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Introduction to SharePoint Content Management

Paul ReeveSharePoint Consultantm-hance

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The Microsoft Office Suite

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What can Microsoft SharePoint do for you?

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Business issues that I see when visiting customers:Staff can’t find documents

• No search• Files on network servers and folder proliferation make it difficult

to navigate

Users don’t realise documents have been updated.Version control

• File duplication to retain old versions• Older versions still in circulation with Staff

Common Business Issues with Document Management

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1. Content Navigation and search

2. Automatic notification of changes

3. Single published version

How are things better with Microsoft SharePoint?

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Powerful search with Document preview

So how can Microsoft SharePoint help?

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The ability to easily navigate, filter and sort content

So how can Microsoft SharePoint help?

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Versioning shows only the most current version to Staff.

So how can Microsoft SharePoint help?

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Consider how documents are organised in a library...

Information Architecture and what is it?

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Information Architecture

SharePoint Document Library High Street library

Content Types:Policy, Procedure, Guide, Form, Template...

Sections:Art & Photography, Film & Literature, Health & Sport, Law & Business, Philosophy, Local Studies, History...

Book Information:ISBN number (978-0007215997), Author, Publisher

Document Information (Metadata/column):Review date, Version, Author, Document Owner, Department...

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Here’s a less organised library!

Why bother with classification?

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Document Centre Demo

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How should we store documents?

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Structured content is easier on the eye

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Microsoft Statistics...

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Common Collaboration Issues….

1. Team Collaboration

2. Network Shares

3. Retention Policy

2. Knowledge Sharing

3. Mobility & Access 4. Single Point to Search

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Start Spreading the News….

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Publishing Content

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Not using Microsoft SharePoint?

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Are you getting the most from Microsoft SharePoint?

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Over 50 SharePoint Projectsdelivered

Microsoft Certifications

Enhanced CRM Integration

On-line or On-PremiseOnePlace – Packaged Intranet

How can m-hance help?

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It’s a Journey….

LIFT OFF!Plan

Engage

Measure

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Paul ReeveSharePoint Consultant

Introduction to SharePoint Content Management