Create a Table of ContentsCreate a Table of Contents

Microsoft Word Help FAQ. How to create a table of contents in Microsoft Word

Quick Reference: How to Quick Reference: How to create a Table of Contentscreate a Table of Contents

1 Apply the built-in Heading styles to the 1 Apply the built-in Heading styles to the headings in your text.headings in your text.

2 2 Insert > Reference > Tables and Insert > Reference > Tables and IndexesIndexes. Click on the . Click on the Table of ContentsTable of Contents Tab. Click OK.Tab. Click OK.

Create a Table of ContentsCreate a Table of Contents

Creating a table of contents in a Microsoft Word Creating a table of contents in a Microsoft Word document is a two-step process. document is a two-step process.

1.1. First, identify the text that you want to appear in First, identify the text that you want to appear in the Table of Contents. the Table of Contents.

2.2. Second, tell Word to insert the Table of Contents. Second, tell Word to insert the Table of Contents. Having created your Table of Contents, you can Having created your Table of Contents, you can then customize it in several ways, to suit your then customize it in several ways, to suit your needs. needs.

Step 1: Identify the text that you want Step 1: Identify the text that you want to appear in the Table of Contentsto appear in the Table of Contents

In your document, click within the first major heading that you want to In your document, click within the first major heading that you want to appear in the Table of Contents. Apply the Heading 1 style to that appear in the Table of Contents. Apply the Heading 1 style to that paragraph. The easiest way to apply the Heading 1 style is to click the paragraph. The easiest way to apply the Heading 1 style is to click the StyleStyle box on the Formatting toolbar and choose Heading 1. If clicking box on the Formatting toolbar and choose Heading 1. If clicking the Style box doesn't appeal to you, there are several other the Style box doesn't appeal to you, there are several other ways to apply a style. a style.

In the same way, apply the Heading 1 style to other major headings in In the same way, apply the Heading 1 style to other major headings in your document. Apply the Heading 2 style to sub-headings, Heading 3 your document. Apply the Heading 2 style to sub-headings, Heading 3 style to sub-sub-headings etc.style to sub-sub-headings etc.

If you don't like the way the heading styles look (eg, you want a If you don't like the way the heading styles look (eg, you want a different font or font size or colour), don't format the text directly. different font or font size or colour), don't format the text directly. Instead, modify the heading styles.Instead, modify the heading styles.

Step 2: Create the Table of Step 2: Create the Table of Contents Contents

Click where you want your Table of Contents to appear.Click where you want your Table of Contents to appear. In Microsoft Word 2002 and 2003, choose In Microsoft Word 2002 and 2003, choose Insert > Insert >

Reference > Index and TablesReference > Index and Tables. Click on the . Click on the Table of Table of ContentsContents tab. (Elsewhere on this page, this is called the tab. (Elsewhere on this page, this is called the Table of Contents dialog.) Click Table of Contents dialog.) Click OKOK..

In earlier versions of Word, choose In earlier versions of Word, choose Insert > Index and Insert > Index and TablesTables. Click on the . Click on the Table of ContentsTable of Contents tab. (Elsewhere on tab. (Elsewhere on this page, this is called the Table of Contents dialog.) Click this page, this is called the Table of Contents dialog.) Click OKOK..

Step 3: Customize the Table of Step 3: Customize the Table of Contents (if you need to)Contents (if you need to)

If you don't like the way your headings look (eg you want a If you don't like the way your headings look (eg you want a different font, font size, colour, more or less spacing before or different font, font size, colour, more or less spacing before or after the heading), after the heading), don'tdon't choose Format > Paragraph or Format choose Format > Paragraph or Format > Font. And don't use the font size or bold buttons on the toolbar. > Font. And don't use the font size or bold buttons on the toolbar. Instead, modify the Heading style. Instead, modify the Heading style.

To change the font, font size, colour etc used to create the Table To change the font, font size, colour etc used to create the Table of Contents itself, you need to do two things in the of Contents itself, you need to do two things in the Table of Table of Contents dialogContents dialog. First, make sure that, in the Formats box, you . First, make sure that, in the Formats box, you have chosen "From Template". Second, click have chosen "From Template". Second, click ModifyModify and modify and modify the relevant TOC style. Word uses style TOC 1 for the top level the relevant TOC style. Word uses style TOC 1 for the top level of contents, TOC 2 for the next level etc.of contents, TOC 2 for the next level etc.

By default, Word shows three levels in your Table of Contents. By default, Word shows three levels in your Table of Contents. That is, it puts the text from Heading 1, Heading 2 and Heading 3 That is, it puts the text from Heading 1, Heading 2 and Heading 3 in the Table of Contents. If you want to show more or fewer in the Table of Contents. If you want to show more or fewer levels, in the levels, in the Table of Contents dialogTable of Contents dialog, change the number in , change the number in the the Show levelsShow levels box. box.

There are very good reasons for using the built-in Heading There are very good reasons for using the built-in Heading styles. But if you really need to use other styles (other built-in styles. But if you really need to use other styles (other built-in styles, or custom styles), you can put them in your Table of styles, or custom styles), you can put them in your Table of Contents. In the Contents. In the Table of Contents dialogTable of Contents dialog, click , click OptionsOptions, and , and allocate your style(s) to the appropriate level(s). allocate your style(s) to the appropriate level(s).

For sophisticated customization, you can edit the switches in the For sophisticated customization, you can edit the switches in the TOC field.TOC field.

Update Table of ContentsUpdate Table of Contents Tables of Contents don't update automatically when you add a new Tables of Contents don't update automatically when you add a new

heading to your document. This is because a ToC is a field. To update heading to your document. This is because a ToC is a field. To update a Table of Contents, put your cursor in the Table of Contents and a Table of Contents, put your cursor in the Table of Contents and press press F9F9 to update it. Or to update it. Or ctrl-a F9ctrl-a F9 to update all fields in the document. to update all fields in the document.

When you update your Table of Contents, always choose to update the When you update your Table of Contents, always choose to update the Entire Table (Figure 1)Entire Table (Figure 1)

Figure 1: Whenever you see this box, Figure 1: Whenever you see this box, alwaysalways choose the second choose the second option and update the entire table.option and update the entire table.

To ensure that Word always updates the Table of Contents when you To ensure that Word always updates the Table of Contents when you print your document, do print your document, do Tools > Options > PrintTools > Options > Print. Tick the . Tick the Update Update FieldsFields box. box.

How To Create a Table of How To Create a Table of Contents in WordContents in Word

Use this link for more advanced techniques: Use this link for more advanced techniques: Microsoft Word Help FAQ. How to create a Microsoft Word Help FAQ. How to create a table of contents in Microsoft Wordtable of contents in Microsoft Word