College administration regarding the results of the bomb threat event.

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CRIMINAL ACTIVITY AND CIVIL UNREST

Initial response to criminal activity and civil disorder should be directed toward protecting life and property. Campus Police should identify the incident, isolate the area where the incident is occurring and coordinate actions with assisting law enforcement agencies. Procedures to follow should be:

ACTION RESPONSIBILITY Notify emergency assistance agencies call 9-1-1 from a campus phone call 9-9-1-1

Reporting party or Campus Police

Establish a security perimeter around the affected area Campus Police

Activate notification/information procedures PIO

Do not attempt to enter the area of the incident All Departments

Coordinate College response with other law enforcement agencies EMG

Establish communications area and news media center EMG

Protect empty or unsecured buildings Campus Police

Inspect buildings and property for damage Physical Plant

Determine when the College can resume normal operations EMG

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FLOOD WATCH/WARNING

Except in the case of flash flooding from thunderstorms, storms or dam failure, the onset of most floods is a relatively slow process. The build-up usually takes several days during which there would be adequate warning. Progressive reports are issued by the National Oceanic and Atmospheric Administration (NOAA) and the National Weather Service (NWS). Flooding can occur by several means: Physical Plant will be notified of possible flooding through Campus Police or by monitoring local weather broadcast stations. The alert may include: Flash Flood or Flood Watch – Flash flooding or flooding is possible within the designated watch area – be alert. Flash Flood or Flood Warning – Flash flooding or flooding has been reported or is imminent – take necessary precautions at once. Urban or Small Stream Advisory – Flooding of small streams, streets, and low-lying areas, such as railroad underpasses and urban storm drains, is occurring. Flash Flood – May occur within minutes or up to six hours of the rain event. Most flash flooding is caused by slow-moving thunderstorms or heavy rains. Flooding – A longer-term event and may last a week or more.

River flood – Seasonal flooding due to spring rains coupled with melting snows or torrential rains from hurricanes or tropical storms. Urban Flood – Flooding caused by urbanization of fields and woodlands because the land has lost its ability to absorb rainfall. Streets can become swift-moving rivers.

If evacuation is ordered, do so immediately and take the following precautions:

• Avoid areas subject to flooding – low areas, arroyos, washes, etc. • Do not attempt to cross flowing streams. Be aware that the roadbed may not

be intact under floodwaters. Choose an alternate route. NEVER drive through flooded roadways.

• If the vehicle stalls, leave it immediately and seek higher ground. Rapidly rising water may engulf the vehicle and its occupants and sweep them away. Two feet of water will carry away most vehicles.

• If you come upon a flowing stream where water is above your ankles, STOP! Find an alternate route.

In case of flooding, and if time allows before evacuation is enforced, move records and equipment off the ground to prevent damage from minor flooding. In multi-story buildings, move items to an upper level. Back-up records should be stored off-site.

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Following the flood, after receiving permission to return:

• Verify that electrical equipment has been checked and dried before returning to service.

• Discard any fresh food that has come in contact with floodwaters. • Use flashlights, not lanterns, torches or matches to examine buildings. • Boil drinking water or use bottled water until local health authorities approve

water system. • Restock any emergency supplies used.

For further information visit the FEMA Website at http://www.ready.gov/floods

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TORNADOS

A tornado can involve highly destructive winds of up to 200 mph, accompanied by a funnel cloud that occurs with little or no warning. Tornado Watch – A warning issued by the National Weather Service (NWS) that weather conditions are favorable for possible formation of tornadoes. When a tornado watch has been issued, Campus Police will be responsible for monitoring statements made by the National Weather Service including any updates. Tornado Warning – A warning issued by the National Weather Service (NWS) that a tornado has been sighted in the area. When a tornado warning has been issued, Campus Police will be responsible for advising the campus community of the current status. Campus Police will continue to monitor further reports, in addition to the following:

• If an underground shelter is not available, move to an interior room or hallway on the lowest floor and get under a sturdy piece of furniture.

• Stay away from windows. Do NOT open windows. Immediately go to a safe place.

• Fire Doors in hallways should be closed. • Exit vehicles. Do not try to outrun a tornado in your car. If caught outside or

in a vehicle, lie flat in a nearby ditch or depression. • Remain in the safe area until all danger has passed. • If the facility is damaged, evacuate after storm passes and stay clear of

damaged area. Beware of fallen debris, downed power lines and gas leaks. • Begin notification of key management personnel as indicated in the Telephone

Call Flow Chart.

If communications are interrupted, follow the instructions of the Police, Fire or Emergency Management officials.

ACTION RESPONSIBILITY

Notify emergency assistance agencies call 9-1-1 from a campus phone call 9-9-1-1

Reporting party or Campus Police

Administer first aid Medical crews or Campus Police

Keep traffic lanes open for emergency vehicle response Campus Police

Inspect all College property and check for downed lines Physical Plant, utility crews, Campus Police

Compile an injury and damage report Campus Police/Physical Plant Refer all inquiries of damages or injuries to Campus Police All Departments

Determine when College may resume normal operations EMG

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EARTHQUAKES

The following steps are to be taken in the event of an earthquake:

• During the shaking, stay indoors if already there. • Take cover under sturdy furniture, such as work tables or desks or door

frames. • Stay near the center of the building. • Stay away from glass and windows. • Do not run through or near buildings where there is danger of falling debris. • If outside, stay in the open, away from buildings and utility wires. • After the shaking, evacuate the facility, stay out of damaged buildings.

Aftershocks may cause more damage. • Wait at a safe area, at least 500 feet from buildings until further instructions

are received. Physical Plant personnel will check for damage, cutting off utilities if necessary. In the event of injuries, first aid is to be given and emergency assistance requested by calling 9-1-1 (campus phone, 9-9-1-1).

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HAZARDOUS MATERIAL (HazMat) INCIDENTS

The Designated Emergency Response Authority (DERA) for our region is the Fire Chief of the Durango Fire Rescue Authority. On campus contact person is the Director of Environmental Health and Safety. Hazardous materials incidents may occur at any time. These may involve transportation of chemicals, or an accident at a business or on the College campus. Response to a hazardous material incident will vary according to the location, chemical involved, quantity, time and day of the week, and weather conditions. Notification of an incident may be issued by any of the various emergency response or law enforcement agencies, news media, citizens, etc. Shelter-in-place should be given first consideration if the facility provides protection from the chemical involved. Unless directed by an authority having jurisdiction, choose a route for evacuation that leads away from possible exposure, and consider:

• Wind direction • Chemical runoff • Traffic congestion

o Time of day o Day of week

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ACTION RESPONSIBILITY Notify emergency assistance agencies call 9-1-1 from a campus phone call 9-9-1-1

Reporting party or Campus Police

Report to Campus Police all suspicious or unusual odors All Departments

Monitor emergency radio channels for incidents Campus Police

Locate and isolate the contaminated area Campus Police

Notify Hazardous Materials Manager Reporting party or Campus Police

Notify EMG and activate Emergency Operations Center and NIMS/ICS. Campus Police

Active Emergency Operations Center EMG

Activate Media and Information Center EMG Supply information regarding the location, effects and first aid treatment for all chemicals stored on campus Hazardous Materials Manager

Locate and assist ill or injured persons. Remember contamination can be spread by physical contact or contact with clothing or equipment

Emergency medical crews and Campus Police

Determine when Campus may resume normal operations EMG Do not attempt to enter an area contaminated with toxic materials or vapors without proper training and equipment. This applies to rescue attempts. If hazardous materials are airborne, evacuate under emergency conditions, out of the path of prevailing winds. Precautions for a HazMat incident: Approach cautiously from upwind - Resist the urge to rush in; others cannot be helped until the situation has been fully assessed. Secure the scene – Without entering the immediate hazard area, isolate the area to assure the safety of people and the environment. Keep people away from the scene and establish a safe perimeter. Be aware of wind direction and speed when establishing the perimeter. Identify the hazards – Placards, container labels, shipping documents, material safety data sheets, Rail Car and Road Trailer identification Charts, and/or knowledgeable persons on the scene are valuable information sources. ABOVE ALL – Do not walk in to or touch spilled material. Avoid inhalation of fumes, smoke, and vapors, even if no dangerous goods are known to be involved. Do not assume that gases or vapors are harmless because of lack of a smell – odorless gases or vapors may be harmful.

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USE CAUTION – Do not handle empty containers because they may still present a hazard until they are cleaned and purged of all residues.

DOWNED AIRCRAFT

Even though Fort Lewis College is not located near our local airport facilities, it is still important to know the procedure in case of a downed aircraft. Should an aircraft crash on Fort Lewis College or adjacent property, Campus Police would be among the first personnel to respond to the scene. The Durango Fire Rescue Authority (DFRA) would assist in securing the scene, extinguish the fire and extricate any victims.

ACTION RESPONSIBILITY Notify emergency assistance agencies call 9-1-1 from a campus phone call 9-9-1-1

Reporting party or Campus Police

Locate, identify and assist injured persons Medical crews and Campus Police

Establish security perimeter around site Chief of Police

Determine potential for fire/explosion Campus Police

Notify EMG Campus Police

Activate Emergency Operations Center, NIMS/ICS EMG

Determine if evacuation is necessary EMG

Recall of additional College personnel if needed All Departments Keep access lanes open for emergency vehicles to and from crash site Campus Police

Assist all authorized personnel All Departments

Establish a News Media Center Information Officer SPECIAL ATTENTION regarding crash site security, to be handled by Campus Police, assisted by Physical Plant:

• Aircraft debris should only be disturbed in order to assist victims. • Mark location of all removed victims and debris.

• Be aware of potential for secondary fires caused by explosion.