city council agenda jan 29

Vision: The City of Greater Sudbury is a growing,world-class community bringing talent, technology and agreat northern lifestyle together.

Vision: La Ville du Grand Sudbury est une communautécroissante de calibre international qui rassemble les talents,les technologies et le style de vie exceptionnel du Nord.

Agenda City Council meeting to be held

Tuesday, January 29th, 2013

at 6:00 pm Tom Davies Square

Ordre du jour réunion du

Conseil municipal qui aura lieu

mardi 29e janvier 2013

à 18h 00 Place Tom Davies

City Council MeetingTuesday, January 29, 2013

Tom Davies Square

6:00 p.m. CITY COUNCIL MEETING, COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility, please call 3-1-1 or email [email protected].

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURETHEREOF

CITY COUNCIL AGENDA

CITY COUNCIL (2013-01-29) - 1 -

mailto:[email protected]

COMMUNITY DELEGATIONS

1. Ontario Lottery and Gaming (OLG) (ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)

Rick Gray, VP Gaming Transformation Tony Bitonti, Senior Manager Media Relations Jake Pastore, Director, Municipal and Community Relations Jonathan Trentadue, Associate Manager Social Responsibility

(At the request of Council, representatives of OLG will provide an update on the OLGGaming Modernization Program and its implications for current and future slot andcasino operations in Greater Sudbury.)

PRESENTATIONS

2. Report dated January 23, 2013 from the General Manager of Growth andDevelopment regarding Integrated Transit/Fleet Garage. (ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)

25 - 40

Tony Cecutti, General Manager of Infrastructure Services

(This report provides the status of the New Integrated Transit/Fleet Garage and seeksapproval of Council to tender the project.)

MATTERS ARISING FROM THE PLANNING COMMITTEE

JANUARY 14, 2013

At this point in the meeting, Council will consider, by way of one resolution,recommendations PL2013-03 to PL2013-10 and PL2013-12 adopted by thePlanning Committee. Any questions regarding the recommendations should bedirected to Councillor Kilgour, Chair, Planning Committee. (RESOLUTION PREPARED)

CONSENT AGENDA

(RESOLUTION PREPARED adopting, approving or receiving Items C-1 to C-6 contained in theConsent Agenda.)

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine natureare included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are votedon collectively.

A particular matter of business may be singled out from the Consent Agenda for debate or for a separate voteupon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severedfrom the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are

CITY COUNCIL (2013-01-29) - 2 -

from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda arevoted on collectively.

Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of themeeting.)

MINUTES

C-1. City Council Minutes of December 11, 2012. (RESOLUTION PREPARED - MINUTES ADOPTED)

41 - 90

C-2. City Council Minutes of January 15, 2013. (RESOLUTION PREPARED - MINUTES ADOPTED)

91 - 117

C-3. Planning Committee Minutes of December 10, 2012. (RESOLUTION PREPARED - MINUTES ADOPTED)

118 - 136

C-4. Planning Committee Minutes of January 14, 2013. (RESOLUTION PREPARED - MINUTES ADOPTED)

137 - 146

ROUTINE MANAGEMENT REPORTS

C-5. Report dated December 17, 2012 from the Executive Director,Administrative Services/City Clerk regarding 2014 Schedule of MeetingDates - Council and Committees. (RESOLUTION PREPARED)

147 - 149

(This report presents the 2014 schedule of meeting dates for City Council andCommittees all in accordance with Procedure By-law 2011-235.)

C-6. Report dated January 18, 2013 from the Chief Financial Officer/Treasurerregarding Healthy Community Initiative Fund Requests for Approval. (RESOLUTION PREPARED)

150 - 151

(In accordance with Section 6.1.1 of the Council Expense and Healthy CommunityInitiative Fund Policy, Council approval is being sought for a capital projectexceeding a contribution of $5,000 in Ward 1 and a community event expenseexceeding the sum of $1,000 in Ward 11.)

REGULAR AGENDA

REFERRED & DEFERRED MATTERS

R-1. Report dated January 15, 2013 from the General Manager of CommunityDevelopment regarding Smoking Provisions in Parks By-law. (RESOLUTION PREPARED)

152 - 169

CITY COUNCIL (2013-01-29) - 3 -

(The report provides background information on smoking by-laws in parks from theCity of North Bay and 32 other Municipalities. Options have been prepared forCouncil’s consideration.)

MANAGERS' REPORTS

R-2. Report dated January 22, 2013 from the Chief Administrative Officerregarding Strategic Communication Plan. (RESOLUTION PREPARED)

170 - 182

(This report presents a new communication strategic plan for Council to receive.)

R-3. Report dated January 16, 2013 from the Executive Director, AdministrativeServices/City Clerk regarding Appointments of Members to Greater SudburyDevelopment Corporation Board. (RESOLUTION PREPARED)

183 - 186

(This report is to appoint Members of Council to the Greater Sudbury DevelopmentCorporation Board.)

BY-LAWS

(In accordance with the City’s Notice Policy By-law 2012-204, public notice of a motion to passall of the proposed by-laws on the agenda is given by way of publication of the Council Agenda.The proposed by-laws appearing on the Council Agenda may be viewed on the day of the CityCouncil meeting at the City Clerk’s office, 2nd Floor, Tom Davies Square, 200 Brady Street,Sudbury and at the Council meeting upon request to the City Clerk. After the meeting, by-lawsare available at the City Clerk’s office, on www.greatersudbury.ca, if it is a frequentlyrequested by-law, or by emailing [email protected]

For the purpose of convenience and for expediting meetings, the motion to pass the proposedby-laws appearing on the Council Agenda is a motion to pass all of the proposed by-laws. Aparticular proposed by-law may be singled out for debate or for a separate vote upon therequest of any Councillor. In the case of a separate vote, the proposed by-law is severed fromthe motion and only the remaining proposed by-laws are voted on collectively. Each proposedby-law listed in the Council Agenda is recorded separately in the minutes for that Councilmeeting.)

The following By-Laws appear for three readings:

2012-192 A BY-LAW OF THE CITY OF GREATER SUDBURY TO PROVIDEFOR THE PAQUETTE-WHITSON MUNICIPAL DRAINAGE WORKSIN THE CITY OF GREATER SUDBURY

Hearing Committee Recommendation #HC2012-05

2012-193 A BY-LAW OF THE CITY OF GREATER SUDBURY TO PROVIDEFOR THE HORIZON MUNICIPAL DRAINAGE WORKS IN THE CITYOF GREATER SUDBURY

Hearing Committee Recommendation #HC2012-06

CITY COUNCIL (2013-01-29) - 4 -

http://www.greatersudbury.ca


The following By-Laws will be read and passed:

2013-15 A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRMTHE PROCEEDINGS OF COUNCIL AT ITS MEETING OF JANUARY29TH, 2013

2013-16 A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINTMUNICIPAL ENFORCEMENT OFFICERS TO ENFORCE THEPUBLIC AND PRIVATE PROPERTY SECTIONS, THE DISABLEDPARKING SECTIONS AND THE FIRE ROUTES SECTIONS OFBY-LAW 2010-1

(This updates the list of Parking Control Officers to enforce parkingrestrictions on private property.)

2013-17 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZETHE SALE OF VACANT LAND ON ALLAN STREET IN CONISTONLEGALLY DESCRIBED AS PART OF PIN 73560-1199(LT), BEINGPARTS 2, 3 AND 4, PLAN 53R-19617 TO MICHELLE DANIS ANDMAURICE DANIS

Planning Committee Recommendation #PL2013-04

2013-18 A BY-LAW OF THE CITY OF GREATER SUDBURY AUTHORIZINGTHE PURCHASE OF 640 KINGSWAY, BEING PIN 02132-0193FROM KENNETH ERIC JOSEPH EDWARDS


2013-19 A BY-LAW OF THE CITY OF GREATER SUDBURY TO CLOSEPART OF UNOPENED DAVID STREET ROAD ALLOWANCE INLIVELY, DESCRIBED AS PART OF PIN 73377-1290(LT) BEINGPARTS 6 AND 8 ON PLAN 53R-9286

(This by-law closes part of unopened David Street Road Allowanceprior to the sale.)

2013-20 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZETHE SALE OF PART OF UNOPENED DAVID STREET ROADALLOWANCE IN LIVELY DESCRIBED AS PART OF PIN73377-1290(LT), BEING PART 6, PLAN 53R-9286 TO PETERSTANLEY EVANS


2013-21 A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINTBY-LAW ENFORCEMENT OFFICERS FOR THE SUDBURYAIRPORT

(This updates the list of Parking Control Officers to enforce parkingrestrictions at the airport.)

CITY COUNCIL (2013-01-29) - 5 -

2013-22 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA FUNDING CONTRIBUTION AGREEMENT BETWEEN HERMAJESTY THE QUEEN IN RIGHT OF ONTARIO ASREPRESENTED BY THE MINISTER OF INDUSTRY FOR THEPROVINCE OF ONTARIO AND THE CITY OF GREATER SUDBURYAND NORTHERN WATER SPORTS CENTRE AS RECIPIENT

(This agreement authorizes a funding contribution by Fed Nor towardsthe costs for the design and construction of the proposed water sportsfacility on Lake Ramsey.)

2013-23 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA GRANT TO ST. JOSEPH’S HEALTH CENTRE OF SUDBURYOPERATING AS ST. JOSEPH'S VILLA NURSING HOME AT 1250SOUTH BAY ROAD, SUDBURY

(This By-law authorizes the annual grant to St. Joseph’s Health Centreof Sudbury operating as St. Joseph's Villa Nursing Home located at1250 South Bay Road in Sudbury as a contribution towards the cost ofthe property taxes.)

2013-24 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA GRANT TO THE SUDBURY FINNISH REST HOME SOCIETY INC.

(This By-law authorizes the annual grant to the Sudbury Finnish RestHome Society Inc. as a contribution towards the cost of the propertytaxes.)

2013-25 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA GRANT TO THE NICKEL DISTRICT CONSERVATIONAUTHORITY FOR ITS 2013 CAPITAL PROGRAM

(Annually, upon approval of the Budget, the City authorizes a grant tothe NDCA as a contribution towards its capital budget.)

2013-26 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA GRANT TO THE CITY OF GREATER SUDBURY COMMUNITYDEVELOPMENT CORPORATION FOR PROMOTION OFCOMMUNITY ECONOMIC DEVELOPMENT FOR THE 2013CALENDAR YEAR

(This By-law authorizes the annual grant to the CGSCDC for thepromotion of economic development.)

2013-27 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA GRANT TO THE CITY OF GREATER SUDURY COMMUNITYDEVELOPMENT CORPORATION OF FUNDING OF MAJOR ARTSAND CULTURE GRANTS IN THE 2013 CALENDAR YEAR

(This by-law authorizes the annual grant to the City of GreaterSudbury Community Development Corporation for funding of theMajor Arts and Culture Grants for the 2013 calendar year.)

CITY COUNCIL (2013-01-29) - 6 -

2013-28 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA GRANT TO ALZHEIMER’S SOCIETY

(This By-law authorizes the first annual grant to Alzheimer’s Societyas authorized in the 2013 budget as contribution toward their propertytaxes.)

2013-29 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZEA GRANT TO ST. JOSEPH’S HEALTH CENTRE OF SUDBURYOPERATING AS ST. GABRIEL’S VILLA AT 4690 REGIONAL ROAD15, CHELMSFORD

(This By-law authorizes the annual grant to St. Joseph’s Health Centreof Sudbury operating as St. Gabriel’s Villa located at 4690 RegionalRoad 15 in Chelmsford as a contribution towards the cost of theproperty taxes.)

2013-30 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZETHE PAYMENT OF GRANTS TO VARIOUS NON-PROFITCOMMUNITY ORGANIZATIONS IN THE LEISURE SERVICESSECTOR

Report dated December 18, 2012 from the General Manager ofCommunity Development regarding 2013 Annual Grants Allocation.

187 - 189

2013-31F A BY-LAW OF THE CITY OF GREATER SUDBURY TO SET ANINTERIM LEVY AND TAX BILLING PRIOR TO THE DEVELOPMENTOF THE 2013 TAX POLICY

(Section 317(1) of the Municipal Act, 2001, provides the authority foran interim tax levy prior to the adoption of the final estimates. For 2013the interim due dates have been established as March 5th and April5th, 2013.)

Report dated December 3, 2012 from the Chief FinancialOfficer/Treasurer regarding 2013 Interim Tax Billing.

190 - 190

2013-32F A BY-LAW OF THE CITY OF GREATER SUDBURY TO LEVY ANDCOLLECT OMITTED AND SUPPLEMENTARY REALTY TAXES FORTHE YEAR 2013

(This By-law authorizes the 2013 omitted and supplementary taxbilling and sets the dates for omitted and supplementary assessmentsadded after each of June 1, September 1 and November 1, 2013.)

Report dated December 3, 2012 from the Chief FinancialOfficer/Treasurer regarding 2013 Omitted and Supplementary TaxBilling.

191 - 192

CITY COUNCIL (2013-01-29) - 7 -

2013-33 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMENDBY-LAW 2010-188, A BY-LAW TO PROHIBIT, REGULATE ANDCONTROL DISCHARGES INTO BODIES OF WATER WITHIN CITYBOUNDARIES OR INTO THE CITY SANITARY SEWERS, STORMSEWERS, SANITARY SEWAGE WORKS AND ALL TRIBUTARYSEWER SYSTEMS

(This amending By-law extends the compliance program, as wasinitially intended, to include not just discharges into the sanitary sewerbut also into the storm sewers. The compliance program is a toolwhich enables the City to take pro-active steps to assist industries /business in bringing effluent discharges within acceptable limits withina specified time frame.)

2012-34 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMENDBY-LAW 2012-240F BEING A BY-LAW TO ESTABLISHMISCELLANEOUS USER FEES FOR CERTAIN SERVICESPROVIDED BY THE CITY OF GREATER SUDBURY

(This by-law amends the Schedule G&D-D for fees for Parking Lotsand G&D-F for Portable Signs to correct errors noted in the schedules.)

2013-35Z A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMENDBY-LAW 2012-246Z


(This by-law amends By-law 2012-246Z, which amends the ZoningBy-law 2010-100Z, correcting a clerical error.)

2013-36Z A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMENDBY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONINGBY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #2006-77

(This by-law rezones the subject property from "FD", FutureDevelopment to "R1-5", Low Density Residential One in order topermit the development of 58 single-detached dwelling lots - 844367Ontario Inc., Highway 69 North)



(This by-law extends the temporary permission for a garden suite onthe property at 163 Niemi Road to September 15, 2015 - Elaine Niemiand Dean Fielding, 163 Niemi Road, Lively)

CITY COUNCIL (2013-01-29) - 8 -



(This by-law rezones lands from "R1-5", Low Density Residential OneZone to "R2-2", Low Density Residential Two Zone that are to beadded to the rear of seven R2-2 zoned lots fronting onto ShelbourneStreet. The by-law also provides an exception to the minimum lotfrontage for the remaining lot fronting onto Bancroft Drive - TimestoneCorporation, Shelbourne Street and Bancroft Drive, Sudbury)



(This by-law does not rezone the subject property. Pursuant to Section39.1 of the Planning Act, Council has approved a temporary useby-law in order to permit a 93 m2 garden suite within an existingaccessory building - Claudette Rheaume, 2555 Highway 144,Chelmsford)



(This by-law rezones the subject property in order to permit 163 lots tobe developed for single and double residential uses as a plan ofsubdivision, with the southerly 6.08 ha portion of the parcel rezoned to"OSC", Open Space Conservation in order to accommodate astormwater retention facility - 630411 Ontario Inc., MacMillan Drive,Val Therese)

MOTIONS

R-4. Permanent Office of the Auditor General

As presented by Mayor Matichuk:

WHEREAS the Council of the City of Greater Sudbury wishes to continue todemonstrate a high level of public accountability and continue to provideassurances to the public regarding the quality of stewardship over publicfunds and for the achievement of value for money and risk evaluation inmunicipal operations;

AND WHEREAS the Council of the City of Greater Sudbury passed By-Laws2009-239 and 2009-281, by-laws to appoint Brian Bigger Auditor Generaland to establish the position and duties of the Auditor General for the City ofGreater Sudbury;

CITY COUNCIL (2013-01-29) - 9 -

THEREFORE BE IT RESOLVED THAT the Council of the City of GreaterSudbury instruct staff to consolidate the contents of By-Laws 2009-239 and2009-281 by creating a new by-law which defines the terms “Office of theAuditor General” and “Position of the Auditor General”;

THAT By-laws 2009-239 and 2009-281 then be repealed;

THAT the name of the resulting by-law indicate that its purpose is toestablish the position and duties of the Auditor General for the City of GreaterSudbury;

THAT staff be further instructed to draft another by-law confirming theappointment of Brian Bigger as Auditor General for the City of GreaterSudbury;

AND THAT staff report back to City Council with options regarding minimumand maximum terms and conditions of employment for appointed AuditorsGeneral.

R-5. Sidewalk Lighting

As presented by Councillor Cimino:

WHEREAS Greater Sudbury Hydro Inc. installed new light poles on the southside of Lorne Street in 2012 to upgrade hydro infrastructure, and recentlybegan transferring the existing light fixtures from the north, sidewalk side ofLorne Street, to the south side, where no sidewalk exists;

AND WHEREAS as a result of the street lighting relocation, pedestrians andbusinesses on the sidewalk side, (north side) of Lorne Street from Kelly LakeRoad to Martindale Road now have dramatically reduced lighting on theirside of the roadway;

AND WHEREAS members of the Ward 1 Community Action Network,together with Ward 1 Councillor Joe Cimino have been working on aresolution to this problem since the new poles on the south side of LorneStreet were installed last year;

AND WHEREAS in 2006 Council endorsed the Municipal PedestrianCharter, as prepared by the Sudbury Heart Health Coalition for the City ofGreater Sudbury, and endorsed the utilization of the Municipal PedestrianCharter as a guideline in the planning and development of walkingopportunities within the City of Greater Sudbury;

AND WHEREAS, in order to promote walking, the City must improve andmaintain safety and accessibility for pedestrians, which includes appropriatelighting on sidewalks, as is indicated in Section 16.2.10 of the Official Plan,which states that “1. Design streets, buildings, and public places with dueregard to public safety. Consideration shall be given to such matters asvisibility, lighting and pedestrian/bicycle/vehicle conflicts.”;

AND WHEREAS the City of Greater Sudbury does not currently havestandards for sidewalk lighting, or a policy to ensure joint planning betweenGreater Sudbury Hydro Inc. and the City when poles are being re-located;

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THEREFORE BE IT RESOLVED THAT Council of the City of GreaterSudbury direct staff to seek out best practices from other municipalities,develop a policy for sidewalk lighting standards for Council's consideration,identify the possibility of a joint planning policy between Greater SudburyHydro Inc. and the City of Greater Sudbury when the poles are beingrelocated, and report back to Council or Operations Committee by the fall of2013;

AND BE IT FURTHER RESOLVED THAT Council direct staff to considersidewalk lighting standards as part of the ongoing Official Plan Review andTransportation Master Plan Review;

AND BE IT FURTHER RESOLVED THAT Council direct staff to evaluate thelack of sidewalk lighting on the north side of Lorne Street and report back toCouncil by April of 2013 on the cost of installing light fixtures on the polesremaining along the north side of Lorne Street.

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

ADJOURNMENT

CAROLINE HALLSWORTH, EXECUTIVE DIRECTOR, ADMINISTRATIVE SERVICES/CITY CLERK

FRANCA BORTOLUSSI, COUNCIL ASSISTANT

CITY COUNCIL (2013-01-29) - 11 -

Réunion du Conseil municipal29 janvier 2013Place Tom Davies

18 h RÉUNION DE CONSEIL MUNICIPAL, SALLE DU CONSEIL

Les réunions du Conseil municipal et des comités sont accessibles. Pour obtenir plus derenseignements au sujet de l'accessibilité, veuillez composer le 3-1-1 ou faire parvenir un courriel

à l'adresse [email protected].

MOMENT DE SILENCE

APPEL NOMINAL

DÉCLARATION D’INTÉRÊTS PÉCUNIAIRES ET LEUR NATURE GÉNÉRALES

CONSEIL MUNICIPAL ORDRE DU JOUR

CONSEIL MUNICIPAL (2013-01-29) - 1 -


DÉLÉGATION COMMUNAUTAIRES

1. Société des loteries et des jeux de l'Ontario (OLG) (PRÉSENTATION ÉLECTRONIQUE) (A TITRE D'INFORMATION)

Rick Gray, VP Gaming Transformation Tony Bitonti, Senior Manager Media Relations Jake Pastore, Director, Municipal and Community Relations Jonathan Trentadue, Associate Manager Social Responsibility

(À la demande du Conseil municipal, des représentants de l’OLG donneront un compterendu sur le programme de modernisation des loteries et des jeux de l’OLG et sur sesrépercussions sur le fonctionnement actuel et à venir de machines à sous et de casinodans le Grand Sudbury.)

PRÉSENTATIONS

2. Rapport du directeur général de la croissance et du développement, daté du 23janvier 2013 portant sur Garage intégré du transport en commun et du parcautomobile. (PRÉSENTATION ÉLECTRONIQUE) (RÉSOLUTION PRÉPARÉE)

25 - 40

Tony Cecutti, directeur général des Services d’infrastructure

(Ce rapport fait état de la situation du nouveau garage intégré du transport en communet du parc automobile et il demande l’approbation du Conseil municipal pour faire unappel d’offres à ce sujet.)

QUESTIONS DÉCOULANT DE LA RÉUNION DU COMITÉ DE LA PLANIFICATION

14 JANVIER 2013

À cette étape de la réunion, le Conseil municipal étudiera, par voie d’unerésolution, recommandations PL2013-03 à PL2013-10 et PL2013-12 adoptéespar le Comité de la planification. Toute question au sujet des recommandationsdevrait être adressée au Conseiller Kilgour, président du Comité de laplanification. (RÉSOLUTION PRÉPARÉE)

Order du jour des résolutions

(RÉSOLUTION PRÉPARÉE adoptant des résolutions pour les articles de l'ordre du jour desrésolutions)

(Par souci de commodité et pour accélérer le déroulement des réunions, les questions d'affaires répétitives ouroutinières sont incluses à l'ordre du jour des résolutions, et on vote collectivement pour toutes les questions dece genre.

À la demande d'un conseiller, on pourra traiter isolément d'une question d'affaires de l'ordre du jour desrésolutions par voie de débat ou par vote séparé. Dans le cas d'un vote séparé, la question d'affaires isolée est


résolutions par voie de débat ou par vote séparé. Dans le cas d'un vote séparé, la question d'affaires isolée estretirée de l'ordre du jour des résolutions et on ne vote collectivement qu'au sujet des questions à l'ordre du jourdes résolutions.

Toutes les questions d'affaires à l'ordre du jour des résolutions sont inscrites séparément au procès-verbal de laréunion.)

PROCÈS-VERBAUX

C-1. Réunion du Conseil municipal, procès-verbal de la réunion tenue le 11décembre 2012. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

41 - 90

C-2. Réunion du Conseil municipal, procès-verbal de la réunion tenue le 15 janvier2013. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

91 - 117

C-3. Comité de la planification, procès-verbal de la réunion tenue le 10 decembre2012. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

118 - 136

C-4. Comité de la planification, procès-verbal de la réunion tenue le 14 janvier2013. (RÉSOLUTION PRÉPARÉE - PROCÈS-VERBAL ADOPTÉ)

137 - 146

RAPPORTS DE GESTION COURANTS

C-5. Rapport La directrice exécutive des Services administratifs / GreffièreMunicipal, daté du 17 décembre 2012 portant sur Calendrier des réunions de2014 - Conseil municipal et comités. (RÉSOLUTION PRÉPARÉE)

147 - 149

(Ce rapport présente le calendrier des réunions en 2014 du Conseil municipal et descomités conformément au règlement sur la procédure 2011-235.)

C-6. Rapport de la chef des services financiers / trésorière municipale, daté du 18janvier 2013 portant sur Demandes d’approbation quant au fonds del’initiative Communauté en santé. (RÉSOLUTION PRÉPARÉE)

150 - 151

(Conformément à la section 6.1.1 de la politique sur les dépenses et le fonds del’initiative Communauté en santé du Conseil municipal, on demande que le Conseilmunicipal approuve un projet d’immobilisations dépassant une contribution de 5 000$ dans le quartier 1 et une dépense pour une activité communautaire dépassant lasomme de 1 000 $ dans le quartier 11.)


Ordre du jour régulier

QUESTION RAPPORTÉES ET QUESTIONS RENVOYÉES

R-1. Rapport de la directrice générale des Services de développementcommunautaire, daté du 15 janvier 2013 portant sur Dispositions sur l’usagedu tabac dans le règlement municipal sur les parcs. (RÉSOLUTION PRÉPARÉE)

152 - 169

(Ce rapport donne des renseignements généraux sur les règlements municipaux surl’usage du tabac dans les parcs dans la Ville de North Bay et 32 autresmunicipalités. On a rédigé des options à soumettre à l’examen du Conseilmunicipal.)

RAPPORTS DES GESTIONNAIRES

R-2. Rapport de l'administrateur en chef, daté du 22 janvier 2013 portant sur Planstratégique des communications. (RÉSOLUTION PRÉPARÉE)

170 - 182

(Ce rapport présente un nouveau plan stratégique des communications au Conseilmunicipal.)

R-3. Rapport La directrice exécutive des Services administratifs / GreffièreMunicipal, daté du 16 janvier 2013 portant sur Nominations de membre pourle conseil d’administration de la Société de développement du GrandSudbury. (RÉSOLUTION PRÉPARÉE)

183 - 186

(Ce rapport a pour but de nommer des membres du Conseil municipal à titre demembres du conseil d’administration de la Société de développement du GrandSudbury.)

RÈGLEMENTS

(Conformément au Règlement sur la politique en matière d’avis de la Ville 2012-204, on donneun avis de l’adoption de tous les règlements municipaux proposés à l’ordre du jour de la réuniondu Conseil municipal par le biais de la publication de l’ordre du jour de cette réunion. Vouspouvez voir les règlements proposés qui sont inscrits à l’ordre du jour de la réunion du Conseille jour prévu de cette réunion au Bureau du greffier municipal, 2e étage, Place Tom Davies,200, rue Brady, à Sudbury, et lors de cette réunion en le demandant à la greffière municipale.Après la réunion, vous pouvez consulter les règlements dans le site www.grandsudbury.ca, s’ils’agit d’un règlement fréquemment demandé, ou par courriel à l’adresse [email protected].

Pour plus de commodité et pour accélérer le déroulement des réunions, la motion d’adopter lesrèglements municipaux proposés à l’ordre du jour de la réunion du Conseil municipal est unemotion d’adopter tous les règlements proposés. Un règlement particulier peut faire l’objet d’undébat ou d’un vote séparé à la demande de tout conseiller municipal ou de toute conseillèremunicipale. Dans le cas d’un vote séparé, on sépare alors le règlement proposé de la motion et


http://www.grandsudbury.ca


municipale. Dans le cas d’un vote séparé, on sépare alors le règlement proposé de la motion eton vote de façon collective seulement sur les règlements proposés qui restent. Dans leprocès-verbal de la réunion du Conseil, on consigne séparément chaque règlement proposé àl’ordre du jour.)

Les règlements suivants seront lus trois fois :

2012-192 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTLES INSTALLATIONS DE DRAINAGE MUNICIPALESPAQUETTE-WHITSON DANS LA VILLE DU GRAND SUDBURY

Recommandation du Comité d’audition numéro HC2012-05

2012-193 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTLES INSTALLATIONS DE DRAINAGE MUNICIPALES HORIZONDANS LA VILLE DU GRAND SUDBURY

Recommandation du Comité d’audition numéro HC2012-06

Les règlements suivants seront lus et adoptés :

2013-15 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY POURCONFIRMER LES DÉLIBÉRATIONS DU CONSEIL MUNICIPALLORS DE SA RÉUION TENUE LE 29 JANVIER 2013

2013-16 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY NOMMANT DESAGENTS D’APPLICATION DES RÈGLEMENTS MUNICIPAUX POURAPPLIQUER LES SECTIONS SUR LES TERRAINS PUBLICS ETPRIVÉS, LES PLACES POUR PERSONNES HANDICAPÉES ET LESITINÉRAIRES DES POMPIERS DU RÈGLEMENT 2010-1

(Ceci met à jour la liste des agents de contrôle du stationnement pourappliquer les restrictions de stationnement sur les terrains privés.)

2013-17 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTLA VENTE D’UN TERRAIN VACANT SUR LA RUE ALLAN, ÀCONISTON, DÉCRIT OFFICIELLEMENT COMME UNE PARTIE DELA PARCELLE NUMÉRO 73560-1199(LT), ÉTANT LES PARTIES 2,3 ET 4 DU PLAN 53R-19617 À MICHELLE DANIS ET MAURICEDANIS

Recommandation du Comité de planification numéro PL2013-04

2013-18 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTL’ACHAT DU 640, KINGSWAY, ÉTANT LA PARCELLE NUMÉRO02132-0193 À KENNETH ERIC JOSEPH EDWARDS


2013-19 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY FERMANT UNEPARTIE DE LA RÉSERVE ROUTIÈRE NON OUVERTE DE LA RUEDAVID À LIVELY, DÉCRITE COMME UNE PARTIE DE LAPARCELLE NUMÉRO 73377-1290(LT) ÉTANT LES PARTIES 6 ET 8DU PLAN 53R-9286


2013-20 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTLA VENTE D’UNE PARTIE DE LA RÉSERVE ROUTIÈRE NONOUVERTE DE LA RUE DAVID À LIVELY, DÉCRITE COMME UNEPARTIE DE LA PARCELLE NUMÉRO 73377-1290(LT) ÉTANT LESPARTIES 6 ET 8 DU PLAN 53R-9286 À PETER STANLEY EVANS


2013-21 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY NOMMANT DESAGENTES ET AGENTS D’APPLICATION DES RÈGLEMENTSMUNICIPAUX POUR L’AÉROPORT

(Ce règlement met à jour la liste des agentes et agents de contrôle dustationnement pour appliquer les restrictions en matière dustationnement à l’aéroport.)

2013-22 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE ENTENTE DE CONTRIBUTION AU FINANCEMENT AVEC SAMAJESTÉ LA REINE DU CHEF DE L’ONTARIO REPRÉSENTÉEPAR LE MINISTRE DE L’INDUSTRIE POUR LA PROVINCE DEL’ONTARIO ET LA VILLE DU GRAND SUDBURY ET LE CENTREDE SPORTS AQUATIQUES DU NORD COMME BÉNÉFICIAIRE

(Cette entente autorise une contribution de financement de FedNor envue des coûts de la conception et de la construction de l’établissementde sports aquatiques proposé sur le lac Ramsey.)

2013-23 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE SUBVENTION AU CENTRE DE SANTÉ DE ST-JOSEPH DESUDBURY FONCTIONNANT SOUS LE NOM DE MAISON DE SOINSINFIRMIERS VILLA ST-JOSEPH AU 1250, CHEMIN SOUTH BAY, ÀSUDBURY

(Ce règlement autorise la subvention annuelle au Centre de santé deSt-Joseph de Sudbury fonctionnant sous le nom de maison de soinsinfirmiers Villa St-Joseph située au 1250, chemin South Bay, àSudbury comme contribution en vue du coût des impôts fonciers.)

2013-24 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE SUBVENTION À LA SUDBURY FINNISH REST HOMESOCIETY INC.

(Ce règlement autorise une subvention à la Sudbury Finnish RestHome Society Inc. pour aider à payer l’impôt foncier.)

2013-25 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE SUBVENTION À L’OFFICE DE PROTECTION DELA NATUREDU DISTRICT DU NICKEL POUR SON PROGRAMMED’IMMOBILISATIONS 2010

(Ce règlement autorise la subvention annuelle de la Ville à l’OPNDNpour son programme d’immobilisations.)


2013-26 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE SUBVENTION À LA SOCIÉTÉ DE DÉVELOPPEMENTCOMMUNAUTAIRE DE LA VILLE DU GRAND SUDBURY POUR LAPROMOTION DU DÉVELOPPEMENT ÉCONOMIQUECOMMUNAUTAIRE POUR L’ANNÉE CIVILE 2010

(Ce règlement reflète la subvention annuelle à SDCVGS.)

2013-27 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE SUBVENTION À LA SOCIÉTÉ DE DÉVELOPPEMENTCOMMUNAUTAIRE DE LA VILLE DU GRAND SUDBURYf POUR LEFINANCEMENT D’IMPORTANTES SUBVENTIONS POUR LESARTS ET LA CULTURE PENDANT L’ANNÉE CIVILE 2013

(Ce règlement autorise la subvention annuelle à la Société de développement communautaire de la Ville du Grand Sudbury pour lefinancement des importantes subventions pour les arts et la culturepour l’année civile 2013.)

2013-28 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE SUBVENTION À LA SOCIÉTÉ ALZHEIMER

(Ce règlement autorise la première subvention annuelle à la SociétéAlzheimer autorisée dans le budget 2013 comme contribution en vuede ses impôts fonciers.)

2013-29 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTUNE SUBVENTION AU CENTRE DE SANTÉ DE ST-JOSEPH DESUDBURY FONCTIONNANT SOUS LE NOM DE LA VILLA ST.GABRIEL’S AU 4690, ROUTE RÉGIONALE 15, À CHELMSFORD

(Ce règlement autorise la subvention annuelle au Centre de santé deSt-Joseph de Sudbury fonctionnant sous le nom de la Villa St.Gabriel’s située au 4690, route régionale 15, à Chelmsford commecontribution en vue du coût des impôts fonciers.)

2013-30 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY AUTORISANTLE VERSEMENT DE SUBVENTIONS À DIVERS ORGANISMESCOMMUNAUTAIRES SANS BUT LUCRATIF DANS LE SECTEURDES SERVICES DES LOISIRS

Rapport de la directrice générale des Services de développementcommunautaire, daté du 18 décembre 2012 portant sur Allocation dessubventions annuelles de 2013.

187 - 189

2013-31F RÈGLEMENT DE LA VILLE DU GRAND SUDBURY ÉTABLISSANTDES PRÉLÈVEMENT ET FACTURE D’IMPÔT INTÉRIMAIRESAVANT L’ÉLABORATION DE LA POLITIQUE FISCALE DE 2013

(L’article 317(1) de la Loi de 2001 sur les municipalités donnel’autorité quant à un prélèvement d’impôt intérimaire avant l’adoptiondes estimations finales. Pour l’exercice 2013, les dates limitesintérimaires ont été fixées au 5 mars et au 5 avril 2013.)

190 - 190


Rapport de la chef des services financiers / trésorière municipale, datédu 03 décembre 2012 portant sur Facture d’impôt intérimaires - 2013.

2013-32F RÈGLEMENT DE LA VILLE DU GRAND SUDBURY POUR LEVERET PERCEVOIR LES IMPÔTS FONCIERS OMIS ETSUPPLÉMENTAIRES POUR L’ANNÉE 2013

(Ce règlement autorise les factures d’impôt omises etsupplémentaires de 2013 et il fixe les dates des évaluations omises etsupplémentaires après le 1er juin, le 1er septembre et le 1ernovembre 2013.)

Rapport de la chef des services financiers / trésorière municipale, datédu 03 décembre 2012 portant sur Facture d’impôt omis etsupplémentaires - 2013.

191 - 192

2013-33 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LERÈGLEMENT 2010-188, RÈGLEMENT INTERDISANT, RÉGISSANTET CONTRÔLANT LES ÉVACUATIONS DANS LES PLANS D’EAUDANS LES LIMITES DE LA VILLE OU DANS LES ÉGOUTSSANITAIRES, LES ÉGOUTS PLUVIAUX, LE RÉSEAU D’ÉGOUTSANITAIRE ET TOUS LES RÉSEAUX D’ÉGOUT TRIBUTAIRES

(Ce règlement municipal modificatif prolonge le programme deconformité, comme c’était à l’origine l’intention, pour inclure nonseulement les évacuations dans les égouts sanitaires, mais aussidans les égouts pluviaux. Le programme de conformité est un outil quipermet à la Ville de prendre des mesures proactives pour aider lesindustries et les entreprises à ramener les rejets d’effluents à deslimites acceptables dans des délais précisés.)

2012-34 RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LERÈGLEMENT 2012-240F, ÉTANT UN RÈGLEMENT ÉTABLISSANTDIVERS FRAIS D’UTILISATION POUR CERTAINS SERVICESFOURNIS PAR LA VILLE DU GRAND SUDBURY

(Ce règlement modifie l’annexe G et D-D pour les frais des parcs destationnement et l’annexe G et D-F pour les panneaux portables pourcorriger des erreurs dans les annexes.)

2013-35Z RÈGLEMENT DE LA VILLE DU GRAND SUDBURY MODIFIANT LERÈGLEMENT 2010-100Z ÉTANT LE RÈGLEMENT GÉNÉRAL SURLE ZONAGE DE LA VILLE DU GRAND SUDBURY


(Ce règlement modifie le règlement 2012-246Z, qui modifie lerèglement de zonage 2010-100Z, corrigeant une faute detranscription.)



Recommandation du Comité de planification numéro 2006-77

(Ce règlement rezone le terrain en question de « FD », zoned’aménagement futur, à « R1-5 », zone résidentielle de faible densitéun afin de permettre l’aménagement de 58 lots pour maisonsunifamiliales - société 844367 Ontario Inc., route 69 Nord)



(Ce règlement prolonge la permission temporaire de pavillon-jardinsur le terrain situé au 163, chemin Niemi au 15 septembre 2015 -Elaine Niemi et Dean Fielding,163, chemin Niemi, à Lively)



(Ce règlement rezone des terrains de « R1-5 », zone résidentielle defaible densité un à « R2-2 », zone résidentielle de faible densité deux,qui doivent être ajoutés à l’arrière de sept lots de zone R2-2 donnantsur la rue Shelbourne. Le règlement prévoit aussi une exception à lafaçade minimale de lot pour le lot restant qui donne sur la promenadeBancroft - Timestone Corporation, rue Shelbourne et promenadeBancroft, à Sudbury)



(Ce règlement ne rezone pas le terrain en question. Conformément àl’article 39.1 de la Loi sur l’aménagement du territoire, le Conseilmunicipal a approuvé un règlement sur l’utilisation temporaire afin depermettre un pavillon-jardin de 93 m2 dans un bâtiment annexeexistant - Claudette Rhéaume, 2555, route 144, à Chelmsford)



(Ce règlement rezone le terrain en question afin de permettrel’aménagement de 163 lots pour des maisons unifamiliales et desmaisons jumelées comme plan de lotissement, la partie sud de 6,08


ha de cette parcelle étant rezonée « OSC », zone d’espaces verts etde conservation afin d’accueillir une installation de retenue des eauxpluviales – société 630411 Ontario Inc., promenade MacMillan, à ValThérèse)

MOTION

R-4. Bureau permanent du vérificateur général

Présentée par la mairesse Matichuk :

ATTENDU QUE le Conseil de la Ville du Grand Sudbury désire continuer àfaire preuve d’un haut niveau de responsabilité à l’égard du public etcontinuer à assurer le public au sujet de la qualité de l’administration desfonds publics et de l’atteinte d’un bon rendement pour son argent et del’évaluation des risques dans les opérations municipales;

ATTENDU QUE le Conseil de la Ville du Grand Sudbury a adopté lesrèglements 2009-239 et 2009-281, règlements nommant Brian Biggervérificateur général et établissant le poste et les fonctions de vérificateurgénéral de la Ville du Grand Sudbury;

PAR CONSÉQUENT, IL EST RÉSOLU QUE le Conseil de la Ville du GrandSudbury charge le personnel de fusionner le contenu des règlements2009-239 et 2009-281 en créant un nouveau règlement qui définisse lestermes « bureau du vérificateur général » et « poste du vérificateur général»;

ET QUE les règlements 2009-239 et 2009-281 soient alors abrogés;

ET QUE le nom du règlement résultant indique que son but est d’établir leposte et les fonctions de vérificateur général de la Ville du Grand Sudbury;

ET QUE le personnel soit aussi chargé de rédiger un autre règlementconfirmant la nomination de Brian Bigger à titre de vérificateur général de laVille du Grand Sudbury;

ET QUE le personnel fasse un rapport au Conseil municipal offrant desoptions au sujet des conditions minimales et maximales d’emploi pour lesvérificateurs généraux nommés.

R-5. Éclairage des trottoirs

Présentée par le Conseiller Cimino :

ATTENDU QUE l’Hydro du Grand Sudbury Inc. a installé de nouveauxpoteaux d’éclairage du côté sud de la rue Lorne en 2012 pour améliorerl’infrastructure du réseau électrique et qu’elle a commencé récemment àtransférer les appareils d’éclairage existants du côté nord de la rue Lorne, oùse trouve le trottoir, au côté sud, où il n’y a pas de trottoir;

ATTENDU QUE, en raison du déménagement de l’éclairage de la rue, lespiétons et les entreprises du côté du trottoir (côté nord) de la rue Lorne, duchemin Kelly Lake au chemin Martindale, ont maintenant un éclairageénormément réduit de leur côté de la chaussée;


énormément réduit de leur côté de la chaussée;

ATTENDU QUE des membres du Réseau d’action communautaire duquartier 1, de concert avec le conseiller municipal du quartier 1, Joe Cimino,ont travaillé à la solution de ce problème depuis que les nouveaux poteauxdu côté sud de la rue Lorne ont été installés l’an dernier;

ATTENDU QUE, en 2006, le Conseil municipal a appuyé la Chartemunicipale du piéton, qu’avait rédigée la Coalition Cœur en santé deSudbury pour la Ville du Grand Sudbury, et que le Conseil municipal aappuyé l’utilisation de la Charte municipale du piéton comme ligne directricelors de la planification et de l’aménagement de possibilités de marche dansla Ville du Grand Sudbury;

ATTENDU QUE, afin de promouvoir la marche, la Ville doit améliorer etmaintenir la sécurité et l’accessibilité pour les piétons, ce qui comprendl’éclairage suffisant sur les trottoirs, comme l’indique la section 16.2.10 duPlan officiel, qui déclare : « 1. Concevoir les rues, les bâtiments et les lieuxpublics en tenant compte de la sécurité du public. Il faut tenir compte dequestions comme la visibilité, l’éclairage et les conflits entre piétons,bicyclettes et véhicules. »;

ATTENDU QUE la Ville du Grand Sudbury n’a pas de norme à l’heureactuelle pour l’éclairage des trottoirs, ni de politique pour assurer laplanification commune de l’Hydro du Grand Sudbury Inc. et de la Villelorsqu’il s’agit de déménager des poteaux;

PAR CONSÉQUENT, IL EST RÉSOLU QUE Conseil de la Ville du GrandSudbury charge le personnel de chercher les pratiques exemplaires desautres municipalités, d’élaborer une politique sur la norme en matièred’éclairage des trottoirs aux fins d’examen par le Conseil municipal,d’indiquer la possibilité d’une politique de planification commune de l’Hydrodu Grand Sudbury Inc. et de la Ville du Grand Sudbury lorsqu’il s’agit dedéménager des poteaux et d’en faire rapport au Conseil municipal ou auComité des opérations d’ici l’automne 2013;

ET QUE le Conseil municipal charge le personnel d’envisager la normed’éclairage des trottoirs comme une partie de l’examen en cours du Planofficiel et de l’examen du plan directeur des transports;

ET QUE le Conseil municipal charge le personnel d’évaluer le manqued’éclairage des trottoirs du côté nord de la rue Lorne et qu’il fasse rapport auConseil municipal d’ici avril 2013 sur le coût d’installer des appareilsd’éclairage sur les poteaux qui restent le long du côté nord de la rue Lorne.

ADDENDA


PÉTITIONS CIVIQUES

PÉRIODE DE QUESTIONS ET ANNONCES

AVIS DE MOTIONS

LEVÉE DE LA SÉANCE

CAROLINE HALLSWORTH, LA DIRECTRICE EXÉCUTIVE DES SERVICESADMINISTRATIFS/GREFFIÈRE MUNICIPALE

FRANCA BORTOLUSSI, ASSISTANTE DU CONSEIL


Request for Decision

Integrated Transit/Fleet Garage

Presented To: City Council

Presented: Tuesday, Jan 29, 2013

Report Date Wednesday, Jan 23,2013

Type: Presentations

Recommendation THAT the City of Greater Sudbury proceed to tender theconstruction of the Transit/Fleet garage located at 1160 LorneStreet;

AND THAT funds be drawn from the Fleet Equipment ReserveFund in the amount of $3,000,000; the Land Acquisition ReserveFund in the amount of $1,000,000; the Transit EquipmentReserve Fund in the amount of $566,149 and the Provincial GasTax Reserve Fund in the amount of $65,000;

AND THAT the balance be debt financed, and the annual debtrepayments be funded from transit capital envelopes, provincialgas taxes, development charges, and anticipated operationalsavings all in accordance with the financial plan outlined in thereport dated January 23, 2013 from the General Manager ofInfrastructure Services.

Financial Implications

The estimated capital cost of the renovations to 1160 Lorne Street is in the range of $21.75M to $23.5M asdisclosed in the report to Operations Committee on January 21, 2013. This would be financed by fundspreviously approved by Council as part of the annual Capital Budget, funds from Provincial Gas Taxes, andfunds from development charges collected. Also, additional funds will be required from the followingreserve funds: $3,000,000 from the Fleet Equipment Reserve Fund; $1,000,000 from the LandAcquisition Reserve Fund; $566,149 from the Transit Equipment Reserve Fund and $65,000 from theProvincial Gas Tax Reserve Fund.

The remaining amount will be externally debt financed over 20 years. Funding for the annual debtrepayments will be funded by Transit capital envelopes, Provincial Gas Taxes, Development Charges aswell as anticipated annual operational savings of approximately $275,000 which will be reallocated to fundthe annual debt repayments. The actual debt repayment may vary, based on actual interest rate, finalcapital project costs and timing of cash flows.

Signed By

Report Prepared ByBill LautenbachGeneral Manager of Growth andDevelopment Digitally Signed Jan 23, 13

Recommended by the DepartmentTony CecuttiGeneral Manager of InfrastructureServices Digitally Signed Jan 23, 13

Recommended by the C.A.O.Doug Nadorozny Chief Administrative Officer Digitally Signed Jan 23, 13

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Executive Summary

The purpose of this report is to provide Council with an update on the status of the New Integrated Transitand Fleet Garage project and to seek Council’s approval to proceed to tender. The Operations Committeealso received this report on January 21, 2013. The project has reached a milestone now that the design is complete and documents are ready to proceedto the contract procurement phase. Subsequent to Council approval, staff would initiate procurement withcontractor pre-qualifications, followed by a conventional tender, then construction. Construction is projectedto be complete and the new facility made operational in 2014. The design phase of the project followed a very comprehensive process to determine the recommendedscope. The process involved extensive consultations with internal departments, end users, and retainedprofessionals. The design process included detailed investigations, value engineering considerations,construction and life cycle cost estimating and energy saving evaluations. The project team is recommending an additional capital investment of $4,631,149 plus a twenty year debtrepayment of $275,000 will yield a more appropriate and valuable benefit to the City. The current projectplan provides an opportunity to produce long term energy savings, while reducing existing transit and fleetoperational costs. The operational efficiencies will allow desirable transit and fleet initiatives to proceed withreduced financial implications. The additional investment will also enhance the life cycle value of the newfacility, enhance the functional operation of the new facility and increase future operational flexibility. Theoperational savings are projected to meet or exceed the recommended debt repayment of $275,000 peryear. The report provides a summary of the design features recommended for the project. Background In September 2010, Council authorized the purchase of 1160 Lorne Street at a cost of $4.9 million for thedevelopment of an integrated Transit and Fleet Maintenance Facility. The 8.4 acre site and 135,130 squarefoot building were acquired December 15, 2010. As previously discussed with Council, both transit and fleet current facilities are rapidly approaching the endof their useful life for transit and fleet purposes and the City will sooner rather than later be faced withextensive renovation or replacement decisions. Operational opportunities to increase organizationalefficiencies also exist but require a larger facility. Council approved the go ahead for the project and instructed staff to identify sources of funding for thisproject. Subsequently a 20 year financial plan was presented to Transit Committee in February 2011 to fundthis initiative and these funds were included in the 2011 Capital Budget. Since that time staff have workedwith our Design Team from IBI Group and Perry + Perry Architects Inc. along with their various structural,mechanical and civil engineers and cost estimators to refine and finalize the design and anticipated cost ofthe project. Design Stage This project is a co-sponsored project between Infrastructure (Transit and Fleet) and Growth andDevelopment (Real Estate and Assets) with support from Finance and the CAO. The project’s staff teamincludes: Tony Cecutti, Roger Sauve, and Eric Bertrand from Infrastructure, Bill Lautenbach, Richard Dixon,

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includes: Tony Cecutti, Roger Sauve, and Eric Bertrand from Infrastructure, Bill Lautenbach, Richard Dixon,Danielle Braney, Guido Mazza, Robert Webb and Keith Forrester from Growth and Development. Thedevelopment team also included the selected project design team lead by the IBI Group partnered withPerry + Perry Architects Inc. along with their various structural, mechanical and civil engineers, andindependent quantity surveyor cost estimators. Together this project team has worked diligently to refineand scope the project. After reviewing original and alternative concepts, determining each divisions needs in depth, examiningoptimum office and shop floor layouts and traffic flows, and integrating these with site conditions, a workabledetailed design was developed to accommodate functional requirements. As the project developed, the consultant investigated existing conditions, process requirements andexpectations for the integrated garage to more accurately ascertain the entire scope of work and costing“specific to the site”. These investigations revealed additional code and construction requirements as well asopportunities for future efficiencies including: process equipment requirements, improvements to the slabon grade for drainage, energy initiatives, façade improvements, relocation of columns for increased busstorage, travel corridor requirements, site condition improvements, hazardous substance removal, relocationof existing equipment and additional equipment process costs not previously identified. This additional scope was necessitated primarily by improved operational functionality, enhanced life cyclevalue and additional process requirements. The detailed investigations also disclosed additional structuraland site condition enhancements including:

New interior concrete slab topping to provide adequate slope for drainage;Structural modifications to one row of columns to accommodate an additional row of bus storage toaccommodate 10 more buses;Structural modifications to accommodate an improved HVAC system and traffic flow needs;Specialized HVAC system based on building use;Expanded site development including new exit eastbound onto Lorne Street and exterior drainageimprovements;North facing facility façade repair and replacement;Designated substance removals;Upgraded fire suppression system;Enhanced landscaping;Relocating and refurbishing existing equipment such as paint booth and securing a new crane for thewelding shop;Structural modifications to accommodate larger number and location of overhead doors;Special epoxy coating in service lane areas;Addition of heat recovery units for HVAC;Replacing HID exterior lighting with LED lighting;

Throughout the concept design, schematic design, detailed design and construction document developmentphases, the staff and design team worked to insure that the project minimized costs and optimizedefficiencies to the extent possible. The project team examined best practices and utilized value engineeringtechniques to review every project requirement in order to optimize opportunities while minimizing cost. Theproject team (both staff and consultants) are confident that the project is developed sufficiently to ensurethat the project includes and meets the required functionality in the short and long term for fleet and transitoperations and has the additional capacity to service Fire and other city vehicles. The design of the newfacility takes into consideration all vehicle equipment, including the largest fire or transit vehicle the City hasnow or anticipates in the future.

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The proposed facility will be able to address all City vehicle repair needs both now and into the foreseeablefuture. This facility also is expandable in the future should the need arise in a westerly direction. What is Included in the Detailed Design The Transit Fleet Garage has been designed with several key parameters in mind. It is first and foremostan integrated Transit/Fleet Maintenance Garage with all the functions required to repair a full range ofbuses, fleet, EMS and fire vehicles. This area of the garage includes 47,821 square feet for 28 repair bays --6 bays with in-ground bus and heavy equipment hoists, 2 bays with relocated bus and heavy equipmentplatform hoists, 4 bays with small vehicle platform hoists and 16 additional repair bays. Furthercomplementing these mechanical bays are several support shops which occupy 15,292 square feet. Theseshops include a welding shop with bridge crane, tire shop, body shop, paint shop, re-build shop, and partsand inventory shop which are all integral to the mechanical repair functions of the facility. The Transit/Fleet Garage also functions as the major depot for City Transit buses. This is where they will befueled, washed, vacuumed, detailed, and stored over night. The Transit/Fleet Garage includes an area of7,879 square feet for mechanical wash bays, fueling station and detailing. It also includes an area of 47,934square feet for storage of 70 buses including space options for articulated buses or double deck buses. Supporting both of these services is a tank farm with diesel fuel, urea, engine oil, transmission fuel,antifreeze, windshield washer fluids and waste oils. Transit and Fleet Offices are the final component of the building. These offices and operating space includean area of 10,098 square feet on the main floor. This space includes staff offices, meeting rooms, showerand washroom area, lockers, lunch rooms, file storage areas and reception areas as well as space forforeseeable office expansion and support staff. This also is the administration area for the entire garage. Other support functions built into the final design are efficient traffic flow patterns throughout the entirefacility. The facility has a back-up generator, centralized compressed air systems, battery charging station,cash handling facility, heat recovery units on the HVAC system, non-slip sloped flooring in critical areas forhealth and safety and drainage purposes, and automatic overhead doors for bus access. On the exterior, the facility has travel ways to support large vehicle turning movements. The main entranceis via Webbwood Drive; however a secondary right out access is provided to Lorne Street. Ninety five (95)on-site parking spaces have been provided to service existing needs. Landscaping along the entire Lornestreet frontage and within selected areas of the parking lot has also been provided. Several diagrams attached to this report illustrate the building as it exists today, the concept adopted, theinterior and exterior designs and the building perspectives based on detailed design. These diagrams areattached in Appendix A. Health and Life Safety The new integrated transit and fleet garage design incorporates many initiatives to ensure a safeenvironment for staff and to protect this critical city asset. Besides replacing the existing redundant firealarm panels, upgrading the sprinkler systems and associated equipment, additional consideration wasgiven to workplace safety by incorporating the following into the design:

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Fall arrest system in critical areas for working on high vehicles;Eye wash / shower station placed in critical areas;Designated Fist Aid Room;Interior traffic and staff separation delineated by designated painted walkway paths and curbs;Sloped floors and finishes for drainage and protection;Exterior traffic flows separated from parking and building entrance areas;Ventilation meeting and exceeding minimum requirement particularly in shop areas.Primary shop heating utilizes 100% fresh air without recirculation of stale or contaminated air;Reclaim heat from exhausted air is utilized to increase efficiencies and improve comfort;CO, CO2, NO2 and VOC sensors in maintenance and bus storage areas to exhaust fumes;Emergency lighting backed by emergency generators;Life safety systems, sumps, compressors, office, IT room backed up by generator;Fluid handling by proper lubritorium, tank farm and piped distribution complete with tank monitoring;Tire racking for safe storage of tires indoor;PA system for announcements and notifications;Lunch room, change, wash and shower rooms;Pre-start health and safety inspections will be conducted as a component of the contract;Safety signage and lights in dangerous areas.

Facility Energy Enhancements Facility energy enhancements were evaluated through a value engineering process by the project team withthe assistance of the City Manager of Energy Initiatives. Many energy enhancements were investigated andthose meeting the following criteria were recommended for inclusion: enhancement realizes a reasonablepayback; enhancement has a reasonable expectation for good operational and maintenance performance;and the enhancement provides a functional benefit. Energy efficiency enhancements incorporated into the design are as follows:

LED exterior lighting;heat recovery on exhausted air;office lighting controls;bus wash water recycling, recycling of approximately 85% of water used;use of on demand natural gas domestic water heaters;all three phase motors 1hp and larger efficiency equal to or greater than Ontario Hydro motorefficiency ratings;all motors 5hp and above are NEMA compliant premium efficiency motors;use of air cooled energy saving, cycling type refrigerated air-dryers;main switchgear incorporating power factor correction;ability for generator to be used for peak load stabilization if necessary in the future;additional insulation to north facing walls.

Items that are not utilized in current design as committee failed to find reasonable payback included:

use of a cistern to capture rain wateradding additional insulation to remaining exterior walls

In consultations with the City’s Energy Manager the following items will be reviewed further in the future forpossible incorporation should grants/incentives programs become available:

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maintenance/ storage garage lighting;installation of exterior solar panels;full building automation system.

Although the generator may be slightly more efficient if run on natural gas the facility can remain selfsufficient and operational during a major gas outage or disasters if diesel fluid is utilized as the site hasdiesel fuel storage in sufficient supply to keep the generator operational for extended periods. Anticipated Synergies This project is a significant move involving building and operation rationalization. By integrating transit andfleet operations, the City will be able to bring staff from 6 current locations into one centralized facility. Thiswill result in a more efficient and effective maintenance program and will provide us with a uniqueopportunity to rely on the many skills of our maintenance employees. Further synergies will be achieved through one central parts and inventory room thereby reducing the totalinventory required to maintain the fleet. Common equipment needs can be better shared across the facilitywithout the need for multiple investment in equipment between facilities. Common fuel and fluid storage,welding, tire and body shops, all provide improved operational efficiencies at this site The new facility has been designed to ensure that maintenance can be performed on all current CGSvehicles from the smallest piece to the largest fire truck. The building has also been designed to ensure thatdepartments have the ability to purchase new equipment and technology such as articulated and hybridbuses knowing that maintenance of this equipment will be possible. The introduction of articulated buses intoour current level of service would result in efficiencies or cost avoidance in the range of $150,000 to$200,000 per year. A depot needs assessment study is underway to further refine City depots needs and consolidationrequirements in light of this redevelopment and the building vacancies which will be created once the newintegrated fleet transit garage is completed. This will allow the existing facilities to be repurposed or demolished saving operating and maintenancedollars in the long run. For example, that portion of the St Clair facility land and building currently housingthe City garbage truck fleet can be closed out once Lorne Street is operational and those vehicles movedinto a small portion of the existing transit garage. The land and building where these trucks are now housedwould be able to be declared surplus and disposed of. Similarly the current transit maintenance garage atFrobisher has outlived its useful life and could be demolished. However, current transit offices should berepurposed and the storage garage used for cold storage of vehicles in the Frobisher yard to remove themfrom the elements. Class A Estimate Based on the detailed designs, which are ready for tender, a Class “A” estimate of the expectedconstruction cost was provided by an independent professional quantity surveying firm. This estimate isessential to accurately compile the final budget for the project. Total project construction costs including bothhard and soft costs are estimated at approximately $21,750,000 to $23,500,000 excluding land acquisitioncost. Construction of a new facility integrating both Transit and Fleet Operations was estimated to be inthe order of $36 million in 2008 using current space analysis requirements and construction estimatesexclusive of land cost.

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Financial Plan As outlined in the financial plan and the transit long term financial plan previously presented to Council andthe transit committee, it was anticipated this capital project would be paid for by contributions from variousreserve funds and funds set aside for the project, with the balance to be debt financed. Funding for theannual debt repayments consist of Provincial Gas Taxes, Capital Envelopes, and Development Charges. The financial plan was revised and a detailed review of funding sources was completed due to the increaseof estimated costs for renovations at 1160 Lorne Street. Staff are recommending the use of additionalone-time contributions from various Reserve Funds that can be used to fund the renovation costs as listedbelow: a) $1,000,000 from the Land Acquisition Reserve Fundb) $3,000,000 from the Fleet Equipment Reserve Fundc) $566,149 from the Transit Equipment Reserve Fundd) $65,000 from the Provincial Gas Tax Reserve Fund It is recommended that this project be externally debt financed over 20 years with the debt repaymentsexpected to commence at the beginning of 2015 after the renovations are completed. The actual debtrepayment may vary, based on the actual interest rate, final capital project costs and timing of cash flows. The annual debt repayments will be funded from the Transit capital envelopes, Provincial Gas Taxes($356,090), Development Charges (estimate of future development charges to be collected increased from$50,000 to $75,000) as well as savings to be re-allocated from the Operating Budget. Transit and Fleetoperating departments have committed to find permanent annual savings of approximately $275,000 whichwill be re-allocated to partially fund the increase in the estimated annual debt repayments. Value for Money To place this in its proper perspective the hard construction cost for 1160 Lorne Street redevelopment areapproximately $140 per square foot for this 135,000 square foot facility. An equivalent new green-fieldfacility would cost in the order of $200-$300 per square foot for a facility of the same square footage andsimilar functions, as identified by our consultants. In addition to the lower construction cost in renovating this facility, redevelopment has some additionalbenefits over constructing a new facility. These include a shorter construction schedule, minimal planningapproval issues to deal with since the proposed facility is similar in use to the existing facility and minimalrisks with respect to earthworks or site development works as most of the existing facility is reused. Thisdevelopment also falls under the renovation section of the Ontario Building Code verses the newconstruction sections of the Code providing more latitude and flexibility for the designers with respect to costalternatives. Consolidation of transit and fleet into a single facility as opposed to developing two separate facilities basedon each services space requirements also allowed the City to experience a space reduction ofapproximately 15,000 square feet by sharing space and functions. This resulted in additional cost avoidanceand indirect cost savings for the municipality.

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Next Steps All of the construction drawings and project specification have now been completed and the project is readyfor tender. The project can now move forward to contractor prequalification which will be followed by theactual tender, tender award and finally project construction. The entire design and staff team unanimously support the recommendation that the project proceed on thisbasis. The total cost of the project is still considerably less expensive than constructing a new independentfacility. As well considerable operating efficiencies will result immediately from an integrated transit fleetgarage. This facility will meet our current and future requirements as well as accommodate anticipatedgrowth in our facility and operational requirements.

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Appendix A – Attached Diagrams 1160 Lorne Street 1. Existing Site 2. Existing Building Floor Plan 3. Concept Selected for Detailed Design 4. Interior Design Layout of Integrated Fleet/Transit Garage 5. Site Plan for 1160 Lorne Street 6. Perspective Views of Recommended Design 7. Perspective Views of Recommended Design January 23, 2012

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Minutes

City Council Minutes of December 11, 2012.



Type: Minutes

Recommendation THAT the City of Greater Sudbury adopt the City CouncilMinutes of December 11, 2012.

Signed By

No signatures or approvals wererecorded for this report.

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City Council 2012-12-11 (1)

MEETING OF THE COUNCILOF THE CITY OF GREATER SUDBURY

Council ChamberTom Davies Square

Tuesday, December 11, 2012Commencement: 6:00 p.m.

HER WORSHIP MAYOR MARIANNE MATICHUK, IN THE CHAIR

Present Councillors Cimino; Barbeau; Berthiaume; Dutrisac; Dupuis; Rivest; Kilgour; Belli; Craig; Caldarelli; Kett; Landry-Altmann

City Officials Doug Nadorozny, Chief Administrative Officer; Tony Cecutti, General Manager of Infrastructure Services; Catherine Matheson, General Manager of Community Development; Bill Lautenbach, General Manager of Growth & Development; Tim Beadman, Chief of Emergency Services; Frank Elsner, Chief of Police; CarolineHallsworth, Executive Director, Administrative Services/City Clerk;Lorella Hayes, Chief Financial Officer/Treasurer; Kevin Fowke, Director of Human Resources & Organizational Development;Jamie Canapini, City Solicitor; Eliza Bennett, Manager of Communications and French Language Services; FrancaBortolussi, Council Assistant

Declarations ofPecuniary Interest

Councillor Belli declared an interest in the rezoning application for 1107 Auger Avenue, Sudbury as he owns property across the street. This refers to Matters Arising from Planning Committee Meeting of November 26, 2012, Planning Committee Minutes of November 26, 2012 and By-law 2012-252Z in the Agenda.

COMMUNITY DELEGATIONS

Item 1Ontario Ombudsman

André Marin, Ontario Ombudsman, made an electronic presentation regarding his office and the open meeting provisions of the Municipal Act.

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 19, 2012

Approval of Planning Committee Recommendations

Councillor Kilgour, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee Meeting of November 19, 2012.

The following motion was presented:

CC2012-385 Kilgour/Caldarelli: THAT the City of Greater Sudbury approve Planning Committee Recommendations PL2012-223 to PL2012-228 inclusive and PL2012-230 to PL2012-232 inclusive from the meeting of November 19, 2012.

CARRIED

Council Minutes of December 11, 2012 1/49 of 192


MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 19, 2012 (cont’d)

The following are the Planning Committee recommendations:

Sale of Vacant Land,Amberwood Drive, Naughton

PL2012-223 Belli /Craig: THAT Council of the City of Greater Sudbury authorize the sale of vacant land on Amberwood Drive, Naughton, legally described as PIN 73381-0028(LT), Lot 18, Plan 53M-1248, Township of Graham;

THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction; and

THAT the net proceeds of the sale be credited to the Parks Reserve Fund.

CARRIED

Purchase of Property –Leslie Street, Sudbury

PL2012-224 Craig/Belli: THAT Council of the City of Greater Sudbury authorize the purchase of 345 Leslie Street, Sudbury, legally described as PIN 02132-0367(LT), formerly Parcel 3278, S.E.S., part of Lots 2 and 3, Plan M-7C, being Parts 4 and 5, Plan 53R-14092, Township of McKim, City of Greater Sudbury;

THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction;

THAT the acquisition and demolition be funded from the Land Acquisition Reserve Fund; and

THAT the acquisition and demolition costs be charged back to the project fund once the project funding is approved.

CARRIED

1684 Gravel Drive, Hanmer - Eric & Lynn Thibert

PL2012-225 Rivest/Belli: THAT the City of Greater Sudbury approve the application by Eric & Lynn Thibert to amend Zoning By-law 2010-100Z with respect to lands described as PIN 73560-0497, Part 1, Plan 53R-18867 in Lot 7, Concession 4, Township of Hanmer, in order to permit a garden suite in accordance with Section 39 of the Planning Act for a temporary period of ten (10) years.

CARRIED

3673 Claire Street, Val Caron - Raymond & Heather Kirkness

PL2012-226 Rivest/Belli: THAT the City of Greater Sudbury approve the application by Raymond & Heather Kirkness to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as PIN 73505-0460, Parcel 29778 S.E.S., Lot 118, Plan M-462, Lot 7, Concession 1, Township of Hanmer.

CARRIED




1815 Main Street, Val Caron - Lougheed's Limited

PL2012-227 Rivest/Belli: THAT the City of Greater Sudbury approve the application by Lougheed's Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "C2(23)", General Commercial Special to "I", Institutional on those lands described as PIN 73501-1120, Parcel 33262 S.E.S., Part 1, Plan SR-1780 in Lot 7, Concession 5, Township of Blezard, subject to the following conditions:

a. That prior to the adoption of the amending by-law, the owner shall close the westerly driveway entrance and amend the Site Plan Control Agreement accordingly, to the satisfaction of the General Manager of Infrastructure Services; and,

b. That the owner shall amend the Site Plan Control Agreement if vehicular access is to be provided to abutting lands.

CARRIED

Algonquin Road, Sudbury - Dalron Construction Limited

PL2012-228 Craig/Belli: THAT the City of Greater Sudbury approve the application by Dalron Construction Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "M2", Light Industrial to "R3(S)", Medium Density Residential Special on those lands described as Part of PIN 73475-1508, Parts 1 & 2, Plan 53R-19410 in Lot 5, Concession 6, Township of Broder, subject to the following conditions:

a. That the amending by-law indicate the following site-specific provisions:

i) A maximum of 16 dwelling units shall be permitted; and,

ii) The minimum setback from Remington Road shall be 6 metres.

b. That prior to the issuance of a building permit, the owner shall enter into a Site Plan Control Agreement with the City, which amongst other matters shall address the following:

i) The owner is required to construct the Remington Road extension from Algonquin Road to the easterly limit of Part 1, Plan 53R-12196 to an urban collector standard complete with a sidewalk on one side, to the satisfaction of the General Manager of Infrastructure Services; and

ii) A planting strip shall be provided along the Remington Road street line.

CARRIED




Consent Referral Request for Consent Application B137/2012 to B138/2012. Montee Genereux, Chelmsford – Eric Pohjola

PL2012-230 Craig/Belli: THAT the City of Greater Sudbury permit Consent Applications B137/2012 and B138/2012 on those lands described as PIN 73348-0590 & 73348-0591, Parcel 29405 S.W.S., Parts 2 to 4 and Part of Part 1, Plan 53R-12741, Parts 1 and 4, Plan 53R-19025, Lot 1, Concession 2, Township of Balfour, to proceed by way of the consent process.

CARRIED

Consent Referral Request for Consent Applications B67/2012 to B69/2012, Vermillion Lake Road, Chelmsford – Ron andLise Gosselin

PL2012-231 Belli/Rivest: That Consent Applications B0067/2012, B0068/2012 and B0069/2012 on those lands described as Parcels 1475 & 14454 S.W.S., Lot 12, Concession 6, Township of Creighton, be permitted to proceed by way of the consent process.

CARRIED

Road Closure and Declaration of Surplus Land – Frood Roadand Shevchenko Avenue, Sudbury

PL2012-232 Rivest/Belli: THAT the City of Greater Sudbury declare surplus to the City’s need and sell to the Sudbury Catholic District School board, as a preferred agency, part of Shevchenko Avenue (unopened), Sudbury, legally described as part of PIN 02128-0428(LT), being Part 3, Plan 53R-19894, be closed by by-law and that part of Shevchenko Avenue (unopened) and vacant land on Frood Road, Sudbury, legally described as part of PIN 02179-0580 (LT), being Part 2, Plan 53R-19894, township of McKim, pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Growth and Development dated November 2, 2012.

CARRIED

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – November 26, 2012


Councillor Kilgour, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee Meeting of November 26, 2012.


CC2012-386 Kilgour/Caldarelli: THAT the City of Greater Sudbury approve Planning Committee Recommendations PL2012-234 to PL2012-238 inclusive and PL2012-240 andPL2012-241 inclusive from the meeting of November 26, 2012.

CARRIED

Councillor Belli, having declared an interest in the rezoning application for 1107 Auger Avenue, Sudbury, did not take part in the discussion on that matter, vote on that matter or try toinfluence the vote in respect thereof.




1699 Gravel Drive, Hanmer - Michel & Helene Lachance

The following are the Planning Committee recommendations:

PL2012-234 Craig/Belli: That the City of Greater Sudbury approve the application by Michel & Helene Lachance to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law with respect to lands described as PIN 73505-0079, Parcel 51072 S.E.S., Part 1, Plan 53R-15473, Lot 7, Concession 3, Township of Hanmer in order to permit a garden suite in accordance with Section 39 of the Planning Act for a temporary period of ten years.

CARRIED

Martin Road, Blezard Valley - Angelo & Ivana Cusinato

PL2012-235 Craig/Belli: THAT the City of Greater Sudbury approve the application by Angelo & Ivana Cusinato to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of lands described as Part of PIN 73500-0469, Part 1, Plan 53R-19794, Lot 11, Concession 5, Township of Blezard, from "RU", Rural to "R1-4(2)", Low Density Residential One Special.

CARRIED

1107 Auger Avenue, Sudbury - Gloria Kindrat

PL2012-236 Craig/Dutrisac: THAT the City of Greater Sudbury approve the application by Gloria Kindrat to amend Zoning By-law 2010-100Z by changing the zoning classification from "M1", Mixed Light Industrial/Service Commercial to "M1-1(S)", Business Industrial Special on those lands described as PIN 73570-0091, Parcel 19157 S.E.S., Lot 25, Plan M-341 in Lot 11, Concession 5, Township of Neelon, subject to the following conditions:

a. That prior to the issuance of a building permit, the owner shall enter into a Site Plan Control Agreement with the City, which amongst other matters shall address parking requirements, landscaping and the closure of the southerly driveway entrance.

b. That the amending by-law indicate the following site-specific provisions:

i) The location of the existing building and size of the existing lot shall be permitted;

ii) The minimum width of the driveway shall be 4.8 metres.CARRIED




58 Balsam Street, Copper Cliff - Erland Investments Inc.

PL2012-237 Craig/Belli: THAT the City of Greater Sudbury approve the application by Erland Investments Inc. to amend Zoning By-law 2010-100Z by changing the zoning classificationfrom "M1(13)", Mixed Light Industrial/Service Commercial Specialto "HM1(13)", Holding Mixed Light Industrial/Service Commercial Special on those lands described as PINs 73599-0311, 73599-0312 & 73599-0313, Parcels 40779, 40780 & 40781 S.E.S., Lots 126 to 128, Plan M-1023 in Lot 12, Concession 2, Township of McKim, subject to the following conditions:

a. That the amending by-law indicate the following site-specific provisions:

i) The only permitted uses shall be the following:

1. Offices;2. Rental store;3. Scientific or medical laboratory;4. Service trade; 5. Warehouse;6. Light Industrial uses; and7. Related accessory uses.

ii) Accessory outdoor storage shall not be permitted;

iii) No buildings may be erected on Lots 127 and 128 of Plan M-1023; and,

iv) The location of the existing building shall be permitted.

b. That an "H", Holding designation be included in the amending by-law, providing that until such time that a test manhole (maintenance access chamber) is installed, the only permitted uses shall be the following:

i) Offices excluding a medical office;

ii) Rental store;

iii) Service trades excluding a custom print or copy shop, a dry cleaning or laundering establishment, painter, cabinet maker, taxidermist, pest exterminator or cleaner; and,

iv) Warehouse.




58 Balsam Street, Copper Cliff - Erland Investments Inc.(cont’d)

c. That prior to the establishment of any new uses, the owner shall apply for a building permit and/or change of use permit to the satisfaction of the Chief Building Official.

CARRIED

68 Fourth Avenue, Sudbury - Lifestyle Homes Inc.

PL2012-238 Belli/Craig: THAT the City of Greater Sudbury approve the application by Lifestyle Homes Inc. to amend By-law 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "R1-5", Low Density Residential One to "R2-2(S)", Low Density ResidentialTwo Special on those lands described as PIN 73577-0519, Parcel 12511 S.E.S., Lot 11, Concession 3, Township of Neelon, subject to the following condition:

i) That the amending by-law include a site specific provision requiring a minimum lot frontage of 15 metres.

CARRIED

Declaration of Surplus Land, Allan Street,Coniston

PL2012-240 Belli/Craig: THAT vacant land on Allan Street, Coniston, legally described as PIN 73560-1129(LT), being Lot 8 on RCP 83S, Township of Neelon, City of Greater Sudbury, be declared surplus to the City's needs and offered for sale to the abutting property owners pursuant to the procedures governing the sale of limited marketability surplus land as outlined in Property By-law 2008-174, all in accordance with the report from the General Manager of Growth and Development dated November 9, 2012.

CARRIED

Remove Holding Symbol - Southridge Mall, MacIsaac Industries Ltd.

PL2012-241 Craig/Belli: THAT the City of Greater Sudbury approve the application by 1763931 Ontario Ltd. to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law to change the zoning classification from "H23C5(3)", Holding Shopping Centre Commercial Special to "C5(3)", Shopping Centre Commercial Special on those lands described as PIN 73475-0236, Parts 1 to 7, Plan 53R-14213, Parts 1 to 5, Plan 53R-8886, Part 1, Plan 53R-8935, Lots 5 and 6, Concession 6, Township of Broder and Lot 6, Concession 1, Township of McKim.

CARRIED

MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012


Councillor Kilgour, as Chair of the Planning Committee, reported on the matters arising from the Planning Committee Meeting of December 10, 2012.



MATTERS ARISING FROM THE PLANNING COMMITTEE MEETING – December 10, 2012 (cont’d)


CC2012-387 Kilgour/Barbeau: THAT the City of Greater Sudbury approve Planning Committee Recommendations PL2012-243 to PL2012-250 inclusive, PL2012-252 and PL2012-255 to PL2012-260 inclusive from the meeting of December 10, 2012.

CARRIEDThe following are the Planning Committee recommendations:

Transfer of Land, Centennial Road, Hanmer

PL2012-243 Craig/Belli: THAT Council of the City of Greater Sudbury authorize the transfer of a portion of the unopened road allowance, legally described as PIN 73503-1408(LT), being Part 2 on Plan 53R-12638, Centennial Road, Hanmer;

AND THAT a by-law be passed authorizing the execution of the documents required to complete the transfer.

CARRIED

Francis Street and 4740 Serenna Drive, Hanmer - 920067 Ontario Limited

PL2012-244 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as Part of PIN 73503-1540 being proposed Lot 9, Phase 3B, Katmic Subdivision in Lot 1, Concession 3, Township of Hanmer subject to the following condition:

a. That the amending by-law not be adopted until such time that Phase 3B, Katmic Subdivision has been registered or a plan of survey is submitted outlining the lands to be rezoned.

CARRIED

PL2012-245 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as PIN 73503-1556, Lot 15, Plan 53M-1378 in Lot 1, Concession 3, Township of Hanmer.

CARRIED

Sandy Cove Road & Lammi's Road, Sudbury - Brian Savage

PL2012-246 Craig/Belli: THAT the City of Greater Sudbury approve the application by Brian Savage to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of those lands described as PIN




Sandy Cove Road & Lammi's Road, Sudbury - Brian Savage (cont’d)

73472-0214, Parcel 7603 S.E.S., Lot 12, Concession 2, Township of Broder from "SLS", Seasonal Limited Service to "RU", Rural.

CARRIED

3421 Regional Road 15, Chelmsford -Jacques and Diane Grylls

PL2012-247 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Jacques and Diane Grylls to amend the City of Greater Sudbury Official Plan to provide an exemption from the policies of Section 6.2.2 in order to sever lands in the Agricultural Reserve on those lands described as PIN 73345-0218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside.

CARRIED

PL2012-248 Dutrisac/Belli: THAT the City of Greater Sudbury approve the applications by Jacques and Diane Grylls to amend Zoning By-law 2010-100Z by changing the zoning classification from "A", Agricultural to "AS", Agricultural, with a special exception to allow parcels with a minimum lot area less than 30 hectares on those lands described as PIN 73345-0218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside subject to the following condition:

a) the minimum lot area shall be 2 ha.CARRIED

Gordon Lake Road, Chelmsford - Cynthia Bois

PL2012-249 Belli/Craig: THAT the City of Greater Sudbury deny the application by Cynthia Bois to amend Zoning By-law 2010-100Z with respect to lands described as PIN 73350-0336, Parcel 6969 S.W.S., in Lot 12, Concession 2, Township of Balfour in order to permit a contractor's yard in accordance with Section 39 of the Planning Act for a temporary period of three (3) years.

CARRIED

Mallard’s Landing Drive, Sudbury -Dalron Construction Ltd.

PL2012-250 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Dalron Construction Ltd. to amend By-law 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "R1-5", Low Density Residential One and "R2-2", Low Density Residential Two to "R3(S)", Medium Density Residential Special on those lands described as PIN 73478-0936 & PIN 73478-0992, Lot 16, Plan 53M-1301, Part of Parcel 53678, Part of Parts 2 to 3, Plan 53R-12100, Lot 4, Concession 6, Township of Broder, subject to the following conditions:


City Council 2012-12-11 (10)


Mallard’s Landing Drive, Sudbury -Dalron Construction Ltd.

1. That the amending by-law:

a) Shall only rezone the lands located at a distance greater than 30 metres from Mallard’s Landing Drive and its westerly extension to "R3(S)", Medium Density Residential Special.

b) Notwithstanding a) above, a minimum 12 metre wide strip shall be zoned "R3(S)", Medium Density Residential Special extending northerly from Mallard’s Landing Drive for the purposes of providing access.

c) That a maximum of 19 row townhouse dwellings shall be permitted.

d) That a minimum 12 metre wide lot frontage shall be permitted at Mallard’s Landing Drive.

2. That the applicant provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law. The survey plan shall identify as parts on a plan the lots which are to be zoned "R3(S)", Medium Density Residential Special.

3. That the owner enter into a site plan control agreement prior to the issuance of a building permit addressing among other matters, fencing, landscaping and buffering adjacent to the R1-5 and M1 and M2 zones.

CARRIED

Consent Referral Request, 4582 Dill Lake Road, Sudbury -Paul Elson & DallasPeloquin

PL2012-252 Rivest/Dutrisac: THAT the City of Greater Sudbury permit Consent Application B0133/2012 on those lands described as PIN 73470-0170, Parcel 13776 S.E.S., Lot 9, Concession 3, Township of Dill, to proceed by way of the consent process.

CARRIED

Solar Power Network –Council Resolution for 493 Barrydowne Road, Sudbury Project

PL2012-255 Craig/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Barrydowne Holdings Inc located at 493 Barrydowne Road, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.


City Council 2012-12-11 (11)


Solar Power Network –Council Resolution for 493 Barrydowne Road, Sudbury Project(cont’d)

AND WHEREAS the Applicant has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property.

AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applicants whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;

NOW THEREFORE BE IT RESOLVED THAT:

Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws.

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose.

CARRIED

Solar Power Network –Council Resolution for 420 Second Avenue North - Sudbury Project

PL2012-256 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1789618 Ontario Inc located at 420 Second Avenue N, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.






City Council 2012-12-11 (12)


Solar Power Network –Council Resolution for 420 Second Avenue North - Sudbury Project (cont’d)


CARRIED

Solar Power Network –Council Resolution for 74 National Road, Garson Project

PL2012-257 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1103314 Ontario Inc located at 74 National Road, Garson, Ontario(the “Property”) under the Province’s FIT Program.






CARRIED

Solar Power Network, Council Resolution for 40 Duhamel Road -Lively Project

PL2012-258 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1679452 Ontario Inc located at 40 Duhamel Road, Lively, Ontario(the “Property”) under the Province’s FIT Program.



City Council 2012-12-11 (13)


Solar Power Network, Council Resolution for 40 Duhamel Road -Lively Project (cont’d)





CARRIED

Solar Power Network –Council Resolution for 25 Longyear Road -Falconbridge Project

PL2012-259 Rivest/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1558721 Ontario Inc located at 25 Longyear Road, Falconbridge, Ontario (the “Property”) under the Province’s FIT Program.






CARRIED


City Council 2012-12-11 (14)


Solar Power Network –Council Resolution for 1785 Frobisher Street, Sudbury Project

PL2012-260 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Nickel City Investments Ltd located at 1785 Frobisher Street, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.






CARRIED

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING– November 21, 2012

Approval of Finance and Administration Committee Recommendations

Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of November 21, 2012. No recommendations emanated from this meeting.



Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of November 28, 2012.


City Council 2012-12-11 (15)

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING– November 28, 2012 (cont’d)

Approval of Finance and Administration Committee Recommendations(cont’d)


CC2012-388 Barbeau/Kilgour: THAT the City of Greater Sudbury approve Finance and Administration Committee Recommendations FA2012-52, FA2012-54 to FA2012-58inclusive and FA2012-60 to FA2012-62 inclusive from the meeting of November 28, 2012.

CARRIED

The following are the Finance and Administration Committee recommendations:

2013 Water and Wastewater Services Budget

FC2012-52 Kilgour/Cimino: THAT the City of Greater Sudbury approve the 2013 Water and Wastewater rates as follows: $1.171 per cubic metre; $15.71 water fixed service rate for either a 5/8 inch or 3/4 inch meter; and a wastewater surcharge of 117.9% of the total fixed and variable water bill;

WHICH represents an overall increase of 4.2% based on residential customer using 250 cubic metres per annum;

AND THAT the Miscellaneous Water Waste Water User Fees increase by the greater of 3% or September Consumer Price Index;

AND THAT the necessary Water and Wastewater Rate By-law be prepared, in accordance with the report dated November 22, 2012 from the Chief Financial Officer/City Treasurer and the General Manager of Infrastructure Services regarding the 2013 Water and Wastewater Services Budget.

CARRIED

2012 Water Wastewater Operating Budget Variance Report - September

FA2012-54 Cimino/Kilgour: THAT the City of Greater Sudbury accept the September 30, 2012 Water Wastewater Variance Report dated November 21, 2012 from the Chief Financial Officer/Treasurer and the General Manager of Infrastructure Services outlining the projected year end position.

CARRIED

2012 Operating Budget Variance Report - September

FA2012-55 Cimino/Kilgour: THAT the City of Greater Sudbury accept the September 30, 2012 Operating Budget Variance Report dated November 22, 2012 from the Chief Financial Officer/Treasurer outlining the projected year end position.

CARRIED


City Council 2012-12-11 (16)


2012 Capital Budget Variance Report -September

FA2012-56 Cimino/Kilgour: THAT the City of Greater Sudbury accept the Capital Budget Variance Report dated November 22, 2012 from the Chief Financial Officer/Treasurer for completed capital projects from the period of July 1, 2012 to September 30, 2012.

CARRIED

Alzheimer Society Request for Tax Relief

FA2012-57 Cimino/Barbeau: THAT the City of Greater Sudbury approve the development of a budget option to provide a one-time grant of approximately $63,930 to keep the Alzheimer Society in good standing with its property tax obligation;

AND THAT the 2013 and future years, the City of Greater Sudbury prepare a budget option for a grant equivalent to have the Alzheimer Society paying its tax obligation as if it was at the residential tax rate after the application of the charity rebate.

CARRIED

2013 Ontario Municipal Partnership Fund (OMPF)

FA2012-58 Craig/Barbeau: THAT the City of Greater Sudbury receive the report dated November 22, 2012 from the Chief Financial Officer/Treasurer regarding 2013 Ontario Municipal Partnership Fund (OMPF) for information only.

CARRIED

Good Food Box Budget Option

FA2012-60 Craig/Barbeau: THAT the City of Greater Sudbury consider the annual funding for the Sudbury Good Food Box Program in the amount of $26,950 and direct staff to prepare a budget option during the 2013 budget deliberations.

DEFEATED

Emergency Shelter Operational Top Up Budget Option

FA2012-61 Craig/Barbeau: WHEREAS the City of GreaterSudbury has received confirmation that the Homelessness Partnering Strategy Federal Funding (HPS) of $111,000 received can be used on a one-time basis towards the Emergency Shelter operational top up for the 2013 budget year only;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury consider the permanent funding for operational top up for the emergency shelter programs for homelessness in the amount of $305,000, applying the one-time HPS allocation of $111,000 in 2013 only and direct staff to prepare a budget option of $194,000 of permanent funding during the 2013 budget deliberations and a further $114,000 in permanent funding in 2014.

DEFEATED


City Council 2012-12-11 (17)


Emergency Shelter Operational Top Up Budget Option (cont’d)

FA2012-62 Craig/Cimino: WHEREAS the City of Greater Sudbury has received confirmation that the Homelessness Partnering Strategy Federal Funding (HPS) of $111,000 received can be used on a one-time basis towards the Emergency Shelter operational top up for the 2013 budget year only;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury consider the one time funding for operational top up for the emergency shelter programs for homelessness in the amount of $194,000 and direct staff to prepare a budget option during the 2013 budget deliberation.

CARRIED


Approval of Finance and AdministrationCommittee Recommendations

Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of November 29, 2012. He noted that Recommendation FA2012-67 would be pulled and voted on separately to make a housekeeping correction.


CC2012-389 Barbeau/Kilgour: THAT the City of Greater Sudbury approve Finance and Administration Committee Recommendations FA2012-64 to FA2012-66 inclusive from the meeting of November 29, 2012.

CARRIED


Ontario Regulation 284/09 – BudgetMatters

FA2012-64 Dupuis/Belli: THAT the City of Greater Sudbury approve the report dated November 21, 2012 from the Chief Financial Officer/Treasurer titled "Ontario Regulation 284/09 -Budget Matters", as required by Municipal Act Regulation 284/09.

CARRIED

Reserves and Reserve Funds Balances –Forecast for 2012 and 2013

FA2012-65 Belli/Dupuis: THAT the City of Greater Sudbury receive the report dated November 22, 2012 from the Chief Financial Officer/Treasurer regarding Reserves and Reserve Funds Balances – Forecast for 2012 and 2013 for information only.

CARRIED


City Council 2012-12-11 (18)


Community Development – Capital Funded Projects Reallocation

FA2012-66 Dupuis/Belli: THAT the Community Development 2013 Capital envelope be adjusted as follows;

THAT $130,000 be funded in 2013 for the main rink arena lighting retrofits at the T.M. Davies and Garson Arenas;

AND THAT the following 2013 Capital be reallocated in order to fund these projects: Fitness Equipment (will be phased in 2013 -$100,000 and 2014 - $100,000);

AND THAT the contingency account be reduced by $30,000;

AND THAT consideration for accessibility funding be as follows:

THAT $50,000 be funded in 2013 for accessibility retrofits;

AND THAT the parks/playgrounds (CPTID) retrofits original allocation of $65,000 be reduced by $25,000;

AND THAT the parks signage original allocation of $50,000 be reduced by $25,000.

CARRIED

Finalization of the 2013 Operating Budget

Finance and Administration Committee Recommendation FA2012-67 was pulled and voted on separately.


CC2012-390 Kett/Caldarelli: THAT the City of Greater Sudbury approve the 2013 Budget in the gross amount of $495,442,167 and in the net amount of $222,341,696 which represents a 2.9% municipal tax increase;

AND THAT the City of Greater Sudbury accept the following Boards’ budgets:

The City‘s share of the Nickel District Conservation Authority’s operating budget in the amount of $618,000;

The City’s share of the Sudbury and District Health Unit’s

operation budget in the amount of $5,578,627;

The Greater Sudbury Police Service’s operating budget in the amount of $49,873,910.

CARRIED


City Council 2012-12-11 (19)

MATTERS ARISING FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING– December 4, 2012


Councillor Kett, as Chair of the Finance and Administration Committee, reported on the matters arising from the Finance and Administration Committee Meeting of December 4, 2012.


CC2012-391 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Finance and Administration Committee Recommendations FA2012-68 and FA2012-69 from the meeting of December 4, 2012.

CARRIED


Location of Street Lights Converted toLED

Report dated November 13, 2012 was received from the General Manager of Growth & Development regarding Location of Street Lights Converted to LED for information only.

The following recommendation was presented:

CC2012-68 Landry-Altmann/Caldarelli: THAT the City of Greater Sudbury receive the report dated November 13, 2012 from the General Manager of Growth & Development regarding Location of Street Lights Converted to LED for information only.

CARRIED

Council Expense and Healthy Community Initiative Funds Policy

FA2012-69 Landry-Altmann/Caldarelli: THAT the City of Greater Sudbury approve the Council Expense and Healthy Community Initiative Fund Policy;

AND THAT the necessary by-law be prepared.CARRIED

MATTERS ARISING FROM THE OPERATIONS COMMITTEE MEETING – December 3, 2012

Approval of Operations Committee Recommendations

Councillor Barbeau, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee Meeting of December 3, 2012.


CC2012-392 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Operations Committee Recommendation OP2012-63 from the meeting of December 3, 2012.

CARRIED


City Council 2012-12-11 (20)

MATTERS ARISING FROM THE OPERATIONS COMMITTEE MEETING – December 3, 2012(cont’d)

The following is the Operations Committee recommendation:

Traffic Control - (1) Spruce Meadow Subdivision, Phases5A & 5B (2) Copper Park Subdivision,Phase 9

OP2012-63 Kett/Caldarelli: THAT the City of Greater Sudbury approve that traffic at the intersection of Country Club Drive and Zina Street be controlled with a Yield sign facing westbound traffic on Zina Street;

AND THAT traffic at the intersection of Fleetwood Drive and Zina Street be controlled with a Yield sign facing eastbound traffic on Zina Street;

AND THAT traffic at the intersection of Sapphire Court and Palladium Place be controlled with a Yield sign facing eastbound traffic on Palladium Place;

AND THAT traffic at the intersection of Palladium Place and Topaz Court be controlled with a Yield sign facing eastbound traffic on Topaz Court;

AND THAT a by-law be passed to amend Traffic and Parking By-Law 2010-1 in the City of Greater Sudbury to implement the recommended changes in accordance with the report dated October 31, 2012 from the General Manager of Infrastructure Services.

CARRIED

MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING –December 3, 2012

Approval of Community Services Committee Recommendations

Councillor Caldarelli, as Chair of the Community Services Committee, reported on the matters arising from the Community Services Committee Meeting of December 3, 2012.

Community Services Committee Recommendations CS2012-51 and CS2012-54 were pulled and dealt with separately.


CC2012-393 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Community Services Committee Recommendations CS2012-52 and CS2012-53 from the meeting of December 3, 2012.

CARRIED

The following are the Community Services Committee recommendations:


City Council 2012-12-11 (21)

MATTERS ARISING FROM THE COMMUNITY SERVICES COMMITTEE MEETING –December 3, 2012 (cont’d)

CGS Flood Plan, Sandbagging Policy for the Protection of Private Property

CC2012-52 Dupuis/Cimino: THAT the City of Greater Sudbury adopt a policy for the protection of private property;

AND THAT the City of Greater Sudbury’s primary responsibility in a flood event is to protect lives, mitigate flood damage, protect municipal critical infrastructure and ensure the continued delivery of essential municipal services such as clean drinking water, sewage treatment, Emergency Services (Police, Fire, EMS) etc.;

AND THAT the City of Greater Sudbury provide sandbags and sand to residents, when adequate supplies are available, and that Greater Sudbury personnel not be deployed for the protection of private property;

AND THAT the General Manager of Infrastructure Services investigate the feasibility of purchasing equipment specifically designed to expedite the process of filling sandbags required for the protection of municipal critical infrastructure.

CARRIED

Participation in the Municipal InfrastructureInvestment Initiative (MI3) - Social Housing

CS2012-53 Cimino/Dupuis: THAT the City of Greater Sudbury endorse the municipality's participation in the Municipal Infrastructure Investment Initiative (MI3) – Social Housing Asset Management Program;

AND THAT funding received under the Province's Delivering Opportunities for Ontario Renters Program (DOORS) be made available to supplement the initiative;

AND THAT the Manager of Housing Services be authorized to sign program agreements with the Ministry of Municipal Affairs and Housing and with program participants related to the MI3 Social Housing Asset Management Initiative;

AND THAT the Manager of Housing Services be authorized to distribute the funding in accordance with the MI3 Social Housing Asset Management Initiative requirements

AND THAT the appropriate by-law be prepared. CARRIED

Consolidated Homelessness Prevention Initiative(CHPI)

Councillor Berthiaume requested that Community Services Committee Recommendation CS2012-54 be pulled and dealt with separately.


City Council 2012-12-11 (22)


Consolidated Homelessness Prevention Initiative(CHPI) (cont’d)

Community Services Committee Recommendation CS2012-54 reads:

WHEREAS shelter is a basic requirement and foundation for health and stability;

AND WHEREAS it is essential that people living on low incomes be able to access financial supports and a safety net when needed to prevent homelessness;

AND WHEREAS as of January 1, 2013, the City of Greater Sudbury will incur approximately $1.3 million net loss in annualized provincial funding as a result of the Consolidated Homelessness Prevention Initiative fund (CHPI) and the elimination of Community Start Up and Maintenance Benefit (CSUMB);

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury request that the Ontario Provincial Government maintain the 2012 level of funding for homelessness programs and benefits and that this be reflected in the new CHPI funding allocation;

AND THAT a copy of this resolution be forwarded to the Premier of Ontario, Minister of Finance, Minister of Community and Social Services, Minister of Municipal Affairs and Housing, Minister of Health and Long Term Care, as well as all the Association of Municipalities of Ontario and the Ontario Municipal Social Services Association, the Honourable Rick Bartolucci, M.P.P., Sudbury, France Gélinas, M.P.P., Glenn Thibeault, M.P., Sudbury, and Claude Gravelle, M.P., Nickel Belt.

Amendment The following amendment to the motion was presented:

Berthiaume/Dutrisac: THAT Community Services Committee Recommendation CS2012-54 be amended so that the fourth paragraph reads as follows:

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury request that the Ontario Provincial Government maintain the 2012 level of funding for homelessness programs and benefits and retain the Community Start Up and Maintenance Benefit within the Ministry of Community and Social Services with these changes reflected in the new CHPI funding allocation.

CARRIED


City Council 2012-12-11 (23)


Consolidated Homelessness Prevention Initiative(CHPI) (cont’d)

Main Motionas amended

The main motion was presented as amended:

CC2012-394 Cimino/Barbeau: WHEREAS shelter is a basic requirement and foundation for health and stability;

AND WHEREAS it is essential that people living on low incomes be able to access financial supports and a safety net when needed to prevent homelessness;

AND WHEREAS as of January 1, 2013, the City of Greater Sudbury will incur approximately $1.3 million net loss in annualized provincial funding as a result of the Consolidated Homelessness Prevention Initiative fund (CHPI) and the elimination of Community Start Up and Maintenance Benefit (CSUMB);

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury request that the Ontario Provincial Government maintain the 2012 level of funding for homelessness programs and benefits and retain the Community Start Up and Maintenance Benefit within the Ministry of Community and Social Services with these changes reflected in the new CHPI funding allocation;

AND THAT a copy of this resolution be forwarded to the Premier of Ontario, Minister of Finance, Minister of Community and Social Services, Minister of Municipal Affairs and Housing, Minister of Health and Long Term Care, as well as all the Association of Municipalities of Ontario and the Ontario Municipal Social Services Association, the Honourable Rick Bartolucci, M.P.P., Sudbury, France Gélinas, M.P.P., Glenn Thibeault, M.P., Sudbury, and Claude Gravelle, M.P., Nickel Belt.

CARRIED

Emergency Services Department Strategic Direction and ‘Suggested Going Forward Work Plan’ Status Update

Councillor Barbeau requested that Community Services Committee Recommendation CS2012-51 be pulled and dealt with separately.

Community Services Committee Recommendation CS2012-51 reads:

THAT the City of Greater Sudbury receive the report dated November 21, 2012 from the Chief of Emergency Services regarding the status of the strategic direction and 'Suggested Going Forward Work Plan' for the Emergency Service Department;


City Council 2012-12-11 (24)


Emergency Services Department Strategic Direction and ‘Suggested Going Forward Work Plan’ Status Update (cont’d)

AND THAT the City of Greater Sudbury endorse the Chief of Emergency Services' pilot project staffing proposal for the addition of two full time Training Officers for the Fire Training Section for a two-year period to be funded within the Department's existing budget allocation;

AND THAT the end of the two-year period, if the pilot project is deemed to be successful, a report will be brought to City Council regarding the permanent funding of the training officers.

Motion for Referral By show of hands, Council approved a motion by Councillor Barbeau to refer this matter back to the January 2013 meeting of the Community Services Committee for additional information and discussion.

MATTERS ARISING FROM THE HEARING COMMITTEE MEETING

Approval of Hearing Committee Recommendations

Councillor Cimino, as Chair of the Hearing Committee, reported on the matters arising from the Hearing Committee Meeting of December 4, 2012.


CC2012-395 Cimino/Berthiaume: THAT the City of Greater Sudbury approve Hearing Committee Recommendation HC2012-07 from the meeting of December, 2012.

CARRIED

The following is the Hearing Committee recommendation:

Appeal of Vicious Dog Notices issued to Theresa Pagnutti

HC2012-07 Barbeau/Rivest: THAT the City of Greater Sudbury uphold the Vicious Dog Notice 412411, issued to Theresa Pagnutti of 1372 Regent Street, Greater Sudbury.

CARRIED

CONSENT AGENDA


CC2012-396 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt Consent Agenda Items C-1, C-2, C-4 to C-8 inclusive, C-10 to C-13 inclusive and receive Item C-14 for information only.

CARRIED


City Council 2012-12-11 (25)

CONSENT AGENDA (cont’d)

The following are the Consent Agenda Items:

MINUTES

Item C-1City CouncilNovember 20, 2012

CC2012-397 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the City Council Minutes of November 20, 2012.

CARRIED

Item C-2Planning CommitteeNovember 19, 2012

CC2012-398 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Planning Committee Minutes of November 19, 2012.

CARRIED


See pages 27 and 28.

Item C-4Finance and Administration CommitteeNovember 21, 2012

CC2012-399 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of November 21, 2012.

CARRIED


CC2012-400 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of November 28, 2012.

CARRIED


CC2012-401 Caldarelli/Barbeau: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of November 29, 2012.

CARRIED

Item C-7Finance and Administration CommitteeDecember 4, 2012

CC2012-402 Barbeau/Caldarelli: THAT the City of Greater Sudbury adopt the Finance and Administration Committee Minutes of December 4, 2012.

CARRIED

Item C-8Operating CommitteeDecember 3, 2012

CC2012-403 Caldarelli/Barbeau: THAT the City of Greater Sudbury adopt the Operating Committee Minutes of December 3, 2012.

CARRIED


City Council 2012-12-11 (26)

MINUTES (cont’d)

Item C-9Community ServicesCommitteeDecember 3, 2012

See page 28.

Item C-10Hearing CommitteeDecember 4, 2012

CC2012-404 Barbeau/Caldarelli: THAT the City of Greater Sudbury adopt the Hearing Committee Minutes of December 4, 2012.

CARRIED


Item C-11Support for CGS Participation in FCM -Caribbean Local Economic Development Program

Report dated November 27, 2012 was received from the General Manager of Growth & Development regarding Support for CGS Participation in FCM - Caribbean Local Economic Development Program.

CC2012-405 Landry-Altmann/Barbeau: WHEREAS the Federation of Canadian Municipalities (FCM) has developed the Caribbean Local Economic Development Program (CARILED) in order to assist local governments in the Commonwealth Caribbean with their efforts in the area of business development and economic diversification;

AND WHEREAS, other than in-kind contributions of staff time, this six-year program is fully funded by the Canadian International Development Agency (CIDA);

AND WHEREAS the City of Greater Sudbury has extensive experience in local economic development and has demonstrated successes in the areas of economic diversification, environmental restoration, business attraction and sector enhancement;

AND WHEREAS the City of Greater Sudbury has been selected as one of twenty-four Canadian municipalities to assist in the development and implementation of the CARILED program, reinforcing our city's leadership role on a national and international level;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury endorse the municipality's participation in the CARILED program and direct staff to provide an annual report on the program and Greater Sudbury's participation.

CARRIED


City Council 2012-12-11 (27)

ROUTINE MANAGEMENT REPORTS (cont’d)

Item C-12Healthy Community Initiative Fund 2012 Third Quarter Report

Report dated December 5, 2012 was received from the Chief Financial Officer/Treasurer regarding Healthy Community Initiative Fund 2012 Third Quarter Report.

CC2012-406 Landry-Altmann/Barbeau: THAT the City of Greater Sudbury accept the report dated December 5th, 2012 from the Chief Financial Officer/ Treasurer;

AND THAT the appropriate by-law be passed. CARRIED

Item C-13Endorsement of Councillor Rivest's position on the TAPMO Royalty Review Sub-Committee

Report dated November 27, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Endorsement of Councillor Rivest's position on the TAPMO Royalty Review Sub-Committee.

CC2012-407 Barbeau/Landry-Altmann: THAT the City of Greater Sudbury endorse the nomination of Councillor Rivest to the Top Aggregate Producing Municipalities of Ontario (TAPMO) Royalty Review Sub-Committee.

CARRIED

CORRESPONDENCE FOR INFORMATION ONLY

Item C-14Development Charges -2013

Report dated November 27, 2012 was received from the Chief Financial Officer/Treasurer regarding Development Charges -2013 for information only.

CC2012-408 Landry-Altmann-Barbeau: THAT the City of Greater Sudbury receive the report dated November 27, 2012 from the Chief Financial Officer/Treasurer regarding Development Charges - 2013 for information only.

CARRIED

Item C-15Update on Race Track Slots

See page 28.

MINUTES



CC2012-409 Cimino/Berthiaume: THAT the City of Greater Sudbury adopt the Planning Committee Minutes of November 26, 2012.

CARRIED


City Council 2012-12-11 (28)

MINUTES (cont’d)

Item C-3Planning CommitteeNovember 26, 2012(cont’d)

Councillor Belli, having declared an interest in the foregoing matter, did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof.

Item C-9Community ServicesCommitteeDecember 3, 2012

Councillor Berthiaume requested that this matter be pulled and dealt with separately.


CC2012-410 Caldarelli/Barbeau: THAT the City of Greater Sudbury adopt the Community Services Committee Minutes of December 3, 2012.

CARRIED

CORRESPONDENCE FOR INFORMATION ONLY

Item C-15Update on Race Track Slots

Councillor Berthiaume requested that this matter be pulled and dealt with separately.

Report dated December 5, 2012 was received from the Chief Financial Officer/Treasurer regarding Update on Race Track Slotsfor information only.


CC2012-411 Berthiaume/Barbeau: THAT the City of Greater Sudbury receive the report dated December 5, 2012 from the Chief Financial Officer/Treasurer regarding Update on Race Track Slots for information only.

CARRIED

Recess At 8:15 p.m. Council recessed.

Reconvene At 8:25 p.m. Council reconvened.

REGULAR AGENDA

MANAGERS’ REPORTS

Item R-1Appointment of Two (2) Deputy Mayors

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointment of Two (2) Deputy Mayors.

Refers to By-law 2012-232


City Council 2012-12-11 (29)

MANAGERS’ REPORT (cont’d)

Item R-1Appointment of Two (2) Deputy Mayors

Nominations for the appointment of two Deputy Mayors were opened.

NOMINATOR NOMINEE

Councillor Dutrisac Councillor Landry-AltmannCouncillor Kilgour Councillor BelliCouncillor Berthiaume Councillor RivestCouncillor Caldarelli Councillor Dupuis

Councillor Dupuis declined the nomination.

Following a vote by paper ballot, the following motion was presented:

CC2012-412 Barbeau/Caldarelli: THAT the City of Greater Sudbury appoint Councillors Joscelyne Landry-Altmann andAndré Rivest as Deputy Mayors for the term January 1, 2013 to and including November 30, 2014 or until their successors are appointed.

CARRIED

Item R-2Appointments of Members to Committees

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointments of Members to Committees.

Community Services Committee

Nominations for appointments to the Community Services Committee were opened.

NOMINATOR NOMINEE

Councillor Kett Councillor CaldarelliCouncillor Cimino Councillor CiminoCouncillor Landry-Altmann Councillor Landry-AltmannCouncillor Caldarelli Councillor KettCouncillor Berthiaume Councillor BerthiaumeCouncillor Rivest Councillor DupuisCouncillor Cimino Councillor Barbeau


CC2012-413 Caldarelli/Barbeau: THAT the City of Greater Sudbury appoint Councillors Frances Caldarelli, Joe Cimino, Joscelyne Landry-Altmann, Terry Kett, Claude Berthiaume, Ron Dupuis and Jacques Barbeau to the Community Services Committee for the term ending November 30, 2014 or until their successors are appointed.

CARRIED


City Council 2012-12-11 (30)


Operations Committee Nominations for appointments to the Operations Committee were opened.

NOMINATOR NOMINEE

Councillor Dutrisac Councillor BerthiaumeCouncillor Dupuis Councillor BarbeauCouncillor Rivest Councillor CiminoCouncillor Landry-Altmann Councillor Landry-AltmannCouncillor Barbeau Councillor KettCouncillor Caldarelli Councillor DupuisCouncillor Kett Councillor Caldarelli

Councillors Dupuis and Cimino declined the nomination.


CC2012-414: THAT the City of Greater Sudbury appoint Councillors Terry Kett, Joscelyne Landry-Altmann, Jacques Barbeau, Claude Berthiaume and Frances Caldarelli to the Operations Committee for the term ending November 30, 2014 or until their successors are appointed.

CARRIED

Planning Committee Nominations for appointments to the Planning Committee were opened.

NOMINATOR NOMINEE

Councillor Rivest Councillor DutrisacCouncillor Kilgour Councillor BelliCouncillor Belli Councillor KilgourCouncillor Craig Councillor CraigCouncillor Landry-Altmann Councillor Rivest


CC2012-415: THAT the City of Greater Sudbury appoint Councillors Evelyn Dutrisac, André Rivest, Doug Craig, Fabio Belli and Dave Kilgour to the Planning Committee for the term ending November 30, 2014 or until their successors are appointed.

CARRIED


City Council 2012-12-11 (31)


Hearing Committee Nominations for appointments to the Hearing Committee were opened.

NOMINATOR NOMINEE

Councillor Landry-Altmann Councillor CiminoCouncillor Rivest Councillor RivestCouncillor Belli Councillor BarbeauCouncillor Rivest Councillor CaldarelliCouncillor Barbeau Councillor Kett


CC2012-416: THAT the City of Greater Sudbury appoint Councillors Terry Kett, Frances Caldarelli, Jacques Barbeau, André Rivest and Joe Cimino to the Hearing Committee for the term ending November 30, 2014 or until their successors are appointed.

CARRIED

Item R-3Appointments of Members to the Court of Revision

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointments of Members to the Court of Revision.

Nominations for appointments to the Court of Revision were opened.

NOMINATOR NOMINEE

Councillor Caldarelli Councillor KilgourCouncillor Cimino Councillor DutrisacCouncillor Kilgour Councillor BerthiaumeCouncillor Kilgour Councillor DupuisCouncillor Kilgour Councillor RivestCouncillor Kett Councillor Kett

Councillors Berthiaume, Dutrisac and Kilgour declined the nomination.

Nominations for the appointment of Chair of the Court of Revisionwere opened.

NOMINATOR NOMINEE

Councillor Barbeau Councillor Dupuis


City Council 2012-12-11 (32)


Item R-3Appointments of Members to the Court of Revision (cont’d)

Nominations for the appointment of Vice-Chair of the Court of Revision were opened.

NOMINATOR NOMINEE

Councillor Rivest Councillor Kett


CC2012-417 Barbeau/Dupuis: THAT THE City of Greater Sudbury appoint Councillors Ron Dupuis, André Rivest and Terry Kett to the Court of Revision for the term ending November 30, 2014 or until their successors are appointed:

AND THAT Councillor Ron Dupuis be appointed Chair of the Court of Revision for the term ending November 30, 2014 or until his successor is appointed;

AND THAT Councillor Terry Kett be appointed as Vice-Chair of the Court of Revision for the term ending November 30, 2014 or until his successor is appointed.

CARRIED

Item R-4Appointments of Members to Local Boards & Corporations

Report dated November 26, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Appointments of Members to Local Boards & Corporations.

Revised page 206 was distributed to Council Members at the meeting.

Greater Sudbury Police Services Board

Council noted that the Police Services Act states the Head of Council is a member of the Police Services Board and, if the Head chooses not to be a member, another Member of Council is appointed by resolution. Mayor Matichuk accepted her position on the Board.

Nominations for appointment to the Greater Sudbury Police Services Board were opened.

NOMINATOR NOMINEE

Councillor Barbeau Councillor DupuisCouncillor Dupuis Councillor Dutrisac

Councillor Dutrisac declined the nomination.

The following motions were presented:


City Council 2012-12-11 (33)


Greater Sudbury Police Services Board(cont’d)

CC2012-418 Barbeau/Cimino: THAT the City of Greater Sudbury appoint Mayor Marianne Matichuk and Councillor Ron Dupuis to the Greater Sudbury Police Services Board for the term ending November 30, 2014 or until their successor is appointed.

CARRIED

Nickel District Conservation Authority Board

Nominations for appointments to the Nickel District Conservation Authority Board were opened.

NOMINATOR NOMINEE

Councillor Barbeau Councillor CiminoCouncillor Cimino Councillor Landry-AltmannCouncillor Rivest Councillor BarbeauCouncillor Landry-Altmann Councillor Dutrisac


CC2012-419 Dupuis/Barbeau: THAT the City of Greater Sudbury appoint Councillors Evelyn Dutrisac, Jacques Barbeau, Joscelyne Landry-Altmann and Joe Cimino to the Nickel District Conservation Authority Board for the term ending November 30, 2014 or until their successor is appointed.

CARRIED

Sudbury & District Board of Health

Nominations for appointments to the Sudbury & District Board of Health were opened.

NOMINATOR NOMINEE

Councillor Dutrisac Councillor BerthiaumeCouncillor Berthiaume Councillor DutrisacCouncillor Rivest Councillor DupuisCouncillor Landry-Altmann Councillor KettCouncillor Dupuis Councillor Belli

Councillor Belli declined the nomination.


CC2012-420 Barbeau/Dupuis: THAT the City of Greater Sudbury appoint Councillors Terry Kett, Ron Dupuis, Evelyn Dutrisac and Claude Berthiaume to the Sudbury & District Board of Health for the term ending November 30, 2014 or until their successor is appointed.

CARRIED


City Council 2012-12-11 (34)


Greater Sudbury Housing Corporation Board

Nominations for appointments to the Greater Sudbury Housing Corporation Board were opened.

NOMINATOR NOMINEE

Councillor Berthiaume Councillor DupuisCouncillor Landry-Altmann Councillor Cimino


CC2012-421 Barbeau/Landry-Altmann: THAT the City of Greater Sudbury appoint Councillors Joe Cimino and Ron Dupuis to the Greater Sudbury Housing Corporation Board for the term ending November 30, 2014 or until their successor is appointed.

CARRIED

Committee of Management, Pioneer Manor

Nominations for appointments to the Committee of Management, Pioneer Manor were opened.

NOMINATOR NOMINEE

Councillor Rivest Councillor DupuisCouncillor Dupuis Councillor DutrisacCouncillor Kett Councillor CaldarelliCouncillor Caldarelli Councillor Barbeau

Councillor Barbeau declined the nomination.


CC2012-422 Barbeau/Dupuis: THAT the City of Greater Sudbury appoint Councillors Frances Caldarelli, Evelyn Dutrisac and Ron Dupuis to the Committee of Management, Pioneer Manor for the term ending November 30, 2014 or until their successor is appointed.

CARRIED

Greater Sudbury Utilities Inc. and Subsidiary Boards

Council noted that By-law 2008-127, Schedule “A” states the Mayor is a member of the Board and that, if the Mayor chooses not to be a member, the Mayor may designate another member of Council to serve on the Board. Mayor Matichuk designated Councillor Kilgour to her position on the Board.

Nominations for appointments to the Greater Sudbury Utilities Inc. and Subsidiary Board were opened.


City Council 2012-12-11 (35)


Greater Sudbury Utilities Inc. and Subsidiary Boards(cont’d)

NOMINATOR NOMINEE

Councillor Berthiaume Councillor BarbeauCouncillor Landry-Altmann Councillor Caldarelli


CC2012-423 Dupuis/Berthiaume: THAT the City of Greater Sudbury appoint Councillors Dave Kilgour, Frances Caldarelli and Jacques Barbeau to the Greater Sudbury Utilities Inc. and Subsidiary Boards for the term ending November 30, 2014 or until their successor is appointed.

CARRIED

Item R-5Increase Borrowing Limits for the Greater Sudbury Airport Community Development Corporation

Report dated November 28, 2012 was received from the Chief Financial Officer/Treasurer regarding Increase Borrowing Limits for the Greater Sudbury Airport Community Development Corporation.


CC2012-424 Rivest/Kilgour: WHEREAS the Greater Sudbury Airport Community Development Corporation (GSACDC) has seen unprecedented growth over the last decade

AND WHEREAS the GSACDC may require additional funds through short term loans for cash flow purposes;

AND WHEREAS the current borrowing arrangement with the Cityof Greater Sudbury has a maximum provision of $750,000 for borrowing;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury allow for a maximum loan of $1,500,000;

AND THAT the terms regarding the interest rate remain unchanged at 1% above the City's average investment rate in accordance with the City's investment policy;

AND THAT the appropriate bylaw be passed. CARRIED

Item R-6Municipal Infrastructure Investment Initiative

Report dated December 5, 2012 was received from the General Manager of Infrastructure Services regarding Municipal Infrastructure Investment Initiative.


City Council 2012-12-11 (36)


Item R-6Municipal Infrastructure Investment Initiative(cont’d)

Municipal Infrastructure Investment Initiative Capital Program –Expression of Interest Form dated December 6, 2012 was distributed to Council Members at the meeting.


CC2012-425 Kilgour/Rivest: WHEREAS the Province of Ontario has recently announced the Municipal Infrastructure Investment Initiative Capital Program (“MIII Capital Program”) and the Province is now accepting Expressions of Interest for that program;

AND WHEREAS the City of Greater Sudbury has accepted the Roads 10 year Financial Plan that indicates an overall infrastructure gap of approximately $700 million and an annual funding gap of approximately $42 million;

AND WHEREAS the rehabilitation of Big Nickel Mine Road with the construction of paved shoulders is the preferred project and anticipated to cost $3.9 million (the “Project");

AND WHEREAS the Project meets the criteria for the MIII Capital Program;

AND WHEREAS the City of Greater Sudbury desires to submit an Expression of Interest under the MIII Capital Program to fund $2 million toward the Project cost;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury declare and certify that the information in the Expression of Interest outlined in the report dated December 5, 2012 from the General Manager of Infrastructure Services regarding Municipal Infrastructure Investment Initiative is factually accurate and that the City of Greater Sudbury is committed to developing a comprehensive asset management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans by December 31, 2013;

AND FURTHER THAT the necessary by-law be presented authorizing the General Manager of Infrastructure Services to execute the Expression of Interest with the form and content as it appears in the attachment to the aforesaid report.

CARRIED

Proceed Past9:00 p.m.

Kilgour/Rivest: THAT we proceed past the hour of 9:00 p.m. CARRIED


City Council 2012-12-11 (37)

BY-LAWS

By-laws 2012-237, 2012-242 and 2012-252Z were pulled and dealt with separately.

Read & Passed The following motion was presented:

CC2012-426 Rivest/Kilgour: THAT the City of Greater Sudbury read and pass By-law 2012-225 to and including By-law 2012-236, By-law 2012-238 to and including By-law 2012-241, By-law 2012-243 to and including By-law 2012-251Z and By-law 2012-253Z to and including By-law 2012-258.

CARRIED

The following are the By-laws:

2012-225 A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING OF DECEMBER 11, 2012

2012-226 A BY-LAW OF THE CITY OF GREATER SUDBURY TO CLOSE PART OF UNOPENED SHEVCHENKO AVENUE, SUDBURY, DESCRIBED AS PART OF PIN 02128-0428 BEING PART 3 ON PLAN 53R-19922


2012-227 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF CERTAIN VACANT LAND ON FROOD ROAD AND PART OF CLOSED SHEVCHENKO AVENUE (UNOPENED) TO THE SUDBURY CATHOLIC DISTRICT SCHOOL BOARD AND THE ACQUISITION OF CERTAIN VACANT LAND ON POWER STREET AND ON SAMSON STREET FROM THE SUDBURY CATHOLIC DISTRICT SCHOOL BOARD

Planning Committee Recommendations #PL2012-145 and #PL2012-232

(This By-law authorizes the conveyance to and acquisition from the Sudbury Catholic District School Board of vacant lands. The Sudbury Catholic District School Board intends to construct a new school on the Frood Road lands.)

2012-228 A BY-LAW OF THE CITY OF GREATER SUDBURY TO ESTABLISH A WATER AND WASTEWATER POLICY AND WATER AND WASTEWATER RATES AND CHARGES IN GENERAL AND FOR SPECIAL PROJECTS

Finance and Administration Committee Recommendation #FC2012-52


City Council 2012-12-11 (38)

BY-LAWS (cont’d)

2012-228 (cont’d) (This by-law replaces the existing water rates by-law to reflect the 2013 rates approved by Council.)

2012-229 A BY-LAW OF THE CITY OF GREATER SUDBURY AUTHORIZING THE PURCHASE OF 345 LESLIE STREET, BEING PIN 02132-0367 FROM CINDY LEE DESORMEAUX


2012-230 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF VACANT LAND ON AMBERWOOD DRIVE IN NAUGHTON LEGALLY DESCRIBED AS PIN 73381-0028 (LT), BEING LOT 18, PLAN 53M-1248 TO BRENT BEGBIE AND KAREN BEGBIE


2012-231 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE TRANSFER OF A PORTION OF UNOPENED CENTENNIAL ROAD IN HANMER BEING PIN 73503-1408, PART 2, PLAN 53R-12638 TO LISA QUESNELLE AND MARIO QUESNELLE


2012-232 A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT DEPUTY MAYORS FOR THE TERM JANUARY 1, 2013 TO AND INCLUDING NOVEMBER 30, 2014

Refers to Item R-1

2012-233 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2007-161 RESPECTING THE APPOINTMENT OF OFFICIALS OF THE CITY OF GREATER SUDBURY

(This By-law reflects recent staffing changes.)

2012-234 A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT MUNICIPAL ENFORCEMENT OFFICERS TO ENFORCE THE PUBLIC AND PRIVATE PROPERTY SECTIONS, THE DISABLED PARKING SECTIONS AND THE FIRE ROUTES SECTIONS OF BY-LAW 2010-1

(This updates the list of Parking Control Officers to enforce parking restrictions on private property.)


City Council 2012-12-11 (39)

BY-LAWS (cont’d)

2012-235 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE CANCELLATION, REDUCTION OR REFUND OF REALTY TAXES

(This By-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)

Report dated November 21, 2012 was received from the Chief Financial Officer/Treasurer regarding Tax Adjustments under Section 357 and 358 of the Municipal Act.

2012-236 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE GRANTS FROM THE HEALTHY COMMUNITY INITIATIVE FUND MADE IN THE THIRD QUARTER OF 2012Refers to Item C-12

(This by-law authorizes grants made from the Healthy Community Initiative Fund during the third quarter of 2012.)

2012-237 A BY-LAW OF THE CITY OF GREATER SUDBURY TO REGULATE PARKS UNDER THE JURISDICTION OF THE CITY

See page 44.

2012-238 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2011-160 BEING A BY-LAW TO ADOPT TERMS OF REFERENCE FOR ADVISORY PANELS FOR THE CITY OF GREATER SUDBURY

(This report requesting revisions to Schedule Y of Bylaw 2012-206 regarding membership and composition of the Sport Tourism Advisory Panel along with changes to time commitment and meeting frequency.)

Report dated November 23, 2012 was received from the General Manager of Growth and Development regarding Bylaw 2012-206 Sport Tourism Advisory Panel Terms of Reference Amendment.

2012-239 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-1, BEING A BY-LAW TO REGULATE TRAFFIC AND PARKING ON ROADS IN THE CITY OF GREATER SUDBURY

Operations Committee Recommendation OP2012-63

(This by-law implements the changes approved by the Operations Committee on December 3, 2012 and adopted by Council.)


City Council 2012-12-11 (40)

BY-LAWS (cont’d)

2012-240F A BY-LAW OF THE CITY OF GREATER SUDBURY TO ESTABLISH MISCELLANEOUS USER FEES FOR CERTAIN SERVICES PROVIDED BY THE CITY OF GREATER SUDBURY

(This report advises Council on the proposed increase to Miscellaneous User Fees in accordance with the respective By-law.)

Report dated December 3, 2012 was received from the Chief Financial Officer / Treasurer regarding 2013 Miscellaneous User Fees.

2012-241 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2009-101 AS AMENDED, A BY-LAW TO REQUIRE THE CLEARING OF YARDS AND CERTAIN VACANT LOTS

Operations Committee Recommendation #OP2012-62

2012-242 A BY-LAW OF THE CITY OF GREATER SUDBURY TO SUBMIT CERTAIN QUESTIONS TO THE ELECTORS IN THE 2014 MUNICIPAL ELECTION

See page 44.

2012-243 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE TRANSFER TO THE SUDBURY YOUNG MEN’S CHRISTIAN ASSOCIATION OF PINS 02821-0001 AND 02821-0002, BEING UNITS 1 AND 2 IN SUDBURY STANDARD CONDOMINIUM CORPORATION NO. 21, THE CENTRE FOR LIFE, AT 140 DURHAM STREET

(This By-law authorizes the transfer of 2 units in Sudbury Standard Condominium Corporation No. 21 to the YMCA in accordance with the intent of a 1996 agreement between the parties and as outlined in the 2009 report to Council on the status of the condominium arrangements.)

2012-244 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE CITY OF GREATER SUDBURY TO ENTER INTO A PROGRAM AGREEMENT WITH THE MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING REGARDING THE M13 SOCIAL HOUSING ASSET MANAGEMENT INITIATIVE AND TO ENTER INTO RELATED AGREEMENTS AND DOCUMENTS TO IMPLEMENT THE INITIATIVE

Community Services Committee Recommendation #CS2012-53

(This By-law delegates to the Manager of Housing Services to sign as required, agreements with the Ministry of Municipal Affairs and Housing,


City Council 2012-12-11 (41)

BY-LAWS (cont’d)

2012-244 (cont’d) and all necessary related documents, and to make decisions, distribute funding and sign supporting documents as necessary to implement the use of the MA13 Social Housing Asset Management funding.)

2012-245Z A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY


(This by-law does not rezone the subject property. Pursuant to Section 39.1 of the Planning Act, Council has approved a temporary use by-law in order to permit an existing 83 m2 (893 sq. ft.) mobile home as a garden suite accessory to a single detached dwelling - Eric & Lynn Thibert, 1684 Gravel Drive, Hanmer)



(This by-law does not rezone the subject property. Pursuant to Section 39 of the Planning Act, Council has approved a temporary use by-law in order to permit the outdoor storage and parking of construction and mining equipment on a portion of the subject lands located within 57 metres of the southerly boundary of Part 1, Plan 53R-5883 - Falcon Hotel Limited, Falconbridge Highway)



(This by-law rezones the subject property to "R1-4(2)", Low Density Residential One Special in order to eliminate a split-zoning that would occur as a result of Part 1 on Plan 53R-19794 being transferred and consolidated with lands described as Lot 1 on Registered Plan 53M-1396 which fronts Royal Street - Angelo & Ivana Cusinato, Martin Road, Blezard Valley)




City Council 2012-12-11 (42)

BY-LAWS (cont’d)

2012-248Z (cont’d) (This by-law does not rezone the subject property. Pursuant to Section 39.1 of the Planning Act, Council has approved a temporary use by-law in order to permit a garden suite that is to be located in the southerly rear yard of the subject lands for a maximum period of ten years - Michel & Helene Lachance, 1699 Gravel Drive, Hanmer)



(This by-law lifts an "H", Hold designation in order to facilitate the gross floor area expansion of the existing shopping centre use on the subject lands from 45,985 square metres to 60,850 square metres - MacIsaac Industries Ltd., Southridge Mall, 1933 Regent Street, Sudbury)



(This by-law rezones the subject property from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two to permit the addition of one new dwelling unit - Raymond & Heather Kirkness, 3673 Claire Street, Val Caron)



(This by-law rezones the subject property to "R1-5", Low Density Residential One in order to create ten (10) lots for single residential use as part of a concurrent draft plan of subdivision approval - 1721096 Ontario Limited, Arlington Drive West, Dowling)


See page 45.

2012-253Z A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2012-189Z BEING A BY-LAW OF THE CITY TO AMEND BY-LAW 2010-100Z THE ZONING BY-LAW OF THE CITY OF GREATER SUDBURY


City Council 2012-12-11 (43)

BY-LAWS (cont’d)

2012-253Z (cont’d) Planning Committee Recommendation #PL2012-131

(This By-law corrects the property description in the by-law.)

2012-254 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE TRANSIT GRANTS FOR THE YEAR 2012

(The purpose of this grant fund is to provide financial support to the community to facilitate transportation that helps the community and its many worthwhile programs and events thrive. This report sets out the annual Greater Sudbury Transit allocation of its grant fund for 2012, and requests a by-law be passed in this regard.)

Report dated November 20, 2012 was received from the General Manager of Infrastructure Services regarding 2012 Transit Services Grant Fund.

Revised page 249 was distributed to Council Members at the meeting.

2012-255 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE EXECUTION AND SUBMISSION OF THE CITY’S EXPRESSION OF INTEREST FOR THE PROVINCE OF ONTARIO’S MUNICIPAL INFRASTRUCTURE INITIATIVE CAPITAL PROGRAM

Refers to Item R-6

(This by-law authorizes the execution and submission of an Expression of Interest for the Province of Ontario’s Municipal Infrastructure Initiative Capital Program.)

2012-256 A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT A BUILDING, PROPERTY AND PARK NAMING POLICY

Community Services Committee Recommendation #CS2012-49

(This by-law adopts the Adopt a Building, Property and Park Naming Policy to ensure consistency and fairness in the naming and re-naming of interior spaces, portions or elements of municipal buildings, properties and parks.)

2012-257 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A LOAN TO THE SUDBURY AIRPORT COMMUNITY DEVELOPMENT CORPORATION

Refers to Item R-5


City Council 2012-12-11 (44)

BY-LAWS (cont’d)

2012-258 A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT THE COUNCIL EXPENSE AND HEALTHY COMMUNITY INITIATIVE FUND POLICY

Finance and Administration Committee Recommendation #FA2012-69

(This by-law adopts the policy of Council Expense and Healthy Community Initiative Fund Policy to provide guidance and delegated authority to members of Council on allowable expenses.)

2012-237 Councillor Kett requested this by-law be pulled and dealt with separately.

A BY-LAW OF THE CITY OF GREATER SUDBURY TO REGULATE PARKS UNDER THE JURISDICTION OF THE CITY

Community Services Recommendation #CS2012-47

Motion for Deferral By show of hands, Council agreed to a motion by Councillor Kettto defer this matter and that the by-law be printed for Council Members to review and discuss at the next meeting of City Council. Council also requested additional information regarding the smoking issue.

2012-242 Mayor Matichuk requested this by-law be pulled and dealt with separately.

A BY-LAW OF THE CITY OF GREATER SUDBURY TO SUBMIT CERTAIN QUESTIONS TO THE ELECTORS IN THE 2014 MUNICIPAL ELECTION

Report dated December 4, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding Store Hours Referendum.

Councilor Dupuis declared an interest in this by-law as he is the owner of a retail business.

Motion forReconsideration

By show of hands, Council defeated a motion by Councillor Kilgour to reconsider the questions.


CC2012-427 Cimino/Barbeau: THAT the City of Greater Sudbury read and pass By-law 2012-242.

CARRIED


City Council 2012-12-11 (45)

BY-LAWS (cont’d)

2012-242 (cont’d) Councillor Dupuis, having declared a conflict of interest in the foregoing matter, did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof.



(This by-law rezones the subject property to "M1-1(12)", Business Industrial Special in order to permit all "M1-1", Business Industrial uses, including offices - Gloria Kindrat, 1107 Auger Avenue, Sudbury)


CC2012-428 Kilgour/Rivest: THAT the City of Greater Sudbury read and pass By-law 2012-252Z.

CARRIED

Councillor Belli, having declared a conflict of interest in the foregoing matter, did not take part in the discussion, vote on any matter or try to influence the vote in respect thereof.

MOTIONS

Item R-7Infill Policy

The following motion was presented by Councillor Kett:

Motion for Deferral By show of hands, Council defeated a motion by Councillor Kilgour to refer this matter back to the Planning Committee for a staff report

CC2012-429 Kett/Rivest: WHEREAS in filling is expected to be more and more common within Greater Sudbury and whereas the Official Plan and the Provincial Policy Statement encourage intensification in existing settlement areas;

AND WHEREAS Section 3.3 of the Official Plan provides that infill development should not bring dramatic change to existing neighbourhoods in terms of character and scale and provides that change to the land use structure of an existing neighbourhood should be assessed in a manner that community concerns are balanced with the need to provide residential development;


City Council 2012-12-11 (46)

MOTIONS (cont’d)

Item R-7Infill Policy (cont’d)

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury, in its official plan review, set an infilling policy that is designed to appreciate and respond to the concerns of adjacent neighbours to a proposed infilling site so as to effect a satisfactory enforceable compromise between the effects of the infilling and the concerns of neighbouring property owners.

CARRIED

Item R-8Development of a New Long-Term Federal Plan for Municipal Infrastructure Funding

The following motion was presented by Councillor Kilgour:

Kilgour/Rivest: WHEREAS the Building Canada Plan and a number of important federal-provincial transfer agreements vital to Canada’s cities and communities will expire in March of 2014;

AND WHEREAS Federal Investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments;

AND WHEREAS a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively;

AND WHEREAS the Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign;

AND WHEREAS our community is developing comprehensive asset management plans which have identified a shortfall in funding to maintain financially sustainable and reliable infrastructure such as: dependable roads that provide safe transportation networks; drainage systems that mitigate flood potential in the face of climate change with due regard for protection of watershed ecosystems; and sanitary sewer collection and potable water piping systems that ensure residents enjoy safe drinking water and dependable waste process, all of which can only be met through the kind of long-term planning and investment made possible by a national plan;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury endorse the FCM campaign and urge the Minister of Transport, Infrastructure and Communities to work with FCM to


City Council 2012-12-11 (47)

MOTIONS (cont’d)

Item R-8Development of a New Long-Term Federal Plan for Municipal Infrastructure Funding(cont’d)

ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities;

BE IT FURTHER RESOLVED THAT the City of Greater Sudbury urge the Minister of Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014;

AND BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; the Honourable Rob Chiarelli, Minister of Municipal Affairs and Housing; Glenn Thibeault, Member of Parliament for Sudbury; Claude Gravelle, Member of Parliament for Nickel Belt; the Federation of Canadian Municipalities (FCM) and to the Association of Municipalities of Ontario (AMO).)

Friendly Amendment With the consent of the Mover, the following friendly amendment was made: that a copy of the resolution also be sent to the Honourable Rick Bartolucci, Member of Provincial Parliament for Sudbury and France Gélinas, Member of Provincial Parliament for Nickel Belt.

Main Motion(as amended)

The main motion as amended was then presented:

CC2012-430 Kilgour/Rivest: WHEREAS the Building Canada Plan and a number of important federal-provincial transfer agreements vital to Canada’s cities and communities will expire in March of 2014;

AND WHEREAS Federal Investments over the last few years have helped to slow the decline of our cities and communities, and the Government of Canada has committed to develop a new long-term plan for municipal infrastructure funding in consultation with municipal and provincial/territorial governments;

AND WHEREAS a seamless transition from the Building Canada Plan to a new long term plan is necessary to ensure that municipalities can continue planning their capital spending effectively;

AND WHEREAS the Federation of Canadian Municipalities (FCM) has launched a campaign to ensure the new plan reflects municipal priorities across the country and asks its member municipalities to pass a Council resolution supporting the campaign;


City Council 2012-12-11 (48)

MOTIONS (cont’d)

Item R-8Development of a New Long-Term Federal Plan for Municipal Infrastructure Funding(cont’d)

AND WHEREAS our community is developing comprehensive asset management plans which have identified a shortfall in funding to maintain financially sustainable and reliable infrastructure such as: dependable roads that provide safe transportation networks; drainage systems that mitigate flood potential in the face of climate change with due regard for protection of watershed ecosystems; and sanitary sewer collectionand potable water piping systems that ensure residents enjoy safe drinking water and dependable waste process, all of which can only be met through the kind of long-term planning and investment made possible by a national plan;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury endorse the FCM campaign and urge the Minister of Transport, Infrastructure and Communities to work with FCM to ensure the new long-term infrastructure plan meets the core infrastructure needs of cities and communities;

BE IT FURTHER RESOLVED THAT the City of Greater Sudbury urge the Minister of Transport, Infrastructure and Communities to ensure that the new long-term plan is fully in place when existing programs expire in 2014;

AND BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to the Honourable Denis Lebel, Minister of Transport, Infrastructure and Communities; the Honourable Rob Chiarelli, Minister of Municipal Affairs and Housing; Glenn Thibeault, Member of Parliament for Sudbury; Claude Gravelle, Member of Parliament for Nickel Belt; the Federation of Canadian Municipalities (FCM) and to the Association of Municipalities of Ontario (AMO),.)

CARRIED

QUESTION PERIOD

Overnight Parking Councillor Craig asked if there is a specific date set for vehicles to not be parked on the road overnight affecting the clearing of snow.

The General Manager of Infrastructure Services indicated there is a specific date which has been largely advertised. He indicated that, if reported, vehicles will get ticketed or, at times, towed.


City Council 2012-12-11 (49)

Adjournment Rivest/Kilgour: THAT this meeting does now adjourn. Time: 10:01 p.m.

CARRIED

Mayor Marianne Matichuk, Chair Caroline Hallsworth, Executive Director,

Administrative Services/City Clerk


Minutes

City Council Minutes of January 15, 2013.



Type: Minutes

Recommendation THAT the City of Greater Sudbury adopt the City CouncilMinutes of January 15, 2013.

Signed By


of 192


MEETING OF THE COUNCILOF THE CITY OF GREATER SUDBURY

Committee Room C-11Tom Davies Square

Tuesday, January 15, 2013Commencement: 4:00y p.m.

DEPUTY MAYOR ANDRÉ RIVEST, IN THE CHAIR

Present Councillors Cimino; Barbeau; Berthiaume; Dutrisac; Dupuis; Kilgour (D5:20pm); Belli; Craig; Caldarelli; Kett; Landry-Altmann; Mayor Matichuk

City Officials Doug Nadorozny, Chief Administrative Officer; Tony Cecutti, General Manager of Infrastructure Services; Catherine Matheson, General Manager of Community Development; Bill Lautenbach, General Manager of Growth & Development; Tim Beadman, Chief of Emergency Services; Caroline Hallsworth, Executive Director, Administrative Services/City Clerk; Lorella Hayes, Chief Financial Officer/Treasurer; Kevin Fowke, Director of Human Resources & Organizational Development; Kristen Newman, Assistant City Solicitor; Tony Parmar, Director of North East Centre of Excellence for Seniors' Health; Danny Stack, Fire Chief; Paddy Buchanan, Manager of Accounting; Brian Bigger, Auditor General


None declared.

Closed Session CC2013-01 Berthiaume/Craig: THAT the City of Greater Sudbury Council move to Closed Session to deal with two Litigation or Potential Litigation/Solicitor-Client Privilege Matters, one Labour Relations/Employee Negotiations Matter and one Personal Matter regarding Identifiable Individuals/Labour Relations in accordance with the Municipal Act, 2001, s.239(2).

CARRIED

Change of Chair At 5:20 p.m., Deputy Mayor André Rivest vacated the chair.

HER WORSHIP MAYOR MARIANNE MATICHUK, IN THE CHAIR

MATTERS ARISING FROM THE CLOSED SESSION

Rise and Report Deputy Mayor Rivest, as Chair of the Closed Session, reported that Council met in Closed Session to deal with two Litigation or Potential Litigation/Solicitor-Client Privilege Matters, one Labour Relations/Employee Negotiations Matter and one Personal Matter regarding Identifiable Individuals/Labour Relations in accordancewith the Municipal Act, 2001, s.239(2). He indicated one Labour

Council Minutes of January 15, 2013 1/26 of 192


MATTERS ARISING FROM THE CLOSED SESSION (cont’d)

Rise and Report (cont’d) Relations/Employee Negotiations matter was pulled to be brought back at another meeting and, pursuant to Section 239(6), direction was given to staff with respect to two matters in question.

CONSENT AGENDA

Councillor Caldarelli requested that Consent Agenda Items C-1 to C-6 inclusive and C-9 to C-13 inclusive, being all reports related to Ground-mounted Solar Panels, be pulled and dealt with separately.


CC2013-02 Belli/Dupuis: THAT the City of Greater Sudbury approve Consent Agenda Items for Rooftop-mounted Solar Panels C-7, C-8 and C-14 to C-23 inclusive.

CARRIEDThe following are the Consent Agenda Items:


Items C-1 to C- 6Ground-mounted SolarProjects

See pages 13 to 18.

Item C-7CEDC Vigor Sunshare JV – Council Resolution for 30 Mumford Drive, Lively – Rooftop-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 30 Mumford Drive, Lively –Rooftop-mounted Solar Project.

CC2013-03 Barbeau/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 30 Mumford Drive, Lively, Ontario (the “Lands”) under the Province’s FIT Program;

AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property;

AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;




Item C-7CEDC Vigor Sunshare JV – Council Resolution for 30 Mumford Drive, Lively – Rooftop-mounted Solar Project(cont’d)

NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Lands in accordance with all applicable laws.


CARRIED

Item C-8CEDC Vigor Sunshare JV – Council Resolution for 40 Mumford Drive, Lively – Rooftop-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 40 Mumford Drive, Lively –Rooftop-mounted Solar Project.

CC2013-04 Barbeau/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 40 Mumford Drive, Lively, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED




Items C-9 and C-10 Ground-mounted SolarProjects

See pages 18 and 19.

Items C-11 to C- 13Ground-mounted SolarProjects

See pages 11 to 13.

Item C-141872005 Ontario Inc –Council Resolution for 555 Barrydowne Road, Sudbury – Rooftop-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 1872005 Ontario Inc – Council Resolution for 555 Barrydowne Road, Sudbury –Rooftop-mounted Solar Project.

CC2013-05 Dutrisac/Dupuis: WHEREAS 1872005 Ontario Inc (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 555 Barrydowne Drive, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;



NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction andoperation of the Project on the Lands in accordance with all applicable laws.


CARRIED

Item C-151872005 Ontario Inc –Council Resolution for 2140 Regent Street, Sudbury – Rooftop-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 1872005 Ontario Inc – Council Resolution for 2140 Regent Street, Sudbury –Rooftop-mounted Solar Project.




Item C-151872005 Ontario Inc –Council Resolution for 2140 Regent Street, Sudbury – Rooftop-mounted Solar Project(cont’d)

CC2013-06 Landry-Altmann/Dutrisac: WHEREAS 1872005 Ontario Inc (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 2140 Regent Street, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED

Item C-16CBBG Realty Inc –Council Resolution for 46 Main Street, Chelmsford – Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CBBG Realty Inc –Council Resolution for 46 Main Street, Chelmsford – Solar Rooftop Project.

CC2013-07 Landry-Altmann/Dutrisac: WHEREAS CBBG Realty Inc (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 46 Main Street, Chelmsford, Ontario (the “Lands”) under the Province’s FIT Program;


AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which




Item C-16CBBG Realty Inc –Council Resolution for 46 Main Street, Chelmsford – Solar Rooftop Project (cont’d)

may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;



CARRIED

Item C-17Greater Sudbury Housing Corporation –Council Resolution for 27 Hanna Avenue, Capreol – Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Greater Sudbury Housing Corporation – Council Resolution for 27 Hanna Avenue, Capreol – Solar Rooftop Project.

CC2013-08 Dutrisac/Landry-Altmann: WHEREAS the Greater Sudbury Housing Corporation (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 27 Hanna Avenue, Capreol, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED




Item C-18Greater Sudbury Housing Corporation –Council Resolution for 155 Lapointe Street, Hanmer– Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Greater Sudbury Housing Corporation – Council Resolution for 155 Lapointe Street, Hanmer – Solar Rooftop Project.

CC2013-09 Landry-Altmann/Dutrisac: WHEREAS the Greater Sudbury Housing Corporation (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 155 Lapointe Street, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED

Item C-19Meadowbrook Retirement Village –Council Resolution for 18 Jacobson Drive, Lively – Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Meadowbrook Retirement Village – Council Resolution for 18 Jacobson Drive, Lively – Solar Rooftop Project.

CC2013-10 Landry-Altmann/Dutrisac: WHEREAS Meadowbrook Retirement Village (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 18 Jacobson Drive, Lively, Ontario (the “Lands”) under the Province’s FIT Program;




Item C-19Meadowbrook Retirement Village –Council Resolution for 18 Jacobson Drive, Lively – Solar Rooftop Project (cont’d)





CARRIED

Item C-20N//ERGY Solutions Inc –Council Resolution for881 Notre Dame Avenue, Sudbury –Solar Rooftop Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding N//ERGY Solutions Inc – Council Resolution for 881 Notre Dame Avenue, Sudbury –Solar Rooftop Project.

CC2013-11 Landry-Altmann/Dutrisac: WHEREAS N//ERGY Solutions Inc (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building located at 881 Notre Dame Avenue, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;







Item C-20N//ERGY Solutions Inc –881 Notre Dame Avenue, Sudbury(cont’d)


CARRIED

Item C-21795652 Ontario Limited – Council Resolution for125 Magill Street, Lively – Rooftop-mounted Solar Project

Amended Pages 2, 89 and 90 (project is rooftop not ground-mounted) were distributed to Council Members.

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 795652 Ontario Limited – Council Resolution for 125 Magill Street, Lively –Rooftop-mounted Solar Project.

CC2013-12 Dutrisac/Landry-Altmann: 795652 Ontario Limited (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 125 Magill Street, Lively, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED

Item C-221700229 Ontario Limited – Council Resolution for62 Frood Road, Sudbury – Rooftop-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding 1700229 Ontario Limited – Council Resolution for 62 Frood Road, Sudbury –Rooftop-mounted Solar Project.


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Item C-221700229 Ontario Limited – Council Resolution for62 Frood Road, Sudbury – Rooftop-mounted Solar Project (cont’d)

CC2013-13 Caldarelli/Cimino: 1700229 Ontario Limited (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 62 Frood Road, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED

Item C-23Royal Canadian Legion Lockerby (ONT. NO. 564) – Council Resolution for 2200 Long Lake Road, Sudbury – Rooftop-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding Royal Canadian Legion Lockerby (ONT. NO. 564) – Council Resolution for 2200 Long Lake Road, Sudbury – Rooftop-mounted Solar Project.

CC2013-14 Cimino/Caldarelli: Royal Canadian Legion Lockerby (ONT. NO. 564) (the “Applicant”) proposes to construct and operate a rooftop-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 2200 Long Lake Road, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;




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Item C-23Royal Canadian Legion Lockerby (ONT. NO. 564) – Council Resolution for 2200 Long Lake Road, Sudbury – Rooftop-mounted Solar Project(cont’d)



CARRIED

Motion to Split By show of hands, Council agreed to a request by Councillor Berthiaume that the remaining items on the Consent Agenda be split and that Ground-Mounted Solar Panels in Gravel Pits be dealt with separately from the other Ground-mounted Solar Panels.


CC2013-15 Berthiaume/Barbeau: THAT the City of Greater Sudbury approve Consent Agenda Items for Ground-mounted Solar Panels in gravel pits C-11 to C-13 inclusive.

CARRIEDThe following are the Consent Agenda Items

Item C-11CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 1 – 10 New Cobden Road (PIN 73353-0223), Dowling –Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 1 – 10 New Cobden Road (PIN 73353-0223), Dowling – Ground-mounted Solar Project.

CC2013-16 Berthiaume/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 10 New Cobden Road (PIN 73353-0223), Dowling, Ontario (the “Lands”) under the Province’s FIT Program;




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Item C-11CEDC Vigor Sunshare JV – Council Resolution for Whyte Pit 1 – 10 New Cobden Road (PIN 73353-0223), Dowling –Ground-mounted Solar Project (cont’d)



CARRIED



CC2013-17 Dupuis/Berthiaume: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 10 New Cobden Road (PIN 73353-0232), Dowling, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED


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CC2013-18 Berthiaume/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 10 New Cobden Road (PIN 73353-0248), Dowling, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED


CC2013-19 Caldarelli/Landry-Altmann: THAT the City of Greater Sudbury approve Consent Agenda Items for Ground-mounted Solar Panels C-1 to C-6 inclusive, C-9 and C-10.

DEFEATEDThe following are the Consent Agenda Items

Item C-1CEDC Vigor Sunshare JV – Council Resolution for 329 Bodson Drive, Hanmer

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 329 Bodson Drive, Hanmer – Ground-mounted Solar Project.


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Item C-1CEDC Vigor Sunshare JV – Council Resolution for 329 Bodson Drive, Hanmer – Ground-mounted Solar Project(cont’d)

CC2013-20 Dupuis/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 329 Bodson Drive, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program;





DEFEATED

Item C-2CEDC Vigor Sunshare JV – Council Resolution for 1769 Secord Street, Sudbury – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 1769 Secord Street, Sudbury – Ground-mounted Solar Project.

CC2013-21 Belli/Berthiaume: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 1769 Secord Street, Sudbury, Ontario (the “Property”) under the Province’s FIT Program;


AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which


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Item C-2CEDC Vigor Sunshare JV – 1769 Secord Street, Sudbury (cont’d)

may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;

NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Project on the Property in accordance with all applicable laws.


DEFEATED

Item C-3CEDC Vigor Sunshare JV – Council Resolution for 62B Janti Road, Worthington – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 62B Janti Road, Worthington – Ground-mounted Solar Project.

CC2013-22 Barbeau/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 62B Janti Road, Worthington, Ontario (the “Lands”) under the Province’s FIT Program;





DEFEATED


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Item C-4CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – North Lot) –Ground-mounted SolarProject

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – North Lot) – Ground-mounted Solar Project.

CC2013-23 Belli/Berthiaume: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 5403 Nickel Offset Road (North Lot – PIN 73343-0268), Chelmsford, Ontario (the “Lands”) under the Province’s FIT Program;





DEFEATED

Item C-5CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – South Lot) –Ground-mounted SolarProject

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – South Lot) – Ground-mounted Solar Project.

CC2013-24 Berthiaume/Belli: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 5403 Nickel Offset Road (South Lot – PIN 73343-0269), Chelmsford, Ontario (the “Lands”) under the Province’s FIT Program;


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Item C-5CEDC Vigor Sunshare JV – Council Resolution for 5403 Nickel Offset Road, Chelmsford (Frappier – South Lot) –Ground-mounted SolarProject (cont’d)





DEFEATED

Item C-6CEDC Vigor Sunshare JV – Council Resolution for 3205 Niemi Drive, Sudbury – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 3205 Niemi Drive, Sudbury – Ground-mounted Solar Project.

CC2013-25 Belli/Barbeau WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 3205 Niemi Drive, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;





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Item C-6CEDC Vigor Sunshare JV –3205 Niemi Drive, Sudbury (cont’d)


DEFEATED

Item C-9CEDC Vigor Sunshare JV – Council Resolution for 756 Suez Drive, Hanmer – Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 756 Suez Drive, Hanmer –Ground-mounted Solar Project.

CC2013-26 Barbeau/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 756 Suez Drive, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program;





DEFEATED

Item C-10CEDC Vigor Sunshare JV – Council Resolution for 1942 Regional Road #4, Worthington –Ground-mounted Solar Project

Report dated January 8, 2013 was received from the General Manager of Growth & Development regarding CEDC Vigor Sunshare JV – Council Resolution for 1942 Regional Road #4, Worthington – Ground-mounted Solar Project.

CC2013-27 Barbeau/Dupuis: WHEREAS CEDC Vigor Sunshare JV (the “Applicant”) proposes to construct and operate a ground-


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Item C-10CEDC Vigor Sunshare JV – Council Resolution for 1942 Regional Road #4, Worthington –Ground-mounted Solar Project cont’d)

mounted solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 1942 Regional Road #4, Worthington, Ontario (the “Lands”) under the Province’s FIT Program;

AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;



DEFEATED

REGULAR AGENDA

BY-LAWS

Read & Passed The following motion was presented:

CC2013-28 Caldarelli/Cimino: THAT the City of Greater Sudbury read and pass By-law 2013-1 to and including By-law 2013-14.

CARRIED

The following are the By-laws:

2013-1 A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING OF JANUARY 15, 2013

2013-2 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2011-160 BEING A BY-LAW TO ADOPT TERMS OF REFERENCE FOR ADVISORY PANELS FOR THE CITY OF GREATER SUDBURY


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BY-LAWS (cont’d)

2013-2 (cont’d) (This amendment replaces the Sports Tourism Advisory Panel Terms of Reference in Schedule Y to correct a deficiency in By-law 2012-238.)

2013-3P A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT PLAN AMENDMENT NO. 33 TO THE OFFICIAL PLAN FOR THE CITY OF GREATER SUDBURY


(The proposed amendment is a site specific amendment to provide an exception to Section 6.2.2 of the City of Greater Sudbury Official Plan in order to permit the severance of the subject lands into two lots where the severed lands and retained lands would have a minimum lot area less than 30 hectares - Jacques and Diane Grylls, 3421 Regional Road 15, Chelmsford)

2013-4P A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT PLANAMENDMENT NO. 36 TO THE OFFICIAL PLAN FOR THE CITY OF GREATER SUDBURY


(The amendment is a site specific application to amend the City of Greater Sudbury Official Plan from Parks & Open Space to Institutional -Sudbury Catholic District School Board, Frood Road, Sudbury)



(This by-law rezones the subject property to "I", Institutional in order to permit a new elementary school, concurrent with Official Plan Amendment #36 to redesignate the subject property to Institutional -Sudbury Catholic District School Board, Frood Road, Sudbury)



(This by-law zones the lands the same as the abutting lands at 1385 Regent Street for addition to that property - Amberwood Real Estate Inc., 464 Edgehill Drive, Sudbury)


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BY-LAWS (cont’d)



(This by-law rezones the subject property to "C2(95)", General Commercial Special in order to permit a coffee service and supply company with accessory indoor storage, office uses, and two (2) existing dwelling units - Sudbury East Congregation, 1050 Lonsdale Avenue, Sudbury)



(This by-law rezones the subject property from "R2-2", Low Density Residential Two to "I", Institutional to permit an addition to the abutting property owner’s land - Edward Ziolowski, 115 Walford Road, Sudbury)



(This by-law rezones the subject property to "R3(36)", Medium Density Residential Special in order to permit a 16-unit townhouse complex -Dalron Construction Limited, Algonquin Road, Sudbury)



(This by-law rezones the subject property to "H38M1(13)", Holding Mixed Light Industrial/Service Commercial Special in order to permit a limited range of mixed light industrial/service commercial uses in the “M1(13)”, Mixed Light Industrial/Service Commercial Special Zone - Erland Investments Inc., 58 Balsam Street, Copper Cliff)




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BY-LAWS (cont’d)

2013-11Z (cont’d) (This by-law rezones the subject property to "R2-1", Low Density Residential Two in order to permit a basement apartment in a single detached dwelling - 920067 Ontario Limited, 4740 Serenna Drive, Hanmer)



(This by-law rezones the subject property to from "SLS", Seasonal Limited Service to "RU", Rural in order to eliminate a split-zoning that would occur as a result of the subject lands being consolidated with lands to the north described as Part of Parcel 6151 SES, Lot 12, Concession 2, Township of Broder - Brian Savage, Lammi's Road/Long Lake, Sudbury)



(This by-law rezones the subject property from "A", Agricultural to "A(9)", Agricultural Special in order to permit the creation of a lot with an area of 2 ha. - Jacques and Diane Grylls, Vermilion Lake Road, Chelmsford)

The correct address for the subject property is 3421 M.R. 15, Chelmsford.

2013-14 A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2006-259 RESPECTING THE DELEGATION OF AUTHORITY TO VARIOUS OFFICERS OF THE CITY OF GREATER SUDBURY

(This By-law authorizes the Executive Director of Administrative Services to sign requester agreements with the MTO which allow access to the MTO database.)

ADDENDUM

Addendum to Agenda CC2013-29 Cimino/Caldarelli: THAT the Addendum to the Agenda be dealt with at this time.

CARRIED


None declared


City Council 2013-01-15 (23)

CONSENT AGENDA


CC2013-30 Caldarelli/Cimino: THAT the City of Greater Sudbury approve Addendum Consent Agenda Items ADD-1 to ADD-4 inclusive.

CARRIEDThe following are the Consent Agenda Items:


Item ADD-1EG Controls GP2 Inc. –Council Resolution forVarious Sudbury Catholic District School Board Schools –Rooftop-mounted Solar Projects

Report dated January 14, 2013 was received from the General Manager of Growth & Development regarding EG Controls GP2 Inc. – Council Resolution for Various Sudbury Catholic District School Board Schools – Rooftop-mounted Solar Projects.

CC2013-31 Cimino/Caldarelli: WHEREAS EG Controls GP2 Inc.(the “Applicant”) proposes to construct and operate rooftop-mounted solar photovoltaic projects upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at the following Sudbury Catholic District School Board schools in Sudbury, Ontario: Marymount Academy (Elementary), Pius XII School, St. Albert Adult Learning Centre, St. Andrew School, St. Benedict C.S.S. (Elementary), St. Bernadette School, St. Charles College, St. Charles School, St. David School, St. Francis School, St. James School, St. Mary School, St. Paul School, St. Raphael School, (the “Lands”) under the Province’s FIT Program;

AND WHEREAS the Application has requested that Council of the City of Greater Sudbury indicate by resolution Council’s support for the construction and operation of the Projects on the Properties;


NOW THEREFORE BE IT RESOLVED THAT: Council of the City of Greater Sudbury supports in principle the construction and operation of the Projects on the Lands in accordance with all applicable laws.

This resolution’s sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects or any other purpose.

CARRIED


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Item ADD-2Blackstone SFN Inc –Council Resolution for 41 Ramsey Lake Road, Sudbury – Rooftop Solar Project

Report dated January 15, 2013 was received from the General Manager of Growth & Development regarding Blackstone SFN Inc – Council Resolution for 41 Ramsey Lake Road, Sudbury –Rooftop Solar Project.

CC2013-32 Caldarelli/Cimino: Blackstone SFN Inc (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 41 Ramsey Lake Road, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;





CARRIED

Item ADD-3Fresh From the Sun Energy 2.0 LP – CouncilResolution for 82 Lorne Street, Sudbury –Rooftop Solar Project

Report dated January 15, 2013 was received from the General Manager of Growth & Development regarding Fresh From the Sun Energy 2.0 LP – Council Resolution for 82 Lorne Street, Sudbury – Rooftop Solar Project.

CC2013-33 Cimino/Caldarelli: Fresh From the Sun Energy 2.0 Limited Partnership (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 82 Lorne Street, Sudbury, Ontario (the “Lands”) under the Province’s FIT Program;



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Item ADD-3Fresh From the Sun Energy 2.0 LP – CouncilResolution for 82 Lorne Street, Sudbury –Rooftop Solar Project(cont’d)




CARRIED

Item ADD-4Hanmer Solar Limited Partnership – Council Resolution for 5085 Highway 69 North, Hanmer – Rooftop Solar Project

Report dated January 15, 2013 was received from the General Manager of Growth & Development regarding Hanmer Solar Limited Partnership – Council Resolution for 5085 Highway 69 North, Hanmer – Rooftop Solar Project.

CC2013-34 Caldarelli/Cimino: Hanmer Solar Limited Partnership (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) at 5085 Highway 69 North, Hanmer, Ontario (the “Lands”) under the Province’s FIT Program;





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Item ADD-4Hanmer Solar Limited Partnership –5085 Highway 69 North, Hanmer (cont’d)


CARRIED

Adjournment Caldarelli/Cimino: THAT this meeting does now adjourn. Time: 6:00 p.m.

CARRIED

Mayor Marianne Matichuk, Chair Caroline Hallsworth, Executive Director,

Administrative Services/City Clerk


Minutes

Planning Committee Minutes of December 10,2012.



Type: Minutes

Recommendation THAT the City of Greater Sudbury adopt the PlanningCommittee Minutes of December 10, 2012.

Signed By


of 192

Planning Committee (2012-12-10) 1

MEETING OF THE PLANNING COMMITTEEOF THE CITY OF GREATER SUDBURY

Committee Room C-11 Monday, December 10, 2012Tom Davies Square Commencement: 4:45 p.m.

COUNCILLOR ANDRÉ RIVEST, CHAIR

Present Councillors Dutrisac, Kilgour, Belli, Craig

Staff Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Danielle Braney, Director of Asset Services; Keith Forrester, Real Estate Co-ordinator; Lisa Miller, Deputy City Clerk

Declarations of Pecuniary Interest

None declared.

Closed Session PL2012-242 Belli/Craig: That the Planning Committee meet in closed session to deal with one acquisition/disposition of land matters; Transfer of Land – Centennial Road, Hanmerin accordance with the Municipal Act, 2001, s.239(2).

CARRIED

Recess At 4:50 p.m., the Planning Committee recessed.

Reconvene At 5:30 p.m., the Planning Committee reconvened in the Council Chamberfor the regular meeting.

COUNCILLOR DAVE KILGOUR IN THE CHAIR

Present Councillors Dutrisac, Rivest, Belli, Craig

Staff Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Eric Taylor, Manager of Development Approvals; Robert Webb, Supervisor of Development Engineering; Lisa Miller, Deputy City Clerk; Christopher St-Onge, Audio Visual Operator; Liz Collin, Committee Assistant

Declaration of Pecuniary Interest and the GeneralNature Thereof

None declared


Rise and Report Councillor Rivest reported the Committee met in closed session to deal with one acquisition/disposition of land matters and the following recommendations emanated therefrom:

Planning Committee Minutes of December 10, 2012 1/18 of 192


MATTERS ARISING FROM THE CLOSED SESSION (CONT’D)

Transfer of Land, Centennial Road, Hanmer

PL2012-243 Craig/Belli: THAT Council of the City of Greater Sudbury authorize the transfer of a portion of the unopened road allowance, legally described as PIN 73503-1408(LT), being Part 2 on Plan 53R-12638, Centennial Road, Hanmer;

AND THAT a by-law be passed authorizing the execution of the documents required to complete the transfer.

CARRIED

PUBLIC HEARINGS

APPLICATION FOR REZONING IN ORDER TO PERMIT A DUPLEX DWELLING, PART OF PIN 73503-1540, FRANCIS STREET AND 4740 SERENNA DRIVE, HANMER - 920067 ONTARIO LIMITED.

The Planning Committee meeting was adjourned and the Public Hearing was opened to deal with the following application.

Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit a duplex dwelling, Part of PIN 73503-1540, Francis Street and 4740 Serenna Drive, Hanmer -920067 Ontario Limited.

Michel Belanger and Candace Belanger, the applicants, were present.

The Director of Planning Services outlined the application to the Committee.

Jessica Ernewein, area resident, stated she is concerned about the affect this property will have on existing property values and if it is to be sold as a duplex or be a rental property.

Mr. Belanger stated the property will be sold as a duplex and will blend in with the surrounding existing buildings.

Ms. Ernewein stated concerns about the close proximity to the park and how the duplex will fit in with the surrounding established neighbourhood. She believes rental properties have a negative effect on neighbourhoods.

Councillor Rivest, Ward Councillor, stated he has received no objections or concerns and is in support of the application.

Mr. Belanger stated his plan is to build the house to accommodate an in-law suite, however it will have a separate kitchen which requires R-2 zoning.

The Chair asked whether there was anyone else in the audience who wished to speak in favour or against this application and seeing none:



PUBLIC HEARINGS (CONT’D)

APPLICATION FOR REZONING IN ORDER TO PERMIT A DUPLEX DWELLING, PART OF PIN 73503-1540, FRANCIS STREET AND 4740 SERENNA DRIVE, HANMER - 920067 ONTARIO LIMITED. (CONT’D)

The Public Hearing concerning this matter was closed and the Planning Committee resumed in order to discuss and vote on the application.

The following recommendations were presented:

PL2012-244 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoningclassification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as Part of PIN 73503-1540 being proposed Lot 9, Phase 3B, Katmic Subdivision in Lot 1, Concession 3, Township of Hanmer subject to the following condition:

a. That the amending by-law not be adopted until such time that Phase 3B, Katmic Subdivision has been registered or a plan of survey is submitted outlining the lands to be rezoned.

YEAS: Councillors Dutrisac, Rivest, Belli, Craig, KilgourCARRIED

PL2012-245 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by 920067 Ontario Limited to amend Zoning By-law 2010-100Z by changing the zoning classification from "R1-5", Low Density Residential One to "R2-1", Low Density Residential Two on those lands described as PIN 73503-1556, Lot 15, Plan 53M-1378 in Lot 1, Concession 3, Township of Hanmer.


APPLICATION FOR REZONING IN ORDER TO ELIMINATE A SPLIT-ZONING RESULTING FROM A LOT CONSOLIDATION, SANDY COVE ROAD & LAMMI'S ROAD, SUDBURY -BRIAN SAVAGE


Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for rezoning in order to eliminate a split-zoning resulting from a lot consolidation, Sandy Cove Road & Lammi's Road, Sudbury -Brian Savage.

Letter of concern dated October 9, 2012 was received from Aini Chevrier, area resident.

Dave Dorland, agent for the applicant, was present.




APPLICATION FOR REZONING IN ORDER TO ELIMINATE A SPLIT-ZONING RESULTING FROM A LOT CONSOLIDATION, SANDY COVE ROAD & LAMMI'S ROAD, SUDBURY -BRIAN SAVAGE


Charles De la Riva, area resident, requested clarification regarding the application and the number of lots that are to be created.

The Director of Planning Services clarified the application was to combine two lots, not to sever or create any new lots.




PL2012-246 Craig/Belli: THAT the City of Greater Sudbury approve the application by Brian Savage to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of those lands described as PIN 73472-0214, Parcel 7603 S.E.S., Lot 12, Concession 2, Township of Broder from "SLS", Seasonal Limited Service to "RU", Rural.


APPLICATION FOR OFFICIAL PLAN AMENDMENT IN ORDER TO SEVER LANDS IN THE AGRICULTURAL RESERVE, AND REZONING TO ALLOW PARCELS WITH A MINIMUM LOT AREA LESS THAN 30 HECTARES IN THE AGRICULTURAL ZONING DISTRICT, 3421REGIONAL ROAD 15, CHELMSFORD - JACQUES AND DIANE GRYLLS


Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for Official Plan Amendment in order to sever lands in the Agricultural Reserve, and rezoning to allow parcels with a minimum lot area less than 30 hectares in the Agricultural zoning district, 3421 Regional Road 15, Chelmsford - Jacques and Diane Grylls.

Letter of objection dated December 10, 2012 received from Naomi Grant, Chair, Coalition for a Liveable Sudbury, was distributed at the meeting.

Jacques Grylls, the applicant, was present.




APPLICATION FOR OFFICIAL PLAN AMENDMENT IN ORDER TO SEVER LANDS IN THE AGRICULTURAL RESERVE, AND REZONING TO ALLOW PARCELS WITH A MINIMUM LOT AREA LESS THAN 30 HECTARES IN THE AGRICULTURAL ZONING DISTRICT, 3421REGIONAL ROAD 15, CHELMSFORD - JACQUES AND DIANE GRYLLS (CONT’D)


Mr. Grylls stated he is building a house for his parents to live in and adding an extra room to the existing home for his mother-in-law. He feels by severing the land and building a residence for his parents it will permit them to live at home and not in a senior’s residence and he will be able to assit them. He informed the land was purchased in 1968 with nothing has been cultivated for approximately 15 years prior. He showed pictures of the property, where the home is to be built that is overgrown with trees and brush. He believes it would cost too much to cultivate the area and that 10 acres is not enough to sustain a crop or make a profit. He feels that under the previous by-law, building a house would have been permitted as well as under the new by-law had the property been designated rural. He showed a picture of the lot and how a portion of it is designated rural. He feels that by allowing this severance it would not have an impact on the agricultural reserve.

Suzy Bell, area resident, stated she is having the same issue and supports the severance of land. She believes there is enough designated agricultural land in the area and believes that this land will not be used for agriculture purposes. She stated the property is in a flood zone and the area floods every spring or when there is a significant rainfall. She feels there should be a review of the designated agricultural reserves.

Mr. Grylls stated all conditions for approval would be met, that Nickel District Conservation Authority has given consent to raise the property and Guy Belanger is the planned builder.

Councillor Dutrisac, Ward Councillor, stated she supports the severance and rezoning.



The following recommendations were presented:

PL2012-247 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Jacques and Diane Grylls to amend the City of Greater Sudbury Official Plan to provide an exemption from the policies of Section 6.2.2 in order to sever lands in the Agricultural Reserve on those lands described as PIN 73345-0218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside.





APPLICATION FOR OFFICIAL PLAN AMENDMENT IN ORDER TO SEVER LANDS IN THE AGRICULTURAL RESERVE, AND REZONING TO ALLOW PARCELS WITH A MINIMUM LOT AREA LESS THAN 30 HECTARES IN THE AGRICULTURAL ZONING DISTRICT, 3421REGIONAL ROAD 15, CHELMSFORD - JACQUES AND DIANE GRYLLS (CONT’D)

PL2012-248 Dutrisac/Belli: THAT the City of Greater Sudbury approve the applications by Jacques and Diane Grylls to amend Zoning By-law 2010-100Z by changing the zoning classification from "A", Agricultural to "AS", Agricultural, with a special exception to allow parcels with a minimum lot area less than 30 hectares on those lands described as PIN 73345-0218, Parcel 20609, Parts 1 to 3, Plan SR-1842, Lot 2, Concession 5, Township of Rayside subject to the following condition:

a) the minimum lot area shall be 2 ha.


APPLICATION FOR A TEMPORARY USE BY-LAW IN ORDER TO PERMIT A CONTRACTOR'S YARD FOR A MAXIMUM PERIOD OF THREE (3) YEARS, GORDON LAKE ROAD, CHELMSFORD - CYNTHIA BOIS


Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for a temporary use by-law in order to permit a contractor's yard for a maximum period of three (3) years, Gordon Lake Road, Chelmsford - Cynthia Bois.

Email and letter of objection dated September 28, 2012 was received from Dan Zygmont, area resident.

Letter of objection received October 16, 2012 was received from Greg Yasko, area resident.

Letter of objection dated October 5, 2012 was received from John C. McGrath, area resident.

Martin Lalonde, agent for the applicant, was present.


Mr. Lalonde stated an architect has been hired to redesign the cabin into a house. He has applied for grey water and building permits. He has applied for zoning for a contractor’s yard due to the heavy equipment on the property. The equipment is on the property to do work onsite. He stated they own 1000 feet along the road and need to access it to move items around on the property. He stated the scrap materials are onsite until he is able to trade them in.




APPLICATION FOR A TEMPORARY USE BY-LAW IN ORDER TO PERMIT A CONTRACTOR'S YARD FOR A MAXIMUM PERIOD OF THREE (3) YEARS, GORDON LAKE ROAD, CHELMSFORD - CYNTHIA BOIS

Dan Zygmont, area resident, submitted pictures of the property. He stated the area is a rural community of residential homes with no industrial zoning in the vicinity. He is concerned about the type of business and that there are no fire hydrants or water source and feels industrial uses should be close to fire suppression infrastructure. He is also concerned about the level of noise that is occurring after 6:00 p.m. and the shingles and tires that are piled on the property. He stated a shed was built on his property. He has requested it be moved and to date it has not. He requested should the application be permitted that an eight to ten foot fence be erected around the property for privacy and noise buffering.

Mr. Lalonde stated he works on the property in the evening after working at his job. He had a property survey done and realized the shed was on his neighbour’s property and requested some time to move it. He is trying to clean up the property and not be a nuisance to his neighbours.




PL2012-249 Belli/Craig: THAT the City of Greater Sudbury deny the application by Cynthia Bois to amend Zoning By-law 2010-100Z with respect to lands described as PIN 73350-0336, Parcel 6969 S.W.S., in Lot 12, Concession 2, Township of Balfour in order to permit a contractor's yard in accordance with Section 39 of the Planning Act for a temporary period of three (3) years.


The Committee denied the application as it is incompatible with surrounding residential uses; the area is predominantly rural residential; the close proximity of sensitive land uses; the potential for nuisance factors such as noise; the impact of heavy equipment on local roads that are subject to seasonal load restrictions; and the negative visual impact related to the outdoor storage of heavy equipment and excavated materials.

Recess At 6:56 the Committee recessed.

Reconvene At 7:02 the Committee reconvened.




APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD.


Report dated November 27, 2012 was received from the General Manager of Growth and Development regarding an Application for rezoning in order to permit thedevelopment of 27 row townhouse dwellings, Mallard’s Landing Drive, Sudbury - Dalron Construction Ltd.

Letter of objection dated October 23, 2012 was received from Terry St. Denis, area resident.

Letter of objection dated October 22, 2012 was received from Philippa Howard, area resident.

Letter of objection was received from James Bruni, area resident.

Petition of objection dated October 21, 2012 was received signed by 152 residents.

Letter of support received December 10, 2012 from Larry and Christine FitzPatrick, area residents, was distributed at the meeting.

Aerial photo of proposal received from Dalron Construction Limited, was distributed at the meeting.

Comparison statistics between different zonings dated November 5, 2012 and a photo of planned townhouses received from Dalron Construction Limited were distributed at the meeting.

Letter of objection dated December 9, 2012 received from Simon Nickson, area resident, was distributed at the meeting.

Matthew Dumont and Kristi Arnold, the applicants, were present.


Mr. Dumont stated the initial concept has been revised to 22 townhouses and two semi-detached homes fronting onto Mallard’s Landing to maintain the existing streetscape in the area. He requested three additional townhouse units for a total of 22 units be approved from the 19 units in the staff recommendation. He stated the request conforms to the zoning by-law and the development fits with the existing character of the neighbourhood.




APPLICATION FOR REZONING IN ORDER TO PERMIT THE DEVELOPMENT OF 27 ROW TOWNHOUSE DWELLINGS, MALLARD’S LANDING DRIVE, SUDBURY - DALRON CONSTRUCTION LTD. (CONT’D)

Ms. Arnold stated the design of the development is similar to the Algonquin Green and Lady Ashley Court developments, with selling prices between $350,000 and $400,000.

Mr. Dumont stated a neighbor meeting was held in September with approximately 20 residents in attendance. He stated concerns were raised regarding traffic, noise, bright lights and real estate values. He informed the revised design was presented at the second neighbouthood meeting with 19 townhomes and two semi-detached homes, eight units were deleted. The meeting with the residents had 10 people in attendance.

Jim Bruni, area resident, stated he is opposed to the development as he feels it does not fit with the character of the neighbourhood of single family detached homes. He is concerned about the market value of the existing homes, snow removal and garbage pickup. When he purchased his home he believed the surrounding lands to be developed would be rezoned from R-2 to R-1 for single family homes and would like to see this occur. He is concerned about the traffic from the development onto Mist Hollow Drive and the increased traffic from the new subdivisions recently built. He is also concerned about the safety of the children in the neighbourhood. He does not support more traffic being introduced and believes the development is not compatible with the existing neighbourhood.

Kevin Ryan, area resident stated he does not support the building of townhomes and is concerned about the building of two semi-detached homes. He believed when he purchased his property the area would remain single family homes. He is concerned about the increase of traffic from the development. He questioned the amount of space between his property and the new semi-detached building.

Terry St. Denis, area resident, stated he is opposed to the proposal. He believes there has been no allowance for pedestrian traffic in the plan. He is concerned about noise and light pollution, blasting, the grade of the development, the impact on water and drainage issues and safety as it is currently extremely difficult for pedestrians to cross Mallard’s Landing Drive.

Aila Maki, area resident, stated she purchased her property because of the design of the area. The rear yards are large with hills. She feels it is too costly for blasting and the lots should be built in flat areas. She understood the land to be developed would be single family homes. She is opposed to the plan and questions why the developer wants to build townhouses in an area of single family homes. She would like the land left as it is. She feels townhomes are not the right type of homes for this area. She understands there is a demand for this style of home but it should not be built at this location.

John, area resident, stated he is against the development as the area is primarily zoned R-1.





George Sheppard, area resident, stated he is concerned as he feels there is a lack of thought to the development. The design was originally 16 single family homes, then 22 townhouses and now 19 townhouses and 2 semi-detached dwellings. He stated there is very little access to transit as the nearest bus stop is at Cam Street. He feels Regent Street is unsafe for pedestrians, especially in the winter. He is concerned about the residents and guests parking along the road as there is not enough planned parking spaces for the development.

Robert South, area resident, stated he is concerned about garbage pickup, as there have been issues with bears; traffic congestion; and agrees with the other concerns already raised by residents. He believes the garbage left in the bins will attract more bears to the area. He is also concerned about the number of school buses in the area and safety of the children and water and flooding issues.

Barry Manchuk, area resident, stated he agrees with the concerns of the residents regarding housing style and added traffic. He feels the design does not fit with the existing neighbourhood. He submitted the petition with 192 signatures against the development.

Maggie Bitetto, area resident, stated she is concerned about the safety of the children with the increase of traffic and objects to the development.

Andre Brouillard, area resident, stated he purchased his property as the area feels like country living in the City. He feels a requirement to plan natural buffering surrounding the development should be included and the dwellings built back from the property line. He is concerned about privacy as the development will be built up on the rocks, looking down into yards. He request five units be removed from the plan to ensure no buildingsare located in back yards.

John Kotab stated he objects to the development. He believes the original proposal was to extend the cul de sac and build single family dwellings as the neighbourhood is established. He would support single family homes.

Simon Nickson, area resident read the letter he submitted. He feels the rezoning does not fit with the design of the existing neighbourhood and is against the existing residents understanding of what was to be a R1 development. He stated the Mallards Green subdivision is entirely constructed with single detached dwellings and the developer had committed to develop the lands in the area with single detached dwelling. He said he received documentation of this in the agreement of purchase and sale when he purchased his property. He believes the development will affect the value of the existing homes in the neighbourhood as it is a significantly different style of housing design.





Mr. Nickson feels the proposal does not fit with the surrounding neighbourhood. He attended the two public meetings held by the developer. At the first meeting approximately 20 residents attended and reviewed the proposed development. He believes there was no one in attendance in support. Examples of similar developments were shown with information regarding the average number of people in each dwelling per unit. He objects to the use of this data as the information could change at any time. Discussions were held regarding potential modifications to the proposal. Concerns were raised regarding snow removal and garbage removal from the area, when the development would occur and potential noise disturbances. At the second meeting approximately 11 residents were in attendance, with no one in favour of the application. A revised proposal based on the recommendations from the staff report was presented that reduced the number of units to 19. He feels the developer should be required to detail the development of all the surrounding lands as part of the proposal. He stated a previous application was made to permit the development of 20 single detached dwellings on Mallard’s Landing Drive and Trailview Drive and was passed by Council. He stated the application was not opposed by the residents as it was to be rezoned R1. He requested reconsideration be given and the plan be that was proposed in 2009 be completed.

Ms. Maki stated when the developer delivered the notices for the neighbourhhod meeting directly to homes which raises concerns as to who received notification as mail is delivered to superboxes, not to the boxes located on the homes. She informed the notice was put in her box on the house and she does not look there.

John Belanger, area resident stated he understood that future development in the area would be single family homes.

Ms. Arnold stated there was a plan attached to the purchase agreement that illustrated the previous approved subdivision. She informed due to a change in demographics and the needs for different forms of housing the plans were altered. She stated the hope is to propose something different to the aging population. This type of housing is geared towards young professionals or retired persons. She stated the homes will not be low income and believes the prices will start at $350,000. She stated the demographics have changed since the 1980’s.

Mr. Dumont stated they will accept the 19 units under R2 zoning. He informed Roads and Transportation Services reviewed the proposal and had no issues. A traffic impact report could be requested, however he does not believe the traffic from the development will be an issue as the development is below the numbers required for the study. The snow removal and garbage pickup will be contracted out and the parking exceeds the requirements listed under the by-law.





Ms. Arnold stated she does not believe busing is an issue as the children will walk to the existing locations. Past experience has demonstrated that it is empty nesters and people wanting to downsize that will purchase these homes. She stated there will be landscaped buffers, and garbage and snow removal will be paid for through the condominium fees.




PL2012-250 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Dalron Construction Ltd. to amend By-law 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "R1-5", Low Density Residential One and "R2-2", Low Density Residential Two to "R3(S)", Medium Density Residential Special on those lands described as PIN 73478-0936 & PIN 73478-0992, Lot 16, Plan 53M-1301, Part of Parcel 53678, Part of Parts 2 to 3, Plan 53R-12100, Lot 4, Concession 6, Township of Broder, subject to the following conditions:

1. That the amending by-law:

a) Shall only rezone the lands located at a distance greater than 30 metres from Mallard’s Landing Drive and its westerly extension to "R3(S)", Medium Density Residential Special.

b) Notwithstanding a) above, a minimum 12 metre wide strip shall be zoned "R3(S)", Medium Density Residential Special extending northerly from Mallard’s Landing Drive for the purposes of providing access.

c) That a maximum of 19 row townhouse dwellings shall be permitted.

d) That a minimum 12 metre wide lot frontage shall be permitted at Mallard’s Landing Drive.

2. That the applicant provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law. The survey plan shall identify as parts on a plan the lots which are to be zoned "R3(S)", Medium Density Residential Special.





3. That the owner enter into a site plan control agreement prior to the issuance of a building permit addressing among other matters, fencing, landscaping and buffering adjacent to the R1-5 and M1 and M2 zones.


CONSENT AGENDA


PL2012-251 Dutrisac/Rivest: THAT Item C-1 contained in the Consent Agenda, be adopted.

CARRIED

The following is the Consent Agenda Item.


Item C-1Consent referral request for Consent ApplicationB133/2012, 4582 Dill Lake Road, Sudbury - Paul Elson & Dallas Peloquin

Report dated November 27, 2012 was received from the General Managerof Growth and Development regarding a consent referral request for Consent Application B133/2012, 4582 Dill Lake Road, Sudbury - Paul Elson & Dallas Peloquin

PL2012-252 Rivest/Dutrisac: THAT the City of Greater Sudbury permit Consent Application B0133/2012 on those lands described as PIN 73470-0170, Parcel 13776 S.E.S., Lot 9, Concession 3, Township of Dill, to proceed by way of the consent process.

CARRIED

ADDENDUM

PL2012-253 Craig/Belli: THAT the City of Greater Sudbury deal with the items on the Addendum to the Agenda at this time.

CARRIED

PL2012-254 Belli/Craig: THAT the City of Greater Sudbury adopt Planning Committee Addendum Agenda Items ADD-1 to ADD-6.

CARRIED



ADDENDUM (CONT’D)

The following are the Addendum Agenda Items.


ADD-1Solar Power Network – Council Resolution for 493 Barrydowne Road, Sudbury Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 493 Barrydowne Road - Sudbury Project.

PL2012-255 Craig/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Barrydowne Holdings Inc located at 493 Barrydowne Road, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.






CARRIED

ADD-2Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project.

PL2012-256 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1789618 Ontario Inc located at 420 Second Avenue N, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.



ADDENDUM (CONT’D)

ROUTINE MANAGEMENT REPORTS (CONT’D)

ADD-2Solar Power Network – Council Resolution for 420 Second Avenue North - Sudbury Project (cont’d)






CARRIED

ADD-3Solar Power Network – Council Resolution for 74 National Road, Garson Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 74 National Road - Garson Project.

PL2012-257 Belli/Craig: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1103314 Ontario Inc located at 74 National Road, Garson, Ontario (the “Property”) under the Province’s FIT Program.





ADDENDUM (CONT’D)


ADD-3Solar Power Network – Council Resolution for 74 National Road, Garson Project(cont’d)




CARRIED

ADD-4General Manager of Growth and Development regarding Solar Power Network, Council Resolution for 40 Duhamel Road - Lively Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 40 Duhamel Road - Lively Project.

PL2012-258 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1679452 Ontario Inc located at 40 Duhamel Road, Lively, Ontario (the “Property”) under the Province’s FIT Program.






CARRIED



ADDENDUM (CONT’D)


ADD-5Solar Power Network – Council Resolution for 25 Longyear Road -Falconbridge Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 25 Longyear Road - Falconbridge Project.

PL2012-259 Rivest/Belli: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by 1558721 Ontario Inc located at 25 Longyear Road, Falconbridge, Ontario (the “Property”) under the Province’s FIT Program.






CARRIED

ADD-6Solar Power Network – Council Resolution for 1785 Frobisher Street, Sudbury Project

Report dated December 4, 2012 from the General Manager of Growth and Development regarding Solar Power Network – Council Resolution for 1785 Frobisher Street - Sudbury Project.

PL2012-260 Belli/Dutrisac: WHEREAS Solar Power Network (the “Applicant”) proposes to construct and operate a rooftop solar photovoltaic project upon receipt of a FIT Contract from the Ontario Power Authority (the “Project”) on a building owned by Nickel City Investments Ltd located at 1785 Frobisher Street, Sudbury, Ontario (the “Property”) under the Province’s FIT Program.



ADDENDUM (CONT’D)


ADD-6Solar Power Network – Council Resolution for 1785 Frobisher Street, Sudbury Project(cont’d)






CARRIED

Adjournment Dutrisac/Belli: That we do now adjourn. Time: 9:22 p.m.

CARRIED

COUNCILLOR DAVE KILGOUR, CHAIR LISA MILLER, DEPUTY CITY CLERK


Minutes

Planning Committee Minutes of January 14, 2013.



Type: Minutes

Recommendation THAT the City of Greater Sudbury adopt the PlanningCommittee Minutes of January 14, 2013.

Signed By


of 192


MEETING OF THE PLANNING COMMITTEEOF THE CITY OF GREATER SUDBURY

Council Chamber Monday, January 14, 2013Tom Davies Square Commencement: 4:15 p.m.

COUNCILLOR ANDRE RIVEST IN THE CHAIR

Present Councillors Dutrisac, Kilgour, Belli, Craig

Staff Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Keith Forrester, Real Estate Co-ordinator; Lisa Miller, Deputy City Clerk

Declarations of Pecuniary Interest

None declared.

Closed Session PL2013-001 Craig/Kilgour: That the Planning Committee meet in closed session to deal with three acquisition/disposition of land matters; Purchase of Property – Kingsway, Sudbury; Sale of Vacant Land – Allan Street, Coniston; and Sale of Part of David Street Road Allowance (Unopened), Lively in accordance with the Municipal Act, 2001, s.239(2).

CARRIED

Recess At 4:27 p.m., the Planning Committee recessed.

Reconvene At 5:30 p.m., the Planning Committee reconvened in the Council Chamberfor the regular meeting.

LISA MILLER, DEPUTY CITY CLERK IN THE CHAIR

Present Councillors Dutrisac, Rivest, Kilgour, Belli, Craig

Councillor Cimino

Staff Bill Lautenbach, General Manager of Growth & Development; Paul Baskcomb, Director of Planning Services; Eric Taylor, Manager of Development Approvals; Robert Webb, Supervisor of Development Engineering; Lisa Miller, Deputy City Clerk; Christopher St-Onge, Audio Visual Operator; Liz Collin, Committee Assistant

Declaration of Pecuniary Interest and the GeneralNature Thereof

None declared

Rules of Procedure The Committee, by a two-thirds majority, agreed to dispense with the Rules of Procedure, to alter the order of the Agenda and deal with Item 1, the Appointment of Chair and Vice-Chair.

Planning Committee Minutes of January 14, 2013 1/9 of 192


APPOINTMENT OF CHAIR AND VICE-CHAIR – PLANNING COMMITTEE

Item 1Appointment of Committee Chair and Vice-Chair

Report dated December 24, 2012 was received from the Executive Director, Administrative Services/City Clerk regarding the appointment of Committee Chair and Vice-Chair.

Nominations were held for the position of Committee Chair.

NOMINATOR NOMINEE

Councillor Belli Councillor Kilgour

Nominations were held for the position of Committee Vice-Chair.

NOMINATOR NOMINEE

Councillor Craig Councillor Belli

Nominations were closed.


PL2013-002 Craig/Dutrisac: THAT Councillor Kilgour be appointed as Chair and Councillor Belli be appointed as Vice-Chair of the Planning Committee for the term ending December 31, 2013, or until his/her successor is appointed, whichever occurs later.

CARRIED

COUNCILLOR DAVE KILGOUR IN THE CHAIR


Rise and Report Councillor Rivest reported the Committee met in closed session to deal with three acquisition/disposition of land matters and the following recommendations emanated therefrom:

Purchase of Property, Kingsway, Sudbury

PL2013-003 Belli/Craig: THAT the City of Greater Sudbury authorize the purchase of 640 Kingsway, Sudbury, legally described as PIN 02132-0193 (LT), formerly Parcel 7386 S.E.S., Lot 53, Plan M-42, Township of McKim, City of Greater Sudbury;


AND THAT the acquisition and demolition be funded from the Capital Financing Reserve Fund – Roads.

CARRIED



MATTERS ARISING FROM THE CLOSED SESSION (CONT’D)

Sale of Vacant Land, Allan Street, Coniston

PL2013-004 Craig/Belli: THAT the City of Greater Sudbury authorize the sale of vacant land on Allan Street, Coniston, legally described as part of PIN 73560-1199 (LT), part of Lot 6, Concession 3, Parts 2, 3 and 4, Plan 53R-19617, Township of Neelon, City of Greater Sudbury;

THAT a by-law be passed authorizing the execution of the documents required to complete the real estate transaction’

THAT By-law 2012-39 be rescinded;

AND THAT the net proceeds of the sale be credited to the Land Acquisition Reserve Fund.

CARRIED

Sale of Part of David Street Road Allowance (Unopened), Lively

PL2013-005 Belli/Craig: THAT the City of Greater Sudbury authorize the sale of part of David Street Road Allowance (Unopened), Lively, legally described as part of PIN 73377-1290 (LT), SRO part of Lot 8, Concession 6, being Part 6, Plan 53R-9268, Township of Waters, City of Greater Sudbury;


AND THAT the net proceeds of the sale be credited to the Land Acquisition Reserve Fund.

CARRIED

PUBLIC HEARINGS

APPLICATION TO PERMIT THE TEMPORARY USE OF A GARDEN SUITE FOR A FURTHER THREE (3) YEARS, 163 NIEMI ROAD, LIVELY – ELAINE NIEMI & DEAN FIELDING


Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application to permit the temporary use of a garden suite for a further three (3) years, 163 Niemi Road, Lively – Elaine Niemi & Dean Fielding.

Elaine Niemi, the applicant, was present.


The Chair asked whether there was anyone in the audience who wished to speak in favour or against this application and seeing none:




APPLICATION TO PERMIT THE TEMPORARY USE OF A GARDEN SUITE FOR A FURTHER THREE (3) YEARS, 163 NIEMI ROAD, LIVELY – ELAINE NIEMI & DEAN FIELDING (CONT’D)



PL2013-006 Rivest/Dutrisac: THAT the City of Greater Sudbury approve the application by Elaine Niemi & Dean Fielding to amend the Zoning By-law 2010-100Z with respect to lands described as PIN 73377-1134 & part of PIN 73378-0604, Parcels 9506 & 6835 S.W.S., Lot 9, Concessions 4 & 5, Township of Waters in order to permit a second dwelling in the form of a garden suite for an additional period of 3 years in accordance with Section 39 of the Planning Act.


APPLICATION FOR REZONING IN ORDER TO PERMIT LOT ADDITIONS TO 8 LOTS FRONTING SHELBOURNE STREET, SUDBURY - TIMESTONE CORPORATION


Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit lot additions to 8 lots fronting Shelbourne Street, Sudbury - Timestone Corporation.

John Zulich and Sarah Vereault, the applicants, were present.


Mr. Zulich stated that land was originally designated to be a service road and part of a land amalgamation, however, this portion was not required and is now to be added to the existing lots.

Ms. Vereault stated the application conforms to the Official Plan and requested approval of the recommendation.






APPLICATION FOR REZONING IN ORDER TO PERMIT LOT ADDITIONS TO 8 LOTS FRONTING SHELBOURNE STREET, SUDBURY - TIMESTONE CORPORATION (CONT’D)


PL2013-007 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Timestone Corporation to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of lands described as PIN 73576-0304, Parcel 8195 S.E.S., Parts 1 to 3, Plan 53R-16960, Lot 10, Concession 3, Township of Neelon, from "R1-5", Low Density Residential One to "R1-5(S)", Low Density Residential One Special and "R2-2", Low Density Residential Two, subject to the following condition:

1. That the applicant provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law. The survey plan shall identify as parts on a plan the lots which are to be zoned "R1-5(S)", Low Density Residential One Special and "R2-2", Low Density Residential Two.


APPLICATION FOR REZONING IN ORDER TO PERMIT A SEASONAL DWELLING TO BE LOCATED ON THE SUBJECT LANDS, LUMSDEN ROAD, CHELMSFORD - STEVE LESSARD


Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit a seasonal dwelling to be located on the subject lands, Lumsden Road, Chelmsford - Steve Lessard.








APPLICATION FOR REZONING IN ORDER TO PERMIT A SEASONAL DWELLING TO BE LOCATED ON THE SUBJECT LANDS, LUMSDEN ROAD, CHELMSFORD - STEVE LESSARD (CONT’D)


PL2013-008 Dutrisac/Rivest: THAT the City of Greater Sudbury approve the application by Steve Lessard to amend By-law 2010-100Z being the Zoning By-law for the City of Greater Sudbury to change the zoning classification from "RU", Rural to "RU(S)", Rural Special in order to permit construction of a seasonal dwelling on a portion of those lands described as PIN 73343-0275, Lot 3, Concession 1, Township of Morgan, subject to the following condition:

1. That the owner apply for a building permit for the existing seasonal dwelling to the satisfaction of the Chief Building Official prior to the passage of the amending zoning by-law.


APPLICATION FOR REZONING IN ORDER TO RECOGNIZE THE LOCATION OF THE EXISTING AUTOMOBILE SALVAGE AND RECYCLING YARD, 2501 FIRE ROUTE ‘O’, AZILDA – DAVID CRAIG


Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to recognize the location of the existing Automobile Salvage and Recycling Yard, 2501 Fire Route ‘O’, Azilda –David Craig.



Councillor Dutrisac, Ward Councillor, stated she has received no phone calls or emails regarding the application.

Mr. Dorland stated the business was established in 1985 when the property was purchased by the current owner. A survey of the property to ensure proper usage was completed and it was determined there are non-conforming uses. An application was filed to correct the zoning and the mapping of the set-back. He stated concern regarding the existing outdoor storage and any new storage and supports the staffrecommendation as long as it states no new outdoor storage be allowed within 70 m of the northern property line.




APPLICATION FOR REZONING IN ORDER TO RECOGNIZE THE LOCATION OF THE EXISTING AUTOMOBILE SALVAGE AND RECYCLING YARD, 2501 FIRE ROUTE ‘O’, AZILDA – DAVID CRAIG (CONT’D)




PL2013-009 Dutrisac/Craig: THAT the City of Greater Sudbury approve the application by David Craig to amend By-law 2010-100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of lands described as PIN 73370-0002, Parcel 27426 S.W.S., Lots 2 & 3, Concession 6, Township of Snider, from "RU", Rural to "M6(S)", Disposal Industrial Special, subject to the following conditions:

1. That prior to the enactment of the amending by-law the applicant shall provide the Planning Services Section with a copy of a registered survey of the lands to be rezoned.

2. That prior to the enactment of the amending by-law the applicant shall submit a building permit and plans for the office trailer to the satisfaction of the Chief Building Official.

3. That the amending by-law include the following:

a. the permitted uses shall be limited to a salvage or wrecking yard;

b. no new outdoor storage be allowed within 70 m of the northern property line.


APPLICATION FOR REZONING IN ORDER TO PERMIT FIVE (5) LOTS FOR SINGLE RESIDENTIAL USE AND A PUBLIC PARK ON THE FORMER CORPUS CHRISTI SCHOOL SITE, 811 ROBINSON DRIVE, SUDBURY - CITY OF GREATER SUDBURY


Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an application for rezoning in order to permit five (5) lots for single residential use and a public park on the former Corpus Christi school site, 811 Robinson Drive, Sudbury - City of Greater Sudbury.




APPLICATION FOR REZONING IN ORDER TO PERMIT FIVE (5) LOTS FOR SINGLE RESIDENTIAL USE AND A PUBLIC PARK ON THE FORMER CORPUS CHRISTI SCHOOL SITE, 811 ROBINSON DRIVE, SUDBURY - CITY OF GREATER SUDBURY (CONT’D)


Councillor Cimino, Ward Councillor, stated that a portion of the property will be an addition to the Southview Drive greenbelt with no road way entrance, only walkways to the parkland.

Roy Madalvee, area resident, stated his property is adjacent to the park zone and he is in support of the application. He feels the green space is a natural extension to what currently exists. He stated access is currently gained through a walking path near Cranbrook Crescent and an easement on the southwest corner of the property.

Andrew Bell stated his concerns about access to the property have been resolved and he supports the application.

Councillor Cimino stated letters had been sent to the residents explaining the plan for the property. He feels the green space parkland is the best use of the property.




PL2013-010 Craig/Belli: THAT the City of Greater Sudbury approve the application by the City of Greater Sudbury to amend Zoning By-law 2010-100Z by changing the zoning classification from "I", Institutional to "R1-5", Low Density Residential One and "P", Park on those lands described as PIN 73597-0195, Parcel 34764 S.E.S., Lots 97, 98, 99 and Part of Lot 178, Plan M-329 in Lot 8, Concession 1, Township of McKim subject to the following condition:

a. That the owner provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending zoning by-law.

CARRIED

CONSENT AGENDA


PL2013-011 Craig/Belli: THAT Item C-1 contained in the Consent Agenda, be adopted.



CARRIEDROUTINE MANAGEMENT REPORTS

Item C-1Amendment to Planning Committee Recommendation 2006-77, North of Larocque Avenue & Lillian Street, Hanmer - 844367 Ontario Inc.

Report dated December 20, 2012 was received from the General Manager of Growth and Development regarding an amendment to Planning Committee Recommendation 2006-77, North of Larocque Avenue & Lillian Street, Hanmer - 844367 Ontario Inc.

PL2013-012 Craig/Belli: WHEREAS Planning Committee Recommendation #2006-77, which was ratified by Council on April 26, 2006, provided for the zoning of Part of Parcel 16001 S.E.S., in Lot 7, Concession 2, to be subject to a holding designation on proposed Lots 19 to 27 until such time as a drainage course could be engineered to the satisfaction of Nickel District Conservation Authority and the Manager of Technical Services;

AND WHEREAS the amending by-law has not yet been enacted by Council;

AND WHEREAS the Nickel District Conservation Authority and Development Engineering have both advised that a holding designation is no longer required as the Hope Drain works have now been constructed;

AND WHEREAS in accordance with Section 34(17) of the Planning Act, no further notice of this change to the proposed amending by-law is required;

THEREFORE be it resolved that Parts 1 & 2 on Plan 53R-19895 and Parts 5 and 16 on Plan 53R-17916 be rezoned from "FD", Future Development to "R1-5" Low Density Residential One Zone.

CARRIED

Adjournment Craig/Belli: That we do now adjourn. Time: 6:40 p.m.

CARRIED

COUNCILLOR DAVE KILGOUR, CHAIR LISA MILLER, DEPUTY CITY CLERK



2014 Schedule of Meeting Dates - Council andCommittees



Report Date Monday, Dec 17, 2012

Type: Routine ManagementReports

Recommendation THAT the City of Greater Sudbury approve the 2014 schedule ofmeeting dates for City Council and Committees as outlined in thereport from the Executive Director, Administrative Services datedDecember 17, 2012.

BackgroundAttached is the 2014 schedule of meeting dates and start timesfor City Council, Audit Committee, Community ServicesCommittee, Finance and Administration Committee, PlanningCommittee and Operations Committee. Meetings are scheduledin accordance with Procedure By-law 2011-235 which directedthe introduction of a Standing Committee structure and movedmeeting days to Mondays and Tuesdays. The calendar wasdeveloped so as to ensure a meeting free week each month toallow for members of Council to perform constituency work or other duties.

The calendar has been developed to allow for the effective flow of recommendations from committees toCouncil for final approval and the following information should be noted:

Due to Statutory holidays during the months of February and May, the Operations Committee andCommunity Services Committee meetings will be held on the first Monday of the month. The Auditand Finance and Administration Committee meetings will be held on the first Tuesday.Due to the school boards’ mid-winter break in the month of March, meetings have been moved to thefirst week of the month.During the months of July and August the meetings of City Council and it’s Standing Committees willbe held during the same week. The Planning Committee, Operations Committee and CommunityServices Committee are being held on July 7, 2014 and August 11, 2014. City Council, AuditCommittee and Finance and Administration Committee are being held on July 8, 2014 and August 12,2014.Due to the 2014 Municipal Election, and in accordance to Article 7.07 of Procedure By-law 2001-235there will be no meetings held for the Operations Committee, Community Services Committee, AuditCommittee and Finance and Administration Committee during the months of September, October and

Signed By

Report Prepared ByBrigitte SobushDeputy City Clerk Digitally Signed Dec 17, 12

Recommended by the DepartmentCaroline HallsworthExecutive Director, AdministrativeServices/City Clerk Digitally Signed Dec 17, 12

Recommended by the C.A.O.Doug Nadorozny Chief Administrative Officer Digitally Signed Dec 20, 12

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November. In addition, the Planning Committee meeting will be held on the first Monday of eachmonth (October and November). The Council meetings will be held on the first Tuesday of eachmonth (October and November).Similarly, the Inaugural Council meeting will be held on the first Tuesday in December.To accommodate the December holiday period, there will only be one Council meeting held on thesecond Tuesday.

Once the meeting dates have been adopted by Council, they will be included in the electronic calendars ofCouncil Members and Staff.

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Legend:

Council Planning Committee

Start time 6:00 p.m. Start time 5:30 p.m.

Community Services Committee Operations Committee

Start time 4:00 p.m. Start time 6:00 p.m. or 30 minutes after the

conclusion of the Operations Committee Meeting,

whichever is earlier

Audit Committee Finance and Administration Committee

Start time 4:00 p.m. Start time 6:00 p.m. or 30 minutes after the

conclusion of the Audit Committee Meeting,

whichever is earlier

Council, Audit Committee, Finance and Administration Committee

Start time TBD (July & Aug)

Start time TBD (July & Aug)

Inaugural Council Meeting

Start time 7:00 p.m.

Office Closed for Public or Other Holidays Mid Winter Break (Mar 10-14)

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Healthy Community Initiative Fund Requests forApproval



Report Date Friday, Jan 18, 2013

Type: Routine ManagementReports

Recommendation That Council approval be granted for the Healthy CommunityInitiative Fund projects identified for: Ward 1 - Capitalexpenditure for the purchase and installation of playgroundequipment at Robinson Playground in the sum of $7,500; and forWard 11 - Community Event Expense to pay for the costs ofvenue preparation, supplies, and service and equipment rentalsfor the Winterfest event, being held February 15 - 17, 2013, up tothe sum of $7,000.

Finance Implications The projects for which approval is being sought in this report willbe funded through the Ward 1 and Ward 11 Healthy CommunityInitiative Fund, in which sufficient dollars are available to coverthe cost of these projects.

BackgroundIn accordance with Section 6.1.1 of the Council Expense and Healthy Community Initiative Fund Policy,Council approval is being sought for a capital project exceeding a contribution of $5,000.00 in Ward 1 and aCommunity Event Expense exceeding the sum of $1,000 in Ward 11.

Ward 1 - $7,500 - Capital expenditure for purchase and installation of playground equipment atRobinson Playground

In early 2012, the Robinson Neighbourhood Association, in consultation with City staff and Ward 1Councillor Joe Cimino, identified a need for new playground equipment at Robinson Playground. With theassistance of City staff, quotes were obtained for various types of playground equipment and a selectionwas made by the group, which equipment, freight and installation cost totals $13,979.01 plus HST. TheRobinson Neighbourhood Association has done some fundraising and will cover the balance of the cost ofthe equipment which would be the difference between the total cost of $13,979.01 plus HST, less the Ward1 HCI fund contribution of $7,500.

Prior to the passing of the Council Expense and Healthy Community Initiative Fund Policy, Councillor Cimino

Signed By

Report Prepared ByManon DepatieExecutive Assistant to Councillors Digitally Signed Jan 18, 13

Recommended by the DepartmentLorella HayesChief Financial Officer/Treasurer Digitally Signed Jan 18, 13


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Prior to the passing of the Council Expense and Healthy Community Initiative Fund Policy, Councillor Ciminohad committed the sum of $7,500 to the project, as is identified in the Healthy Community Initiative Fund2012 First, Second and Third Quarterly Reports presented to Council.

The project does meet the three step eligibility test required by the Council Expense and HealthyCommunity Initiative Fund Policy.

In order to ensure timely delivery and installation of the playground equipment, Councillor Cimino seeksCouncil's approval to expend the sum of $7,500.00 from the Ward 1 Healthy Community Initiative Fundtowards the purchase and installation of playground equipment at Robinson Playground.

Ward 11 - Up to $7,000 - Community event expense to pay for the costs of venue preparation,supplies, and service and equipment rentals for Winterfest event being held February 15 - 17, 2013

The second annual Winterfest winter carnival is being held from February 15 - 17, 2013 in Ward 11. In aneffort to support to continued success of this community and family activity, Councillor Kett would likecontribute the sum of up to $7,000 towards the cost of venue preparation, supplies, and service andequipment rentals for the Winterfest event.

City staff are coordinating the venue preparation, supplies, and service and equipment rentals for the event.

The community event expense does meet the three step eligibility test required by the Council Expense andHealthy Community Initiative Fund Policy.

As the Winterfest event is taking place from February 15 - 17, 2013, Councillor Kett seeks Council'sapproval at this time to expend the sum of up to $7,000 from the Ward 11 Healthy Community Initiative Fundtowards the cost of venue preparation, supplies, and service and equipment rentals for the event.

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Smoking Provisions in Parks By-law



Report Date Tuesday, Jan 15, 2013

Type: Referred & DeferredMatters

Recommendation WHEREAS Council at the December 11, 2012 Council meetingrequested further information in regards to smoking in parks;

AND WHEREAS other communities have adopted policies onsmoking within their parks as outlined in this report;

THEREFORE BE IT RESOLVED THAT Council approve option____;

AND THAT the Parks By-law be presented to Council for theFebruary 12, 2013 Council meeting for final approval.

Finance Implications Capital funds have been budgeted for necessary signagerelated to the Parks By-law.

BackgroundAt the December 11, 2012 meeting, Council approved a deferralof the Parks By-law. The deferral was requested for further information related to smoking policies inparks. Council requested information from the City of North Bay and other Municipalities. In addition,Council requested information on enforcement.

Survey ResultsThe department has surveyed thirty two (32) Municipalities across Ontario in order to determine specificBy-laws regulating smoking on park properties.

Based on the results of the survey, the majority of the Municipalities surveyed permit smoking on parkproperty, however, the vast majority of the Municipalities have specific no smoking restrictions within thepark. The restrictions include certain metres from facilities such as playgrounds, playfields, bleachers,splash pads, etc.

The City of North Bay prohibits smoking on the grounds of the outdoor sports complex including all fields,buildings, parking lots and all other passive recreational areas within the park boundaries. The City of

Signed By

Report Prepared ByPam CranstonManager of Parks Services Digitally Signed Jan 15, 13

Division ReviewReal CarreDirector of Leisure Services Digitally Signed Jan 15, 13

Recommended by the DepartmentCatherine MathesonGeneral Manager of CommunityDevelopment Digitally Signed Jan 15, 13


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buildings, parking lots and all other passive recreational areas within the park boundaries. The City ofBarrie prohibits smoking outdoors on any property owned and occupied by the City including, but not limitedto property upon which is located a City facility, parkland, playground, sports field, spectator seating area,ice surface, etc. whether or not a "No Smoking" sign is posted.

The following is a summary of the existing By-laws related to smoking in parks from Municipalities acrossOntario:

Ontario Communities Smoking By-laws Specific to Parks Facilities

Municipalities Smoking By-lawArnprior

25 May 2009 - Smoking prohibited on any public land which isidentified as a public playground or public beach within the limits ofthe Town of Arnprior.

Blind River

6 June 2011 - Smoking prohibited, within 15 m of playgroundequipment in public parks, and at recreation fields.

Bonfield Township

24 August 2010 - Smoking prohibited within 9 m of any municipalbuilding. Also prohibited on the land surrounding the Township officeand on municipal parklands, except in designated smoking areas.

Chatham-Kent

23 November 2009 - Smoking prohibited within 9 m of entrances tomunicipal buildings and playground equipment.

Clearview Township

13 July 2009 - Smoking prohibited within 9 m of any building ownedor operated by the municipality, on or within 9 m of a playground areaor playing field including but not limited to soccer fields, baseballdiamonds, football fields, etc., and on municipal property includingparks during the period of time when people are assembled andauthorized entertainment is provided.

Cobourg

28 June 2010, 7 March 2011 - Smoking prohibited within 9 m of theedge of the playing surfaces of all children’s playground areas in theTown of Cobourg parks.

Cornwall 4 September 2007 - Smoking prohibited within 9 m of City-ownedfacilities including playground structures, pools, splash pads, fixedseating or bleachers, tennis courts, basketball courts, etc.

Elliot Lake

11 May 2009 - Smoking prohibited on hospital property within 9 m ofentrances to public places owned by the municipality, and within 15 mof playground equipment and recreation fields including but not limitedto baseball diamonds,soccer fields, tennis courts, etc. Smoking alsoprohibited in Miners Monument Park.

Georgina 16 April2012 - Smoking or using any tobacco product prohibited at allCivic Centre soccer pitches (8 in total) including parking lots andwithin 9 m east of the most easterly soccer pitch limit. Smoking orusing any tobacco product prohibited within 10 m (33 ft) of any Townowned and/or operated playgrounds, splashpads, skateboard parksand sports fields; and within the entire Recreation Outdoor Campus(ROC) facility.Smoking or using any tobacco product prohibited in parks and onbeaches and trails.

Greater Napanee

19 July 2011 - Smoking prohibited in outdoor spectator seating areaswithin a Park or Public Outdoor Facility. Smoking prohibited within 6m of the boundary of any Municipal Building. Definition of “MunicipalBuilding” amended to include sports facilities, ball diamonds,playgrounds,soccer fields and aquatic facilities.

Hamilton 31 May 2012 - Smoking prohibited on "recreation property,” which

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Hamilton

31 May 2012 - Smoking prohibited on "recreation property,” whichmeans a park or place owned or operated by the City of Hamilton forrecreational purposes including: a leash free dog park, pool,recreation center, playground, skate-board park, beach, arena,stadium, sports or playing field, and a named list of properties inSchedule “A”.

Huntsville

17 May 2010 - Smoking prohibited within 9 m from any entrance, exit,building opening of any Town facility including but not limited toparkland, playground, sports field, spectator seating area, ice surfacewhether or not a “No Smoking” sign is posted; on any walkway orpathway set out on or through Town-owned property (but does notinclude sidewalks).

Ingersoll

17 May 2010 - Smoking prohibited on any Town owned sports field,on any walkway set out on or through Town owned and occupiedproperty but not sidewalks), and within 9 m of any Town facilityentrance including but not limited to splash pads, playgroundequipment, spectator seating areas, ball diamonds, soccer fields,basketball courts, tennis courts, the Ingersoll District Memorial Arena,Victoria Park Community Centre.

Midland

28 September 2009 - Smoking prohibited within 10 m of any Townowned playground or sports field whether or not a “No Smoking” signis posted.

New Tecumseth

30 September 2002 - Smoking prohibited within 10 m of anyplayground area established and fitted with equipment (slides,swings, etc.).

North Huron

17 March 2008 - Smoking prohibited within 9 m of entrances or exitsof Township facilities, in an outdoor bleacher area.

Orillia 30 June 2008 - Smoking prohibited within 10 m of a playground area,sport activity area (including but not limited to ball diamonds, soccerfields, basketball courts, tennis courts, etc.) or beach area.

Ottawa

11 January 2006, 2 April 2012 - Smoking prohibited within 9 m ofentranceways of a facility or any other building that is owned orleased by the City.Note: Definition of facility includes any area, pool, building orstructure in a park, including playgrounds, playing fields, balldiamonds, sports fields, beaches, recreation centres, etc. However,bylaw services reports that the intent of the bylaw was only meant toprohibit smoking within 9 m of building entranceways. The definition of“outdoor municipal property” was amended to include parks. Thedefinitionof “beach”, as part of the definition of “park” was also amended.Smoking is prohibited on all outdoor municipal property.

Parry Sound

1 June 2012 - Smoking prohibited within 9 m from any entrance orexit of a municipally owned or leased building. If the building is onlypartially leased by the municipality, on the entrance/exit usedexclusively by municipal staff is covered by the bylaw. Smoking isalso prohibited, except in designated areas, within 9 m of anymunicipally owned or leased park, playground, recreational field orbeach as named in Schedule “A” to the bylaw. An approved SpecialEvent may apply for an exemption to allow for a temporarydesignated smoking area(s).

Peterborough July 1 2010, 1 May 2011, 1 May 2012 - Smoking prohibited within 9m of any public playground, beach, wading pool or splash pad.Smoking prohibited within 9 m of any sport field or skateboard park.Smoking prohibited within any City park except in designated areas.

Port Hope 23 August 2010 for playgrounds and 14 May 2011 for sports fields -

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Port Hope

23 August 2010 for playgrounds and 14 May 2011 for sports fields -Smoking prohibited within 10 m of the boundary of parks, with “publicpark” broadly defined as "any park or common area owned or leasedand maintained by the Municipality of Port Hope used for the purposeof recreational use and shall include any playground equipment,sports field and playground area including but not limited to soccerpitches, baseball diamonds, tennis courts, player’s benches,spectators areas, beaches, splash pads, dog parks, skate parks andany children’s playground equipment, including but not limited toswing sets and climbing apparatus, including the surroundingplayground equipment area owned or leased by the Municipality.

Quinte West

27 July 2009 - Smoking prohibited within 25 m of playgroundequipment or playing fields within a playground park owned by theCorporation of the City of Quinte West.

St. Thomas

21 July 2008 - Smoking prohibited within 30 m of any playgroundequipment, splash pad, swimming pool, tennis court, skateboardfacility or player’s benches.

Thunder Bay

1 June 2010 - Smoking prohibited within 3 m of the entrance to aworkplace, within 10 m of the entrance to a recreational facility, within10 m of any playground equipment located on land owned by theCorporation, within 10 m from the edge of a beach (water’s edge).

Timmins

16 November 2009 - Smoking prohibited within 10 m of anyplayground equipment within parks and playgrounds owned by theCity, and within 10m of any municipal park recreational field.

Toronto January 2009 - While in a park, no person shall smoke tobacco orhold lighted tobacco: within a nine metre radius surrounding the edgeof any playground safety surface or any playground equipment; withina nine metre radius surrounding the edge of any wading pool, basinor splash pad safety surface; or, within any zoo or farm area.

Tweed 24 January 2012 - Smoking prohibited within 25 m of municipalplaygrounds in parks and playing fields, including ball diamonds,soccer fields, football fields, basketball and volleyball courts, and bikeparks.

Wasaga Beach

9 September 2008 - Smoking prohibited within 9 m of the entrance ofany municipal building, and within 9 m of playgrounds and playingfields.

West Nipissing

5 February 2008 - Smoking prohibited within 9 m of entrancewaysand windows of municipal buildings, including community centres,libraries, arenas, garages, town hall and the sports complex.

Woodstock

1 September 2008 - Smoking prohibited on downtown sidewalk cafés,within 30 m of any playground equipment located within a municipalpublic park (includes swimming pools), within 15 m of any recreationalfield within a municipal public park (includes baseball diamonds,soccer pitches, player or spectator benches and lawn bowling fields,but not golf courses), within 9 m of any entrance to a municipalbuilding, within 4 m of any municipal bus stop, on hospital grounds,and during special community events including but not limited toparades, outdoor concerts, sports tournaments, sidewalk sales,Canada Day celebrations.

of 192

Enforcement

The enforcement of the Smoking By-law is addressed in the City of Greater Sudbury Smoking in PublicPlaces and Workplaces By-law 2002-300 and is enforced by an enforcement officer.

Enforcement Officer

"Enforcement Officer" means any person appointed by the Council of the City of Greater Sudbury as aMunicipal By-law Enforcement Officer, any person appointed by the Minister of Health as a ProvincialOffenses Officer under the Tobacco Control Act, 1994 or any person appointed by the Minister of Labour asa Provincial Offences Officer under the Smoking in the Workplace Act, or any Police Officer of the City ofGreater Sudbury.

Recommendations

The following options have been prepared for Council’s consideration:

Option 1That status quo be maintained.

Option 2That smoking be prohibited on all grounds of parks and recreation facilities.

Option 3

That smoking in parks be restricted in the following areas within parks and recreation facilities a) Within anine (9) metre radius of the edge of any playground safety surface,b) Within a nine (9) metre radius of the edge of any splash pad safety surface,c) Within a nine (9) metre radius of the edge of any public seating area, athletic field bleacher, spectatorarea, players bench, outdoor skating area,d) Within any ski lift queue, while on any ski lift or within a nine (9) metre radius surrounding the edge of anyski lift queue area or any ski lift,e) Within the Grace Hartman Amphitheatre area or within a nine (9) metre radius surrounding the edge ofthe Grace Hartman Amphitheatre area.

of 192

By-law 2002-300 - Smoking in Public Places and Workplaces 1/13 of 192


Strategic Communication Plan



Report Date Tuesday, Jan 22, 2013

Type: Managers' Reports

Recommendation WHEREAS the Council of the City of Greater Sudbury set asone of its strategic goals the development of a strategiccommunication plan;

THEREFORE BE IT RESOLVED THAT the City of GreaterSudbury receive the Strategic Communication Plan "City with aVoice" for the period of 2013 - 2014.

Finance Implications Action items associated with the strategic communication planare to be funded through existing budget lines.

BackgroundIn 2011, City Council identified as one of their strategic priorities the need for a consolidated communicationstrategy for the organization. As part of this initiative, in 2012, the Corporate Communications and FrenchLanguage Services division of the City of Greater Sudbury conducted a review of its communicationactivities to identify areas of opportunity in the delivery of communications services, both internally andexternally. The strategic communication plan – City with a Voice – is the result of the communication reviewand fulfills one of Council’s strategic priorities.

ProcessThe strategic communication plan was developed following an intensive review of communication activitiesacross the organization. It reflects input from Council, Senior Management, and Corporate Communicationsstaff. As part of the communication review, a community survey was conducted on the topic ofcommunications, and the input received from that survey has also been taken into consideration indeveloping the plan, as well as in formulating strategies and material for communications activities. Thesefounding documents guide and will continue to guide the work of the Corporate Communications division.

Signed By

Report Prepared ByEliza BennettMgr, Communications & FrenchLanguages Services Digitally Signed Jan 22, 13


of 192

City with a VoiceCity with a Voice:

Outlines a vision for communications for the City;Defines how the City communicates;Provides clear messages that align with Council’s strategic priorities;Positions the scope of communications within the City;Identifies five areas of strategic focus for communications; andOutlines action items specific to these strategic focus areas to be completed in the next two years.

As part of this strategic document, five strategic focus areas for communications are identified. Thesefocus areas will guide communications activities over the next two years. They are: a consistent,strategic corporate focus; authoritative and professional communications; strong and authenticinternal communications; proactive and reputation-building communications; and citizen-focusedcommunications.

A number of action items are already in progress to move these focus areas forward. Some of the keyitems in the plan include issuing an annual report, consolidating communications activities andinitiating a training program for communicators across the organization to more effectively andstrategically meet organizational goals; and executing a reputation management strategy to betterpromote the good news of the organization.

Financial ImplicationsAction items associated with the strategic communication plan are to be funded through existingbudget lines.

of 192

STRA

TEG

IC

COM

MU

NIC

ATIO

N

PLA

N

City

with

a V

oice

City with a Voice - Strategic Communication Plan 1/11 of 192

City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

Our

City

’s Vi

sion

, Mis

sion

, Val

ues

Visi

onA

gro

win

g, w

orld

-cla

ss c

omm

unity

brin

ging

tale

nt,

tech

nolo

gy a

nd a

gre

at n

orth

ern

lifes

tyle

toge

ther

.

Mis

sion

We

prov

ide

exce

llent

acc

ess

to q

ualit

y m

unic

ipal

se

rvic

es a

nd le

ader

ship

in th

e so

cial

, env

ironm

enta

l an

d ec

onom

ic d

evel

opm

ent o

f the

City

of G

reat

er

Sudb

ury.

Valu

esA

s st

ewar

ds o

f the

com

mun

ity, w

e:

•pr

ovid

e hi

gh q

ualit

y se

rvic

e w

ith a

citi

zen

focu

s

•m

anag

e th

e re

sour

ces i

n ou

r tru

st e

ffici

ently

, re

spon

sibly

and

effe

ctiv

ely

•en

cour

age

inno

vatio

n an

d ac

cept

risk

s

•m

aint

ain

hone

st a

nd o

pen

com

mun

icat

ion

•cr

eate

a c

limat

e of

trus

t and

a c

olle

gial

w

orki

ng e

nviro

nmen

t

•ac

t tod

ay in

the

inte

rest

s of t

omor

row

Visi

on o

f Com

mun

icat

ions

The

City

of G

reat

er S

udbu

ry m

aint

ains

ope

n an

d ho

nest

co

mm

unic

atio

n w

ith it

s res

iden

ts a

nd it

s em

ploy

ees.

We

enga

ge c

itize

ns w

ith a

voi

ce o

f pas

sion

and

conv

ictio

n.

We

are

com

mitt

ed to

pro

vidi

ng re

leva

nt a

nd a

ccur

ate

info

rmat

ion

in w

ays t

hat a

re a

cces

sible

, cre

ativ

e,

cohe

rent

, and

tim

ely.

We

mea

sure

the

effec

tiven

ess

of o

ur c

omm

unic

atio

ns a

gain

st e

stab

lishe

d go

als a

nd

stan

dard

s to

ensu

re th

at w

e m

eet t

he in

form

atio

n ne

eds

of a

div

erse

pop

ulat

ion.


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

Mun

icip

al co

mm

unic

atio

ns a

re

sepa

rate

d in

to th

ree

dist

inct

stre

ams:

•Po

litic

al c

omm

unic

atio

ns: p

rom

ote

a ca

mpa

ign,

a

plat

form

, or t

he v

iew

poin

t of a

n el

ecte

d offi

cial

. Po

litic

al c

omm

unic

atio

ns d

o no

t refl

ect t

he

corp

orat

ion,

but

rath

er a

n in

divi

dual

; the

y ar

e

the

resp

onsi

bilit

y of

pol

itica

l offi

ces.

•Co

mm

unit

y co

mm

unic

atio

ns: p

rom

ote

com

mun

ity e

vent

s, or

rela

te to

eve

nts

occu

rrin

g ou

tsid

e th

e sc

ope

of th

e m

unic

ipal

ity a

s an

or

gani

zatio

n. C

omm

unic

atio

ns re

late

d to

co

mm

unity

eve

nts

fall

unde

r the

sco

pe o

f affi

liate

d bo

dies

suc

h as

Tour

ism

and

Com

mun

ity A

ctio

n N

etw

orks

, and

as

such

are

not

sub

ject

to th

e st

anda

rds

set b

y Co

rpor

ate

Com

mun

icat

ions

.•

Corp

orat

e c

omm

unic

atio

ns:

“inco

rpor

ate

a w

hole

ra

nge

of

spec

ializ

ed d

iscip

lines

, inc

ludi

ng c

orpo

rate

de

sign,

cor

pora

te a

dver

tisin

g, in

tern

al c

omm

unic

atio

n to

em

ploy

ees,

issue

s and

cris

is m

anag

emen

t, m

edia

re

latio

ns, i

nves

tor r

elat

ions

, cha

nge

com

mun

icat

ion

and

publ

ic a

ffairs

. An

impo

rtan

t cha

ract

erist

ic is

that

it

focu

ses o

n th

e or

gani

zatio

n as

a w

hole

and

on

the

impo

rtan

t tas

k of

how

an

orga

niza

tion

pres

ents

itse

lf to

all

its k

ey st

akeh

olde

rs, b

oth

inte

rnal

and

ext

erna

l.”1

Corp

orat

e Co

mm

unic

atio

ns a

nd F

renc

h La

ngua

ge

Serv

ices

is re

spon

sible

for p

rovi

ding

cor

pora

te

com

mun

icat

ions

serv

ices

to th

e or

gani

zatio

n.

Corp

orat

e Co

mm

unic

atio

ns is

the

offici

al, u

nifie

d vo

ice

of th

e Ci

ty a

nd th

e co

rpor

atio

n.

Com

mun

icat

ing

in th

e Ci

ty o

f Gre

ater

Sud

bury

…

•GreaterSud

bury—

acom

mun

ityofcom

mun

ities

•Largestm

unicipalityinOntariobyland

area

•Diversecom

mun

ity:a

ging

pop

ulationbuta

grow

ing

you

th a

nd s

tude

nt p

opul

atio

n;

•Acentreforedu

catio

n,m

iningexpe

rtise

,excellence

in h

ealth

car

e, g

over

nmen

t ser

vice

s, an

d to

urism

•39%ofthe

pop

ulationself-iden

tified

asb

iling

ual

•Askilled

and

diverseworkforceded

icated

toth

epr

ovisi

on o

f exc

elle

nt m

unic

ipal

serv

ices

1 J. C

orne

lisse

n, B

A (C

oms)

, PhD

., P

rofe

ssor

Leed

s Uni

vers

ity, C

orpo

rate

Com

mun

icat

ion.


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

The

City

of G

reat

er S

udbu

ry h

as 1

60,7

70 s

take

hold

ers.

Ever

y da

y, th

ose

stak

ehol

ders

are

pro

vide

d w

ith

info

rmat

ion

pert

aini

ng to

mun

icip

al p

rogr

ams,

activ

ities

, ser

vice

s, po

licie

s an

d pr

oced

ures

, th

roug

h bo

th fo

rmal

com

mun

icat

ions

(suc

h as

pai

d ad

vert

isem

ents

, mun

icip

al n

otic

es a

nd

new

slet

ters

, and

med

ia p

artn

ersh

ips)

and

info

rmal

co

mm

unic

atio

ns (s

uch

as w

ord

of m

outh

, obs

erva

tion

of m

unic

ipal

em

ploy

ees,

part

icip

atio

n in

pro

gram

s, an

d co

nsum

ptio

n of

loca

l med

ia).

Corp

orat

e Co

mm

unic

atio

ns p

erfo

rms

th

ree

esse

ntia

l fun

ctio

ns:

•W

e m

anag

e th

e re

puta

tion

of th

e or

gani

zatio

n.

•W

e in

form

resid

ents

.

•W

e pa

rtic

ipat

e in

a tw

o-w

ay e

ngag

emen

t w

ith c

itize

ns.

We

Com

mun

icat

e Be

caus

e…

A Ci

ty w

ithou

t com

mun

icat

ions

is a

city

with

out a

voi

ce.


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

Stra

tegi

c co

mm

unic

atio

ns a

re a

ccur

ate,

con

sist

ent,

auth

orita

tive,

tim

ely,

cre

ativ

e, a

cces

sibl

e, a

nd m

easu

red.

W

ith th

ese

para

met

ers

in m

ind,

cor

pora

te c

omm

unic

atio

ns a

re d

esig

ned

to th

e st

anda

rds

of th

e In

tern

atio

nal

Associatio

nofBusinessCo

mmun

icators(IA

BC)and

Reg

isteredGraph

icDesigne

rsOntario.

Acc

urat

eA

s a

lead

er in

the

com

mun

ity, t

he C

ity is

com

mitt

ed

to p

rovi

ding

info

rmat

ion

that

is s

ubst

antia

ted

by

mun

icip

al s

ubje

ct e

xper

ts to

pro

mot

e a

voic

e of

trut

h an

d au

thor

ity.

Cons

iste

ntTo

pro

mot

e a

rep

utat

ion-

cons

ciou

s b

rand

, in

form

atio

n is

sued

by

the

City

is

writ

ten,

des

igne

d,

and

othe

rwis

e co

mm

unic

ated

in w

ays

that

are

alig

ned

with

an

inte

ntio

nal m

anag

emen

t of r

eput

atio

n, w

ith

bran

d va

lues

, as

wel

l as

with

org

aniz

atio

nal v

alue

s an

d co

rpor

ate

prio

ritie

s.

Aut

hori

tati

veTh

e Ci

ty o

f Gre

ater

Sud

bury

resp

ects

its c

itize

ns, a

nd

build

s its

imag

e in

the

com

mun

ity b

y pr

ovid

ing

trut

hful

in

form

atio

n th

at c

omes

from

the

appr

opria

te p

erso

n.

Tim

ely

The

City

reco

gniz

es th

at in

form

atio

n is

onl

y re

leva

nt

whe

n it

is n

eede

d. To

that

end

, th

e C

ity e

ndea

vour

s

to e

nsur

e th

at i

nfor

mat

ion

rela

ted

to m

unic

ipal

se

rvic

es, p

rogr

ams,

polic

ies

and

proc

edur

es is

pr

ovid

ed w

hen

citiz

ens

requ

ire it

, bot

h on

a p

roac

tive

and

a re

activ

e ba

sis.

Crea

tive

The

City

kno

ws

that

info

rmat

ion

abou

t mun

icip

al

serv

ices

and

pro

gram

s is

onl

y re

leva

nt i

f it

is

mem

orab

le.

As

suc

h, i

t m

ust

stan

d o

ut f

rom

the

m

ass

of c

onsu

mab

le in

form

atio

n th

at is

ava

ilabl

e to

ci

tizen

s ev

ery

day.

Acc

essi

ble

The

City

com

mun

icat

es in

way

s th

at a

re c

lear

, m

eani

ngfu

l and

rele

vant

to in

tend

ed a

udie

nces

. It

prov

ides

info

rmat

ion

in p

lain

lang

uage

, in

both

offi

cial

lang

uage

s, an

d in

a v

arie

ty o

f for

mat

s to

m

eet t

he n

eeds

of t

he d

iver

se p

opul

atio

n of

Gre

ater

Su

dbur

y.

Mea

sure

dCo

mm

unic

atio

ns is

sued

by

the

City

are

eva

luat

ed a

nd

mea

sure

d ag

ains

t set

goa

ls a

nd c

riter

ia, i

n ac

cord

ance

w

ith b

est p

ract

ices

.

Our

Com

mun

icat

ions

Are

…


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

TheCityofG

reaterSud

buryhasacom

plem

ento

fcloseto

3,000

full-and

part-tim

eem

ploy

ees,an

dthe

se

rvic

es th

ose

empl

oyee

s pr

ovid

e ar

e fa

r-re

achi

ng a

nd w

ide-

rang

ing.

The

val

ues

of th

e co

rpor

atio

n

help

to id

entif

y co

rpor

ate

key

mes

sage

s th

at u

nder

lie a

ll m

unic

ipal

com

mun

icat

ions

, whe

ther

they

are

writ

ten

or v

erba

l, fo

rmal

or i

nfor

mal

, offi

cial

or u

noffi

cial

, pla

nned

or u

npla

nned

. The

se c

orpo

rate

key

mes

sage

s fo

rm th

e ba

sis

of a

ll co

mm

unic

atio

ns in

itiat

ives

.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

is a

serv

ice-

driv

en

orga

niza

tion

com

mitt

ed to

pro

vidi

ng e

xcel

lent

se

rvic

e to

citi

zens

in a

cos

t-eff

ectiv

e, e

ffici

ent,

and

frien

dly

way

.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

val

ues c

itize

ns a

nd th

eir

inpu

t.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

is a

stro

ng e

cono

my,

a

city

of o

ppor

tuni

ty, a

nd a

city

of i

nnov

atio

n.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

is a

uni

que

blen

d of

ur

ban

amen

ities

and

uns

poile

d w

ilder

ness

, offe

ring

a he

alth

y ba

lanc

e be

twee

n em

ploy

men

t opp

ortu

nitie

s an

d a

rela

xed

nort

hern

life

styl

e.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

val

ues i

ts d

iver

sity

as

part

of a

nor

ther

n co

mm

unity

of c

omm

uniti

es.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

is a

tour

ism

hub

for

Nor

thea

ster

n O

ntar

io a

nd a

n in

tern

atio

nally

re

now

ned

dest

inat

ion

for p

ublic

eng

agem

ent a

nd

educ

atio

n in

scie

nce

and

geol

ogy.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

is co

mm

itted

to

ensu

ring

the

wel

l-bei

ng o

f a d

ynam

ic, d

iver

se, a

nd

mul

ticul

tura

l soc

iety

.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

is co

mm

itted

to

long

-ter

m fi

scal

resp

onsi

bilit

y an

d su

stai

nabi

lity.

•Th

e Ci

ty o

f Gre

ater

Sud

bury

is c

reat

ing

a he

alth

y an

d su

stai

nabl

e co

mm

unity

.

Wha

t Our

Com

mun

icat

ions

Tell

You

Abo

ut O

ur C

ity…


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

A re

view

of c

omm

unic

atio

ns a

ctiv

ities

, met

hodo

logi

es, r

esou

rces

, and

tool

s allo

wed

Cor

pora

te C

omm

unic

atio

ns t

o

pinp

oint

are

as o

f st

reng

th, a

s w

ell a

s ar

eas

of o

ppor

tuni

ty. T

he fo

llow

ing

mai

n ou

tcom

es w

ere

iden

tified

:

•Th

ere

is an

opp

ortu

nity

to te

ll th

e po

sitiv

e de

velo

pmen

ts w

ithin

the

City

in o

ur o

wn

voic

e;

•Th

ere

is a

nee

d to

reba

lanc

e ou

r pri

orit

ies

to fo

cus

mor

e on

cor

pora

te in

itiat

ives

and

less

on

rout

ine

tact

ical

sup

port

;

•Th

e Ci

ty w

ould

ben

efit f

rom

the

deve

lopm

ent o

f po

licie

s, p

roto

cols

, and

pro

cedu

res r

elat

ing

to

com

mun

icat

ions

act

iviti

es to

ens

ure

we

are

enga

ged

in th

e rig

ht w

ork

at ri

ght t

ime,

to b

e st

rate

gic,

and

to

impr

ove

cons

isten

cy;

•Ci

ty st

aff a

re a

mba

ssad

ors f

or th

e or

gani

zatio

n an

d th

e co

mm

unity

and

ther

e is

an o

ppor

tuni

ty to

em

pow

er th

em w

ith b

ette

r, m

ore

timel

y, an

d cl

eare

r in

form

atio

n ab

out t

heir

wor

kpla

ce a

nd th

eir c

ity;

•Co

mm

unic

atio

ns m

ust b

e at

the

tabl

e w

ith

prog

ram

s and

pro

ject

s at t

he ri

ght t

ime

and

at

the

right

leve

l to

alw

ays b

e pa

rt o

f the

pro

cess

and

eff

ectiv

ely

prov

ide

coun

sel;

•Co

rpor

ate

com

mun

icat

ions

mus

t be

posi

tion

ed

prop

erly

in th

e or

gani

zati

on a

nd m

ust f

ocus

on

th

e w

ork

of st

rate

gic

valu

e so

that

Com

mun

icat

ions

is

reco

gniz

ed a

s a c

ritic

al p

artn

er in

ach

ievi

ng

busi

ness

goa

ls.

Whe

re W

e’re

Goi

ng…


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

Thes

e fin

ding

s ar

e ad

dres

sed

thro

ugh

the

Com

mun

icat

ion

Stra

tegi

c Pl

an 2

012–

2014

. The

follo

win

g fiv

e fo

cus

area

s, ba

sed

on th

e ab

ove

findi

ngs,

will

gui

de c

omm

unic

atio

ns. A

ctio

n ite

ms

that

will

mov

e Co

mm

unic

atio

ns

and

the

orga

niza

tion

forw

ard

in th

e ne

xt tw

o ye

ars

are

asso

ciat

ed w

ith e

ach

of th

e fo

cus

area

s.

Cons

iste

nt s

trat

egic

cor

pora

te fo

cus

The

voic

e of

the

City

is st

rong

, con

siste

nt, a

nd a

ligne

d w

ith c

orpo

rate

prio

ritie

s. Pr

imar

y an

d se

cond

ary

com

mun

icat

ors s

peak

with

one

voi

ce. C

orpo

rate

su

ppor

t for

dep

artm

enta

l pro

ject

s is b

ased

on

alig

ning

de

part

men

tal p

riorit

ies a

long

cor

pora

te st

rate

gic

prio

ritie

s. Co

mm

unic

ator

s acr

oss t

he o

rgan

izat

ion

are

enga

ged

in a

repu

tatio

n m

anag

emen

t cou

ncil

and

in

stra

tegi

c co

mm

unic

atio

n pr

oces

ses.

Goa

l: To

impr

ove

the

over

all c

onsi

sten

cy o

f City

m

essa

ges t

o ou

r key

aud

ienc

es. T

o be

mea

sure

d by

a

cont

ent a

naly

sis o

f key

com

mun

icat

ions

cha

nnel

s.

The

thre

e m

ain

proj

ects

to s

uppo

rt th

is fo

cus

area

in

the

next

two

year

s ar

e:

•M

ake

Com

mun

icat

ions

acc

ount

able

to th

e Ch

ief

Adm

inist

rativ

e O

ffice

r

•En

sure

Cou

ncil’

s st

rate

gic

prio

ritie

s ha

ve

com

mun

icat

ions

pla

ns a

ssoc

iate

d w

ith th

em

•Re

alig

n co

mm

unic

atio

ns re

sour

ces

to s

uppo

rt th

e st

rate

gic

proj

ects

of C

ounc

il an

d th

e or

gani

zatio

n

Aut

hori

tati

ve, p

rofe

ssio

nal c

omm

unic

atio

ns

Com

mun

icat

ions

sta

ff w

ill c

ontin

ue to

bui

ld s

kills

in

the

inte

rest

s of

bec

omin

g pa

rtne

rs in

ach

ievi

ng th

e bu

sine

ss g

oals

of t

he o

rgan

izat

ion.

Goa

l: To

incr

ease

the

prof

essi

onal

capa

city

, ski

lls a

nd

capa

bilit

ies o

f the

ent

ire co

mm

unic

atio

ns te

am in

ord

er

to p

rovi

de e

xcel

lent

clie

nt co

mm

unic

atio

ns su

ppor

t. To

be

mea

sure

d by

clie

nt sa

tisfa

ctio

n in

terv

iew

s, ex

tern

al

revi

ews o

f com

mun

icat

ions

out

puts

, and

incr

ease

d co

nfide

nce

of te

am m

embe

rs.

The

thre

e m

ain

proj

ects

to s

uppo

rt th

is fo

cus

area

in

the

next

two

year

s ar

e:

•In

itiat

e a

trai

ning

pro

gram

for s

taff

who

per

form

co

mm

unic

atio

ns w

ork

•Develop

policiesa

ndprocedu

resforcom

mun

ications

wor

k an

d pr

oces

ses

•Develop

templatesforrou

tinecommun

icationsto

m

axim

ize

effici

ency

and

stre

ngth

en fo

cus o

n st

rate

gic

com

mun

icat

ion

Five

Foc

us A

reas

…


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

Five

Foc

us A

reas

…

Stro

ng a

nd a

uthe

ntic

inte

rnal

com

mun

icat

ions

Empl

oyee

s are

the

City

’s fro

nt-li

ne c

onta

ct w

ith

resid

ents

on

a da

ily b

asis.

Pro

vidi

ng e

mpl

oyee

s with

the

info

rmat

ion

and

reso

urce

s the

y ne

ed to

be

amba

ssad

ors

for t

he m

unic

ipal

ity a

nd c

ham

pion

s for

the

orga

niza

tion

is a

vita

l fun

ctio

n of

Cor

pora

te C

omm

unic

atio

ns. W

e w

ill su

ppor

t bui

ldin

g em

ploy

ee e

ngag

emen

t with

th

e in

tent

ion

of im

prov

ing

empl

oyee

com

mitm

ent t

o co

mm

on g

oals

and

tale

nt re

tent

ion.

Goa

l: To

incr

ease

em

ploy

ee u

nder

stan

ding

of C

ity

stra

tegi

es, b

usin

ess g

oals

and

thei

r rol

es in

supp

ortin

g th

ose.

To b

e m

easu

red

by e

mpl

oyee

surv

ey re

sults

on

thos

e cr

iteria

.

The

thre

e m

ain

proj

ects

to s

uppo

rt th

is fo

cus

area

in

the

next

two

year

s ar

e:

•Re

-des

ign

the

inte

rnal

web

site

with

tool

s to

em

pow

er e

mpl

oyee

s to

mor

e eff

ectiv

ely

co

mm

unic

ate

with

eac

h ot

her

•Cr

eate

and

lead

an

inte

rnal

com

mun

icat

ion

task

forc

e

•Develop

and

executeacom

preh

ensiv

eandtargeted

co

mm

unic

atio

n pl

an fo

r em

ploy

ees

Proa

ctiv

e an

d re

puta

tion-

build

ing

com

mun

icat

ions

As

a le

ader

in G

reat

er S

udbu

ry, t

he m

unic

ipal

go

vern

men

t mus

t bui

ld a

nd m

aint

ain

a re

puta

tion

as a

tran

spar

ent a

nd e

ngag

ed p

artn

er in

the

com

mun

ity’s

deve

lopm

ent.

Com

mun

icat

ions

are

tr

uthf

ul a

nd ti

mel

y. T

hey

spea

k di

rect

ly to

em

ergi

ng

issu

es a

nd re

spon

d to

the

need

s of

the

com

mun

ity.

Corp

orat

e Co

mm

unic

atio

ns p

rovi

des

info

rmat

ion

and

liste

ns to

resi

dent

s, to

eng

age

citiz

ens

and

empl

oyee

s an

d m

anag

e th

e re

puta

tion

of th

e or

gani

zatio

n.

Goa

l: To

incr

ease

key

stak

ehol

der u

nder

stan

ding

and

va

luin

g of

the

serv

ices

pro

vide

d by

the

City

, and

incr

ease

tr

ust i

n Ci

ty a

dmin

istr

atio

n as

effe

ctiv

ely

man

agin

g co

llect

ive

reso

urce

s to

prov

ide

effec

tive

and

effici

ent

publ

ic se

rvic

es. T

o be

mea

sure

d by

a st

akeh

olde

r in

terv

iew

s and

a m

edia

aud

it.

The

thre

e m

ain

proj

ects

to s

uppo

rt th

is fo

cus

area

in

the

next

two

year

s ar

e:

•Develop

arepu

tatio

nmanag

emen

tstrateg

y

•Develop

and

executeaproactivemed

ia

rela

tions

stra

tegy

•Iss

ue a

n an

nual

repo

rt


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

Five

Foc

us A

reas

…

Citi

zen-

focu

sed

com

mun

icat

ion:

Be

rele

vant

to o

ur c

omm

unit

yCi

tizen

s exp

ect a

nd d

eser

ve th

at c

omm

unic

atio

ns fr

om

thei

r mun

icip

al g

over

nmen

t are

rele

vant

, tim

ely

and

acce

ssib

le to

them

, and

pro

vide

d in

way

s tha

t mee

t th

eir i

nfor

mat

ion

need

s. Co

rpor

ate

Com

mun

icat

ions

ta

kes a

dvan

tage

of a

ll av

enue

s for

com

mun

icat

ion

with

re

siden

ts, in

clud

ing

both

trad

ition

al a

nd n

ew m

edia

.

Goa

l: To

pro

vide

com

mun

icat

ions

tool

s, ch

anne

ls a

nd

serv

ices

that

mee

t the

info

rmat

ion

and

feed

back

nee

ds

of c

itize

ns, a

s wel

l as a

two-

way

mec

hani

sm fo

r citi

zen

inpu

t. To

be

mea

sure

d by

citi

zen

satis

fact

ion

surv

ey w

ith

a fo

cus o

n co

mm

unic

atio

ns.

The

thre

e m

ain

proj

ects

to s

uppo

rt th

is fo

cus

area

in

the

next

two

year

s ar

e:

•Re

deve

lop

the

mun

icip

al w

ebsit

e

•M

easu

re th

e ou

tcom

es o

f maj

or c

omm

unic

atio

n pl

ans

to m

eet i

nfor

mat

ion

need

s of c

itize

ns

•G

athe

r res

iden

t fee

dbac

k on

com

mun

icat

ion

tact

ics

that

supp

ort t

heir

need

s, su

ch a

s app

s for

leisu

re

activ

ities

and

soci

al m

edia

usa

ge


City

with

a V

oice

Stra

tegi

c Co

mm

unic

atio

n Pl

an

How

We’

re G

oing

to G

et T

here

…

Whe

n w

e m

easu

re th

e su

cces

s of

the

stra

tegi

c co

mm

unic

atio

n pl

an in

201

5, w

e w

ill s

ee

impr

ovem

ents

in e

mpl

oyee

eng

agem

ent (

to b

e m

easu

red

by re

sults

of a

201

4 Em

ploy

ee F

eedb

ack

Surv

ey),

in c

itize

n sa

tisfa

ctio

n w

ith m

unic

ipal

pr

ogra

ms

and

serv

ices

(to

be m

easu

red

by a

ci

tizen

sur

vey

in 2

014-

2015

), in

the

repu

tatio

n of

th

e or

gani

zatio

n (t

o be

mea

sure

d by

the

resu

lts

of a

med

ia a

udit)

, in

empl

oyee

feed

back

aro

und

orga

niza

tiona

l com

mun

icat

ion

(to

be m

easu

red

by

the

resu

lts o

f a 2

014

Empl

oyee

Fee

dbac

k Su

rvey

).

Fina

lly, i

n 20

15, C

omm

unic

atio

ns w

ill, a

s a re

sult

of th

e ac

tions

in th

e im

plem

enta

tion

plan

, and

con

cert

ed

focu

s on

trai

ning

and

edu

catio

n, b

e re

al p

artn

ers i

n th

e ac

hiev

emen

t of t

he o

rgan

izat

ion'

s bus

ines

s obj

ectiv

es.



Appointments of Members to Greater SudburyDevelopment Corporation Board



Report Date Wednesday, Jan 16,2013

Type: Managers' Reports

Recommendation THAT the City of Greater Sudbury appoint the followingCouncillors to the Greater Sudbury Development CorporationBoard for the term ending November 30, 2014:

BACKGROUNDThe purpose of this report is to appoint Members of Council tothe Greater Sudbury Development Corporation Board for theterm ending November 30, 2014.

Appointments to Local Boards and Corporations are usually setout for the term of Council however at the December 8, 2010Council meeting, the term of office for Council Members ofvarious local board and corporations was reduced to a two yearterm. Those reduced to a two year term are as follows: GreaterSudbury Police Services Board; Nickel District Conservation Authority Board; Sudbury & District Health UnitBoard; Greater Sudbury Housing Corporation Board; Committee of Management, Pioneer Manor; GreaterSudbury Utilities Inc. and Subsidiary Boards.

The Greater Sudbury Development Corporation Board was not included in the blanket motion as notedabove however a motion was passed at the December 8, 2010 Council meeting appointing two members ofCouncil to the Board for the term ending December 31, 2012 or until their successors are appointed.

By-law No. 5, Section 4 (vi) for the City of Greater Sudbury Community Development Corporation, outlinesthat Council shall nominate up to three (3) members of Council as Directors of the Corporation in lieu ofelection while holding the office of member of Council of the City of Greater Sudbury. Such Directors willhold office for the term of Council of the City of Greater Sudbury, or for any lesser term as directed byCouncil, but in any event until such later date as their successor is appointed.

With this said, because Council appointed Members until December 31, 2012 (for any lesser term asdirected by Council), nominations to appoint up to three (3) Council Members to the Greater SudburyDevelopment Corporation will have to take place.

Signed By

Report Prepared ByBrigitte SobushDeputy City Clerk Digitally Signed Jan 16, 13

Recommended by the DepartmentCaroline HallsworthExecutive Director, AdministrativeServices/City Clerk Digitally Signed Jan 23, 13


of 192

Selection

The selection of these positions will be conducted in accordance with Article 45 of the Procedure By-law(attached).

Council's procedure requires that in the event more candidates are nominated for the required position(s),those positions will be chosen using a simultaneous recorded vote.

It is always in order for a Member of Council to nominate themselves and to vote for themselves. UnderRobert's Rules of Order a nomination does not need a second.

Once the successful candidates have been selected, then a resolution will be introduced confirming theappointment of the successful candidates.

of 192

Procedure Bylaw 2011-235 Article 45 1/2 of 192

Procedure Bylaw 2011-235 Article 45 2/2 of 192


2013 Annual Grants Allocation



Report Date Tuesday, Dec 18, 2012

Type: By-Laws

By-Law: 2013-30

Recommendation THAT Council approve the allocation of the 2013 Grants asoutlined in the report from the General Manager of CommunityDevelopment; and

THAT the appropriate by-law be passed.

Finance Implications The grants allocation to a variety of community groups andorganizations have been included as part of the 2013 budgetapproval.

Executive SummaryAs part of the 2013 budget process, Council approved theannual and one-time allocation of grants to a variety of community groups and organizations.

BackgroundSenior Citizens CentresIn accordance with the provisions of the Elderly Persons Centres Act which is mandated under the Ministryof Health and Long Term Care, the City contributes annually to the maintenance and operations costs of theapproved Senior Citizen Centres in the amount of up to 20% of the centres' operating costs.

The following is a summary of the approved Senior Citizens Centres including the yearly grant allocation:

Club Accueil Âge d'Or - Azilda $14,100

Nickel Centre Seniors Club $ 6,700

Rayside-Balfour Senior Craft Shop $ 5,700

Club Accueil Âge d'Or - Hanmer $17,080

Signed By

Report Prepared ByReal CarreDirector of Leisure Services Digitally Signed Dec 18, 12

Recommended by the DepartmentCatherine MathesonGeneral Manager of CommunityDevelopment Digitally Signed Jan 14, 13


of 192

Onaping Falls Golden Age Club $ 9,527

One Eleven Senior Citizens Centre Inc. - Sudbury $12,000

Parkside OACS $12,000

Club 50 - Chelmsford $12,000

Community CentresThe following six [6] community centres each receive an annual operating grant of $14,000:

Wahnapitae Community CentreSkead Community CentrePenage Road Playground AssociationBeaver Lake Community CentreCarole Richard Park Community CentreKukagami Campers Association

Special EventsThe City provides an annual grant in the amount of $2,500 to the Anderson Farm Site Committee to assistwith hosting the Annual Walden Fall Fair. An annual grant of $1,500 is provided to the Onaping Falls LionsClub to assist with the cost of hosting the Annual Onaping Falls Cavalcade of Colours. In addition, the Cityprovides work-in-kind valued at $2,000 to the Ukrainian Senior Centre in support of the Annual CanadianGarlic Festival. The work-in-kind includes the installation of signs and fencing required to close thenorthbound lanes of Notre Dame Avenue between Elm Street and Ste-Anne Street, Sudbury. The City hasjoined community partners in contributing an annual grant to Science North in the amount of $10,000 toassist with the cost of purchasing fireworks for the Canada Day Celebrations. Volunteer CentreTo provide an annual grant of $10,000 to the Volunteer Centre/Bénévolat Sudbury, operated by VolunteerSudbury, in order to assist with the annual operating cost of the centre. Sudbury Regional Soccer AssociationThe City provides a yearly grant in the amount of $25,000 to the Sudbury Regional Soccer Association inorder to assist with the operational costs of the indoor soccer centre. The SRSA will be relocating theindoor soccer program from the Exhibition Centre to the new site which will be located on the St. CharlesSecondary School property. The annual grant will be allocated once the new facility is operating. Youth CentresCouncil has approved an annual operating grant to the Rayside-Balfour Youth Centre in the amount of$40,000 and $20,000 to the Sudbury Action Centre for Youth along with an additional annual grant of$49,120 to cover staff wages. Sudbury Community FoundationThe Sudbury Community Foundation's mission is to enhance the quality of life in the Sudbury area throughthe disbursement of funds in support and advancement of educational programs, heritage and local culturaltraditions. Therefore, an annual grant of $50,000 is provided.

Capreol Northern Railway MuseumThe City provides a yearly grant in the amount of $3,570 to assist with the operational costs of the museum.

Community Action Networks [CANs] Operating Grants

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Community Action Networks [CANs] Operating GrantsCouncil approved the Community Action Networks 'Terms of Engagement' and further approved an annual operating grant of$2,500 to assist the following established CANs with administrative costs. The funds are intended to cover costs associated withpromotion of activities, purchase of supplies, mailings, development of websites [other than mysudbury.ca] and other day to dayexpenses for CANs who meet the minimum eligibility requirements.

Uptown Ward 12CapreolConistonCopper CliffDonovan/Elm WestGarson/FalconbridgeMinnow LakeNew Sudbury Ward 12Onaping FallsAzildaSouth EndWaldenWard 1Flour Mill Ward 12Valley EastChelmsfordWard 8

Rainbow RoutesTo provide an annual grant of $30,000 to assist with the operating costs such as staffing, insurance andoffice expenses.

Samaritan CentreTo provide an annual grant in the amount of $27,000 to the Samaritan Centre to assist with the operatingcosts of the centre.

Child Care ResourcesAn annual grant in the amount of $20,000 is provided to Child Care Resources in order to operate aDevelopmental Summer Centre for children between the ages of 5-16 years with developmentaldisabilities. The program operates out of Gatchell Senior Public School. In addition to the annual grant, theorganization will access the Gatchell Pool during the summer at no cost and the city will assist withadvertising the summer program in the Leisure Guide. The city will also provide assistance in programregistration.

Sudbury Rainbow Crime StoppersTo provide a one-time grant in the amount of $50,000 in order to assist with ongoing operational costs.

of 192


2013 Interim Tax Billing




Type: By-Laws

By-Law: 2013-31F

Recommendation That the 2013 Interim Levy By-Law be passed.

BackgroundSection 317 (1) of the Municipal Act provides the authority for aninterim tax levy prior to the adoption of the final estimates. For2013, the interim tax levy dates have been established as March5th and April 5th, 2013. This by-law is a standard by-law placedbefore Council at the beginning of each year and represents theinterim tax levy for 2013 and the tax due dates are comparableto the interim tax due dates established in 2012.

In the past, the City of Greater Sudbury has levied 50% of theprevious year’s property taxes as an interim billing in accordancewith the Municipal Act. With 2013 being a reassessment year, it would be appropriate for the City to levyinterim tax amounts with notional tax rates to complement the phased-in 2013 current value assessments,the estimated municipal tax levy and the estimated education tax rate. This authority is found in Section317(9) of the Municipal Act which reads as follows:

Adjustments to interim levy - If the council of a municipality is of the opinion that the taxeslevied under subsection (1) on a property are too high or too low in relation to its estimate ofthe total taxes that will be levied on the property, the council may adjust the taxes on theproperty under subsection (1) to the extent it considers appropriate.

It is recommended that the 2013 interim levy by-law be passed.

Signed By

Report Prepared ByTony DerroManager of Taxation Digitally Signed Dec 3, 12

Recommended by the DepartmentLorella HayesChief Financial Officer/Treasurer Digitally Signed Dec 4, 12


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2013 Omitted and Supplementary Tax Billing




Type: By-Laws

By-Law: 2013-32F

Recommendation That a by-law be passed authorizing the 2013 omitted andsupplementary tax billing.

BackgroundThis report deals with the 2013 omitted and supplementary taxbilling, including due dates for this billing.

Sections 33 and 34 of the Assessment Act authorize a localmunicipality, in any year, to enter omitted and supplementaryassessments on to the tax roll and to levy and collect realty taxesresulting from this additional assessment. Omitted and supplementary assessments are generated byproperty additions or changes that increase current value assessment. For omitted and supplementary assessments added to the tax roll after June 1, 2013 the due dates are:July 15, 2013August 15, 2013 For omitted and supplementary assessments added to the tax roll after September 1, 2013 the due datesare:October 15, 2013November 15, 2013 For omitted and supplementary assessments added to the tax roll after November 1, 2013 the due date is:December 17, 2013 It is recommended that the 2013 omitted and supplementary levy by-law be passed.

Signed By

Report Prepared ByTony DerroManager of Taxation Digitally Signed Dec 3, 12

Recommended by the DepartmentLorella HayesChief Financial Officer/Treasurer Digitally Signed Dec 4, 12


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city council agenda jan 29

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