Emergency Response Actions

• Emergency Response Team• Chain of Command (Roles of the Staff)• Emergency Manager Responsibilities• Emergency Conditions• Assembly and Shelter Points• Emergency Evacuation Procedures • Active shooter• Staff Shutdown Procedure

• Communications• Emergency Facility Communication ( i.e. cell phone, two-way radio, Internet, txt messaging)• Emergency Telephone Numbers• Warning Systems• Drills• ”Go Box” -Employee phone list & e-mail addresses, computer passwords & other critical info

• Emergency Supply Kits• Building• Vehicles• Family Preparedness

Table of Contents

Chain of Command• Team Leader:

• Clint Bryant• All Clear Manager

• Daytime: Facilities Manager and Head Custodian • Evening: IT Instructor

• Shutdown Manager• Daytime: Facilities Manager/ Head custodian

• Critical Data • Network Administrator

• Assembly Point Manager(s)• Day time: VP of Instruction / Human Resource Manager• Evenings: Front Desk Receptionist / Evening Custodians

• Student, Staff Evacuation Manager(s) Broken into areas • Administration: Campus President / Executive Secretary• Student services : VP of Student Services / SIS Specialist• Classrooms : Instructors on duty in each college

Emergency Manager Responsibilities

• All Clear Manager• Checks & clears building of all occupants

• Critical Data Manager• Evacuates ‘Go Box’ from building

• Shutdown Manager• Turn off gas, water, air, closes vents, equipment, seals Shelter In Place Room

• Assembly Point Manager• Accounts for all personnel & visitors at assembly point

• Student/Staff evacuation manager• Navigates students to assembly point & provides assembly point manager with

student roles and lets them know if someone is not present that should be

Emergency Conditions

When to Evacuate:

• Fire Alarm• Emergency Management dictates• Management dictates

When to Shelter in Place:• Severe Weather• Hazardous Materials Spills

When to Lock Down• Active shooter

Assembly and Shelter Points

Evacuation Assembly Point:

• West of the flag pole

Shelter In Place Assembly Point:

• Faculty Lounge

Emergency Evacuation Procedures

If Fire Alarm Sounds• Immediately evacuate the building via the shortest and safest route. Do not

use elevators. If not in Immediate danger grab essential items only such as coats, purses, and cell phones.

• If you notice smoke, use an alternative escape route. • Test doors with the back of your hand before opening them. If the door is

warm or if you notice smoke, use an alternative escape route. Check paths for safety before proceeding and close doors behind you.

• Crawl low if you have to go through smoke. • Go to a safe area or to a pre-assigned exterior area for your building. • If you suspect that someone is missing or trapped, contact the emergency

personnel outside the building. • If you are trapped during a fire emergency, close all doors between you and the

fire. Stuff cracks around the doors to keep out smoke. Wait at a safe window and signal/call for help. If there is a phone in the room, call the fire department or 911 and tell them exactly where you are.

• Stop, Drop and Roll if your clothing catches fire.

Emergency Evacuation Procedures

If You Discover A Fire • Leave the fire area and close the door to the area. • Sound the fire alarm. • Do not use elevators. A fire can disrupt the operation of elevators and trap occupants inside. • Immediately evacuate the building via the shortest and safest route. (Proper use of fire

extinguishers within extinguisher limits and by trained individuals is optional but should not be attempted until building alarm is actuated and people are evacuated)

• If you notice smoke, use the alternate escape route. • Test doors with the back of your hand before opening them. If the door is warm or if you notice

smoke, use an alternative escape route. Check paths for safety before proceeding and close doors behind you.

• Crawl low if you have to go through smoke. • Go to a safe pre-assigned exterior area for your building and contact your All Clear Manager. • Await emergency response personnel at safe location and direct them to the scene. • If you suspect that someone is missing or trapped, contact the emergency personnel outside the

building. • If you are trapped during a fire emergency, close all doors between you and the fire and stuff

cracks around the doors to keep out smoke. Wait at a safe window and signal/call for help. If there is a phone in the room, call the 911 and tell them exactly where you are.

• Stop, Drop and Roll if your clothing catches fire.

Emergency Evacuation Procedures

Once You Have Evacuated • Find the your All Clear Manager (For students it will be your

instructor) • If you suspect that someone is missing or trapped tell your All

Clear Manager and they will contact firefighters, police officers, or ambulance personnel on scene.

• Do not re-enter the building until instructed to do so by the fire department or All Clear Manager.

• Follow directions of fire and police personnel and the team leader and all clear staff.

• Never reenter the building to save your personal belongings. • Stay calm.

Lock Down Procedures

Active Shooter• Exit building if possible and if you are not putting yourself at

risk. Once outside get away from the building and take shelter. (Be aware that officers arriving at the scene do not know who the perpetrator is. Keep your hands visible and do not run towards the responders)

• Go to the nearest room and lock yourself in and hide. • Do Not pull fire alarm• Stay calm and make smart decisions• If you are backed into a corner and no other alternative then

fight back, throw things at the perpetrator, use a fire extinguisher, anything is better then doing nothing.

Staff Shutdown Procedure

• Evacuation• Remain Calm• If situation permits, instruct students to only grab essential

belongings, last person out should turn off lights and shut door • Keep students and co-workers calm and direct them to the

correct evacuation routes • If exit is blocked find the next nearest exit.

• Shelter In Place• Ask all people to stay in the building and head to the designated

area• If possible allow people to contact loved ones• Lock all exterior doors and windows• Close all air vents and turn off all mechanical HVAC systems

COMMUNICATIONS

Emergency Facility Communication

In the event of an emergency Managers will communicate with each other using:

1. Two way radio 2. Cell phones 3. Paging System

Employees will be contacted to return to work by:1. E-mail 2. Phone 3. Verbal

Students will be notified using:

1. Rained out (text and email system)

Emergency Telephone Numbers

EMERGENCY TELEPHONE NUMBERS

Life or Death Situations . . . . . . . . . . . . . 9-1-1Fire or Ambulance . . . . . . . . . . . . . . . . 9-1-1Poison Control Center . . . . . . . . . . 1-800-222-1222

COMMUNTIY TELEPHONE NUMBERS

Tooele City Police Department . . . . . . . . . . . . . 435-882-8900

Tooele County Sheriff’s Department . . . . . . . . . 435-882-5600

North Tooele County Fire District . . . . . . . . . . . 435-882-0701

Tooele County Emergency Mgmt. . . . . . . . . . . . 435-833-8100

Tooele County Health Dept. . . . . . . . . . . . . . . . . 435-277-2300

Animal Control Shelter . . . . . . . . . . . . . . . . . . . . . 435-882-4607

Rocky Mtn. Power (outages & emergencies ) . . . 887-548-3768

Questar (gas line breaks, leaks & odors) . . . . . . 800-541-2824

Statewide Road Conditions . . . . . . . . . . . . . . . . 1-800-492-2400 -

TATC Facilities Manager. . . . . . . . . . . . . . . . . . . . . . . . 435-248-1820 or 435-840-4192

Warning Systems

Evacuation- Fire Alarm

Shelter in Place- Tooele emergency warning system

Drills

Drill Schedule X’s per yr Jan

Feb

Mar

Apr

May

Jun

Aug

Sep

Oct

Nov

Dec

Fire/Evacuation 2 X Shelter In Place 2 Emergency Managers Review

2 X

Employee Orientation 1 Lock down drills 1 Fire Suppression Test 2 X Fire Extinguisher Inspection

1 X

“Go Box” Contents

“Go Box” – Fire/Water Proof Container

• Computer and internet login codes & passwords

• Copy of emergency contact list of employees and key customers/clients including all phone numbers and e-mail addresses.

• Voice mailbox # and remote password information and instructions so you can change messages as needed providing information to employees so they can call in for instructions.

• Copy of insurance policies, agent and home office contact information

• Copy of emergency vendors (contractors, plumbers, electricians, restoration contractors, etc) Verify emergency payment arrangements.

• Credentials or authorization to re-enter the workplace or relocation area

• Back up files / tapes of electronic data

• Copy of essential policies, emergency procedures, Business Continuity Plan ..

• Pictures of the facility – inside and out.

• Other critical information

Emergency Supply Kits

Emergency Supply Kits

Preferred• One 72 hour supply kit for every 5 employeesMinimal• One 8 hour supply kit for every employee

Emergency SuppliesCompany Employee Supply Item

x WATER. Amounts for portable kits will vary. Individuals should determine what amount they are able to both store comfortably and to transport to other locations. If it is feasible, store one gallon of water per person per day for drinking and sanitation. Store in plastic containers or use commercially bottled water

x FOOD and UTENSILS, at least one to three-day supply of non-perishable food that could include ready-to-eat meats, juices, high-energy foods such as granola or power bars.

x NOAA WEATHER ALERT BATTERY-POWERED RADIO and extra batteries. AM/FM Radio or Hand Crank Powered

x Working SMOKE DETECTORS, FIRE EXTINGUISHER, CARBON MONOXIDE DETECTOR

x BLANKETS/PILLOWS/SLEEPING BAG

x FLASHLIGHT and extra batteries or hand Crank / LIGHT STICKS. Do not use candles/open flame during an emergency

x WHISTLE for emergency signal. Ready to hang around neck.

x DUST or FILTER MASKS, readily available in hardware N95 mask recommended for preventing inhalation of airborne particles.

x MOIST TOWELLETES or BABY WIPES for sanitation

x TOOLS - WRENCH or PLIERS to turn off utilities, BROOM, SHOVEL, HAMMER and WORKING GLOVES

x CAN OPENER for food (if kit contains canned items)

x PLASTIC SHEETING and DUCT TAPE to “seal the room” for sheltering in place

x MEDICATIONS to include prescription and non-prescription medications such as pain relievers, stomach remedies and etc.

x FIRST AID SUPPLIES An assortment of bandages, ointments, gauze pads, cold/hot packs, tweezers, scissors and sanitizer

x PERSONAL HYGIENE items to include at least oneCHANGE OF CLOTHING / SHOES / OUTERWARE. GARBAGE BAGS and plastic ties for personal sanitation

x PAPER SUPPLIES note pads, markers, pens, pencils, plates, napkins, paper towels and etc.

x CAMERA -disposable camera to record damage

x CASH/ATM and CREDIT CARD - Keep enough cash for immediate needs in small denominations

x EMERGENCY CONTACT PHONE LIST

Vehicles

• Tools needed to change a flat tire• Jumper cable• Road emergency flares• Collapsible shovel• Flashlight with extra batteries or hand crank• Coat(s) or Jacket(s)• Blanket(s) – (can be Mylar)• Rubber disposable gloves• Whistle (equipped to hang around neck)• Fire extinguisher (Standard Class ABC)• Water: store in clear liter bottles (filled ¾ full to allow for freeze expansion)

Rotate water every six months. Secure for safety• Food/Power Bar(s)• Compass

Vehicles Cont…

• First Aid Kit• Band aids, gauze, non-adherent sterile pads (various sizes)• First aid tape• Anti-bacterial ointment• Burn cream• Scissors, tweezers, pocketknife, razor blades…• Large cotton cloth (use for sling, tourniquet, bandage)• Non-aspirin pain reliever• Chemical ice pack, hand warmer packets• Safety pins (various sizes) needles, heavy thread• Matches (waterproof)• Eye wash• Hand wipes (antiseptic) cotton balls, cotton pads• Alcohol swabs, iodine (bottle or pads)

• PRESCRIPTION MEDICATIONS

Vehicles

• Additional car kit supplies• Siphoning Hose• Bag of sand or rock salt• Tow rope• Personal sanitation items (toilet tissue, wet wipes, etc.…)• Writing pad, pencils, road map• Ice scraper• Rain Poncho• Light Stick• Dust Mask

Family Preparedness

• Talk with your family about what you would do if an emergency happened (talk about different scenarios)

• Secure a container that has items you would want to evacuate with (a supply of medications you take, cash, etc.…)

• Access to a 72 hour kit• A plan for what actions your family would take if you were

separated ( way to reach each other or meeting place)