civil marriage / partnership / celebration ceremonies · £3995 for the coach house suite. based on...

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HOTEL

The Collections The finer details

January 2018

www.ringwoodhallhotel.com

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Your wedding venue for all seasons

At any time of the year Ringwood Hall can provide an ideal location for your wedding celebrations, ideally located on the edge of the Peak District and a short drive from Sheffield and Nottingham this beautiful venue offers everything.

The hotel is set in 6 acres of formal garden surrounded by 29 acres of parkland and our gallery of images provides you with a flavour of the garden through the seasons and the wonderful backcloth it creates for photographic images for each of the seasons.

The garden is such that colour can be seen all year round. through to the hydrangeas which set off the beautiful yellows and rustics of autumn. We start with snowdrops in the winter, “seas” of daffodils, bluebells and tulips in the spring, before the riot of colours and textures that develop late in the spring throughout the summer months, all of the way Even though the seasons are clearly defined the weather we have come to expect is totally unprecedented. January and February can provide more sunshine sometimes than we may expect in the summer months and, summer showers seem more likely than April showers these days.

So, why not plan your wedding with the seasonal theme and take advantage of our fixed priced seasonal packages which include, in all cases, table dressings and chair covers and in some cases extra special extra’s, like fireworks, candy carts and live music.

We recognize that budget considerations are major these days and we have tried to incorporate as much within the fixed price as possible to help you with that difficult budgeting.

Mindful of these, the selection of a midweek date for the seasonal packages can provide you with opportunity for even further discounts and concessions often supported by interesting offers from our main professional wedding suppliers with whom we like to work closely.

We are delighted to advise you that all of our ‘All Inclusive Seasonal Packages’ include chair covers, sashes and table dressings. You select between the two event dressers that work in partnership with us on these exclusive packages.

Strides Wedding Specialists – Tel: 01246 209808 Website: www.strides-weddings.com

The Classy Wedding Company – Tel: 01246 916819 Website: www.classyweddings.co.uk

January 2018

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Spring Wedding Experience Enjoy the gardens in spring time…now becoming regarded as the “better weather” months! Available March and April.

Easter Special Wedding Creation Lots of added “chocolate extras” to include a mini chocolate fountain, chocolate Easter bunny favours and live music during your ceremony or “on arrival” from church. Available any day of each week either side of the Easter weekend.

Summer SpectacularLet your summer sparkle… enjoy the benefits of your chair and table dressings and disco included at no extra cost. Amazing value. Available May to September.

Autumn Wedding Experience Available from October through to November - It’s no wonder that autumn is the second most popular time of the year for weddings. The weather is that perfect blend of ‘not too hot’ and ‘not too cold’ and the blazing colours of changing leaves provide the signature palette of autumn. Complimentary canapés. Chose the last 2 weeks in October for some special added extra’s.

Winter Wedding Experience Available mid November to the end of November, and late December to the end of February. The wedding of your dreams……..a spectacular deal with no expectations of the weather, canapes, hog feast,….and log fire and, (with the exception of Saturdays), a complimentary firework display or casino tables and close hand magic too!!

Summer Garden Marquee Experience Your dream marquee wedding ………astonishingly affordable! Everything is in the Price Situated in the beautiful landscaped award winning gardens our luxurious marquee will be available annually throughout May, June, July, August and September. Based on 70 day guests and 120 evening guests.

Extra special midweek Christmas weddings Available Sunday to Thursday throughout late November and December - Lots of added ‘extras’ to add to the festive ambience and give added value.

Christmas and New Year Wedding Creations Special wedding arrangements at a magical time of year. Gather family and friends and celebrate your marriage on a crisp winter’s frosty day……maybe even with a flurry of snow!! Traditional festive decorations and a log fire in the lounge.

Prices include VAT at the prevailing rate at time of publication. Ringwood Hall Hotel – Tel: 01246 280077 Email: [email protected] or [email protected] Website: www.ringwoodhallhotel.com

January 2018

A wedding venue for all seasons Special seasonal arrangements Take a close look at what the seasonal packages include as some have some very exciting extra added feature which add superb value to your day!


A wedding venue for all seasons These packages are available all year round alongside our full and extensive brochure for you to design your own bespoke wedding.

These are ideal for those couples who are looking to “set” their budgets from the early planning stages of their wedding. View the full details of these popular fixed price packages on the wedding pages of our website www.ringwoodhallhotel.com

Late availability – from £3995

Available on selected dates (view updated availability on our website) these are suitable for couples who decide to plan a wedding within a shorter time scale, eg. within 3 months or less of deciding to get married.

£3995 for the Coach house Suite. Based on 50 daytime guests and 90 evening £4995 for the Ringwood Suite based on 75 daytime guests and 100 evening

Midweek Arrangements – (2018- £2018) (2019 - £2019) (2020 - £2020) This is available Monday to Thursday inclusive (excluding August) The price is based on 40 daytime guests and 40 evening guests, and is specifically based on use of our fabulous Portland and Chatsworth Suites with Private Staveley Bar.

All are available in larger suites (with the exception of the Summer Garden Marquee & Midweek Christmas Spectacular) – minimum numbers will apply. Room hire charges will apply. Personalised quotes and proposals can be provided on request.

Prices include VAT at the prevailing rate at time of publication. Ringwood Hall Hotel – Tel: 01246 280077 Email: [email protected] or [email protected] Website: www.ringwoodhallhotel.com

January 2018

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Civil ceremonies and partnerships Costings based on 2018 prices, subject to annual and governmental increaseFor couples who are considering having a Civil Ceremony or Civil Partnership, your day will commence with the exchange of vows in one of our beautiful licensed suites.

So many choices for that perfect setting:• The Chatsworth Suite• The Ringwood Suite• The Portland Suite• The Garden Pavilion

For Celebration Ceremonies you also have a wonderful selection of garden features to consider too: • The Rose Garden• The Victorian Gazebo• The Folly• The Summer Garden Marquee• The Knot Garden• The Italian Garden

Room Hire Charges

CIVIL MARRIAGE / PARTNERSHIP / CELEBRATION CEREMONIES

SUITE SATURDAY BESPOKE

SUN-FRI BESPOKE

(MON-THURS) MIDWEEK

-10%

PACKAGES ALL

(FRI-SUN)

SUMMER SPECTACULAR

(MAY-SEPT) SAT SUN-FRI

RINGWOOD SUITE 795 695 495 495 595 495

CHATSWORTH SUITE 695 595 395 395 495 395

PORTLAND SUITE 695 595 395 395 495 395

HOLLINGWOOD SUITE 695 595 395 395 495 395

GARDEN PAVILION N/A 695 595 595 N/A 595

* Some Room Hire Charges are reduced further with certain packages

SUITE CIVIL MARRIAGE CAPACITIES

RINGWOOD SUITE 250

CHATSWORTH SUITE 85

PORTLAND SUITE 75

HOLLINGWOOD SUITE 50 (Specific seating arrangement applies)

GARDEN PAVILION On Application

Please contact the hotel’s wedding coordinators to discuss which room suits your numbers

January 2018

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Your fixed price all-inclusive wedding celebrations This fantastic fixed price offer available all year round: (subject to availability)

• 3 course set Wedding Breakfast menu selected from the "All Inclusive" menus• Welcome drink for the guests: Bottled Beer for the guys and Bucks Fizz for the ladies• A glass of red, white or rose wine with your Wedding Breakfast• A glass of dry or medium 'bubbly' to toast• Evening Buffet selected from the "All Inclusive" buffet menus• Top table fresh flower arrangements in white or cream• Tropicana Disco from 7.30pm to midnight (Disco is not included on any Saturday reservations)• Feature room upgrade with Full English Breakfast or room service of a lavish continental breakfast with 'bubbly'• Complimentary services of a Master of Ceremonies• Complimentary hire of cake stand and knife• Complimentary personalised menus and table plan

40 Day Guests and 80 Evening Guests £4195 for 2018, £4495 for 2019 & £4795 for 2020 with the use of our Portland & Chatsworth Suites

60 Day Guests and 90 Evening Guests £6150 for 2018, £6495 for 2019 & £6795 for 2020 with the use of our Coach House Suite

80 Day Guests and 120 Evening Guests £8150 for 2018, £8495 for 2019 & £8795 for 2020 with the use of our Ringwood Suite

Additional adult day guest charges: Additional guests charged at £69.50 daytime & £22.00 evening for 2018, £72.50 daytime and £23.00 evening for 2019 & £75.50 daytime and £24.00 evening for 2020

Children’s charges: Costings based on 2018 prices, subject to annual and governmental increase Children 2 years and under Complimentary Children aged 3-5 years £18.00 per person Children aged 6-11 years £24.50 per person Young adults aged 12-14 years £28.50 per person 15 years plus charged at adult cost

• Dressing Package for the Portland & Chatsworth:- top table, 4 guest tables, 40 chair covers and sashes• Dressing Package for the Coach House Suite:- top table, 6 guest tables, 60 chair covers and sashes• Dressing Package for the Ringwood Suite:- top table, 8 guest tables, 80 chair covers and sashes

January 2018

Additional table centers outside of the All-inclusive content is chargeable direct to your chosen supplier

Seasonal “extras” available to add value to your special celebrations

Choose a mid-week date, Monday to Thursday (summer) and Sunday to Friday in the spring (excludes Easter), autumn & winter, and enjoy a further 10% package discount and the gift of an additional guest bedroom. (The discount given and additional guest bedroom is not applicable to Bank Holiday dates)

NB. Includes vat at the current national rate, but may need to be adjusted if the VAT rate increases.

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8T he whole content from your fixed price All-inclusive wedding celebrations on page 6 Plus the Spring seasonal extras

Spring wedding experienceMarch – April

Exquisite gardens in spring bloom with daffodils, tulips & blossoms • Spring table decorations to dress your room, chair covers with a coloured sash of your choice, top table centre piece

• Ringwood Hall Candy Cart with a sweet selection

• Complimentary “Wish Tree” for your guests messages

• 2 Complimentary guest bedrooms for you to gift to friends or family of your choice

• Complimentary mood lighting

• Complimentary bowls of savoury nibbles:-

o Pringles

o Crisps

o Nuts

Choose a mid-week date, Sunday to Friday and enjoy a further 10% package discount and the gift of an additional guest bedroom.

If you choose to get married at Ringwood Hall Hotel, specially priced room dressings are available direct from the Classy Wedding Company or Strides.

Civil Ceremony room hire charges will apply.

January 2018

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The whole content from your fixed price All-inclusive wedding celebrations on page 6 Plus the Spring seasonal extras

Easter special wedding creation26th March 2018 - 8th April 201812th April 2019 - 28th April 2019 6th April 2020 - 19th April 2020 Exquisite gardens in spring bloom with daffodils, tulips & blossoms

• Spring table decorations to dress your room, chair covers with a coloured sash of your choice, top table centre piece



• Chocolate favours for your guests

• Chocolate gifts for the children

• Complimentary live music for your civil ceremony, or on arrival from church **


• Complimentary bowls of savoury nibbles:

o Pringles

o Crisps

o Nuts

** Subject to availability - music provided by James Oakton Classical Guitarist or Mark Briggs Classical Keyboard



January 2018

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The whole content from your fixed price All-inclusive wedding celebrations on page 6 Plus the Summer seasonal extras

Summer spectacularMay – Mid-September

Hanging baskets in abundance, fabulous lawns, canopies of trees, rose gardens, our magical secret gardens all with beautiful vibrant colours. • Summer table decorations to dress your room, chair covers with a coloured sash of your choice,

top table centre piece

• 2 Complimentary guest bedrooms** for you to gift to friends or family of your choice

• Upgrade from our all-inclusive buffet selection to a BBQ at no extra cost

• Dipped strawberries with chocolate or sugar dip


Choose a mid-week date, Monday to Thursday and enjoy a further 10% package discount and the gift of an additional guest bedroom (excludes May & August Bank Holiday).



**Not applicable to a Saturday date.

January 2018

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• Autumn themed table decorations to dress your room, chair covers with a coloured sash of your choice, top table centre piece


• Chocolate favours for your guests


• Complimentary savoury canapés for your drinks reception

• Complimentary live music for your civil ceremony, or on arrival from church **

• Complimentary floral presentation bouquets for “Mums”

• Complimentary “Wish Tree” for your guests messages** Subject to availability – music provided by James Oakton Classical Guitarist or Mark Briggs Classical Keyboard

Choose a mid-week date, Sunday to Friday and enjoy a further 10% package discount and the gift of an additional guest bedroom.



January 2018

The whole content from your fixed price All-inclusive wedding celebrations on page6 Plus the Autumn seasonal extras

Autumn wedding experience End of September – Mid-NovemberAmazing gardens with autumnal golds, greens and rustic oranges.

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The whole content from your fixed price All-inclusive wedding celebrations on page 6 Plus the Winter seasonal extras

Winter wedding experience Mid-November – End of November Late December – End of February

No expectations of the weather, with every likelihood of late sunshine, a touch of frost and possibly even a flurry of snow. Some amazing “indoor ideas” to amuse your guests.• Winter themed table decorations to dress your room, chair covers with a coloured sash of your choice, top table centre piece


• Complimentary Savoury canapés for your drinks reception



• Upgrade your evening buffet to a Hog feast menu 1 at no extra cost

• A choice of either Casino & Blackjack tables OR a fireworks display (fireworks display between 9.30pm - 10.00pm timings to beconfirmed)

• Close hand table magic provided by ‘Magic at your fingertips’

• Complimentary mood lighting If you choose to get married at Ringwood Hall Hotel, specially priced room dressings are available direct from The Classy Wedding Company or Strides.


Choose a mid-week date, Sunday to Friday and enjoy a further 10% package discount and the gift of an additional guest bedroom. (With the exception of some dates in December).

Ask about special prices - remove some features and save up to £750.00.

THIS PACKAGE IS NOT APPLICABLE IN OUR PORTLAND AND CHATSWORTH SUITES

January 2018

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Summer garden marquee ‘all-inclusive’ wedding Your dream marquee wedding...astonishingly affordable! Everything is in the price!

Situated in the beautiful landscaped award winning gardens our luxurious marquee will be available throughout April, May, June, July, August, September and early October.

The woodland arena provides the most perfect setting for your dream wedding and is offered at a very reasonable price.

The marquee facility consists of a reception marquee complete with bar and lounge area accessed by a hardwood entrance door leading into the dining marquee which will have the length of the back presented with panoramic windows overlooking the adjacent parkland and lake.

The marquee is supplied with ivory pleated linings and swags, a complete wooden base floor carpeted, Georgian window panels and a white LED parquet dance floor with star cloth twinkling lights above.

Set in its own private garden area with planters and, private luxury adjacent toilet facilities and adjacent parking is provided.

Based on 70 day guests, 120 evening guests• Marquee hire

• Decorative dressings by The Classy Wedding Company,

Ivory table linen, napkins, choice of 11 colours and styles of

chair covers with coloured sash of your choice. Other chair

dressings are available as upgrades

• Top table swagging, garland and centre piece. Several

designs to choose from

• Table centres from The Classy Wedding Company silver

range (to a maximum of 8 tables), 30 styles and designs to

choose from including your choice of fresh flowers, silk

flowers and lit items

• 70 guests 3 course wedding breakfast selected from our "All

Inclusive" menus (alternatives available)

• 70 guests arrival drinks Bucks Fizz/Pimms/Beers on ice

(alternatives available)

January 2018

• Strawberry platters with chocolate and sugar dip

• Glass of wine and glass of bubbly with wedding

breakfast

• Evening BBQ or Hog Feast Menu 1 for 100 guests

• Club Tropicana Disco from 7.30pm until midnight

• Mirrored personalised table plan and easel via The

Classy Wedding Company

• Handmade menu cards and table name cards via

The Classy Wedding Company

• Cake stand and knife (gold or silver, round or

square)

• Master of Ceremonies

• Feature room as your bridal honeymoon suite

All for £8695 2018, £8995 for 2019 & £9295 for 2020

Choose a midweek date Monday - Thursday and a discount of 10% off package price will be applied (excludes May & August Bank Holiday). Should you select a Saturday date from Mid-July through to early September, a premium charge of £695.00 will apply for 2018, £795.00 for 2019 & £895.00 for 2020. Additional numbers can be catered for – ask for your “bespoke” personalised quotation.Additional guests 2018 day guests are £76.50 with evening guests at £25.95, 2019 day guests are £79.50 with evening guests at £26.95 & 2020 day guests are £82.50 with evening guests at £27.95Additional children’s day guest charges available upon request.The Summer Garden Exclusive wedding includes all the dressings for your Marquee reception. If you choose to get married at Ringwood Hall Hotel, special ceremony, dressings are available direct from the Classy Weddings Company. Ceremony room hire charges will apply.**The use of Tropicana Disco is a pre-requisite for the Marquee.

Classy wedding decorative and stationary items will be presented in your choose style, colours and theme, to give you a presentation on your wedding day unique to you.


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Special Midweek Christmas Spectacular

New extra special midweek Christmas wedding experience Absolutely everything to dress your room is included. Our extravagant festive decorations will set the scene..

Only £4895 including vat for 2018, £4995 including vat for 2019 & £5195 including VAT for 2020.

Based on the elegant Coach House Suite, 60 day and 90 evening guests. Available Sunday – Thursday inclusive, from Mid-November to the end of the first week in January. (excludes Christmas Day, New Year’s Eve and New Year’s Day)

• Lounge wth log fire on arrival * (subject to availability)• Hot chestnuts on arrival• Mulled wine and white wine punch (alternatives

available)• 3 course set meny from the "All Inclusive" menu

selector• Glass of red, white or rose wine with wedding breakfast• A glass of dry or medium dry 'bubbly' to toast• Choir singing Christmas Carols and Festive Favourites• Santa's arrival with chocolate gifts for the Kiddies• Top table flowers dressed festive candlesticks on the

guest tables (upgrades or alternatives at a reducedcharge from The Classy Wedding Compay direct)

• Table mirrors and sprinkles

• Chair covers with coloured sash of your choice fromThe Classy Wedding Company

• Christmas crackers to dress your table - silver orgold

• Evening Buffet menu from the "All Inclusive" buffetmenu selector or Hog Feast Menu 1

• Chocolate favours for each guest• Personalised menus and table plan• Master of Ceremonies• Hire of cake stand and knife• Complimentary Feature room upgrade with Full

English Breakfast for your honeymoon suite

January 2018


Only available in our Coach House Dining Room • Additional table centres are chargeable direct to Classy Wedding Company• The wedding breakfast room only is dressed, special civil room dressing packages are

available direct with The Classy Wedding Company or Strides www.ringwoodhallhotel.com

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Christmas all-inclusive wedding

Your special day at amagical time of year!Special Christmas wedding package from £4295.(From mid November to the end of the first week in January)

Package discounts may be applicable to certain datesSpecial wedding arrangements at a magical time of year. Gather family and friends around and celebrate your marriage on a crisp winter’s frosty day…maybe even a flurry of snow!!

January 2018

• Lounge wth log fire on arrival * (subject to availability)• Hot chestnuts on arrival• Mulled wine and white wine punch (alternatives available)• 3 course set meny from the "All Inclusive" menu selector• Glass of red, white or rose wine with wedding breakfast• A glass of dry or medium dry 'bubbly' to toast• Choir singing Christmas Carols and Festive Favourites• Top table flowers dressed festive candlesticks for your

the guest tables provided by Ringwood Hall Hotel

• White chair covers with coloured sash of your choice• Santa's arrival with chocolate gifts for the Kiddies• Evening Buffet menu from the "All Inclusive" buffet

menu selector or Hog Feast Menu 1• Complimentary personalised menus and table plan• Master of Ceremonies• Hire of cake stand and knife• Complimentary Feature room upgrade with Full English

Breakfast for your honeymoon suite

40 Day Guests and 80 Evening Guests £4295 for 2018, £4495 for 2019 and £4695 for 2020 Chatsworth and Portland Suites, maximum 4 ‘dressed’ tables plus top table, 40 chair covers.

60 Day Guests and 90 Evening Guests £5795 for 2018, £5995 for 2019 and £6195 for 2020 Coach House Dining Room, maximum 6 ‘dressed’ tables plus top table, 60 chair covers.

80 Day Guests and 120 Evening Guests £7795 for 2018, £7995 for 2019 and £8195 for 2020 Ringwood Suite, maximum 8 ‘dressed’ tables plus top table, 80 chair covers. • The wedding breakfast room only dressed, special civil room dressing packages are available direct with The Classy Wedding Companyor StridesNB. Includes VAT at the current national rate, but may need to be adjusted if the VAT rate increases.


• Use of the Coach House or Ringwood Suite * from 12 noon to midnight

• Your own Master of Ceremonies to make your special day run smoothly

• Arrival Drinks - Bucks Fizz or White Wine Punch

• Glass of wine with the wedding breakfast

• To toast a glass of 'Bubbly'

• 3 course set menu of your choice from All-Inclusive menus

• Evening buffet selected from the All-Inclusive menus

• Complimentary floral arrangement in white or cream for your top table

• White chair covers with one sash (colour of your choice)

• Complimentary printed menus and table plan

• Special discounts on overnight accommodation charges for your guests

• Complimentary upgrade to one of our fabulous Feature rooms with Full English Breakfast

Late availability arrangements Late availability deals – check these out – call us for details of our fantastic late deals

Fantastic late availability deals in 2018£3995 including VAT in the Coach House (50 day guests / 90 evening guests) £4995 including VAT in the Ringwood Suite (75 day guests / 100 evening guests)

Call our wedding coordinators on 01246 280077 for other dates and details. These could also apply where couples decide to plan a wedding with a shorter time scale.

PLUS…the option to hold your Civil Ceremony in one of our Licensed Suites (subject to availability and subject to an additional charge)

Prices are based on 50 guests daytime and 90 guests evening – Coach House and 75 guests daytime and 100 guests evening – Ringwood Suite.

Additional guests catered for and charged at the usual brochure price.

Please call our wedding coordinators for details of our late availability package and date availability on 01246 280077.

NB. Includes VAT at the current national rate, but may need to be adjusted if the VAT rate increases.

January 2018

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• 40 3 course set Wedding Breakfast menu selected from the "All Inclusive" menus

• 40 glasses of welcome Bucks Fizz

• 40 glasses of red, white or rose wine with your wedding breakfast

• 40 glasses of 'bubbly' to toast

• Evening buffet for 40 guests selected from the "All Inclusive" buffet menus

• Top table flowers in cream or white

• Upgrade to one of our Feature rooms for Bride and Groom to include Full English Breakfast

• Complimentary services of a Master of Ceremonies

• Complimentary hire of a cake stand and knife

• Complimentary personalised menu and table plan

Based on the use of the adjoining Portland and Chatsworth Suite with private bar facility. Available Sunday to Thursday inclusive all year round. (Excluding August).

PLUS…The opportunity to hold your Civil Ceremony in one of our superb Licensed Suites at a reduced charge.

Other suites are available for parties larger than the above numbers, additional guests will be charged at brochure price and room hire charges will apply. Not always available on Bank Holidays, Sundays prior to Bank Holidays and some key festive dates.

NB. Includes VAT at the current national rate, but may need to be adjusted if the VAT rate increases.

January 2018

Midweek Special Arrangements

Your day...made even more affordable An amazing midweek all-inclusive wedding package at just £2018, £2019 or £2020

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** Based on all catering and beverages supplied by the Hotel. For more bespoke and individual requirements, please contact the venuedirect to speak with the Wedding Team

The hire of the interconnecting Portland and Chatsworth Suites will be discounted, subject to the date selected.

Room Capacities Suite Wedding Breakfast Evening Parties & Disco’s

Min Max Min Max

Ringwood Suite 80* 130* 140 250

Coach House Suite 60* 95* 90 175

Portland Suite 10 50 } 100 50 50 } 100

Chatsworth Suite 10 50 } 100 50 50 } 100

Hollingwood Suite 12 40 N/A N/A

The Garden Pavilion N/A N/A N/A N/A

The Summer Garden Marquee 70* 250 100 350

* Based on adult numbers

* } Combined Portland and Chatsworth Suites

* Please note: a minimum number requirement is necessary for each of the banqueting suites. Minimum number chargesmay apply.

* Please contact the hotel’s wedding coordinators to discuss which room suits your numbers.

£395.00

£395.00

£695.00 N/A

Portland Suite

Hollingwood Suite

Coach House Suite

The Garden Pavilion

The Summer Garden Marquee

From £1795.00

January 2018

Suite Reception

£695.00 Ringwood Suite Chatsworth Suite £395.00

Room capacities and room hire Room Hire Charges. Costings base on 2018 prices, subject to annual and government increase.

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www.ringwoodhallhotel.comJanuary 2018

Deposits and payment terms • All prices quoted are current, inclusive of VAT

• All prices are reviewed annually and increased in January in line with inflation. All liquor prices areincreased in line

• Whilst we endeavour to hold prices as much as possible, if market prices increase then we will inevitablypass this on to our clients

• The management reserves the right to adjust any prices where necessary

• A provisional booking can only be held for fourteen days. At the end of this period the booking falls void

• A non-refundable and non-transferable deposit of £500.00 is required to secure your booking. Thereservation will then be confirmed back to you along with a copy of our terms and conditions for yoursignatures which must be returned duly signed in acceptance of these terms and conditions. A further£1000.00 non-refundable and non-transferable deposit is due 3 months later

• Nine months prior to your wedding date a further non-refundable deposit of £1000.00 is required.

• Please feel free to make as many appointments as you wish with management to visit and discuss youplans for the day. No less than one month prior to the date of the wedding an appointment shouldbe made to discuss final arrangements and final numbers. As a result of this a pro-forma invoiceoutlining detailed costs will be raised and forwarded to you for full approval. This payment is due to besettled 7 days in advance of the wedding (28 days if personal cheque is the payment method).

• If payment conditions are not upheld we reserve the right to cancel the event

• In the event of cancellation charges will be incurred as outlined in the booking terms and conditions

• Due to the compliance with health ans safety and insurance requirements, fireworks displays, helicopters andchocolate fountains may only be provided by our nominated supplier. Unfortunately Health and Safety legislations doesnot permit the release of Chinese lanterns

• PLEASE NOTE: Due to regulations from our Fire Officer, unfortunately as of 1st March 2016 we are unable toallow live flamed candles in any area of the Hotel. All LED verities are permitted.

• Regrettably the use of any form of CONFETTI IS STRICTLY PROHIBITED both inside and outside. Pleaseensure that you advise your photographer and guests accordingly rose petals maybe used during ceremonies(by flower-girls down the aisle) and table confetti maybe used to dress tables. In the event that confetti isused, we reserve the right to impose a charge for the clearance of debris

• Under no circumstances can guests be permitted to bring alcohol on the premises for either sale or their ownconsumption. In the event of this occurring, any alcohol will be confiscated and guests may be asked toleave. In cases of extreme concern, it may be the decision of the duty manager to close the appropriate bar.

• In order to ensure a safe and secure enviroment for all guests attending, professional qualified security officers are onsite during the evenin/early hours. A small charge of £50 + VAT is applied to all accounts.

• We strongly advise that you secure your arrangements with an insurance policy

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Whilst the Pavilion makes the perfect setting for an idyllic wedding, we must draw your attention to a number of considerations.

• The unpredictable English climate can make wedding arrangements in the Pavilion uncertain. There is alwaysa 'back-up plan' with an alternative location agreed

• If the alternative plan involves a 'turnaround' in the reception room, then both room hire charges will still apply

• If there is a slightest likelihood of a shower or the weather is at all unpleasant a decision will be taken NOT tohold the wedding outside

• Wherever possible the decision will be taken the night prior based on the local weather forecast

• In the final event the Registrar has the last word!

• Flowers decorating the Pavilion structure can only be provided by Strides or The Classy Wedding Company, therecommend florists to Ringwood Hall. Other floral decorations which do not touch the structure are perfectlypossible from other florists or event dressers

• Please note: Brides will need to arrive to the front entrance and walk down via the Gardens as cars are notpermitted to drive on the grassed area near the Pavilion (this is an instruction for the Registrar's) except inexceptional circumstances

• Ringwood to provide gold wooden chairs, These are pretty classical chairs and do not require chair covers

o Up to 50 chairs - £95.00 + VAT



o Please note chair hire costs will be refunded if the wedding ceremony takes place indoors and the chairsare not brought out at all

• Please be politely advised that the hotel cannot transfer chair covers in to your reception room, this has to bethe responsibility of your chair cover provider

• One final note in respect of unprecedented and inclement weather - your guests may not share your enthusiasmfor risking the showers... the chairs and the Registrars certainly will not!

January 2018

Weddings in the PavilionThe Garden Pavilion, licensed for civil marriages, civil partnerships and blessings is a very special and unique feature at Ringwood Hall.

The Pavilion is available from Sunday to Friday inclusive (not Saturdays as the gardens can be so busy!)

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Guidelines for bridal couples choosing a Garden Pavilion wedding We are delighted to be able to provide you with the amazing setting of our Garden Pavilion for your civil ceremony outside in our beautiful garden.

However, unfortunately the one ingredient of your day that we are unable to have any control over is of course the weather, therefore, from the beginning of your plans you must be prepared for a last minute change of plan and for your ceremony to take place indoors in a pre-agreed suite, can also be predetermined from early in the daytime and the decision is simple. Sometimes there is no question about the location of the wedding service on the day. This can be either way, a bright sunny warm day with “wall to wall sunshine” can be predetermined from early on and similarly a wet, cool or windy day.The difficulty really is about the change of weather conditions throughout unpredictable days, sunny one minute, showers or down pours the next.

We therefore provide the following guidelines for you to discuss and consider in advance of the day to make the decision making on the day as painless and as straight forward as possible.

• Your Master of Ceremonies and the Duty Manager may need to have a discussion with someone on the day to makea decision as to whether the ceremony should take place indoors or outdoors. Please provide us with a contact as towho this should be

• If your plans include chair covers and dressing the Pavilion or the area around the Pavilion please be mindful if thedecision is to take place at the last minute the, Operations Team need time to prepare the area. Please bear in mindthat only one area can be dressed, and a decision may have to be taken as to whether it is the back-up room or thePavilion itself

• Often it is a minimum of 45 minutes as a requirement to dress a room with chair covers and sashes and a minimumof 30 minutes for pashminas

• As a general rule the Operations team do not take any chances and will therefore have the back-up room set up aswell. In the event that the back-up room is the same suite as your wedding celebrations please be mindful thatscakes and table decorations etc. cannot be delivered directly to the room until after the ceremony

In the final event , whatever the Operations Team try to do to assist for the wedding to be conducted outside, the final decision rests with the Registrars and in some cases it will be they who decide that the weather is not suitable so please be prepared for this.

We truly hope that you give due consideration to all these details in your discussions with the wedding team and between yourselves as the very last thing that we want to do is to be the cause of any upset whatsoever on your special day.

Thank you for reading this important information.

January 2018

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civil marriage / partnership / celebration ceremonies · £3995 for the coach house suite. based on...

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