BRIEFING ON SWHISA

by Ramiro Mayor-Mora, CTL

June 29,2006

SWHISA Attendees Dr. Getachew Alemayehu, Director General ARARI

Ato Dereje Biruk, SWHISA Amhara Team Leader

Ato Alemayehu Tekle, Head Irrigation & Watershed Design and Study Dpt, BoWRD

Ato Mesfin Gebremedhin, Development Cooperation Expert, BoFED

Dr. Ramiro Mayor-Mora, SWHISA CTL

INTRODUCTION/PURPOSE OF BRIEFING

CIDA PROJECTS IN ETHIOPIA (14) AND AMHARA (9)

SWHISA is, mainly

capacity building (institutional and community) technology development and transfer (research,

extension)

natural resource management policy (linkage w/ Gov’t programs/support strategy

develop’t) cross-cutting (gender, HIV, environment)

PROJECT HISTORY/DESIGN

Documentation CEA Contract Design Phase efforts

Outline of Introduction

Project Preparation Milestones Project Goal, Purpose and Expected

Results Partners and Participants Interventions and Timing Inputs

Preparation Milestones Definition and Initial Efforts by ANRS and

CIDA Selection of Consultant/ Design Contract Design Phase (November 02- December

04) Participatory Preparation of PIP Contract Amend’t Jan. 2005 for Phase 2 Mobilization to Bahar Dar in April 2005

Project Goal

Increase food security of poor male and female farmers

through

IMPROVED WATER MANAGEMENT

Project Purpose To strengthen capacity of institutions

involved in water harvesting and agriculture to work together effectively……

in order to better serviceFarmer Associations, Communities, male & female farmer families…..

in planning, designing, implementing and managing sustainable water harvesting schemes and the use of water for irrigated agricultural production

Expected Impact

Contribute to increased sustainable food security through:

Improved water harvestingImproved irrigated

agricultureImproved land management

Expected Results at the End of project (1)

Improved knowledge and skills of farm families and community-based organizations in household water harvesting, irrigated agriculture and watershed management

Development of sustainable individual and community-owned water harvesting and irrigation schemes

Expected Results at the End of project (2)

Strengthened woreda agencies and development of an integrated institutional platform at that level

Strengthened regional institutions and inter-agency cooperation

Strengthened sector agency coordination and cooperation

Project ResultsPROJ ECT COMPONENTS AND ACTI VI TI ES

I MPACT

Component 1

Farmer Knowledge/ Skills

Component 2

Manage Schemes

Component 3

Woreda Integrated Platform

Component 4

Regional Cooperation

Component 5

Sector Coordination

32 outputs

200 act i vi t i es by par t i c i pants

Target Groups Direct Target Groups

The poorest farmers  Female-headed households Women in male-headed households Woreda institutions The partner institutions

Indirect Target Groups Community at large Educational and training institutions Other institutions NGOs

Amhara Regional Partners

Bureau of Agricultural and Rural Development

Bureau of Water Resources Development

Amhara Regional Agricultural Research Institute

Bureau of Cooperatives Promotion

Other Regional Agencies participating Bureau of Finance and Economic

development Environmental Protection, land

admin.and Use Authority Women’s Affairs office Food Security Programme

Coordination and Disaster Prevention Office

Bureau of Capacity Building Amhara Water Works and Construction

Enterprise

Inputs to the Project

ANRS in kind contribution ( partners, supporting and collaborating agencies)

CIDA’s funding Canadian and Ethiopian specialists and

advisors Community and family participation Goods and Equipment Training programmes

Interventions Household water harvesting pilot projects in 6

woredas (total of 60) Irrigated agriculture demonstration/research at

existing schemes Experimental watershed for soil water

conservation and other research (ARARI) Small scale irrigation schemes training and

studies (BOWRD and communities) Assistance to the construction/equipping of 30

farmer training centres (BOARD) Sedimentation studies at four existing reservoirs Groundwater studies/exploration for water

harvesting in 2 woredas Special studies, coaching and training, office and

lab equipment for the partners

Selected Woredas

East Belesa- North Gandor West Belesa-North Gandor Goncha Sese Inese-East Gojjam Delanta Dawunt-North Wollo Lalo Mama-North Shewa Were Illu-South Wollo

Plus Kobo and Mencha (irrigation)

Management StructureSWHISA Joint Management Structure

ANRS

GOE

PMC

Irrigation Research Group at ARARI

GOC

CIDA

Hull / Addis

CEA Project Director

Woreda Platforms at woredas

Collaborators & Platforms Group

at Central Office

Schemes Group at BoWRD

J oint Team

Consortium Policy BoARD

PSC

Extension Group at BoARD

Institutions/ Training Group at BoARD

at Central Office

Management Group (Co-Managers)

Canadian Team Leader Amhara Team Leader (CTL) (ATL)

Action to date

IMPLEMENTATION PHASE

PIP Abridged Plan First Year Plan Second Year Plan (still in draft form)

ORGANIZATION (1)

Committees (minutes) Management by leaders and work split Technical Subcommittees

Team groupings Central Coordination office Consultants within Bureaux Field Coordinators at woredas (6 total)

SWHISA

CCO

1

2

53

31

4

GW

3

3

Co

llabo

rators

FTCSWC

1SWC

ARARIBoWRD

BoCPBoARD

6

1

SWHISA OPERATIONALRELATIONSHIPS

ORGANIZATION (2)

Weekly coordination meetings Monthly progress reports by group Monthly planning updates by group Quarterly and semiannual reports Annual work planning and plans

Administration Support staff Consulting team members Bureaux counterparts

ACTIVITIES AND RESPONSIBILITIES

Outcomes and outputs (results expected) WBS Schedules Follow-up and reporting

Document production Cross-cutting themes Training program

INTERVENTIONS IN WOREDAS (1)

HHWHS pilots- selection-construction Irrigation demonstration and research-

diagnosis Reservoir sedimentation- instrumentation

SWC on selected watersheds Watershed management pilots Experimental watershed- Adet RC

INTERVENTIONS IN WOREDAS (2)

Reconnaissance Surveys at Goncha

Guest house at Gohala

Equipping the WOAs Equipping and building FTCs

INPUTS TO AND WITH BUREAUX

workshops, courses, trainings- AutoCad/GIS - procurement plan/IT/labs/Research

centers - Joint study at Gonj - Extension efforts-TDT/FFG/DA diary/Draft

extension policy - Proposed Top-it-Up program for women - Organization situation analysis- BPR

framework

NEW FRONTS

one more woreda this month, one at year end

ground water exploration in two woredas- E,W Belesa? Later in year

Subsurface dams potential

Scheme rehabilitation pilots (dam, others)

PERSONNEL REQUIREMENTS

National team completion- current needs Full Canadian team Schedule for this year

Personnel selection procedure Hiring conditions/ negotiations /approval-

contracts

BUDGETS AND DISBURSEMENTS

Project funds Disbursements (to date / projected

for 2nd year)

Accounting/reporting Current commitments

OVERALL BUDGET (in 1000s)

Canadian Fees C$ 6,219

Expenses 9,917 Related to Consultants 2,323 Ethiopian Consultants 1,187 Operation Expenses incl. woredas 2,494 Procurement bureaux/woredas 1,845 Field Activities/Farmer Centers,

GroundWater exploration, etc 1,975

C$ 16,136

Current Resource Utilization (end June ‘06)

All Fees C$ 2,116 29%

Expenses C$ 1,811 21%

Related to CanadianConsultants 565 Operation Expenses incl. woredas 292 Procurement bureaux/woredas 791 Field Activities/Farmer Centers,

GroundWater exploration, etc 163

C$ 3,927 24%

MANPOWER

Canadians Ethiopians # months

# months

Resident 4 152 Specialist 22 194 21 1056

MONITORING

Performance monitoring

Monitor’s work started last week Need for ANRS Monitor?

CURRENT PSC MEETING LAST WEEK

Agenda change Crucial topic from outside Current internal review towards

adjustment: next Quarter Considerations/proposal by ANRS What’s next?

Thanks to CIDA and ECCO for giving us the opportunity to hold this

exchange SWHISA-SWHIST

and helping us in Amhara profit from

SWHIST experience in Tigray

Questions/ clarifications ?

ANRS PROPOSAL AT PSC MEETING(Applicable to SWHISA as one of all Regional projects)

(Applicable to SWHISA as one of all Regional projects)

Adjust to include both capacity building and development

Stay within agriculture and water development Overhead component of budget to be according

to standards Adjust the Project within a period of three

months Partner Bureaux to participate in adjustment

exercise along w/CIDA The Project continues

EXPECTATIONS OF PARTNERS

Capacity building to be more practical and at woreda level in particular : learning by doing

At bureau level, capacity to fill gaps through local and external training including short and long-term. Respond to current gaps

Definition of hardware should come from Bureaux and woredas

Do not stay within pilots and move into development actions, scaling up

Management organized as facilitator. Line bureaux to participate in administrating project budget