council public agenda

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Dunedin City Council will be held on:

Date: Tuesday 27 February 2018

Time: 1.00 pm

Venue: Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

Sue Bidrose

Chief Executive Officer

Council

PUBLIC AGENDA

MEMBERSHIP

Mayor Mayor Dave Cull

Deputy Mayor Cr Chris Staynes

Members Cr David Benson-Pope Cr Rachel Elder

Cr Christine Garey Cr Doug Hall

Cr Aaron Hawkins Cr Marie Laufiso

Cr Mike Lord Cr Damian Newell

Cr Jim O'Malley Cr Conrad Stedman

Cr Lee Vandervis Cr Andrew Whiley

Cr Kate Wilson

Senior Officer Sue Bidrose, Chief Executive Officer

Governance Support Officer Pam Jordan

Pam Jordan

Governance Support Officer

Telephone: 03 477 4000 Pam [email protected]

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

http://www.dunedin.govt.nz/

COUNCIL

27 February 2018

Agenda Ordinary Council - 27 February 2018 of 58

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

REPORTS

5 3 Waters Activity Report for the Quarter Ending 31 December 2017 15

6 10 Year Plan Fourth Round of Supporting Documents 24

7 10 Year Plan Related Policies 29

8 Consultation document - Dunedin's 10 Year Plan 2018-28 35

COUNCIL

27 February 2018

Agenda Ordinary Council - 27 February 2018 of 58

1 PUBLIC FORUM

At the close of the agenda no requests for public forum had been received.

2 APOLOGIES

Apologies have been received from Cr Andrew Whiley and Cr Conrad Stedman.

That the Council:

Accepts the apologies from Cr Andrew Whiley and Cr Conrad Stedman.

3 CONFIRMATION OF AGENDA

Note: Any additions must be approved by resolution with an explanation as to why they

cannot be delayed until a future meeting.

COUNCIL

27 February 2018

Declaration of Interest of 58

Ite

m 4

DECLARATION OF INTEREST

EXECUTIVE SUMMARY

1. Members are reminded of the need to stand aside from decision-making when a conflict

arises between their role as an elected representative and any private or other external

interest they might have.

2. Elected members are reminded to update their register of interests as soon as

practicable, including amending the register at this meeting if necessary.

RECOMMENDATIONS

That the Council:

a) Notes/Amends if necessary the Elected Members' Interest Register attached as

Attachment A; and

b) Confirms/Amends the proposed management plan for Elected Members'

Interests.

Attachments

Title Page

A Councillor Register of Interests as at 20 February 2018 7

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

A

ttach

men

t A

Ite

m 4

COUNCIL

27 February 2018

3 Waters Activity Report for the Quarter Ending 31 December 2017 of 58

Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

REPORTS

3 WATERS ACTIVITY REPORT FOR THE QUARTER ENDING 31 DECEMBER 2017

Department: 3 Waters

EXECUTIVE SUMMARY

1 This report updates the Committee on water, wastewater and stormwater operations,

maintenance and capital works, including contracted out services.

2 Highlights for the quarter include:

a) Draft 2018/19 infrastructure strategy adopted for consultation by Council

b) July flood remediation design work under way

c) Community engagement before service renewal begins in North East Valley

occurred in December

RECOMMENDATIONS

That the Council:

a) Notes the Three Waters Activity Report for the Quarter ending 31 December

2017.

BACKGROUND

3 The water activity delivers the effective collection, treatment and reticulation. The

wastewater activity provides the collection, treatment and discharge. The stormwater

activity encompasses collection and safe disposal. All three activities are managed in a

way that protects public health, and minimises impact on the environment.

4 The Three Waters activity includes:

a) Collection and treatment of raw water.

b) Reticulation of treated water for drinking and firefighting.

c) Collection and treatment of wastewater.

d) Discharge of treated wastewater water and disposal of biosolids.

e) Collection and discharge of stormwater.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

DISCUSSION

Management of Three Waters services

5 The collection, treatment, reticulation and disposal of drinking water, wastewater and

stormwater are managed directly by Council. The maintenance of the water,

wastewater and stormwater pipe networks is contracted to City Care Limited.

6 The Council’s water supply service consists of four service areas: Metropolitan Dunedin,

and the three outlying areas of West Taieri, Outram and the Northern Schemes, which

includes some areas that are now fed from Mount Grand; as well as the areas of

Waitati, Warrington, Seacliff and Merton, Waikouaiti and Karitane that are supplied from

the Waikouaiti Water Treatment Plant.

7 The water supply network includes 21,000 hectares of water catchment; 1,386 km of

pipeline; 28 pumping stations; 63 reservoirs (raw and treated) and 10 treatment plants.

8 The Council’s wastewater service consists of seven service areas, including metropolitan

Dunedin and six outlying areas: Green Island, Mosgiel, Middlemarch, Seacliff,

Waikouaiti/Karitane and Warrington. The Metropolitan system takes the east and west

harbour communities of Portobello and Port Chalmers respectively and discharges from

Tahuna via the long ocean outfall. Green Island takes the treated Mosgiel effluent and

discharges this along with wastes from Green Island, Abbotsford and coastal south

Dunedin via the ocean outfall at Waldronville.

9 The wastewater network comprises 909 km of pipes, 87 reticulation pumping stations,

115 domestic pumping stations and seven treatment plants. The service is provided to

approximately 107,000 residents and 106 trade customers.

10 The Council’s stormwater service manages the collection and disposal of stormwater to

domestic and commercial residents in eight service areas – metropolitan Dunedin and

seven outlying areas: Brighton/Waldronville; Green Island; Mosgiel; Middlemarch;

Outram; Port Chalmers; and Waikouaiti/Karitane and Warrington. The stormwater

network comprises 372 km of pipes and 11 pumping stations.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

Non-financial performance

Service

11 Figure 1: Total treated water network demand in millions m3 (production from all metro

treatment plants)

12 Water demand has increased this quarter due to a hot dry weather. Customers

responded well to a request to voluntarily restrict water usage on the 9th December

2017.

13 Figure 2: Percentage response times met ≤24hours

Quarter Ending 31 December 2017 Response Times Met

Water 645/737 88%

Wastewater 120/125 96%

Stormwater 5/5 100%

14 The reduced performance in the quarter is due to a number of factors. These include:

an increase job numbers due to extended warm weather

greater focus on the quality of pavement reinstatement to reduce the 3 waters

activity’s impact on the transport network.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

15 Figure 3: Number of customer complaints for drinking water

Customer Complaint Concerning Number of Complaints (to 31 Dec 17)

Continuity of supply 126

Drinking water clarity 41

Drinking water odour 1

Drinking water pressure or flow 44

Complaints about service 8

16 There has been an increase in the number of drinking water complaints from October to

December compared to the same time last year. Most common complaint was regarding

continuity of supply, which is linked to a rise in the number of watermain breaks.

17 There was also an increase in complaints in December due to the Mosgiel water supply

switch over to the chlorinated town supply.

18 Figure 4: Number of wet weather wastewater overflows

19 The rainfall recorded across this quarter was low and there was no significant rainfall

event recorded within this period.

20 During this quarter (Q2) there were 3 recorded overflow spills for all sites. The Kaikorai Valley overflow operated once, on the 14th of October 2017. The Lindsay Creek overflow

monitor recorded 2 spills; one on 14th of October and one on 8th November. Both

occurred during rainfall of less than 25mm in 24 hours.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

Value & Efficiency

21 Figure 5: Number of water main breaks (12month rolling average)

22 Sustained hot dry weather in October and November resulted in the rise in the number

of watermain breaks. As the ground dries out it shrinks and moves pipes causing

breaks. The failure rate settled down in December as ground conditions had dried out

substantially in the months prior.

23 Figure 6: Average duration of unplanned watermain shutdowns in minutes

24 The average unplanned watermain shutdown for the period October to December 2017

met targets.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

25 Figure 7: Number of foul sewer blockages (12month rolling average)

26 The number of sewer blockages so far in the 2017/18 year has been consistent with the

previous year. The causes of these blockages can vary, but are often caused by

overgrown tree roots in the pipes.

27 Figure 8: Percentage wastewater discharge consent compliance

28 Wastewater discharge compliance for Quarter 2 was 97.05%.

29 This included ongoing non-compliances at Seacliff and Middlemarch Wastewater

Treatment Plants. Early work to upgrade Seacliff Wastewater Treatment Plant is

underway. Options to manage the non-compliance at Middlemarch are being

considered.

30 Tahuna and Green Island Wastewater Treatment Plants recorded some minor

exceedances for zinc, faecal coliforms, oil and grease. These events are not expected to

materially affect overall consent compliance which is measured on a median and

12 month 95th percentile basis.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

31 Figure 9: Percentage planned maintenance completed

32 Across the quarter there were 854 Network planned maintenance work orders

completed within the given timeframes. While 3 failed to meet the required date to be

completed. Whereas 1,102 Plant planned maintenance work orders were completed out

of 1,246, with 74 cancelled and 70 remain unfinished within the designated timeframes.

Major initiatives

33 Mosgiel Water Supply Changeover – Learnings from the Havelock North drinking

water event inquiry and a subsequent change in national thinking on drinking water

safety led to a decision to change the Mosgiel water supply from an untreated aquifer

source to treated water from Mount Grand Water Treatment Plant. The change was

actioned in December. Work is progressing to determine options for the future of the

bores.

34 Reid Avenue and Carlyle Road Stormwater Pump Station (SWPS) Upgrades –

Following a review of the pump stations’ performance during the July rain event, the

upgrade and replacement of these assets has been expedited. It is anticipated that

construction of replacement pump stations will begin with Reid Ave SWPS mid-2018.

35 Coastal Erosion – This is now part of the 3 Waters activity. Staff has continued to

monitor the performance of the geotextile tubes at St Clair. Since the installation in July

2016, rocks have been cleared and additional sand placed in front of the structures to

maintain the structure, as well as access and amenity. Regular meetings with the

St Clair Action Group are occurring with a number of proposals on the table. 3 Waters

have recruited a “Coastal Specialist” who commences employment in February 2018.

36 Kaikorai Valley Phase 3 – The review of the Kaikorai Valley Phase 3 project is largely

complete. High priority flood mitigation work for the School Street has been separated

for early delivery and is currently in tender evaluation with works due to commence in

March 2018.

37 Ross Creek Refurbishment Project – Construction works for the Ross Creek Dam

refurbishment continue. Extensions of time for archaeological findings, unforeseen

geology, and adverse weather, the dam works are forecast to be completed by the end

of the May 2018, with landscaping works to be completed following this. Options for

incorporating the objectives of the Arts & Creativity in Infrastructure Policy into the

landscaping works are currently being explored.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

38 Waikouaiti watermain renewal – This work is on track for completion in early 2018.

39 3 Waters Switchboard Upgrades – This project is to upgrade a number of electrical

switchboards to ensure health and safety compliance. Works at Mosgiel and Green

Island Wastewater Treatment Plants has been completed. The third stage of works at

Tahuna is expected to start in February 2018. Further work packages will follow for

other 3 Waters sites.

40 North East Valley Services Renewals – this project is an estimated $9M four stage

3 waters renewal project to address old infrastructure in the area. A flyer drop, and

community drop in session was held in early December to ensure interested residents

had the opportunity to understand some of the detail of the work and its implications for

them. The first stage of construction work is scheduled to start in February 2018.

41 Asset management audit – The Audit and Risk committee commissioned an audit of

the 3 Waters Group’s asset management practice. A report outlining a number of areas

for improvement has been received. An improvement plan will be developed and

implemented in early 2018.

42 Top 5 Capital Projects summary

Name Construction

contract Budget

Construction contract

actual to date

Ross Creek Reservoir $6,610k $3,465k

Switchboard Upgrades $2,200k $1,259k

Waikouaiti Renewals $1,855k $1,110k

Kaikorai Valley 3 TBC $391k

North East Valley TBC $0k

OPTIONS

43 As this is an update report, there are no options.

NEXT STEPS

44 Areas of focus for the next quarter will be:

a) Ongoing capital works for the rest of 2018

b) Finalising the capital works programme for 2018/19

c) Completion of a review into the Central City Boil Water Notice Review.

d) A report undertake

Signatories

Author: Tracey Parker - PA / Business Co-ordinator

Tom Dyer - Group Manager 3 Waters

Authoriser: Leanne Mash - General Manager Infrastructure and Networks (Acting)

Attachments

There are no attachments for this report.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 5

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision relates to providing local infrastructure that is considered good-quality and

cost-effective.

Fit with strategic framework

Contributes Detracts Not applicable

Social Wellbeing Strategy ☒ ☐ ☐

Economic Development Strategy ☐ ☐ ☒

Environment Strategy ☒ ☒ ☐

Arts and Culture Strategy ☐ ☐ ☒

3 Waters Strategy ☒ ☐ ☒

Spatial Plan ☐ ☐ ☒

Integrated Transport Strategy ☐ ☐ ☒

Parks and Recreation Strategy ☐ ☐ ☐

Other strategic projects/policies/plans ☒ ☐ ☐

The Three waters activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts for tangata whenua.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring

the provision of safe drinking water, and the safe and sustainable disposal of wastewater

and stormwater.

LTP/Annual Plan / Financial Strategy

The 3 Waters Activities are included in the Long Term Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This decision is considered of low significance under the Significance and Engagement Policy.

Engagement - external

As an update report no external engagement has been undertaken.

Engagement – internal

As an update report no internal engagement has been undertaken.

Risks: Legal / Health and Safety / Conflict of Interest etc.

There are no identified risks.

Community Boards

Not applicable.

COUNCIL

27 February 2018

10 Year Plan Fourth Round of Supporting Documents of 58

Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 6

10 YEAR PLAN FOURTH ROUND OF SUPPORTING DOCUMENTS

Department: Corporate

EXECUTIVE SUMMARY

1 This report seeks approval of the fourth round of supporting documents to support the

community engagement and consultation on the 10 year plan.

2 Some of the content of the supporting documents has already been considered by the

Council, but has been updated to reflect decisions made by Council and feedback

received by Audit New Zealand.

RECOMMENDATIONS

That the Council:

a) Approves as supporting documents for the purposes of developing the 10 year

plan 2018-28 and consulting with the community, the:

i) Financial information as shown/amended in Attachment A to this report;

ii) Group information as shown shown/amended in Attachment B to this

report;

iii) Rating information as shown/amended in Attachment C to this report.

iv) Draft financial strategy as shown/amended in Attachment D to this report;

and

v) Draft infrastructure strategy as shown/amended in Attachment E to this

report.

BACKGROUND

3 The Local Government Act 2002 (LGA) requires all local authorities to develop a 10 year

plan (also known as a Long Term Plan or LTP). The Council is also required to develop a

consultation document to provide an effective basis for public participation in the

Council’s decision-making processes relating to the content of the 10 year plan.

4 Information that supports the content of the consultation document must be publicly

available and collectively are known as ‘supporting documents’ or ‘underlying

information’. Some of this content is legislatively required.

5 The Council has already adopted and approved some of the content that will be included

in supporting documents at the Council meetings on 30 May 2017, 29 August 2017 and

11-13 December 2017.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 6

6 The Council considered draft budget reports and 10 year plan material at the Council

meeting held 11-13 December 2017. As a result of the decisions made at these

meetings, staff have prepared a consultation document and additional supporting

documents.

7 The Council is legislatively required to adopt the supporting documents before adopting

the consultation document.

DISCUSSION

Updated supporting documents

8 Updates have been made to some of the supporting documents to reflect decisions

made at the 11-13 December 2017 Council meeting and feedback received from Audit

New Zealand. The format and presentation of the documents have also been updated

to support community engagement and consultation.

9 The following supporting documents have been updated and audited by Audit New

Zealand:

Financial information (Attachment A), including forecast financial statements,

accounting policies, notes to financial statements, prospective information,

significant forecasting assumptions, inflation, rating unit projections, capital

expenditure programme, disclosure statement and Council controlled

organisations information.

Group information (Attachment B), including rationale for delivery, levels of

service, group funding impact statements, group income statements, negative

effects and statements of variation.

Rating information (Attachment C) including summary of changes to rating

method, whole of Council funding impact statement, rating policy, sample rates,

finding mechanisms and funding principles.

Draft financial strategy (Attachment D), already considered and approved by the

Council on 11-13 December 2017.

Draft infrastructure strategy (Attachment E), already considered and approved by

the Council on 11-13 December 2017.

OPTIONS

10 There are no options in this report.

NEXT STEPS

11 All of the supporting documents will be available on the Council’s website and at the

DCC’s Civic Centre, libraries and service centres to support the community engagement

and consultation of the 10 year plan.

Signatories

Author: Sandy Graham - General Manager Strategy and Governance

Authoriser: Sue Bidrose - Chief Executive Officer

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 6

Attachments

Title Page

A Draft financial information (Under Separate Cover)

B Draft group information (Under Separate Cover)

C Draft rating information (Under Separate Cover)

D Draft financial strategy (Under Separate Cover)

E Draft infrastructure strategy (Under Separate Cover)

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 6



The development of the 10 year plan enables democratic local decision making and action

by, and on behalf of communities; and meets the current and future needs of the Dunedin

communities for good quality public services in a way that is most cost effective for

households and businesses.




Economic Development Strategy ☒ ☐ ☐

Environment Strategy ☒ ☐ ☐

Arts and Culture Strategy ☒ ☐ ☐

3 Waters Strategy ☒ ☐ ☐

Spatial Plan ☒ ☐ ☐

Integrated Transport Strategy ☒ ☐ ☐

Parks and Recreation Strategy ☒ ☐ ☐


The 10 year plan contributes to all of the objectives and priorities of the strategic framework

as it describes the Council’s activities; the community outcomes; and provides a long term

focus for decision making and coordination of the Council’s resources, as well as a basis for

community accountability.


The 10 year plan provides a mechanism for Māori to contribute to local decision-making.

Staff have consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te

Rūnanga o Ōtākou, Māori Participation Working Party, Aukaha and Ngāi Tahu Māori Law

Centre in developing the draft Māori Freehold Land Rates Remission Policy.

Sustainability

The 10 year plan contains content regarding the Council’s approach to sustainability. Major

issues and implications for sustainability are discussed in the Infrastructure Strategy and

financial resilience is discussed in the Financial Strategy.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

This report requests approval of the ‘supporting documents’ for the 10 year plan

consultation document.


This report requests approval of supporting documents and content contributing to the

development of 10 year plan budgets and financial statements.

Significance

This report is considered of high significance in terms of the Council’s Significance and

Engagement Policy.

Engagement – external

There will be extensive community engagement from 14 March to 23 April 2018 on the 10

year plan and consultation document.


Staff and managers from across the Council have been involved in the development of the 10 year plan.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 6


Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards have been involved in the development of the 10 year plan and will be

involved in the community engagement.

COUNCIL

27 February 2018

10 Year Plan Related Policies of 58

Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 7

10 YEAR PLAN RELATED POLICIES


EXECUTIVE SUMMARY

1 This report seeks approval of draft policies as part of the development of the 10 year

plan: Revenue and Financing Policy; Rates remission and postponement policies

(including for Māori freehold land); Development Contributions Policy; and Significance

and Engagement Policy.

RECOMMENDATIONS

That the Council:

a) Approves for the purposes of developing the 10 year plan 2018-28 and

consulting with the community, the:

i) Revenue and Financing Policy as shown/amended in Attachment A to this

report;

ii) Rates Remission and Postponement Policy as shown/amended in

Attachment B to this report;

iii) Development Contributions Policy as shown/amended in Attachment C to

this report.

b) Adopts Schedule 2: Strategic Assets of the Significance and Engagement Policy

in Attachment D to this report.

BACKGROUND

2 The Local Government Act 2002 (LGA) requires the Council to develop a 10 year plan

(also known as Long Term Plan or LTP). The LGA specifies the minimum information

and content which must be included in a 10 year plan.

3 Some polices addressed in this report are mandatory 10 year plan requirements. Other

polices are addressed because it necessary that they be reviewed and/or it is good

practice to align their review with a 10 year plan. Each of these policies or schedules

have been reviewed and updated by staff considering legislative expectations and good

sector practice.

DISCUSSION

Revenue and financing policy (RFP)

4 The 10 year plan must include the Council’s Revenue and Financing Policy (RFP) which

states the Council’s policies in respect of the funding of operating expenses and the

funding of capital expenditure.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 7

5 The Council’s RFP has been reviewed and updated for the Council’s consideration at

Attachment A.

Rates remission and postponement policies (including for Māori freehold land)

6 The Council has a Rates Remission and Postponement Policy (RRPP). The LGA requires

that the RRPP be reviewed every six years in a way that gives effect to the principles of

community engagement in the LGA. It is considered good practice for the RRPP to be

reviewed in the context of the 10 year plan, given the relationship to decisions around

rates, and the opportunity for community engagement.

7 The Council’s existing policy for remitting rates for Māori freehold land is that there is no

specific policy; however other Council rates remission policies may apply. The same

policy is in place for the postponement of rates for Māori freehold land.

8 There are unique requirements for the assessment and enforcement of rates on Māori

freehold land. One of the major differences in the enforcement provisions between

Māori freehold land and general land is that Māori freehold land cannot be sold for

unpaid rates. Another major difference is that unpaid rates generally have to be

recovered through the charging order process in the Māori Land Court system. There is

a minimum timeframe and minimum amount of rates required to access this process.

9 Where ownership of any land is not certain and the land appears to be unoccupied, or

“abandoned”, the annual rates are written off. The Council received a submission from

the Ngāi Tahu Māori Law Centre as part of the 2016/17 Annual Plan consultation

requesting a change to the rating policy regarding the remission of rates for Māori

Freehold Land.

10 The Finance Committee considered a report on 18 July 2016 titled ‘Rating Adjustment

Possibilities for Māori Freehold Land’ and moved the following resolution:

“Moved (Cr Jinty MacTavish/Cr David Benson-Pope):

That the Committee:

(a) Request staff develop a revised policy providing for the remission of rates on

Māori freehold land, noting that consideration would be on a case by case basis,

under appropriate circumstances

Motion carried (FIN/2016/004) with Councillor Vandervis recording his vote against”

11 Staff consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te


Centre in developing a draft Māori Freehold Land Rates Remission Policy.

12 The updated Rates Remission and Postponement Policies are provided for consideration

by the Council at Attachment B.

13 If adopted by the Council, the draft Māori Freehold Land Rates Remission Policy would

remit rates that meet the criteria and objectives of the Policy. It is likely that Māori

Land currently considered as ‘abandoned’ would meet the requirements of the Policy

and that the rates would be remitted, rather than written off.

Development contributions policy

14 The Council has adopted a Development Contributions Policy and the LGA requires that

it is reviewed every six years in a way that gives effect to the principles of community

engagement in the LGA. It is considered good practice for such policies to be reviewed

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 7

in the context of a 10 year plan, given their relationship to decisions around capital

expenditure, and the opportunity for community engagement.

15 The DCC adopted a revised development contributions policy in the last 10 year plan,

which requires development contributions for water, wastewater, stormwater,

transportation, reserves and community infrastructure in certain defined geographical

‘areas of benefit’ calculated according to the size and type of development. It is

considered good practice for development contribution policies to be reviewed in the

context of a 10 year plan, given the relationship to decisions around capital

expenditure, and the opportunity for community engagement provided by a 10 year

plan.

16 The LGA requires a development contributions policy to be reviewed every three years.

This allows for capital expenditure to service growth in a 10 year plan to be reflected in

the policy (e.g. upgrades to wastewater treatment plants for Karitane, Waikouaiti,

Seacliff and Warrington). Other proposed changes reflect actual capital expenditure,

interest considerations and changes to growth projections since the Development

Contributions Policy was last reviewed.

17 Dunedin’s water and wastewater networks are now or will be connected, operated,

managed and funded in a more consolidated way. For example, town water is now

being provided to Mosgiel, and the Green Island Waste Water Treatment Plant upgrade

is intended to add wastewater capacity across the city.

18 The LGA specifies principles for the application of development contributions, including

that developments may be grouped in a manner that balances practical and

administrative efficiencies with considerations of fairness and equity. The consolidation

of areas of benefit makes the contributions lower in the smaller schemes as they receive

the economies of scale of a large network. Accordingly, the Development Contributions

Policy proposed to apply from 1 July 2018 consolidates certain areas of benefit for water

and wastewater services, as follows:

Current areas of

benefit

Contribution

per EHU*

2017/18

Proposed areas

of benefit

Contribution

per EHU*

2018/19

Water

Dunedin Metropolitan

$1,680

Dunedin central $2,200

Mosgiel, $1,580

Outram $1,820

Merton

Seacliff Waitati

Warrington

$5,000^

Karitane

Waikouaiti $5,000^

Karitane

Waikouaiti $3,400

West Taieri $5,000^ West Taieri $5,000^

Wastewater

Tahuna (Dunedin Metropolitan)

$3,500

Dunedin central $4,410 Green Island $2,330

Mosgiel $2,080

Middlemarch $320 Middlemarch $170

Karitane

Waikouaiti $100

Karitane

Waikouaiti $2,100

Seacliff $230 Seacliff $5,000^

Warrington $0 Warrington $5,000^

* Equivalent household unit

^ Contribution capped at a maximum of $5,000 under the Development Contributions Policy

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 7

19 The changes to the contributions for the other activities are not as significant however

both Stormwater and Transportation contributions have each increased by $400 to $500

per Equivalent household unit (EHU). These increases are linked to the South Dunedin

flood alleviation project and the central city upgrade and connection projects.

20 All these proposed changes are shown as mark ups to the current Development

Contributions Policy at Attachment C. A more comprehensive review of the

Development Contributions Policy is expected to be undertaken following the release of

decisions on the Second Generation District Plan (‘2GP’).

21 It is recommended the Council approves the Development Contributions Policy proposed

to apply from 1 July 2018 for the purposes of developing the 10 year plan 2018-28 and

consulting with the community.

Significance and engagement policy

22 The Council must include a summary of its Significance and Engagement Policy (SEP) in

its 10 year plan. The SEP was adopted on 24 November 2014 and states that: “This

Policy will be reviewed at least once every three years, and within 12 months following

each triennial election” (at section 8 of the SEP).

23 The Council adopted a revised SEP in late 2017, but did not adopt a revised Schedule 2

to the SEP listing ‘strategic assets’ at that time.

24 Staff have since worked with Councillors to develop a revised schedule of ‘strategic

assets’ and as a result have added ‘parks, recreation and open space network’ to the

schedule. It is recommended the Council adopts the revised SEP Schedule 2 at

Attachment D.

OPTIONS


NEXT STEPS

26 If approved, the policies will be included as supporting documents to support the

community engagement and consultation of the 10 year plan. Staff will continue to

develop the content and information required for the 10 year plan consultation period.

Signatories



Attachments

Title Page

A Draft Revenue and Financing Policy (Under Separate Cover)

B Rates Remission and Postponement Policies (Under Separate Cover)

C Development Contributions Policy (Under Separate Cover)

D Significance and Engagement Policy Schedule 2: Strategic Assets (Under

Separate Cover)

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 7
























Staff have consulted with key stakeholders, including Kāti Huirapa Rūnaka ki Puketeraki, Te


Centre in developing the draft Māori Freehold Land Rates Remission Policy.

Sustainability





This report requests approval of the ‘supporting documents’ for the 10 year plan.


This report requests approval of supporting documents and content contributing to the

development of 10 year plan.

Significance

This report is considered of low significance in terms of the Council’s Significance and

Engagement Policy.


There will be extensive community engagement from 14 March to 23 April 2018 on the 10

year plan and consultation document.


Staff and managers from across the Council have been involved in the development of the

10 year plan.



COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 7




Community Boards


involved the community engagement.

COUNCIL

27 February 2018

Consultation document - Dunedin's 10 year plan 2018-28 of 58

Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 8

CONSULTATION DOCUMENT - DUNEDIN'S 10 YEAR PLAN 2018-28


EXECUTIVE SUMMARY

1 As part of developing the 10 year plan, the Council needs to have a consultation

document to support community engagement on the proposed content of the plan. The

attached consultation document explains the Council’s proposals for the 10 year plan in

plain English and is based on the decisions made by Council at the December 2017

meeting.

2 Audit New Zealand is currently auditing the consultation document and the supporting

documents and will provide the Council with an ‘Independent Auditor’s Report’ at the

meeting.

RECOMMENDATIONS

That the Council:

a) Approves the ‘Investing in our great small city – Dunedin’s 10 year plan 2018-28

consultation document’, subject to Audit New Zealand changes.

b) Receives the ‘Independent Auditor’s Report’ from Audit New Zealand.

c) Adopts the ‘Investing in our great small city – Dunedin’s 10 year plan 2018-28

consultation document’ for consultation with the community, subject to editorial

changes.

BACKGROUND

3 As part of developing the 10 year plan, the Council needs to develop a consultation

document to support community engagement and participation in the Council’s decision-

making processes relating to the content of the 10 year plan.

DISCUSSION

4 The consultation document explains the Council’s proposals for the 10 year plan in

concise plain English and is based on the decisions made at the Council meeting on

11-13 December 2017 and legislative requirements for the document.

5 The Audit New Zealand (Audit NZ) and the Office of the Auditor General (OAG) are

auditing the draft consultation document and the 10 year plan supporting documents for

legislative compliance. Feedback will be received from the OAG and Audit NZ on

26 February 2018. If changes to the consultation document are recommended by the

OAG or Audit NZ, these will be tabled at the meeting.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 8

6 Audit NZ will also present an ‘Independent Auditor’s Report’ at the meeting and this

report will be included in the final consultation document.

7 The consultation document (as adopted by Council) will be delivered to all Dunedin

homes, and will support the community engagement on the 10 year plan. The more

detailed supporting documents that support the consultation document and 10 year plan

will be available online and at the DCC’s service centres and libraries.

8 Feedback from the community on the proposals for the 10 year plan and consultation

document will be sought from 14 March to 23 April 2018. There will be a range of

community feedback activities and events held during this period.

OPTIONS


NEXT STEPS

10 If adopted, the consultation document will be printed and delivered to every Dunedin

home. Feedback on the 10 year plan and consultation document will be sought from

the community from 14 March to 23 April 2018.

Signatories



Attachments

Title Page

A Investing in our great small city - Dunedin's 10 year plan 2018-28

consultation document

39

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 8
























Engagement processes for the 10 year plan will ensure there are opportunities for Māori to

contribute to the decision-making process.

Sustainability





This report requests approval of the 10 year plan 2018-28 consultation document.


This report requests approval of the 10 year plan 2018-28 consultation document.

Significance

The consultation document is considered of high significance in terms of the Council’s

Significance and Engagement Policy.


There will be extensive community engagement from 14 March to 23 April 2018 on the

proposed content of the 10 year plan and consultation document.


Staff and managers from across the Council have been involved in the development of the

10 year plan and consultation document.





COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

Ite

m 8


Community Boards


involved in the community engagement.

COUNCIL

27 February 2018


Att

ach

men

t A

Ite

m 4

Ite

m 5

Ite

m 6

Ite

m 7

Ite

m 8

A

ttach

men

t A

Ite

m 8