Download - Conference Communication
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COMMUNICATION IN
CONFERENCES
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What is a CONFERENCE ?
Pre-arranged meeting for consultation, exchange ofinformation(formal agenda)
A Multilateral diplomatic negotiation
Participatory meeting designed for discussion
Meeting of experts ina particular domainthat CONFER
aboutatopic
Gathering ofa Large scale of people for a specific purposeinvolving discussion of common problems or activities
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Features ofa CONFERENCE
Similar to classroom lectures
Learning from peers
Include position papers to avoid duplicity
Audiences are experts inthat particular domain
Arranged by a Profit or No Profit Organization
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Types of CONFERENCES
Academic Conference - in science and academia,a formalevent where researchers present results, workshops,andother activities
Amplified Conference - talks and discussions attheconference are 'amplified' through use ofnetworkedtechnologies
Business Conference/ Business Plan Conference -
organized to discuss business-related matters
News/Press Conference - media event in whichnewsmakers invite journalists to hear them speak
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Types of CONFERENCES Contd.
Parent Teacher Conference - a meeting witha child's teacherto discuss grades and school performance
Video Conference Itallows interactionviatwo-way VIDEO AND
AUDIO Transmissions simultaneously
SEARCH Conference It deals to produce anadaptiverelationship b/w Organizationand its uncertain, changingEnvironment
SUMMIT It is the conference involving NATIONS or PoliticalParties
Teleconference Telecommunication(Multi-party call)
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Pre-requisites of CONFERENCE
Communication
Conference Hall
Audio Video Output
Agenda
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Pre-requisites Contd.
Necessary Computer and Electronic
peripherals
Stage Lighting, Furniture, Mic Setup etc.
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CONFERENCE Room Layouts
Theater Layout Large Group
Classroom Layout Small Group
Board Room Layout group
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Purpose ofa CONFERENCE
Communication
Exchange of Ideas and Information
Co-ordinate Activities
Initiate new policies
Product Launch
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Advantages of CONFERENCE
Communication
It is atechnique ofhigher learning
Participants are people withgreat interest in
the areaand attend ontheir own interest Democratic Values are developed amongstthe
participants
Develops the habit of independent study Openness to new ideas
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Disadvantages of CONFERENCE
Communication
Hard to predictattendance
An evaluation ofthe conference outcome is
often difficult Generally the nature oftopic is broad
discussion relevantto the topic takes place
Group Discussion is generally dominated by afew speakers
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Tips for Effective CONFERENCE
Communication
Assign people into roles
Prepare for Technical Issues
Communicate all the information ina propermanner
Session Timing
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Contd.
Have breaks b/w Blocks of sessions
Adding Humor to the sessions
Add Visual Cues inthe presentations Picture
speaks athousand words
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Conclusion
Pre-arranged meeting
Involves a particular type oftopic
Participants are experts with prior knowledge
ofthe topic
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References
Links:-
http://en.wikipedia.org
http://answers.com
Books:-
Business Communication
M K Sehgal, Vandana Khetrapal
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THANK YOU
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