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COMMUNICATION IN

CONFERENCES

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What is a CONFERENCE ?

Pre-arranged meeting for consultation, exchange ofinformation(formal agenda)

A Multilateral diplomatic negotiation

Participatory meeting designed for discussion

Meeting of experts ina particular domainthat CONFER

aboutatopic

Gathering ofa Large scale of people for a specific purposeinvolving discussion of common problems or activities

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Features ofa CONFERENCE

Similar to classroom lectures

Learning from peers

Include position papers to avoid duplicity

Audiences are experts inthat particular domain

Arranged by a Profit or No Profit Organization

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Types of CONFERENCES

Academic Conference - in science and academia,a formalevent where researchers present results, workshops,andother activities

Amplified Conference - talks and discussions attheconference are 'amplified' through use ofnetworkedtechnologies

Business Conference/ Business Plan Conference -

organized to discuss business-related matters

News/Press Conference - media event in whichnewsmakers invite journalists to hear them speak

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Types of CONFERENCES Contd.

Parent Teacher Conference - a meeting witha child's teacherto discuss grades and school performance

Video Conference Itallows interactionviatwo-way VIDEO AND

AUDIO Transmissions simultaneously

SEARCH Conference It deals to produce anadaptiverelationship b/w Organizationand its uncertain, changingEnvironment

SUMMIT It is the conference involving NATIONS or PoliticalParties

Teleconference Telecommunication(Multi-party call)

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Pre-requisites of CONFERENCE

Communication

Conference Hall

Audio Video Output

Agenda

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Pre-requisites Contd.

Necessary Computer and Electronic

peripherals

Stage Lighting, Furniture, Mic Setup etc.

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CONFERENCE Room Layouts

Theater Layout Large Group

Classroom Layout Small Group

Board Room Layout group

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Purpose ofa CONFERENCE

Communication

Exchange of Ideas and Information

Co-ordinate Activities

Initiate new policies

Product Launch

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Advantages of CONFERENCE

Communication

It is atechnique ofhigher learning

Participants are people withgreat interest in

the areaand attend ontheir own interest Democratic Values are developed amongstthe

participants

Develops the habit of independent study Openness to new ideas

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Disadvantages of CONFERENCE

Communication

Hard to predictattendance

An evaluation ofthe conference outcome is

often difficult Generally the nature oftopic is broad

discussion relevantto the topic takes place

Group Discussion is generally dominated by afew speakers

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Tips for Effective CONFERENCE

Communication

Assign people into roles

Prepare for Technical Issues

Communicate all the information ina propermanner

Session Timing

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Contd.

Have breaks b/w Blocks of sessions

Adding Humor to the sessions

Add Visual Cues inthe presentations Picture

speaks athousand words

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Conclusion

Pre-arranged meeting

Involves a particular type oftopic

Participants are experts with prior knowledge

ofthe topic

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References

Links:-

http://en.wikipedia.org

http://answers.com

Books:-

Business Communication

M K Sehgal, Vandana Khetrapal

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THANK YOU

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