Business Process AutomationPresented by Paul .J Ikanza

Head of ICT

Vision Group

BackgroundGrowth in business and need for diversification generates a requirement to streamline “house keeping”

House keeping constitutes mostly workflows that enable smooth operation and accountability without interfering with peoples core duties;

Stores requisitions

Purchase requisitions

Cash vouchers

Cheque vouchers

Asset movement

Asset relocation

Leave requests

Equipment logs

Incident logs

Access authorization

Etc.

MotivationWith all these processes and more being a necessary means to achieve business objectives, they can be a cause of frustration in a large organization especially with a wide geographical spread if they are not structured right.

They also rely on physical availability of concerned parties.

Archiving and therefore reference of historical information a nightmare-causing loopholes in ensuring compliance.

Bulky storage required.

Time consuming.

Control and fraud detection is hampered because its easy to forge signatures and authorization.

Minimal transparency in workflows end-to-end and

Objective:

Allow people concentrate their time and energies

on their core function and take away

unnecessary overheads.

Do so at minimal cost.

Cut to minimum, the usage of paper for any

processes. (and therefore cost of stationery and

related costs)

achievementsCut expenditure on paper significantly, in the

region of 35-40% as well as related costs.

Cut turn around time from hours and days in

some cases to minutes.

100% transparency in workflow process-

improving accountability.

Archival and/or retrieval/reference is

straightforward and much less bulky.

Distribution and communication of documents so

much more easier and accessible.

Confidentiality and integrity of information.

Set backs

Integration with existing systems.

Managing user and management expectations

for automation.

Feedback mechanisms and resolution of

outstanding issues.

Insecurities with sensitive process like cash

vouchers, Cheque vouchers.