Returning to King’s Induction:Contractors and ConsultantsEF-ASU-08-FO0041 V1.3 August 2020

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• It is vitally important that our staff, students and others visiting/working throughout the estate remain safe when carrying out their work tasks.

• Following government guidelines, the management of our campuses and buildings has changed significantly.

• Your safety and wellbeing is of the upmost importance to us, so King’s has implemented a number of measures to protect you and your colleagues while undertaking your activities on our sites.

• The next few pages will help you understand these changes and anticipate the adjustments that your company will need to make during this period.

Introduction

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Title and content – bullets onlyAccess

• You can only come to site if your attendance has been approved by Estates & Facilities and a Permit to Work or Permission to Access is in place.

• All risk assessments and method statements must be updated to include the arrangements and control measures your organisation has implemented with respect to COVID-19.

• Buildings are typically open between 8am and 6pm, Monday to Friday. Access outside of these hours is only with prior agreement.

• You must access each building via the designated entrance and exit only.

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Title and content – bullets onlyMovement

• Throughout some of our buildings you will see signage indicating directional routes around the area. Please follow these routes, as they are designed to aid social distancing.

• We appreciate these routes may result in it taking you longer to move through the building, but it is essential that you follow these and we ask for your support.

• Corridor signs will indicate the direction in which you should travel.

• Some corridors are wide enough to allow to 2-way traffic. Again, signage will indicate when this is the case. In these instances please keep to the left-hand side of the corridor.

• Please only use lifts when absolutely necessary and follow the capacity levels.EF-ASU-04-FO0041 V1.3 4

Title and content – bullets onlyWater Systems

• COVID-19 has led to the closure of a number of buildings to staff. The water systems in these buildings have been mothballed and water will be stagnant.

• Water services within mothballed buildings must not be used. This includes flushing WCs.

• Ensure that you receive the status of the water system in the building where your activity is due to take place before starting works

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Title and content – bullets onlyWelfare Facilities

• Welfare facilities must be pre-agreed with your King’s project/contract manager and will be located in buildings that are open.

• Only use your allocated welfare facilities

• All non-essential showers in all buildings have been removed from use and must not be used.

• King’s Food outlets have closed and will not be providing a service.

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Title and content – bullets onlyHygiene Measures• Hand sanitiser is available at entrances, portable sinks have been provided

at many entrances to buildings.

• Please wash your hands as soon as possible after you arrive.

• Additional cleaning has been scheduled throughout the day to refresh bathrooms and to clean high touch point areas e.g. corridor doors

• Please touch as few items/surfaces as possible and wash your hands immediately afterwards.

• Please avoid touching your face.

• We expect everyone on campus to wear a face covering inside our buildings, unless you are not able to for medical reasons.

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Title and content – bullets onlyHand Wash Technique – Soap & Water

The official NHS technique illustration is provided below:

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Title and content – bullets onlyHand Wash Technique – Hand Sanitiser

If hand sanitisers have been made available at access points or within buildings, you are encouraged to use these. The official NHS technique illustration is provided below.

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Title and content – bullets onlyFire Alarm Activation

• Building users are to use all fire exits in the event of an alarm. There is no need to only follow the flow routes through the building.

• Please follow your normal process to evacuate the building e.g. make your work area safe before leaving.

• Make your way out of the building and safely disperse and distance yourself from the immediate area. DO NOT make your way to the King’s muster point.

• Please return to your original point of entrance 30 mins after being evacuated, and you will be updated if it is safe to return to the building.

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• Public transport currently still functions but please check before you travel for changes in schedules and station closures.

• In line with Government guidance, face coverings must be worn for the full duration of journeys on the public transport network from Monday 15 June.

• Parking on-site is restricted and should only be arranged through your KCL contact who will arrange parking with the local security.

• Parking is limited and cannot be guaranteed.

Travel to Site / Parking

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• All sites must display a completed Staying COVID-19 Secure poster at the access point to confirm:

1. Completion of a COVID-19 risk assessment2. Implementation of cleaning, handwashing and hygiene

procedures3. Encouragement of working from home4. Implementation of steps to maintain 2m distance5. Management of transmission risk

Construction Sites

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• All deliveries must be received and handled by yourself.

• No storage of materials/tools is permitted unless by previous agreement with your KCL contact.

Deliveries & Storage

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Title and content – bullets onlyC0VID-19 Induction Acknowlegdment

Signing this document confirms that you have read and understood this induction.

COMPANY NAME: _______________________

FIRST NAME SURNAME INDUCTION DATE SIGNATURE

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Contact details/for more informationOperational Assurance and Safety Teamassurance-estates@kcl.ac.ukhttps://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors/index

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