ATCO-SAP Project Overview and Implementation PlanAhmed Rami Elsherif

01/07/2013

Agenda

Introduction ERP Implementation Projects.

Project Scope Summary

ATCO-SAP Budget and Schedule

ASAP Implementation Methodology.

Business Benefits of ERP

Improve alignment of strategies and operations

Standardize the business processes in the organization.

Achieve better efficiency of operation.

Adopt best practices, processes and systems

Set up and Implement an integrated and up to date IT SAP system

Rationalize multiple non-integrated systems into one common solution

Replace a high percentage of manual tasks with an automated solution through SAP

Provide immediate access to enterprise information

ERP Projects from another perspective

Failure Factor %

Executive Support 18%

User Involvement 16%

Experienced Project Management 14%

Clear Business Objective 12%

Clear Project Scope 10%

Standard Software Infrastructure 8%

Firm Basic Requirements 6%

Formal Methodology 6%

Reliable Estimates of Budget & Time 5%

Others 5%

Total 100%

Based on the Chaos study by Standish

group only 30% of ERP projects are

considered successful, the rest is either

failure or challenged. The same study

identifies to following as the top 10 reasons

for ERP projects failures:

As you can see from the

top 5 reasons of failure

that such a project is all

about people and

involvement for which

we all have to commit

even before we allocate

the funds.

This is not an IT or

Finance project it is a

Business

Transformation Project ,

for which we all have to

participate actively.

Project Scope Summary

Divisions Name

Establishments

HO Head Office & Corporate

AP2 Port Management

LLC

AF ATCO Food

AM ATCO Marine Services

CM Construction Material

CO Commercial

EX East West Express (Freight forwarding)

FA EAST West factory

WA Water Proofing

TR East West Travel

Functional Area

Financials and Controlling

Human Capital Management

Procurement and Material Management

Sales and Distribution

Production Planning

Project Systems

Plant Maintenance & Quality

Project Team

Project ManagerFinancials and ControllingHuman Resources & Payroll

Procurement and Material ManagementSales and DistributionProduction Planning

Plant MaintenanceABAP Basis

Project Budget/Schedules

Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14

BaasKaar Advance M1-PP M2-BBP M3-BBP M4-R M5-R M6-FPGL M7-FPGL M8-GLS M9-GLS Total

Payment Percentage 20% 15% 20% 30% 10% 5% Extension Extension

Licence 259,737 259,737

Implementation 111,000 83,250 - 111,000 - 166,500 55,500 27,750 42,500 42,500 640,000

Hardware 75,000 75,000 150,000

Total USD 445,737 158,250 - 111,000 - 166,500 55,500 27,750 42,500 42,500 1,049,737

Total SAR 1,671,515 593,437 - 416,250 - 624,375 208,125 104,062 159,375 159,375 3,936,515

What usually goes wrong in such projects?

Delivering Successful Solutions

Accelerated SAP Methodology

Description

Accelerated SAP (ASAP) is SAP's standard implementation methodology. It contains the Roadmap, a step-by-step guide that incorporates experience from many years of implementing R/3.

Accelerated SAP contains a multitude of tools, accelerators and useful information to assist all team members in implementing R/3. Quality checks are incorporated at the end of each phase to easily monitor deliverables and critical success factors.

Phase 1 : Project Preparation

Goal Setting Define project goals & objectives

Implementation strategy 1.Clarify the scope of implementation

2.Establish the project organization and relevant committees and assign resources

Implementation SequenceDefine sequence in project has to be

executed

Team Core team+ project team+

consultant team

Sign Off At the end of phase every above steps will be documented & will be signed off with

the client

During this phase the team goes through initial planning and preparation for SAP project.

Phase 2 : Business BlueprintSCOPE DOCUMENT

This document will consists of questionnaire of entire business

process

AS IS 1.Understanding the business Process from

the core team. 2.Based on the input ASIS document has to be created according to

module wise

TO BE1.In this process will map the business process in SAP based on ASIS 2.Module wise TOBE document has to be created

GAP ANALYSIS1.The GAP b/w ASIS process & TOBE process

is called GAP analysis ie., The inputs or the

business process which can’t mapped into

standard SAP will be analyzed here

2.GAP document has to be created

SIGN OFF Each process above has to be taken

sign off from client

The purpose of this phase is to achieve a common understanding of how the company intends to run SAP to support their business. The result is the Business Blueprint, a detailed documentation of the results gathered during requirements workshops.

Phase 3 : Realization

BaselineMajor scope

Final ConfigurationRemaining scope

SIGN OFF Each process above has to be taken

sign off from client

The purpose of this phase is to implement all the business processrequirements based on the Business Blueprint. The system configuration methodology is provided in two work packages: Baseline (major scope); and Final configuration (remaining scope).

Phase 4 : Final Preparation

Unit TestingTesting within each module

Integration TestingIntegrate testing of modules ie.,

combine testing of all the modules

User Training

The purpose of this phase

is to complete the final

preparation (including

testing, end user training,

system management and

cutover activities) to finalize

your readiness to go live.

The Final Preparation

phase also serves to

resolve all critical open

issues. On successful

completion of this phase,

you are ready to run your

business in your live SAP

System.

Cut over Strategy legacy system will be migrated to

SAP system.

SIGN OFF Each process above has to be taken

sign off from client

Phase 5 : Go Live & Support

Production Support

Monitor System Transactions

Optimize Performance

The purpose of this phase is to move from a project-oriented, pre-production environment to live production operation.

Help Desk & Competency Center

Questions and Answers