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CGIS PROJECT IMPLEMENTATION

TENAGA NASIONAL BERHAD

PROFILE

Name : Shasheela Devi Karuppiah

Education : MBA (2007) and Bsc. Computer Science (2004) from UTM

Certifications :

PMP &

Pursuing to be a Certified Lead Auditor, International Registrar of

Certified Auditor (IRCA), United Kingdom, London.

Work Experience :

Almost 10 years with Tenaga Nasional Berhad

Support Services (Telecommunication Dept.)

Leading & Managing Change Management (MFFA/CGIS)

Part Time Trainer @ ILSAS

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Project Background

Project Implementation

Summary of Functions

Systems

Data Collection & Management

Challenges & Achievements

Top 5 Critical Success Factors

AG

EN

DA

PROJECT BACKGROUND

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INTRODUCTION TO CGIS

CGIS stands for “Corporate Geospatial Information System”

Implemented by ICT jointly with Generation, Transmission, Distribution, Planning & Corporate Services

Project Implementation is based on the Group Executive Committee (JEK) approved 10-Year CGIS Master Plan

INTRODUCTION TO CGIS (CONT)

“Mini-GISes” are not covered under a common data framework or enterprise-wide architecture at divisional levels

Unsystematic data collection (especially on geospatial data)

Unavailability of system support functions

Current Situation

• Implement an enterprise wide GIS initiative using a common platform

• Improvement of the followings: Asset Management Customer Service Delivery Productivity Operational Costs

Corporate Objectives

Strategic Intent

To implement a Comprehensive Corporate Geospatial Information System (CGIS) covering all divisions within TNB Group

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THE GROUNDWORK

An IT consulting firm assisted and guide by a GIS Subject Matter Expert (SME) conducted a comprehensive study for a 10-Year CGIS Master Plan

The Master Plan Study delivered the followings:

Implementation Strategy - the why, what, when, who, where & how

Proposed Design - what functionalities to pursue

PROJECT IMPLEMENTATION

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PROJECT INFORMATION & STATISTICS

Project Duration

Foundation Period : 2009-2013

Full Deployment : 2014-2019

Parties Involved : TNB Team, System Integrator, SOA Vendor, Business Process Consultant, Data Digitization Vendor, Map Vendor & Device Suppliers

TNB Full-Time Project Team Members : 50

TNB Data Management Team Members : 80

System Integrator Team Members : 40

Digitizers : 40

Users

Current Users : 1500+

Processes

Number of CGIS Related Processes : 96 Major Processes

PROJECT STRUCTURE

Generation Transmission

Distribution

Planning Corporate Services

ICT

Group Executive Committee

CGIS Project Steering Committee

PMO Divisional

Coordinators Divisional

Data Managers

GIS Team Service-Oriented

Architecture Team

Functional & Buss. Processes

Team

Change Management

Team Data Team

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ROADMAP STRATEGY

- System and Implementer selection

2019

Define

Roadmap

2010 2012 2014 2016

GIS Foundation

GIS Full Deployment

- More functions

- More users and locations

1 2 3

1

2 3

2008

- CGIS Roadmap review

- Required functions

- System Stabilization

ROADMAP STRATEGY

Define Roadmap To ensure the implementation of GIS in TNB is looked at in a holistic manner. To ensure each Division will embark on a program that is in sync with each other and with

the overall corporate strategy. To ensure expenditure and benefits can be managed efficiently.

GIS Foundation – 4 Years All the prioritized functionalities will be implemented, focusing on the area of Selangor,

Kuala Lumpur and Putrajaya. For Transmission Division, Planning and Generation Division, the scope of assets will be

nation-wide but the usage of the functions will be limited. This foundation project is critical to ensure that TNB is ready with a robust solution and

support structure before being rolled out to other areas.

GIS Full Deployment Once the foundation is complete, CGIS will embark to deploy the GIS functions to all

other states. The functionalities and support structure would be fully tested and operational, therefore

reducing the risk of deployment issues.

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IMPLEMENTATION ROADMAP

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Initiation Period

Setup Implementation Team

Confirm scope & plan

Select Partner & Application

Mobilize Project Team

Foundation Project

Asset Planning & Const.

Asset Management

Customer Management

Asset Ops & Maintenance

CGIS Roadmap Reviews

Analyze & Review

Confirm scope & plan

Wide Release Projects

Release 1

Release 2

Release n

= Go-live

ROADMAP REVIEW

CGIS Roadmap Reviews:

• A full review of the project will be undertaken periodically. This is to ensure that the priorities of the current business environment still match the foundation project objectives. The success and challenges of the project to date is also reviewed.

• Critically, prior to the completion of the foundation project, a project scope and plan exercise will be done to define the Wide Release Projects. This will consider the scope of functions that has been rolled out, the progress of data collected so far, business priorities, lessons learnt and more importantly, how the wide release projects will be deployed (either by function, division, region or combinations of these).

Wide Release Projects:

• Once the project implementation has been defined during the road map review, CGIS can continue the full deployment of GIS functions to all of TNB.

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CGIS FUNCTIONS ROLLED OUT

3 Corporate Services

• Land & Wayleave Management

• Land & Property Management • Land Procurement & Construction Project Status • Land & Wayleave Management

3 ICT

• Technical Planning • Project Planning • Construction Projects

1 CORPORATE

SERVICES • Building Project

1 GENERATION

1 TRANSMISSION

1 PLANNING

• Grid & Area Network Planning

Asset Register • Generation • Transmission • Distribution • Planning • Corporate Services • ICT

1

• Project Development

April 2010

Marc

h 2011

Jan

2013

Nov

2011

1 DISTRIBUTION

• Customer Service Support

May 2

011

1 TRANSMISSION

• Vegetation Management

June

2012

SUMMARY OF FUNCTIONS

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Project Development

Desktop study to identify potential power plant sites, perform assessment of site (preliminary feasibility) .

Plant Operation Performance

Analyzing power plant parameters such as equipment performance, regulatory parameters and trending activity.

GENERATION

TRANSMISSION

Rentice Management

• Analyzing power plant parameters such as equipment performance, regulatory parameters and trending activity.

Route Analysis

ERMS-PM Identify the nearest crew to the incident location by viewing the released work order Other Find the shortest and fastest route to the incident location

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DISTRIBUTION

Supply New Connection

Enables Service Unit team members to estimate New Services or New Connection and update new customer location in CGIS.

Reconnection

Enables user to view customer status and locate VIP customer/customer location via GPS coordinate.

Generator Set Services Management

Ability to view geographically locations of TNB Generator Sets

Land & Property Management

Ability to access and update a comprehensive, consolidated and latest land and property

information geographically on a GIS system (with integration to PIS) and able to provide alert/reminders for lease renewals.

CORPORATE SERVICES

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Customer Service Support

CGIS will be deployed to display location of the user’s workplace on the map, surrounding networks and the respective network status/ information.

Operation Control & Network Management

CGIS is envisioned to display as-built network and operational status of network via integration to INMS. If required, physical network drawings and attributes will be updated

ICT

Load Forecasting

To display information from various systems to facilitate users to do forecasting

PLANNING

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SYSTEMS

CGIS MODULES

web web

CGIS

Design Manager

SIAS (Smallworld Internet Application

Server)

EO (Electric Office) PNI (Physical

Network Inventory)

NIG (Network Inventory Gateway)

Corridor Manager PTI Interface

Schematic Generator

Spatial Intelligence

FME SOM Translator Suite

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SYSTEM INTERFACE DIAGRAM

CGIS

Oracle Service Bus (SOA Services)

Non- SAP Based Systems SAP Based Systems

DATA COLLECTION &

MANAGEMENT

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METHODS

A. Field Data Collection

Utilization of Integrated Data Capture (IDC) Devices

World’s first truly integrated data-capture-device

Combines GPS with camera, 3D compass, laser rangefinder

Deployment of Internal & External Data Collectors

B. Secondary Data Collection of Available Data

Employment of Data Digitization Vendor

CHALLENGES & ACHIEVEMENTS

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CHALLENGES

Big Project Scope

Amalgamation of Electric, Telecommunications & Property Managament Functions

Highly Complex Business Processes

Complete Asset Lifecycle - Planning to Retirement of Assets

Change Management

Users’ Buy-In

Massive Training Requirements

Data Collection

Complex Data Models

High Volume of Data

Data Integrity

SCREEN SHOTS

Geographic View : Asset/object seen on map based on X,Y coordinates

Internal View : Schematic Diagram for a specific asset/object selected

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ACHIEVEMENTS

First Malaysian Company to Have GE Smallworld Full-Time Internal Support Team

First Company in South-East Asia to Deploy the Integrated Data Capture (IDC) Devices & In-House Data Collectors

Awarded – GIS Excellence Award for Utilization of GIS Technology for Electric Utilities

TOP 5 CRITICAL SUCCESS FACTORS

CEO Driven Project

Availability of the 10 – Year GIS Master-Plan

Selection of Software and Vendors (SI, Data Digitization, Maps etc.)

Establishment of Proper Project Structure

Formulation of A Comprehensive Change Management Program - Communication and Training Plan

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