ROSABEL V. JChief of Staff

By His Authority:

AL DAVID T. UYCity Mayor

ANTONIO RAFAEL G. DEL ROSARIOGovernorOffice of the Provincial GovernorGovernment Center, MankilamTagum City

Dear Governor Del Rosario,

Respectfullly endorsed to your good office the herein attached copy ofEXECUTIVE ORDER NO. 145 " AN ORDER CONSTITUTING THE HUMAN RESOURCE MERITPROMOTION AND SELECTION BOARD (HRMPSB) OF THE CITY GOVERNMENT OF THEISLAND GARDEN CITY OF SAMAL " For review and approval.

Thank you and God Bless.

Respectfully,

January 18, 2019

OFFICE OF THE CITY MAYOR

LsCandCjardenCity ofSamaCProvince of Davao del Norte. Philippines

"AN ORDER CONSTITUTING THE HUMAN RESOURCE MERIT PROMOTION ANDSELECTION BOARD (HRMPSB) OF THE CITY GOVERNMENT OF THE ISLAND GARDENCITY OF SAMAL"

WHEREAS, Section 3, Article XIII of the 1987 Constitution states that "the State shallafford full protection to labor, local and overseas, organized and unorganized, and promote fullemployment and equality of employment opportunities for all";

WHEREAS, Section 32, Chapter V of the Implementing Book V of the AdministrativeCode of 1987 mandates government agencies to establish a Merit Promotion Plan whichstipulates their systems and procedures in the selection and promotion of employees andofficials;

WHEREAS, Resolution No. 010114 of the Civil Service Commission defines the RevisedPolicies on Merit Promotion Plan to ensure the orderly and strict adherence by governmentagencies on the revised rules, regulations, policies guidelines and standards on selection andpromotion to include the creation of Personnel Selection Board;

WHEREAS, pursuant to 2017 Omnibus Rules on Appointments and other HumanResources Actions, it is hereby required to establish Agency Human Resource Merit Promotionand Selection Board (HRMPSB) for the judicious and objective selection of candidates forappointment in the agency in accordance with the approved Agency Merit Selection Plan (MSP);

NOW, THEREFORE, I, AL DAVID T. UY, City Mayor of the Island Garden City ofSamal, by virtue of the powers vested upon me by law, do hereby order:

SECTION 1. CONSTITUTION AND COMPOSITION. There shall be constituted a HumanResource Merit Promotion and Selection Board (HRMPSB) for the First Level Positions and forthe Executive Managerial Positions of the Island Garden City of Samal which shall be composedof the following:

A. HRMPSB FOR THE FIRST AND SECOND LEVEL POSITIONS:

1.) The Local Chief Executive- ChairpersonOr his/her Authorized Representative

2.) Vice Mayor or his/her authorized- ChairpersonRepresentative (if the vacant positionIs in his/her office or in the OfficeOf the Sanggunian)

3.) The City Administrator or his/her- Vice-Chairpersondesignated alternate

EXECUTIVE ORDER NO.Series 2019

Republic of the PhilippinesProvince of Davao del Norte

ISLAND GARDEN CITY OF SAMAL

OFFICE OF THE CTTY MAYOR

oo

3.) The City Administrator of his/herdesignated alternate

4.) Two (2) Department Heads, one of - MembersWhich is preferably the Human ResourceManagement Department Head (HRMO)Or equivalent of their designated alternates

5.) Three (3) members of the Sanggunian - MembersPanlungsod of the Island Garden Cityof Samal or his/her designated alternate

Section 2.DUTIES AND FUNCTIONS. The HRMPSB shall have the following dutiesand responsibilities:

a. The HRMPSB shall serve as the recommending body for appointment. However, finaldecision on whom to appoint shall be with the appointing officer/authority.

The HRMPSB shall be primarily responsible for the judicious and objective selection ofcandidates for appointment in the agency in accordance with the approved Agency MSP andshall recommend to the appointing officer/authority the top five (5) ranking candidates deemedmost qualified for appointment to the vacant position.

Vice-Chairperson

4.) Human Resource Management- MemberOfficer (HRMO) or the Career ServiceEmployee directly responsible forRecruitment, selection, and placement,his/her designated alternate

5.) The City Budget Officer or his/her - Memberdesignated alternate

6.) Head of Organizational Unit where - MemberThe vacancy exists, or his/her designatedalternate

7.) Three (3) members of the Sanggunian - MembersPanlungsod of the Island Garden Cityof Samal or his/her designated alternate

8.) Two (2) regular and alternate- MembersRepresentatives of the rank and fileCareer employees, from the first levelAnd from the second level, who shallAll be chosen by the duly accreditedEmployees association in the agency

B. HRMPSB FOR THE EXECUTIVE MANAGERIAL POSITIONS:

1.) The Local Chief Executive- ChairpersonOr his/her authorized Representative

2.) Vice mayor or his/her Authorized - ChairpersonRepresentative (if the vacant positionis in his/her Office or in the Office ofthe Sanggunian

oo

b.The HRMPSB shall maintain fairness and impartiality in the assessment of candidates forappointment. Towards this end, the following will be observed:

bl. HRMPSB shall attract diverse applicants and uphold equal employment opportunityprinciples to all indigenous people and persons with disability who are qualified to apply forspecific position. There shall be no discrimination in the selection of employees on account ofgender, civil status, disability, religion, ethnicity, or political affiliations.

b2. HRMPSB may employ the assistance of external or independent resource persons and mayinitiate innovative schemes in determining the best and most qualified candidate.

b3.The deliberation by the HRMPSB in the NGAs, GOCCs with original charters, and SUCs (fortheir administrative and support staff) shall not be made earlier than ten (10) calendar daysfrom the date of publication and posting of vacant positions; and in the local government units(LGUs) it shall not be made earlier than fifteen (15) calendar days from the date of publicationand posting of vacant positions. An appointment issued in violation of these rules shall bedisapproved/invalidated.

b4.Candidates for the following appointments shall no longer be subject to the screening of theHRMPSB:

1.Substitute appointment due to its short duration and emergency nature.

2.Appointment of faculty members and academic staff of SUCs and LUCs who belong to theclosed career service.

3.Reappointment to change the employment status from temporary to permanent uponmeeting the deficiency or to renew the appointment of a temporary employee, if uponpublication there are no qualified applicants and his/her performance rating is at least VerySatisfactory for two (2) rating periods; or

4.Appointment to primary confidential positions.

c.Adopt a formal screening procedure and formulate criteria for the evaluation ofcandidates for appointment, taking into consideration the following:

c.l Reasonable and valid standards and methods of evaluating thecompetence and qualifications of all applicants competing for a particularposition.

c.2 Criteria for evaluation of qualifications of applicants for appointment mustsuit the job requirements of the position.

d.Disseminate screening procedure and criteria for selection of all agency officials andemployees and interested applicants. Any modification of the procedure and criteria forselection shall likewise be properly disseminated;

e.Prepare a systematic assessment of the competence and qualifications of candidates forappointment. Maintain fairness and impartiality in the assessment of candidates. Towards thisend, the PSB may employ the assistance of external or independent resource persons and mayinitiate innovative schemes in determining the best and most qualified candidate;

f.Evaluate and deliberate en bane the qualifications of those listed in the selection line-up;

g.Submit the list of candidate recommended for appointing authority shall choose the applicantto be appointed.

The list of recommended candidate should specify the top five ranking candidates whose overall point scores are comparatively at par based on the comparative assessment under theprocedures and criteria for selection set forth by the HRMPSB; and

oo

The Secretariat shall perform the following duties and responsibilities, to wit;

a.Shall perform secretariat and technical support function to the HRMPSB for thecomparative assessment and final evaluation of candidates

b.Evaluate and analyze results of structured background investigation for secondlevel, supervisory, and executive/managerial positions.

c.Organize and make necessary arrangements for the HRMPSB meetings;d.Record and prepare minutes and other pertinent documents of all the meetings

of the HRMPSB and ensure proper safe-keeping and custody of the saiddocuments;

e.Provide full administrative and technical support to the HRMPSB during thepersonnel selection period or undertakings.

f.Maintain records of the deliberations of the HRMPSB which must be madeaccessible to interested parties upon written request, inspection and audit by thCSC; and

g.Perform such other functions as the HRMPSB may direct in accordance with thegoverning rules and laws for the personnel selection processes.

Section 5. MEETINGS AND QUORUM. The HRMPSB shall observe the following guidelines inthe conduct of its meetings:

a.The Board shall convene and conduct meetings when vacant positions are to befilled-up as often as may be necessary to carry out its purpose;

b.Any of the Chairperson may call a meeting subject to its respective jurisdictionand authorities. A majority of all its members shall constitute a quorum. Whenboth co-chairperson are present in a meeting, such as joint meetings, the localchief executive, as a matter of protocol, shall be given preference to preside overthe meeting. Provided that, matters involving vacancies or toher personnelconcerns under offices belonging to either the executive or the Legislative (SP)departments, the meeting shall be presided over by the concerned Chairpersonor his/her Authorized Representative in his/her absence, or the Vice-Chairperson,as the case may be.

Section 6. BUDGETARY REQUIREMENTS. Funds necessary to carry out the provisions ofthis Order such as, but, not limited to payment for honoraria, meals and snacks, supplies andmaterials, and the like relative to the HRMPSB's activities shall be taken from the budgetaryappropriation of the City Human Resource Management Office.

h. Orient the officials and employees in the agency pertaining to policies relative to personnelactions, including the gender and development dimensions of the Merit Selection Plan.

i. Perform such other functions as may be necessary to properly implement this Order inaccordance with the CSC rules and regulations and other governing laws for the personnelselection and appointment and appointment processes.

Section 3. DESIGNATION OF KEY OFFICIALS/PERSONNEL AND PERMANENTALTERNATE/AUTHORIZED REPRESENTATIVES OF THE HRMPSB MEMBERS.Designation of key officials/personnel to assume the responsibility of the mandatory membersas well as the permanent alternate/authorized representatives as cited above shall be madethrough issuance of a Memorandum Order by the Local Chief Executive and by the City Vice-Mayor for his Authorized Representative.

The permanent alternate/representative shall represent the member in his absence with dutiesand responsibilities and voting powers same with that of the member.

Section 4. SECRETARIAT AND ITS FUNCTIONS. The Recruitment, Payroll and HumanResource Development Division of the City Human Resource Management Office headed by theSupervising Administrative Officer (HRMO IV) shall act as the SECRETARIAT of the HRMPSB.

oo

AL DAVID T. UYty Mayor

Section 7. SEPARABILITY CLAUSE. If any portion or provision of this Order will be declaredinconsistent or invalid, the other portions or provisions hereof, which are not affected thereby,shall continue in full force and effect.

Section 8. REPEALING CLAUSE. All rules and regulations or part thereof in conflict with orinconsistent with the provision of this Order are hereby repealed, amended or modifiedaccordingly.

Section 9. EFFECTIVITY. This Order shall take effect immediately upon approval thereof andshall remain in full force and effect unless revoked or amended by the Local Chief Executive.

I AM 1 7 7^1^0Issued this'_in the Island Garden City of Samal, Davao

del Norte Province, Philippines

o