sap implementation presentation

SAP Implementation Presentation

SAP R/3 ImplementationPurpose: There are many steps on the road to a successful enterprise resource planning (ERP) implementation. Key components of the relatively complex (multi-site, multi-country) implementation.

Agenda:1. Business Case 2mins.2. Project Scope 2mins.3. Program Approach 2mins.4. Implementation Methodology 16mins.5. Technical Infrastructure 4mins.6. Q & A 6mins.


The Enterprise Resource Planning Package SAP R/3

FIFIFinancialFinancial

AccountingAccounting

COCOControllingControlling

AMAMFixed AssetsFixed Assets

Mgmt.Mgmt.

PSPSProjectProjectSystemSystem

WFWFWorkflowWorkflow

ISISIndustryIndustrySolutionsSolutions

MMMMMaterialsMaterials

Mgmt.Mgmt.

HRHRHumanHuman

ResourcesResources

SDSDSales &Sales &

DistributionDistribution

PPPPProductionProductionPlanningPlanning

QMQMQualityQuality

Manage-Manage-mentment PMPM

Plant Main-Plant Main-tenancetenance

SAP R/3

Integration• Integrated

processes and data• Application

integration• Technical integration

Business Intelligence• Decision Support• Early Warning• Reporting• Analysis

Real-time Processing

Client/ ServerArchitecture

Flexibility

Worldwide Usage

Open System


Headcount Management How powerful would it be to know how many employees we have, where they are, and what they are qualified to do?

IT Application Support How much money would be saved if we supported centrally a single technology and application based on standard data?

Financial Analysis What strategic analyses could be performed if financial analysts did not spend 70% of their time gathering and transforming the data?

Project Management Imagine integrating project management, financial, and HR processes with the ability to perform project scheduling & capacity planning.

Using common processes and real-time, global information.


Program Approach• Training – Training starts with the education of the

project team in system and project management, and ends with the training of the users

• Project control – Project control should be carried out during the whole project, following the project control cycle. The project team must identify and continually measure deviations from the project schedule

• Risk management – Potential risks must be identified at an early stage, and thoroughly analyzed, and appropriate preventive measures must be initiated to avoid the risk identified.

• Change management – Users may perceive changes either positively or negatively. These change cycles must be actively managed by the respective leader.


Implementation Will Require Major Organizational Change

Technology

Process People

• Realizing the benefits of the major change investment

• Changes in behaviors to be consistent with the new business model

• Fundamentally rethinking how to perform business processes

• Willingness to sacrifice uniqueness for the greater good

• Installing, configuring, and running the software

• Standardizing and centralizing technology

• Data standardization and clean-up

Which component will be the most challenging?


• Implementation strategy: A fundamental decision

must be taken as to the implementation strategy: step-by-step, big bang or roll-out.o Step by step- Modules are implemented

consecutivelyo Big bang- All modules are implemented

simultaneouslyo Roll-out- A model implementation at one site,

which is then rolled out to other siteso Hybrid- A rollout approach implemented as a big

bang or a step-by-step


Project Scope: Functionality

Valuation &

Control

Project Management Processes

Human Resources

Supply Chain Management

• Order to Cash

• Purchase to Pay

• Financial Reporting & Planning

• Project Planning & Scheduling

• Resource & Capacity Planning

• Time & Expense Reporting

• Materials Management

• Personnel Administration

• Compensation & Benefits Admin

• Organizational Development

• Quality Mgmt.

• Mfg. Operations & MAPS

• Forecasting & Planning

• Inventory Planning


Implementation Methodology

6 of 7 StagesA logical grouping of components

15 ComponentsA logical grouping of activities

5 GatesA decision point; determine whether the project has met the local implementation’s stage requirements

Component


Propose Stage

Goals: Using increasing levels of detail, describe the business needs.

Business Impact Analysis

Affiliate Assessment

Conduct ModelOffice

Release ProjectPlan

Project Proposal

BusinessRequirements

Detailed Requirements

Project Plan &Validation Plan


Design Stage

Goals: Translate requirements into a workable design. Plan testing. Prepare the environment for construction activities

TechnicalAssessment

Build Setup DevEnvironment

Prepare for Informal Integration

Testing(IIT)

Design Specification

Development Environment

Test Plan


Construct Stage

Goals: Implement design by coding and/or integrating software. Execute planned testing. Complete supporting materials such as SOPs, user manuals and training materials. Formally turn system over for acceptance testing.

Application Development &

Unit Testing

InformalIntegration

Testing

Training Administration For

Existing &New Users

Completed SOP’s, Training Manuals &

User ManualsCompleted Test

Plan

Source Code


Test Stage

Goals: Complete user acceptance testing and validation reporting.

AcceptanceTesting

ExecuteFormal

IntegrationTesting (FIT)

Validation Reporting

Validation Report

Completed Test Plan

Execute Test Plan


Deploy Stage

Goals: Move a fully functioning system into production. Assess system with Sponsor in post-implementation review.

Cutover

Go-live

Critique & Sponsor

Feedback

Installation Qualification


Support Stage

Goals: Operate the system according to the specified requirements and procedures. Maintain the system using a change control process.

Operations

Maintenance

Functional System

Controlled MaintenanceProcesses


Technology


Technology

Definition: Single Instance Technology- An instance is a single database and hardware environment where the system resides. All programs and data are stored here.

Benefits:• Higher level of global business integration across the

enterpriseo Business functions within sites and across globe are

integrated• Integration facilitates rapid deployment of upgrades,

fixes, or enhanced technology worldwide• More streamlined, yet still a complex infrastructure


Technology

• We have 6 separate SAP environments that are actively used as a part of release cycle or production support

• We run 1 environment (initial installation) that is for Basis prototyping

• We run 12 different SAP applications that run a total of 61 different databases

• Our standard platform configuration is Sun Solaris Unix servers running Oracle databases

• We have a total of 54,746 users in the production SAP system

• The implementation is accessible in 17 countries


The Final Word

Understand the magnitudeAppreciate the complexity

Embrace the challenge


Backup Slides


Business Case: The Drivers

Marketplace• Customer demands

Innovation Customer service

• Intense competition Shorter product life

cycles New competitors

• Changing markets Globalization Advances in

technology• Smaller margins

• Lack of integration• Lack of consistent,

accurate data• Minimal global data• Lack of flexibility• Inefficient use of

resources


• Reduced complexity and cost• Faster decision-making• More flexibility• Increased ability to manage

change

Business Case: The Benefits


GBIP Global LocationsAlbania

Algeria Angola

• Australia• Austria• Argentina

ArubaAzerbaijanBahrainBangladeshBelarusBelizeBelgiumBeninBoliviaBosniaBotswana

• BrazilBulgariaBurkinaFasoCambodia

• Canada• Chile• China• Columbia

Congo• Costa Rica

CroatiaCuracaoCyprus

• Czech Republic

DenmarkDominican RepublicEcuador

• EgyptEl SalvadorEnfield, CTEstoriaEthiopiaFinland

• FranceFresno, CAGabon

• Germany

Ghana • Greece

GuatemalaGuyanaHaitiHonduras

• Hong Kong

• HungaryIceland

• India• Indianapol

is, In• Indonesia

IranIraq

• Ireland

Israel• Ital

yIvory CoastJamaica

• Japan

JordanKazakstanKenya

• Korea

KuwaitKyrgystanLatvia Laos

LebannonLibyaLithuaniaMacauMacedoniaMadagascar

• Malaysia

MalawiMaliMaltaMauritaniaMauritius

• Mexico

Moldova

Pakistan PalestinePanamaParaguay

• Peru• Philipp

ines• Poland• Portug

al• Puerto

RicoQatarUgandaUraguayRomania

• Russia

• United States

Uzbekistan• Venezu

ela• Vietnam

YugoslaviaYemenZaireZambiaZimbabwe

Rwanda Saudi ArabiaSenegal

• Singapore

Slovak RepublicSlovoria

• South Africa

• SpainSri LankaSudanSurinameSwazilandSwedenSwitzerland

Mongolia MoroccoMozambiqueMyanmarNamiviaNepalNetherlandsNew Guinea

• New Zealand

NicaraguaNigerNigeriaNorwayOman

Syria Tadjikistan

• TaiwanTanzinia

• ThailandTogoTrinidad/TobagoTunisia

• TurkeyTurkmenistanUkraineUnited Arab Emirates

• United Kingdom

Project Scope: Global Locations


Program Approach, continued

• Set the standard for large-scale global business process redesign and SAP implementations

• Fundamentally change the way client will conduct businesso Design key business processes

Based on industry, SAP and client best practices

o Impact future organizational structureo Make available the key data people need to

make better decisions• Managed centrally using standard methodologies,

templates, and practices• Focused on quality (GMP, CSQ & Project

Management Discipline)


• The System Engineering Framework (SEF) is a system development and support guide that is aligned with generally accepted project management and software engineering standards

• SEF is aligned with the Project Management Body of Knowledge (PMBOK®) provided by the Project Management Institute (PMI) and International Organization for Standardization (ISO) standards for creating and managing software

Project Methodology


The Challenge of Change

Enterprise optimization increases the emphasis on processes and process integration, reducing the emphasis on functionsCommon business processes will challenge the concepts of initiative and uniqueness that are sometimes a source of local prideNew business processes will lead to different jobs and roles, new competency requirements, and new organization structures

Within an organization everyone will have to change in some way.

sap implementation presentation

Technology

project management

project team

project scope

implementation methodology

sap r3 implementation

project control cycle

multicountry implementation

management users