1 calpads uat end of year (eoy) checkpoint meeting may 23, 2012
TRANSCRIPT
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CALPADS UAT End of Year (EOY)Checkpoint Meeting
May 23, 2012
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Introductions and Ground Rules
Introductions– CDE / CSIS Participants– IBM Participants
Ground Rules– Mute phones while listening (*6 to mute and un-
mute)– Do not place your phone on HOLD– Silence cell phones– Introduce yourself (name and LEA) when
speaking– One conversation at a time
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Agenda
Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps
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EOY UAT Schedule Update
Test Week 5 EOY 1 Student Career Technical Education Continue testing of EOY 1 – 4 as needed CALPADS Pre-production environment will be available daily from 6:00
am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release Update were
posted to the UAT FTP site on Wednesday 5/23/12
Recommended Testing Schedule for EOY UAT
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EOY UAT Status Update
Test Week 5– Wrap Up of UAT testing– Continue testing SCTE
SCTE Testing Update– Following SCTE modules were available on 5/17
Security Roles Batch Online Input Validation Rules (IVRs) Extracts (ODS and Rejected Records) Submission Error Report
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EOY UAT Status Update
SCTE Testing Update, continued– Following modules will be available this week
ODS Reports Snapshot Reports Certification Errors (CVRs) EOY 1 Snapshot included CTE data
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EOY 1 UAT Status Update
22 out of 41 (55%) LEAs sent in at least one Execution Log for EOY 1 Approximately 40% have tested the Online and Batch submission for
Course Completion and 15% SCTE
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EOY 1 UAT Status Update
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EOY 2 UAT Status Update
40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2
Approximately 80% have tested the Online and Batch functions Approximately 60% have tested Certification and Reports
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EOY 2 UAT Status Update
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EOY 3 UAT Status Update
30 out of 41 (75%) LEAs sent in at least one Execution Log last week
Approximately 60% have tested the Security, Online and Batch functions
Approximately 50% have tested Certification and reports
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EOY 3 UAT Status Update
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EOY 4 UAT Status Update
23 out of 41 (58%) LEAs sent in at least one Execution Log for EOY 4
Approximately 40% have tested the Online and Batch functions as well as Certification and Report Functions
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EOY 4 UAT Status Update
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EOY Release Update
5/23 Release Update document is currently available on the FTP site
Problem # IssueDate Resolved
2478EOY2: Error GERR007 produced incorrectly for program code 144 because the program start date is from a prior year
5/23/12
2475CTE Pathway Code - Online Maintenance - Field should default to null
5/23/12
2474 EOY 1 - SCTE0242 Error is invalid
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EOY3: Report 7.4- Disciplinary Actions - Count by Offense is calculating the # of Offenses & Disciplinary Action Taken incorrectly
5/23/12
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EOY Release Update
5/23 Release Update, continued
Problem # IssueDate Resolved
2448EOY2: Snapshot 5.3 report slow to render, or request results in error message displayed
5/23/12
2435EOY3 - Report 7.3 Calculating # of Suspensions incorrectly
5/23/12
2418 Extract Files Names are not saved correctly. 5/23/12
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EOY3: SSID not enrolled on incident date, but SDIS0245 does not trigger unless the Incident Disciplinary Action Duration Days field is also populated
5/23/12
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EOY UAT Issue Update
Known Issues list is currently available on the FTP site 5/23 UAT Known Issues Highlights:
Problem # Issue
2492EOY3: Invalid SDIS GERR0002 on student offense code 101/weapons category code 40 combination
2491EOY3: SDIS ODS Extract missing local IDs and student discipline records
2490EOY1 - SCTE - error message when trying to download rejected records file
2489EOY1: 3.10 ODS report drills down to 3.11 report displays information for a different school
2488EOY1: SCTE - File Upload Submission Status remains "In Review" following selection of the "Exclude" button
2487 SDIS ODS extract timed outs on first attempt to download
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EOY UAT Issue Update
5/23 UAT Known Issues Highlights, continued:
Problem # Issue
2486EOY1: Rejected Records Submission Details screen is missing field data for HQT Competency Code
2484 EOY4: ODS Reports 6.1 and 6.2 counts do not match exactly
2483 EOY3: 7.4 reports show incorrect count of expulsions
2482EOY1: In SCTE, the system did not trigger a GERR0005 error for student added to a non affiliated school
2477 EOY1 Snapshot not running for LEA
2476Adding a record for SCTE, but the header box and breadcrumb state "Student Discipline"
2473 EOY1: SCSC ODS Extract Download results in abnormal error
2472EOY1: The 3.11 ODS report can't be exported to Excel renders Server Error in '/' Application
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EOY UAT Issue Update
5/23 UAT Known Issues Highlights, continued:
Problem # Issue
2470EOY1 - 3.10 report has inaccurate totals and does not match the 3.11 report details
2468 Error received when entering student Course Enrollment data
2465EOY1: ODS Course Completion ODS extract file includes records from other LEAs when staff has multiple demo records
2464EOY1: Report 3.11 - Duplicate student rows display for students with more than 1 enrollment for the reporting year
2463EOY1: ODS reports 3.9 and 3.10 incorrectly showing totals for a school when no data has been submitted
2461EOY3: Report 7.6 Persistently Dangerous Offense Expulsions - Report does not include schools that do not have reported discipline incidents
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EOY UAT Issue Update
5/23 UAT Known Issues Highlights, continued:
Problem # Issue
2460EOY1: Student Course Section Completion ODS Extract Download has duplicate records
2459 EOY4: Invalid CERT072 warning
2458 EOY1: Missing field detail on CERT098 error records
2457 EOY4: Student Waiver ODS extract times out on download
2453EOY4: ODS Report 6.1 - Includes counts for NPS school students not submitted or found on the 6.2
2446EOY3: 7.3 report - column lines are malformed (both ODS & Snapshot)
2445EOY3: 7.4 - Disciplinary Actions - Count by Offense - Lines on the PDF are malformed
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EOY UAT Issue Update
5/23 UAT Known Issues Highlights, continued:
Problem # Issue
2443EOY4: Report 6.1, 6.2 and 6.3 (both ODS & Snapshot) show only schools with waivers reported
2441EOY3: Report 7.2 Snapshot & ODS listing students for each enrollment in the reporting year.
2439 EOY3: ODS 7.5 - Discipline Offenses - Student List is duplicated
2427EOY2: Report 5.4 does not display schools on the Expected Schools list that do not have homeless students
2420EOY4: 6.3 CAHSEE Waivers and Exemptions report - duplicate student waivers displayed
2410EOY3: SDIS roles do not allow access to the Manage Submissions menu selection
2399 EOY UAT - Aggregate reports don't render automatically
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EOY UAT System Changes
CR # Issue
463 Modify SDIS153 to remove references to T165 and E300
466Modify IVR for Program Records (GERR0005 SPRG IVR) to allow open Program Participation Records (without an end date) to be submitted for closed enrollments
468Modify Field 4.20 - Incident Disciplinary Action Duration Days to accommodate decimal values
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Modify EOY Report 1.0 "Expected School Info" report to split column “ EOY 1 Course Completion/Career Technical Education” into 2columns: “EOY 1 Course Completion” and “EOY 1 Career Technical Education”.
Items planned for EOY Production release:
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EOY UAT Reminders
LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log once a week on Friday to the CALPADS UAT Service Desk account
Please include the following in the title of the email:– “Execution Log 2011MMDD for XXXX ”– Where MM is and month submitted and DD is the day
submitted and XXXX the name of your LEA– This Fridays Execution Log submittal should be titled as
follows: “Execution Log 20110309 for Palo Alto Unified”
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Walk On / Q and A / Online Poll
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Next Steps
Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site
Continue to review the updated Known Issues and Release Notes posted on the FTP site
Continue to report any issues or problems to the UAT Service Desk
Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)
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UAT Communications
CALPADS UAT Email for defect reporting, issues, and questions
– [email protected] UAT Weekly Check Point Meetings
– WebEx URL: http://csis.webex.com– WebEx Phone: 888-426-6840 – Participant Code: 4603184
UAT Service Desk– Phone: 916-445-4795 – voicemail only
UAT Documents posted at– ftp://ftp.cde.ca.gov/calpads-uat/
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EOY UAT Service Desk Recap
Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are
identified by emailing the UAT email account:– [email protected]
NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your email:
– Subject– Your name– Phone number– Bread crumb– Describe what you were doing, what you expected from the system, and what happened
Requesting Help from the Service Desk LEA UAT participants should request Help by emailing the UAT email account:
When requesting HELP include the following in your email:– Subject (include the word “help”)– Your name– Phone number– CALPADS UAT user ID– Job # (if applicable)– Description of what you need help with27