whs induction for employees/volunteers/contractors · the purpose of this general safety induction...

WHS INDUCTION

For Employees/Volunteers/Contractors

Index

Instructions and Requirements Page 4 Access Procedures First Aid Facilities Emergency Evacuation Site Plan Smoking Toilets

Rationale Page 5

Legal Responsibilities Page 6 Duties of Employers and Supervisors Duties of Employer, Volunteers, Visitors and Contractors Resolution of Occupational Health and Safety Issues Injury and Incident Reporting WHS Noticeboard Employees, Volunteers and Contractors requirements Electrical Equipment Page 7 Smoking in the workplace Student Safety Personal Protective Equipment Other Protection Alcohol and Drugs Loads/Passengers Page 8 High Visibility Vests Working at Heights Use of Ladders Horseplay Page 9

Index continued…

Attachments: Setting up your workstation Page 10 Manual Handling Page 11

Job Safety Tasks Page 12 MEL Work Health and Safety Policy Page 13-14 Risk Assessment Page 15 Incident and Accident Report Page 16

Evacuation Map Page 17 Response Team Allocation Page 18 General Safety Induction Acknowledgement Form Page 19

Schools are busy and constantly changing environments. Children by nature are inquisitive and they do not always evaluate the consequences of their actions. This means that it is critical that any risks arising from contracted work are managed to ensure our students, as well as other community members, are protected from harm. This will require adequate planning of contracted work, effective communication during the work and to remain ever vigilant in assessing and managing risks at the college.

CATEGORY INSTRUCTIONS & REQUIREMENTS Access procedures When working or visiting at the college, contractors, volunteers

and visitors shall report to the office and sign in prior to commencing work each day. A visitor’s badge will be issued which must be worn at all times. Contractors shall return the badge and sign out before leaving the college each day. If leaving the College grounds during the working day, or arriving late, employee’s must sign in and sign out at the office.

First aid First Aid for staff and students is available from the Wellness Centre in the One World building.

Emergency evacuation There are two ALARMS. Evacuation and Lockdown and one ‘All Clear’ signal. Contractors and Visitors are to follow instructions of Wardens. (An evacuation plan is included in this induction pack)

(EVACUATION) – On hearing the alarm ‘ Whoop….Whoop….Whoop’ With the verbal instruction to Evacuate, move to designated areas leaving all belongings behind. CLOSE doors/windows. Do not re-enter buildings until the “ALL CLEAR” PA anouncement is given.

(LOCKDOWN) – On hearing the alarm ‘Bong…Bong…Bong’ move into rooms, lock doors and windows in classrooms/offices. Close blinds, turn off air conditioning and sit underneath windows if possible. Remain there until further instructions are given. NOTE: Messages may be communicated from Chief Warden by VOIP (telephone screens) and e-mails during LOCKDOWN.

Resume normal school/classroom/work activities on hearing the“ALL CLEAR” PA anouncement.

Site Plan A Site plan is included in this induction pack. Smoking

No smoking is allowed in the College grounds or College buildings or College vehicles.

Toilets Use of student toilets is prohibited. Staff toilets may be used and are located in the One World Centre and the Staff Room.

First Aid Facilities

During school time the College has a qualified Nurse on campus who is situated in the Wellness Centre, found on the ground floor of the One World Centre near the Student Reception area. Most staff have current First Aid qualifications and First Aid kits are available from the Nurse.

Rationale The purpose of this General Safety Induction Acknowledgement is to outline general safety rules, procedures and systems that are an integral part of the management of Health and Safety within the work environments of St Brigid’s College. Legal Responsibilities The Occupational Safety and Health Act 1984 and Occupational Safety and Health Regulations 1986 are applicable to all employees, volunteers and the employer. (1) Duties of Employers and Supervisors

St Brigid’s College and all supervisors shall, so far as is practicable, provide and maintain a working environment in which their employees and volunteers are not exposed to hazards.

Without limiting that duty, the matters to which it applies include: • Providing and maintaining workplaces, plant and systems of work such that

employees are not exposed to hazards as far as reasonably practicable. • Providing such information, instruction, training and supervision of all employees

to enable them to perform their work in such a manner that they have access to appropriate resources and that they are not exposed to hazards.

• Consulting and co-operating with the Safety and Health Committee and OSH Representatives.

• Providing adequate personal protective equipment and clothing where it is not practicable to avoid the presence of hazards.

(2) Duties of Employees, Volunteers and Contractors

All cc shall: • Take reasonable care to protect their own health and safety. • Avoid adversely affecting the health and safety of any other person through any

act or omissions at work. • Co-operate with college in ensuring that their workplace is as safe and healthy as is

reasonably practicable. • Protective equipment must be used where instructed and must not be misused or

damaged. • Inform Principal of any situation that is likely to pose a health or safety hazard. • If leaving the College grounds during the day, volunteers are to sign out and sign

in the College attendance registers at the front reception.

(3) Duties of Employees, Volunteers and Contractors • Employees, Volunteers and Contractors and other visitors are to sign in and sign

out of the College attendance registers. • Employees, Volunteers and Contractors and other visitors are to wear issued ID

badges when on campus. • Employees, Volunteers and Contractors and other visitors are required to obey the

safety rules and directions of authorised staff members while on the school’s properties.

(4) Resolution of Occupational Health and Safety Issues

All concerns relating to Occupational Health and Safety issues are to be reported to the Principal.

(5) Injury and Incident Reporting Employees, Volunteers and Contractors must:

• Contact their Supervisor immediately in the event of an injury or incident. • Seek medical aid from the Wellness Centre (Nurse) if first aid items aren’t readily

available where injury occurred. • Complete an Injury form in the presence of their Supervisor.

(6) WHS Noticeboard

The WHS Noticeboard is found in the Staff pigeon hole area. Current information is updated on this noticeboard regularly.

(7) Employees, Volunteers and Contractors Requirements before commencing:

Employees, Volunteers and Contractors are to be safety inducted and are required to supply applicable documents, agreements and acknowledgements before commencing volunteering at St Brigid’s College:

• Signed General Safety Induction form • Completed and signed Employees, Volunteers and Contractors WHS Induction

Checklist • Working with Children Check (as appropriate) • Department of Education Crimtrac Police Clearance. Applications can be made

via https://www.education.wa.edu.au/ncchc • Community Use Agreement (as appropriate) • Child Protection Declaration (as appropriate)

As a Employee, Volunteer or Contractor you must ensure the occupational health and safety of yourself, and any other St Brigid’s College Community members. St Brigid’s College reserves the right to stop volunteer work being undertaken at this College where it is believed that workplace health and safety regulations or organisational safety requirements are being breached or where members of the College community

are exposed to an unacceptable level of risk, until any such breach or condition is satisfactorily rectified.

(8) Electrical Equipment Electrical equipment brought on to St Brigid’s College and its properties are to be tested and tagged in accordance with the Electrical Safety Standard AS/NZS 3760:2001.

(9) Smoking In The Workplace Smoking is not permitted on College grounds, in or around College buildings or in College vehicles.

(10) Student Safety Safety of students is to be given priority at all times. If there is uncertainty as to whether an activity presents a danger to students, that activity is to be ceased immediately until risks are assessed and appropriately managed.

Noisy machinery and equipment is not to be operated in the vicinity of class groups or learning activities unless negotiated with the teacher or person responsible for the group.

(11) Personal Protective Equipment St Brigid’s College accepts its responsibility to provide personal protective equipment as is necessary. Employees, Volunteers and Contractors are expected to accept responsibility by wearing or using it as and when required.

(12) Other Protection There are numerous other forms of personal protective equipment, such as:

• Chaps for use when chain sawing (see chainsaws). • Respirators for dusts, fumes, mists and other airborne contaminants (see

chemicals). • Wet weather gear/rubber boots for inclement weather/wet situations. • Safety belts and harnesses for work at height or where there is a possibility of falls

causing injury. • Protective footwear.

(13) Alcohol and Drugs

Effects from drinking alcohol and drug use can endanger your own safety and those who work with you. Any Employee, Volunteer or Contractors who reports for duty in an unfit condition due to alcohol or other drugs will be asked to leave the college grounds.

If you are using medication that may impair your ability to work, immediately notify your supervisor who will if necessary, arrange for alternative duties.

(14) Loads/Passengers Drivers are to ensure that passengers and loads are secure before moving. Passengers must not be carried on machines that are not fitted with appropriate seating.

Hitching of rides on plant or machinery is prohibited, and drivers are responsible for ensuring that persons are not carried in this manner. All students, staff, volunteers and visitors must wear seatbelts where provided.

(15) High Visibility Vests High visibility reflective vests shall be worn by all volunteers and visitors working in environments where traffic is present, including the crosswalk environment.

(16) Working at Heights St Brigid’s College Employees, Volunteers and Contractors shall not work on roofs where the eave height above ground level exceeds one storey without having being certified to Work at Heights. Any work over 2 metres requires a Working at Heights certification and the College Working at Heights policy and procedures must be adhered. Such work is to be carried out by competent employees or contractors who hold a current Working at Heights certification and they will be required to comply with Occupational Health and Safety Regulations. The Working at Heights certification must be provided to the College.

(17) Use of Ladders Inspect ladders before use to ensure that they are in good condition, free from obvious defects, e.g. broken, loose, cracked parts and appropriate for the work being undertaken (e.g. tall enough, electrically safe where required).

When positioning a ladder ensure it is:

• On firm ground. • Ensure the ladder has non-slip feet. • Used at a slope no greater than four in one ( e.g. base 1 metre out from 4 metre high

reach), and setting up stepladders in the fully opened position. • Extends at least one metre above the landing point. • Secure or tie at both the top and bottom of the ladder to a firm support. • Ensure that the ladder is clear of traffic ways and walkways. When working on a ladder:

• Make sure the ladder is clear of power lines. • Use non-conductive ladders when working on live electrical installations. • Set up the ladder in places where there is no chance of the ladder being hit or

knocked. Leave both hands free to grip the ladder when ascending/descending. • Face the ladder rungs when going up or down or when working from the ladder. • Ensure footwear and rungs are not slippery. • Do not carry equipment or tools, use a rope or hoist to raise or lower these items. • Do not leave any tools on ladder steps or tops.

• Do not use tools that require a high degree of leverage, such as stillsons or pinch bars. This may result in overbalancing or falling.

• Work from within the ladder stiles and not over-reach. Over-reaching can lead to the ladder tipping sideways.

• Set extension ladders with the correct amount of overlap, at least two rungs up to four metres, three rungs up to six metres, and four rungs over six metres. Stand on or below the second tread below the top plate of any stepladder.

• Make sure that no one works underneath the ladder and do not allow anyone else to work on the ladder at the same time (Exception: Emergency Services personnel in certain circumstances).

(18) Horseplay Fooling or "horseplay" is dangerous. "Horseplay" as applied to your job includes such things as:

• Fighting with or pushing and shoving another person. • Throwing objects. • Directing compressed air at another person. • Any act that startles or distracts another person.

"Horseplay" can result in serious injury and will be subject to disciplinary action.

JOB SAFETY TASKS

Name: ___________________________________ Date: _____/_____/_____

Company: ____________________________________________________________________

Location: ____________________________________________________________________

Description: ____________________________________________________________________

1 JOB SAFETY TASK Y N 01 Have you consulted the Asbestos Register? 02 Have you read the site notes for this job? 03 Is workplace near unprotected electrical components? 04 Is isolation of electrical components required for these works? 05 Is hot-work/height/entry etc permits needed for workplace? 06 Do you need Personal Protection Equipment which you don’t already have? 07 Do you need a safer means of access to the workplace? 08 Is the work at a height of 2.0M or greater? 09 Is workplace within 2.0M of an unprotected edge/skylight? 10 Does task need manual handling aids or other assistance? 11 Does work involve materials that require Material Safety Data Sheets and other Personal Protective

equipment?

12 Do lighting conditions present hazards at this workplace? 13 Are you required to perform this work alone? 14 Are there concerns as to asbestos in this workplace? 15 Do any other aspects detract from safety at this workplace? 16 Have subcontractor Safe Work Method Statements been approved for this workplace? 17 Have you applied control measures for all YES responses? 18 Is this work safe to proceed? 19 Have you updated Site notes with any hazards identified? Number

Risk control measures

01

Yes – Do not proceed until you have followed the recommendations in the Asbestos Register, Consult the SBC Asbestos Policy and SBS Management Plan Please note that when working at the College if you find material always assume that is it Asbestos and follow the college Asbestos Management Policy and Asbestos Management Plan which can be located in the Risk and Compliance Officer’s Office and a copy is held with the Property and Works Manager.

18 Yes – Proceed with work 17 Yes – Proceed with work 16 Yes – Proceed with work 02 Yes – I have read them Personal Protective Equipment Used

NEVER CONTINUE WITH A JOB UNLESS YOU ARE CONFIDENT THAT ALL SAFETY ISSUES ARE ADEQUATELY CONTROLLED. IF YOU HAVE ANY DOUBTS DO NOT CONTINUE AND IMMEDIATELY CONTACT YOUR LINE MANAGER OR SUPERVISOR FOR ADVICE.

I declare that I fully understand the safety requirements listed for this job and undertake to comply in full with these requirements at all times while performing my duties and ensure adequate safety supervision of apprentices under my charge.

SIGNED: ________________________________________________

RISK ASSESSMENT Note: Use this Risk Assessment for a high or extreme risk activity where a Guideline does not already exist. If a Guideline exists for your activity, it is to be adhered to and completed as your Risk Assessment (E.g. Camps and Excurisions/Incursions have Guidelines and procedures).

Activity Description:

Teachers/Leaders:

Class / Groups: No. of Students:

Start Date: Finish Date

Supervision ratio:

Use this risk assessment matrix as a guide to assess the inherent risk level.

Likelihood Consequence

1 Insignificant 2 Minor 3 Moderate 4 Major 5 Critical 5 Almost Certain

Medium Medium High Extreme Extreme

4 Likely Low Medium High High Extreme 3 Possible Low Medium High High High 2 Unlikely Low Low Medium Medium High 1 Rare Low Low Low Low Medium

Indicate the assessed risk level and undertake the actions required for that level of risk.

Inherent Risk Action Required/Approval

Low Little chance of incident or injury.

• Manage through regular planning processes

Medium Some chance of an incident and injury requiring first aid.

• Document controls in planning documents and complete this Risk Assessment

• Consider obtaining parental/carer permission.

High Likely chance of a serious incident and injury requiring medical treatment

• Risk Assessment is required. • Principal or SLT approval is required before

conducting this activity. • Once approved, activity details are to be

kept with the Communications Officer. • Obtaining parent permission is

recommended.

Extreme High chance of a serious incident resulting in highly debilitating injury

• Consider alternative activity. • A Risk Assessment is required. • Principal approval is required prior to

conducting this activity. • Once approved, the activity details are to

be kept with the Communications officer. • Parental/carer permission is required.

INCIDENT AND ACCIDENT REPORT NAME:

DATE OF BIRTH: HOUSE: YEAR:

INDICATE PERSON INVOLVED STUDENT STAFF PARENT VISITOR

INDICATE EVENT TYPE ILLNESS INJURY NEAR MISS WORK RELATED INJURY

PARENT / GUARDIAN / Next Of Kin NAME: CONTACT DETAILS:

DATE/TIME OCCURRED: DATE/TIME REPORTED:

REPORTED TO:

DESCRIBE DETAILS OF WHAT HAPPENED: (e.g. include if chemicals used, equipment used, work being done, type of injury, safety equipment used, factors influencing the event, etc)

INJURY ILLNESS (sprain, cut, rash, fever, fitting, burn,)

TREATMENT GIVEN:

PART OF BODY AFFECTED: (e.g left leg, right ear)

ACCIDENT / INJURY SITE (oval, gym, pool)

TREATED BY First aider Nurse Staff Other ________________

NOTIFICATION TO Parent/Guardian Head of boarding Director of Business Risk & Compliance Manager Nurse Other ______________________

TRANSFER DETAILS Home Hospital Ambulance (000) Return to work / school Refer to GP Other ________________

WITNESSES: WITNESS DETAILS:

Your signature: Date: Action by:

General Safety Induction Acknowledgement

I acknowledge receiving a General Safety Induction for Employees, Contractors and Volunteers.

I have read and understood these general safety rules, procedures and systems and will follow the instructions contained herein.

Explanation of my rights and responsibilities has been provided to me by the College where appropriate.

If I am unsure about any of the Induction I will seek guidance from a Supervisor / Team Leader.

EMPLOYEE RELIEF / CASUAL CONTRACTOR VOLUNTEER

Name in Full: Signature:

[BLOCK LETTERS]

Position Held/Occupation:

Name of School / Company: Date: / /

Office Use Only:

Synergetic entered by ____________________________________ Date ______/_____/_______

(BLOCK LETTERS)

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