calpads update

TOM TORLAKSONState Superintendent of Public Instruction

CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

State and Federal Program Directors’

Cindy Kazanis, DirectorEducational Data Management Division

September 17, 2014

CALPADS Update


Agenda

• CALPADS Overview• Student Test Registration • 2014–15 Timeline• Foster Youth Data Match• Contact Information

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CALPADS Overview

• Student level data collection system• Fall 1, Fall 2, End-of-Year 1-4• Authoritative source for student

demographics, enrollment, and program data

• Assessments• State and federal reporting requirements

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Census Day

PrimaryData

Collection Window

Certification Deadline

AmendmentWindow

Fall 1 October1

• Enrollment• Graduates/

Dropouts• Immigrants• English Learners• Free or Reduced

Price Meal (FRPM) Eligible

October 1to

December 12

December 12 December 13 to

February 13

Fall 2 October1

• Course Enrollment• Teachers• English Learner

Services

October 1to

March 6

March 6 March 7 to

April 2

End of Year 1-4

n/a• Courses• Grades• Career Technical

Education • Program

Participation• Discipline• CAHSEE Waivers

and Exemptions

June 1 to

July 31

July 31 August 1to

September 4

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2014–15 Collection Windows

CALPADS Overview


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• CALPADS is the sole source for student demographic, enrollment, and program data for the student test registration system known as the Test Operations Management System (TOMS)

• All updates must be made in CALPADS. LEAs cannot update student demographic, enrollment, or program data in TOMS.

• Student accommodations and designated supports are not collected in CALPADS.

• Student accommodations and supports cannot be uploaded by the LEA until CALPADS data is available in TOMS. (e.g., new enrollments must be uploaded to TOMS prior to accommodations for the newly enrolled student.)

Student Test Registration


• Smarter Balanced– Interim– Summative

• Pre-Identification (non-Smarter Balanced assessments)

• Charter schools– Direct funded: Test independently (per EC

Section 60603)– Locally funded: Test with Authorizer (per

CAASPP Regulations)

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Local Educational

Agency

Local Educational

Agency

Test Operation Management System

(TOMS)

Test Operation Management System

(TOMS)

CALPADSCALPADS

Student-levelaccommodations*

Student-leveltest registration

Student-levelCALPADS submission

* Reference Smarter Balanced Usability, Accessibility, and Accommodations Guidelines(http://www.cde.ca.gov/292859)


CALPADS to TOMS

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CDE’s Nightly Extract of student level data from CALPADS Operational Data Store (ODS) and

uploads to TOMS.

TOMS automated process determines

any updates, deletes, and adds

LEAs review TOMS, verify data uploaded,

and submit designated supports and accommodations

to TOMS directly

Continues through

testing window

Updating CALPADS ODS with

Demographic, Enrollment & Program

data

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2

3

4

START

Data Loading Process


2014–15 Timeline

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July 1, 2014 June 30, 2015January

July 1, 2014

Begin CALPADS enrollment

Dec 12, 2014

CALPADS Fall 1 certification deadline

Feb 13, 2015

Fall 1 Amendment

Window Deadline

June 1, 2015

CALPADS End-of-Year opens

Operational Data Store (ODS)-CALPADS LEA administrators maintain current enrollment

July - June

March 6, 2015

CALPADS Fall 2 Certification Deadline

April 2, 2015

Fall 2 Amendment Window Deadline

Oct 1, 2014CALPADS

Fall 1And

Fall 2 Open

Sep 17, 2014CALPADS Training

for CAASPP


CALPADS to TOMS

• What is CALPADS sending to TOMS?– CALPADS sends all open enrollments with Enrollment Status = 10

or 30, for Grades K-12. • Concurrent Enrollments (CCEs) – the record with the most

recent enrollment will be sent to TOMS.• Short Term enrollments: need to exit students

– The following slides will show a mapping from the TOMS Test Registration expected fields to the CALPADS field element that is used to populate and/or derive the information.

– NOTE: Independently Testing Charters are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS.

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Foster Youth Data Match

• Weekly match with Department of Social Services and CDE to begin in late Fall 2014

• Match will identify students are currently in the foster system in CALPADS and will include:

– Whether the student is living at home receiving family maintenance services, or living in a placement outside the home

– Contact information for the foster student's social worker and educational representative

• County offices of education will have the ability to see all the foster students in their county, which will help counties work with their LEAs to coordinate services for these students

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Contact Information

California Department of Education CALPADS Operations [email protected]://www.cde.ca.gov/ds/sp/cl/ Service Desk (Operated by CSIS)[email protected]://csis.fcmat.org/

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calpads update

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