Welcome Case Cegelec

Frederick Scraeyen – Project Manager Suivo

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• Belgian Geo-ICT company • 10+ years experience in GEO Technology • 475+ active customers, 11,760 + vehicles • 70+ employees • Turnover in 2013 + 13 Mio • Offices in Antwerp, Gentbrugge, Hasselt, Wavre • Cronos Groep (3,000 employees, 150 companies)

Geo Solutions

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• >>G I S • Advice• Analysis• Development

• GEO-Data• GIS-

Consultancy

• >> M O B I L E• Advice• Analysis• Development

• Applications for the Enterprise Mobile Workforce

• >> L B S• Track & Trace• Fleet

Management System

Geo Solutions - Divisions

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Track and Trace Time registration

(mobility allowence) Planning and dispatch Presence control

(Checkin@Work) ECO driving Specific navigation Custom reporting Special equipment

parameters Auto Tacho download Temperature checks Fuel checks Maintenance checks …

Cegelec eliminates risk of penalties & minimized workload of CheckInAtWork

with Checkin@Suivo

VINCI Energies BelgiumVINCI Energies serves public authorities & business customers, helping them to deploy, equip, operate and optimize their energy transport and communication infrastructure, industrial facilities and buildings.

In Belgium, VINCI Energies employs nearly 2.000 people & operates through 7 brands:

Cegelec stands for quality and knowledge in: • building techniques, • industrial & commercial refrigeration, • infrastructure and • fire protection.

In Belgium, 500 mobile workers are spread over the 4 companies operating with the brand Cegelec:

• CEGELEC• CEGELEC REFRIGERATION • CEGELEC INFRA TECHNICS • CEGELEC FIRE SOLUTIONS

Cegelec’ s Challenge

As of April 1, 2014 the law of December 8, 2013 started to operate with a transition time of 6 months until 1/10/2014.

Challenge:Find a simple and digitalized solution to assure the correct attendance registration at temporary and mobile construction sites for 500 mobile workers in 4 different companies before 1/10/2014.

What Cegelec believed should be possible …

...but wasn't yet?

- Existing solution: Tracking system was installed only in parts of the fleet

- New solution: Automated solution = !!! Need of integration!!!- Price: Solution should be in proportion to the effort “saved”- Timing: Find an automated solution in a short timeframe

(Cegelec did not directly start to search on 1/4/14....)

Challenge | Usergroup

Management• Avoid operational challenges & stress for employees• Need of immediate automated solution starting on 1/10

Planner / Administration• Troubled by (the potential of) a lot of manual work• Fearful of ‘unknown’ workload (unclearness of law and

rules)

Mobile workers• Obligation to badge• Frightened of making errors • Afraid to cause company & personally substantial penalties

Challenge | In Numbers

500 people & 1-2 registration / day 500-1.000 registrations/ day = 10.000 - 20.000 registrations / month

Cost manual registration: 10.000 - 20.000 registrations with 1 minute / manual registration Example of 20.000 Minutes / month = • 20.000 / 60 Min = 333 h / month• 333h / 8h per day = 41 days = 2 FTE’s

Risk of errors: 2% “error margin” (*) = 400 errors / month• Could run into a penalty (600-3600 EUR/ case)• Cause additional workloads to find error and correct it

* Estimated % based on manual data entry

Suivo Tracking System & ID Badges

Suivo Time Clock Terminal& ID Badges

Cegelec Solution

Pluspoint: Both systems support multiple technologies of badges

allowing to re-use the existing badges.

Cegelec Solution

In-Car

At construction site

*Mobile solution also possible, e.g. Garmin

Timing | Implementation Solution

• 01/09 | Order 350 Suivo ID badges & 47 Suivo Time Clock Terminals and 40 Vehicles Terminals

• 15/09 | Test phase of 2 weeks ‘semi-automated’ to check if registration is running 100%

correctly.

• 01/10 | CheckInAtWork running fully automated

Indicators of success

• 1 single, easy-to-use solution • Lowest possible investment to get a 100% digitalized solution • Extend existing working tool – Administration employees were familiar with Suivo – Suivo Tracking System & badges: known by construction

workers Both teams needed less time & training for set-up

• Ability to meet the timeframe of 1/10

Your questions are welcome.