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Introduction to SharePoint Content Management
Paul ReeveSharePoint Consultantm-hance
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The Microsoft Office Suite
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What can Microsoft SharePoint do for you?
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Business issues that I see when visiting customers:Staff can’t find documents
• No search• Files on network servers and folder proliferation make it difficult
to navigate
Users don’t realise documents have been updated.Version control
• File duplication to retain old versions• Older versions still in circulation with Staff
Common Business Issues with Document Management
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1. Content Navigation and search
2. Automatic notification of changes
3. Single published version
How are things better with Microsoft SharePoint?
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Powerful search with Document preview
So how can Microsoft SharePoint help?
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The ability to easily navigate, filter and sort content
So how can Microsoft SharePoint help?
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Versioning shows only the most current version to Staff.
So how can Microsoft SharePoint help?
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Consider how documents are organised in a library...
Information Architecture and what is it?
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Information Architecture
SharePoint Document Library High Street library
Content Types:Policy, Procedure, Guide, Form, Template...
Sections:Art & Photography, Film & Literature, Health & Sport, Law & Business, Philosophy, Local Studies, History...
Book Information:ISBN number (978-0007215997), Author, Publisher
Document Information (Metadata/column):Review date, Version, Author, Document Owner, Department...
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Here’s a less organised library!
Why bother with classification?
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Document Centre Demo
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How should we store documents?
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Structured content is easier on the eye
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Microsoft Statistics...
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Common Collaboration Issues….
1. Team Collaboration
2. Network Shares
3. Retention Policy
2. Knowledge Sharing
3. Mobility & Access 4. Single Point to Search
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Start Spreading the News….
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Publishing Content
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Not using Microsoft SharePoint?
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Are you getting the most from Microsoft SharePoint?
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Over 50 SharePoint Projectsdelivered
Microsoft Certifications
Enhanced CRM Integration
On-line or On-PremiseOnePlace – Packaged Intranet
How can m-hance help?
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It’s a Journey….
LIFT OFF!Plan
Engage
Measure
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Paul ReeveSharePoint Consultant
Introduction to SharePoint Content Management