contractors health & safety induction

© Health & Safety, Edinburgh Napier University

ContractorsHealth & Safety Induction


Presentation for Contractors

• Responsibilities for health and safety• Code of Practice• Risk Assessment and Method Statement• Permits to work• Accident, incident and near-miss reporting• Fire and emergency• Waste disposal• Work equipment• Sub-contractors• Sign-in procedures• Contract sign-off


Responsibilities for health and safety

• Legal responsibilities– Health & Safety at Work Act

• Duty of care– Edinburgh Napier University as a client has a statutory duty to

ensure, so far as is reasonably practicable, the health and safety of its employees and all users, and therefore are responsible for the actions of all contractors/sub-contractors/consultants etc working on the University premises


Code of Practice• Why

– This Code of Practice details those University arrangements with which all contractors / sub-contractors / consultants etc must comply with when operating on University premises

• Use– Must be issued to all contractors / sub-contractors / consultants etc

• What you need to comply with– Every contractor working on University properties must read and

understand the Code of Practice

• Signatures– Senior management representative– Employee signatures

• Return to Contract Administrator (person who initiated the contract)


Risk assessments and method statements• All works carried out in the University must have a suitable

and sufficient risk assessment

• A written assessment of significant risks, to comply with the Management of Health and Safety at Work Regulations, must be in place prior to works commencing

• All contractors’ and sub-contractors’ employees must have all the relevant risk assessments/method statements made available to them by their employer before works commence


Permits to work

• Roof access• Hot work• Electrical • Gas• Asbestos (list of locations at reception desks of each

campus)• Special areas – i.e. laboratories, machine shops, etc• Fire alarm isolation• Work at height• Confined spaces• Fume cupboards• Lone working


Accident reporting

• All contractors to provide suitable first aid measures for their employees

• All contractor accidents, incidents and near-misses, including RIDDOR, must be reported on the Edinburgh Napier University Accident Form and sent to the Health and Safety Office (form available through Contract Administrator)

• Full details of all reportable accidents must also be passed to Health and Safety Office


Fire and emergency

• Comply with the University procedures– Means of escape– Fire fighting equipment– Nearest fire alarm call point– How to sound the alarm– Assembly points

• Precautions for the use of naked flames or heat producing equipment (Permit to Work required)


Fire and emergency

• Comply with the University procedures with regard to:

– Fire stopping– Do not let combustible materials build up– Keep exit routes clear at all times– Temporary changes to fire escape routes during works


Waste disposal

• Contractors are responsible for the proper disposal of all waste created during the duration of the contract

• No waste should be placed in University skips unless ordered for that purpose

• Keep fire exit routes free of obstructions at all times


Use of work equipment

• Must comply with current regulations

• Competent operatives ONLY to use equipment

• Contractors are NOT allowed to use Universityequipment under any circumstances


Sub-contractors

• All necessary information MUST be passed to the sub-contractor via the main contractor, before any works commence

• All sub-contractor accidents are to be reported through the main contractor who will forward it to the Health and Safety Office using the Edinburgh Napier University Accident Form

• Health and safety induction of sub-contractors is the responsibility of the main contractor


Sign-in procedures

• Contractors are required to sign in at the campus reception/security office prior to commencing any works and must sign out on completion on a daily basis

• The Asbestos Register must be checked prior to carrying out any work on the fabric of the building (if a suspect material is found report it to Property & Facilities)


Contract sign-off

• Contract Administrator to ensure that all works are completed to a satisfactory level before signing off contract as complete

contractors health & safety induction

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