calpads and the smarter balanced spring 2014 field test calpads/cbeds/cds operations office...

CALPADS and the Smarter Balanced

Spring 2014 Field Test

CALPADS/CBEDS/CDS Operations [email protected]

916-324-6738

Who Should Attend

LEA CAASPP CoordinatorsSelect individuals that will train peers

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Q&A

CALPADS & TIDE

Agenda

Wrap-Up

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CALPADS& TIDE

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CALPADS to TIDE

• CALPADS is the sole source for student enrollment, demographic, and program participation data for the student registration system known as the Test Information Distribution Engine (TIDE).

• All updates must be made in CALPADS. LEAs cannot update student demographic data in TIDE.

• Student accommodations and designated supports are not collected in CALPADS.

• Student accommodations and supports cannot be uploaded by the LEA until CALPADS data is available in TIDE. (e.g., new enrollments must be uploaded to TIDE prior to accommodations for the newly enrolled student.)

• Processing time from CALPADS to TIDE is within 48 hours.

Importance of CALPADS

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CALPADS to TIDE

CDE’s Nightly

Extract of student level data from

CALPADS ODS and uploads to TIDE.

TIDE’s automated process determines

any updates, deletes, and adds

LEAs review TIDE, verify data uploaded,

and submit designated supports and accommodations

to TIDE directly

Continues through

testing window

Updating CALPADS ODS Enrollment & Demographic data

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START

Data Loading Process

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CALPADS to TIDE

What is CALPADS sending to TIDE?

– CALPADS sends all open enrollments with Enrollment Status = 10 or 30, for Grades 3-8, 11, and select schools for Grades 9 & 10.

Concurrent Enrollments (CCEs) – the record with the most recent enrollment will be sent to TIDE.

Short Term enrollments: need to exit students

– The following slides will show a mapping from the Smarter Balanced expected fields to the CALPADS field element that is used to populate and/or derive the information.

– NOTE: Independently Testing Charters are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS.

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CALPADS to TIDE

Smarter Field Element

CALPADS Field Element # & Name CALPADS Business Rules (if any)

*State Abbreviation

2.39 - Residential Address State Province Code

*Responsible District Identifier

2.06 - Reporting LEA Independently Testing Charters will use 2.07 - School of Attendance for this field.

*Responsible School Identifier

2.07 - School of Attendance

*Last Or Surname

2.13 - Student Legal Last Name

*First Name 2.11- Student Legal First Name

Middle Name 2.12-Student Legal Middle Name

*SSID 1.08-Statewide Student Identifier

*Confirmation Code

2.11- Student Legal First Name

*Grade Level When Assessed

2.32-Grade Level Code

* These fields are a priority to begin testing, but all fields are required.

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CALPADS Data Fields (cont)


CALPADS Field Element # & Name

CALPADS Business Rules (if any)

Sex 2.19 - Student Gender Code

Hispanic or Latino Ethnicity

2.24 through 2.25 - Student Hispanic Ethnicity Indicator and Student Missing Ethnicity Indicator

Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.

American Indian or Alaska Native

2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code


Asian 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code


Black or African American



White 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code


Native Hawaiian or Other Pacific Islander



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Demographic Race Two or More Races

2.26 through 2.31 - Student Race 1 Code Through Student Race 5 Code and Race Missing Indicator


IDEA Indicator 3.13-Education Program Code

See Code Set: Education ProgramValue = 144

Limited English Proficiency Status

2.41-English Language Acquisition Status Code

See Code Set English Language Acquisition Code Set Value = EL (maps to Yes)

Section 504 Status

3.13-Education Program Code

See Code Set: Education Program Code Value = 101 (504 Accommodation Plan)

IDEA Indicator, Section 504 Status, and Primary Disability Code fields have no validations against each other.

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Economic Disadvantage Status

3.13 -Education Program Code

Source: Student EnrollmentEnrollment Status Code (Field 1.24) = 10 (Primary) or 30 (Short-term)ANDSource: Student Information or Student Program-Parent/Guardian Highest Education Level Code (Field 2.50) = 14 - (Not a HS Graduate) from most recent SINF record based on effective date OR-Education Program Code (Field 3.13) is on or before 6/30/12 = 175 - Free or Reduced Price Meal Program or Education Program Code (Field 3.13) is on or after 7/01/12 = 181 – Free Meal Program or 182 – Reduced-Price Meal Program and Education Program Membership Code (Field 3.14) = 1 or 3 (Eligible or Participating) from most recent SPRG record within the current academic year (7/1/-6/30) based on Education Program Membership Start DateOR-Primary Residence Category Code (Field 2.33)= 100, 110, 120, 130 or 210 (Homeless or Foster)OR-Education Program Code =(Field 3.13)= 135 (Title I Part C Migrant)OR-Direct Certification = S (SNAP), T (TANF), B (SNAP/TANF) or C (Certified)

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Language Code 2.23 - Primary Language Code

English Language Proficiency Level

N/A Values 1 - 5 based on CELDT testing performance levels. **NOTE** This data will not be sent until late in the testing window. Null values will be submitted until then.

Migrant Status 3.13 -Education Program Code

See Code Set: Education Program Code Value = 135 (Migrant)

Limited English Proficiency Entry Date

2.42- English Language Acquisition Status Start Date

If English Language Acquisition Status = EL, then this field will be populated with the English Language Acquisition Start Date.

Limited English Proficiency Exit Date

2.42- English Language Acquisition Status Start Date

If English Language Acquisition Status = RFEP, then this field will be populated with the English Language Acquisition Start Date.

Primary Disability Type

3.21-Primary Disability Code

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View Student Information

TIDE

• To search for existing student records, select the sub-tab [View Students].

• Select a district and school from the drop-down menu.

Note: Users only have access to students in districts and schools with which they are associated in TIDE.

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View Student Information

TIDE

• Student demographic data is read-only.

• Changes must be submitted to CALPADS and will be reflected within 48 hours.

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Note: Economically Disadvantaged Status is not viewable by Test Administrators

View Student or Export List of Students

TIDE

• The search will result in a table similar to the one shown below.• Results may be sorted by selecting the column header above the

data.• To view a student’s record, select the [View] button for that record.• It may be helpful to export a list of students in order to verify the

correctness of their information and assist them in logging in to the test.

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TIDE - Accommodations

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CALPADS to TIDE

Designated Supports & Accommodations

– Both DCs and SCs are authorized to set designated supports and accommodations for students.

Two ways: one-by-one or upload file (using SSID to link) Must be set prior to the test session

– Template for uploading both embedded and non-embedded supports/accommodations.

– Set in system by content area.

– Accommodations can be set immediately prior to the student test.

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Questions & Answers

Common Issues– NPS School Missing– Charter testing status– Enrollment Status– “Everything in CALPADS is Correct!”– Deleting records– Update Timing

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Questions & Answers

Issues/Questions – What if IDEA Indicator, Section 504 Status, or

Primary Disability fields are blank but student needs accommodations and/or designated supports?

These fields are not used in validations within the TIDE system.

CALPADS submission deadline for these data occur toward the end of the school year each year, typically after the testing period is completed for most LEAs.

LEA CALPADS Administrators are able to update CALPADS at all times and should consider updating these data regularly before and during the testing windows.

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Wrap Up

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CalTAC Support Desk http://californiatac.org [email protected] 800-955-2954

CALPADS Support Desk http://www2.cde.ca.gov/calpadshelp/default.aspx [email protected] 916-325-9210

CDE CAASPP Program Office http://www.cde.ca.gov/ta/tg/ca/ [email protected] 916-445-8765

Additional Resources

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Wrap-UP

Comments?Questions

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calpads and the smarter balanced spring 2014 field test calpads/cbeds/cds operations office...

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