780.0814.022

2014-2015 CALPADS Pre-Certification Process and Timelines

Deadlines and Schedule of Activities for Infinite Campus (IC) Records Clean-up There are two components of our CALPADS submission: Fall and End-of-Year (EOY). Use the following

table to plan your clean-up, checks, and verifications in preparation for certification. Please note that if these

data are entered and maintained accurately in IC throughout the year, clean-up activities should be minimal.

Components Activities Timeline

Fall 1

Enrollments - EndDate, EndStatus

(exits, grads, drops, etc.)

Demographics – Census updates

(addresses, etc.)

Programs – ELL status, FRPL

eligibility & participation, Foster,

Homeless, Immigrant, etc.

Principals receive notification and

instructions for updating information

and correcting errors in IC from ARE.

September 2014

Site/program level staff complete

updates IC.

by September 22, 2014

Principals receive snapshots of

CALPADS Fall 1 submissions from

ARE to review and verify updates.*

October 8 – October 31, 2014

Principals verify and sign-off on Fall

1 snapshots.

October 31, 2014

Fall 2

Course enrollments

Teacher assignments

EL services (SDAIE, ELD, etc.)

Principals receive notification and

instructions for updating information

and correcting errors in IC from ARE.

October 8, 2014

Site/program level staff complete

updates IC.

October 8 – October 31, 2014

Principals receive snapshots of

CALPADS Fall 2 submissions from

ARE to review and verify updates.*

November 1 - November 14, 2014

Principals verify and sign-off on Fall

2 snapshots.

November 14, 2014

EOY

Course completions

CTE participation

Program Participation

Student Discipline

CAHSEE Waivers

Principals receive notification and

instructions for updating information

and correcting errors in IC from ARE.

June 19, 2015

Site/program level staff complete

updates IC.

June 19, 2015 – June 30, 2015

Principals receive snapshots of

CALPADS EOY submissions from

ARE to review and verify updates.*

July 1, 2015 - July 10, 2015

Principals verify and sign-off on

EOY snapshots.

July 10, 2015

*Records clean-up may be an iterative process if additional anomalies are found in the snapshot data.

Please contact Robin Martin (robin-martin@scusd.edu) or Joanne Corby (joanneco@scusd.edu) if you have any

questions.

Assessment, Research, and Evaluation (ARE) Updates

September 2014

CALPADS – Instructions and timelines for your site based 2014-2015 pre-certification data reviews and

verifications are attached. Please review carefully. If you have any questions regarding the CALPADS

certification process, please contact Robin Martin (robin-martin@scusd.edu) or Joanne Corby

(joanneco@scusd.edu).

CAASPP – The CDE recently released the official testing windows. The following test windows are based on

a 180-calendar day:

Grades 3-8 (ELA/Math): 12 weeks, beginning after the completion of 66 percent of instructional days

(120 days)

Grade 11 (ELA/Math): 7 weeks, beginning after the completion of 80 percent of instructional days (144

days)

Science for CST, CMA, CAPA, grades 5, 8, and 10: approximately 6 weeks, beginning after the

completion of 85 percent of instructional days (152 days)

An updated 2014-2015 assessment calendar is attached. Tentative is the administration of the ELA and Math

CST-based CMA and CAPA, pending a “double testing” waiver from the U.S. Department of Education. In its

place, the CDE proposes to administer an online alternate assessment to a statewide student sample. Once

determinations are finalized, and updated calendar will be sent out.

Spring 2014 CAASPP Results – CST, CMA, and CAPA results for Science, CMA and CAPA results for

English Language Arts and Mathematics, Early Assessment Program (EAP) results are expected early

September. ARE will send summary reports to principals and mail results to parents mid to late September.

Results from the SBAC assessments will not be reported. The field test results will be used for the performance

level standard setting process.

Adequate Yearly Progress (AYP) Reports – The California Department of Education (CDE) will publicly

release the 2013-2014 AYP results the week of September 8. During the assessment transition period, AYP

will be reported for high schools and Program Improvement determinations will proceed as they are based on

CAHSEE and CAPA results. Elementary schools in Program Improvement will remain in prior year status.

Smarter Balanced Digital Library (DL) – The week of September 8, 2014, ARE will auto-register accounts

for teacher, principal, and vice-principal registrations. When you receive your email, follow the instructions to

logon and change your password. The DL is the formative assessment component of SBAC, providing subject-

and grade-specific resources to integrate the formative assessment process during daily instruction. It contains

searchable, interactive resources that can be used as a social media learning tool for educators to share

information about the library resources. Please contact Melody Hartman (Melody-Hartman@scusd.edu) if you

have any questions about registration accounts.

Enrollment Clean-Up Procedures for 2014-2015 Fall CALPADS Submission

780.0814.026 1 Assessment, Research, and Evaluation

Directions: Follow the steps below to close out your 2013-2014 enrollments. To facilitate this process, AdHoc Filters have been created to identify records that have incomplete End date and/or End Status. Please close out these records by September 22, 2014. CALPADS now requires that all student enrollment records need to be closed out with End date and End Status entries before students can be re-enrolled. Therefore, all enrollment records (matriculating, graduating, transfer, etc.) need to be End dated with an End status as they occur or at the end of each year using the last day of school as the end date. If you have any questions, please contact Joanne Corby in ARE at 643-9420 or by email: joanneco@scusd.edu .

Instructions Screenshots

1. Log onto Infinite Campus and navigate through the following steps:

2. Select: “13-14” Year 3. Confirm: Traditional Calendar (not in

Summer School). 4. Select: “Search” tab 5. Select: “Student” from the pull down

list 6. Click: “Advanced Search”

2 3 4

5

6

Enrollment Clean-Up Procedures for 2014-2015 Fall CALPADS Submission

780.0814.026 2 Assessment, Research, and Evaluation

7. Open the “Ad Hoc Reporting” Folder by clicking on the “+” sign next to the name.

There will be 3 filters: All Schools run: “#ExitingStudentsDataCheck_1” High Schools additionally run: “#ExitingStudentsDataCheck_2” “#ExitingStudentsDataCheck_3”

These filters contain the enrollment records where the End date, End status and/or Diploma Date need to be entered for the enrollment record to close out.

You may have error records in some or all the filters. Follow Steps 8 and 12 to check all filters and update records.

8. Select the first filter:

“ExitingStudentsDataCheck_1” so it is highlighted.

9. Click on the “Search” button.

7

8

9

Enrollment Clean-Up Procedures for 2014-2015 Fall CALPADS Submission

780.0814.026 3 Assessment, Research, and Evaluation

10. Student records that need to be

completed/closed out are on the left; select one student name at a time.

Note: You may see “Search Results: 0”

this indicates there are NO records within this filter requiring clean up

11. Select: “Enrollments” tab. 12. Double click on the 13-14 enrollment

record and follow the instructions below for the filter:

10

11

12

Enrollment Clean-Up Procedures for 2014-2015 Fall CALPADS Submission

780.0814.026 4 Assessment, Research, and Evaluation

Edits required by type of error (Filter) Filter 1: All Students who currently have either No End

Status and/or No End Date A. Missing an “End Date” – Fill in the date the

student last attended the school. B. Missing an “End Status”* – Select the appropiate

reason in which student left the school. D. Click on the “Save” button

Filter 2: Graduated Students who currently have a Diploma Date, but no End Status and/or No End Date A. Missing an “End Date” – Fill in the date the

student last attended the school. B. Missing an “End Status”* – Select the appropiate

graduate end status. D. Click on the “Save” button

Filter 3: Grade 12 Students who currently have a End Date and a graduate End Status, but No Diploma Date. C1- C2. Click on the “Graduation” tab (C1) and Fill in the “Diploma Date” D. Click on the “Save” button

Continue down student list repeating Steps 10-12. Once the student list is complete continue to the next data check filter starting at Step 6. *Refer to CALPADS End Status Codes and Descriptions handout.

A

D

C1

C2 D

B

Sacramento City Unified School District

District, State, and National Assessment Schedule 2014 - 2015

Grade

K-12

K-12

12

12

11 & 12

11 & 12

10 Census & 12

10 Make-up & 12

all 3-9 & 10-12 if PE

course

4, 8 & 12

3-8

11

5, 8, 10

TBD

Grade 1

Grade 3

11 & 12

Age/Grade Webpage

10

11 & 12

AP® Advanced Placement CHSPE California High School Proficiency Examination NAEP National Assessment of Educational Progress

CAASPP CELDT California English Language Development Test PFT Physical Fitness Test

CAHSEE California High School Exit Examination CMA California Modified Assessment PSAT/NMSQT® Preliminary SAT/National Merit Scholarship Qualifying Test

CAPA California Alternate Performance Assessment CST California Standards Tests SBAC

*NOTE: An online alternate assessment for students with disabilities will be field tested in Spring 2015 pending CDE notification

Smarter Balanced Assessment Consortium

California Assessmento of Student Performance &

Progress

May 12-13, 2014

CAHSEE English–language Arts & Mathematics

July 22-23, 2014

October 7-8, 2014

November 4-5, 2014

February 3-4, 2015

March 17-18, 2015

PFTAerobic Capacity, Body Composition, Upper Body Strength,

Abdominal Strength, Trunk Strength & Flexibility

February 1-May 1, 2014

(Baseline Data due by October 30, 2014)

NAEP Reading, Writing, & Mathematics

Bowling Green Mc Coy-2/25/15, John Bidwell-2/24/15, Pony Express-

2/26/15, Sam Brannan-2/10/15, Sutter-2/5/15 and John F. Kennedy-

3/3/2015

CAASPP

Initial Identification Listening, Speaking, Reading & Writing Within 30 calendar days of enrollment

Annual Assessment Listening, Speaking, Reading & Writing July 1-October 31, 2014

STATE AND FEDERAL MANDATED ASSESSMENTS

Program Content Area/Subject Testing Window

CELDT

CST/CMA/CAPA Science New Tech: March 20 - April 29

Traditional Schools: April 20 - May 21, 2015

Traditional: March 16 - June 11English Language Arts, Math

SBAC/Alternate

Assessment New Tech: March 26-May 20

Traditional: April 24 - June 5

http://professionals.collegeboard.co

m/testing/

SAT® Critical Reading, Writing, and Mathematics

12

HIGH SCHOOL ASSESSMENTS (Coordinated at Each High School)Assessment Content Area/Subject Test Date(s) Available

CHSPE English-language Arts & MathematicsAge 16 or School Eligibility

Verification

October 18, 2014

AP® Authorized AP Subjects May 4-8, 11-15 2015

PSAT/NMSQT® Critical Reading, Writing, and Mathematics October 15, 18, 2014

ACRONYMS

DISTRICT ASSESSMENTS

GATE Identification Logic and Reasoning in ELA and MathFebruary 2015

March 2015

October 10-11,2014

November 8-9 2014

December 6-7 2014

SAT Subject Tests™English, History, Mathematics, Science, and Foreign

Language

January 24-24 2015

March 14-15, 2015

May 2-3, 2015

June 6-7, 2015

DISTRICT Common Core BENCHMARKS FOR K-8, ELEMENTARY, & MIDDLE SCHOOLS

http://www.chspe.net/ March 21, 2015

ACT English, Mathematics, Reading, and Science 12

September 13, 2014

http://www.actstudent.org/

October 25, 2014

December 13, 2014

February 7, 2015

April 18, 2015

June 13, 2015

International

Baccalaureate

Examinations

English, Biology, Physics, Spanish, Mathematics, History,

Technology, Environmental Systems

Luther Burbank

May 4-22, 2015

780.0814.001

Assessment, Research, and Evaluation

(916) 643-9420 --- www.scusd.edu