briefing on class project

8/2/2019 Briefing on Class Project

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Briefing on Class Project:

(Educational Trip and Written Report)

By: Ms. Rohaizan Binti Baharuddin


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Division of Works

Programme Coordinator

Public Relations

Content and Activities Special Tasks

Transportation

Report & Documentation


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To prepare proposal of the trip

To prepare minutes of the meeting

To estimate the budget

To collect and keep cash money andreceipts

To record financial inflow and outflow

To prepare and distribute the tentativeprogramme

To ensure the discipline of participantsduring the trip

To prepare the report of the bureau


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DH/DT

Eugenia Liew Yong Bing

Elena Yap Meei Nan Agnes Leong Zi Jun

Swiss Lim Si Yee

Kok Min Shin Lim Jinsin


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DC

Luqman Hakim

Ryan Choong

Syafiq Kamil

Justin Christopher Yap

Leong Wen Kai Joseph

Lim Fung Tiek

Ewing Cameron Lovett


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Public Relations

To liase with officers of the

intended visit places

To arrange briefing sessions with

visiting places

To prepare report of the bureau


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Public Relations

DH/DT

Mohamad Syafiq

Melanie Augustin

Michelle Yeoh

Halimaton Saadiah

Faiz Najhan

Mohd Azman

Ho Yeou Shen


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Public Relations

DC

Mulyanni

Stephan Liau

Nincol Voo

Melvyn Lai

Lee Hao Zhi

Daniel Asyraf

Nur Sharifah

Leon Yun Jun


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Content and Activities

To plan for activities during the trip

e.g.: Quiz, games,

To prepare all materials needed for

the activities

To brief all about the activities

To in-charge on the execution of

activities

To work closely with Public Relations


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DH/DT

Haw Wen Jie

Gregory Tai

Ikhwan Akiff Aiman Danial

Carlyn Chai

Caryn Tan

Amelia Tham

Chua Vin Yi


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DC

Fong See Kei

Stephanie Foong See Wan

Ikhfa Syazreen

Hee Jia Ern

Ho Keen Seng

Kevin Won tat Mun


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Special Tasks

To buy and wrap prizes

To prepare souvenir for

participants

To provide first aid kit

To take care of the welfare of

participants


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Special Tasks

DH/DT

Michelle Chen

Hee Aie Vwei (Ivy) Sabrina Chai Pui Xin

Yuki Chin

Chan Yoon Hong Lum Weng Leng


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Special Tasks

DC

Hoi Li Yen

Chai Mei Yuan

Teh Wei Ching

Chen Yinli

Alif

Vicyoria Wong Jia Qi

Ahmad Syafiq


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Transportation

To liase with transportation vendor

To deal with all proceduresregarding transportation

e.g.: booking, quotation, IRF,payment, etc.

To ensure the busses are available

on time To keep communication with

drivers


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Transportation

DH/DT Ong Zia Yee

Russell Goh

Parvin I-Leen Mahinder Samuel Khit Jian Wei

Tan Sven Shuang

Wong Carmen

Yap Zen Wei Ong Shu Hern Calvin


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Transportation

DC

Calvin Ngui Yew Zheng

Leong Chee Hou

Ariffa Maryam

Albert Jr.

Arokia Charles Suriya

Fong Mong Ghee

Yeap Shun Keat

Brandon Low Wei Quan


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To appoint a photographer

To keep all pictorial evidences

To compile all reports from allbureaus

Tu submit the complete

programme report


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DH/DT

Lim Hui Yee

Lim Hui Ling

Leona Ling Qian Hui

Ling Yi Ying

Liliana Wong Hong Ya

Lem Wye Yan

Ivan Yeap Chen Yuen

Tan Chia Hon


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DC

Sherilynn Goh

Shirley Lim

Lee Xin Er

Chan Bon Nie

Low Pey Xin

Lee Ile

Ooi Viyern

Jasmine Mok


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EDUCATIONAL TRIP (20%)

21 April 2012 (Sat), Malacca

(1 whole-day trip)


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Tentative ProgrammeTime Agenda

7.30 AM : Gather at Taylors University

8.00 AM : Departure

11.00 AM : Malacca Tour Part 1

- Boat

- St. Paul Church

- Art Beauty Museum

1.45 PM : Lunch at Mahkota Parade Shopping Complex

3.00 PM : Malacca Tour Part 2

- Kota AFomosa

- Sultanate Museum

4.15 PM : Departing to Tanjung Bidara Beach

5.00 PM : Games

7.00 PM : Departing to Taylors University

10.00 PM : Arrive at Taylors University

Dismissed


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To collect and keep cash money

and receipts

To record financial inflow and

outflow

To prepare and distribute the

tentative programme

To ensure the discipline of

participants during the trip


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Public Relations

To lead the troop

To buy and distribute tickets to

everybody

To liase with officers of the visiting

places


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To organize activities during the

trip

To prepare and ensure all materials

needed for the activities are ready

To prepare a hailer

To in-charge on the execution of

activities


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Special Tasks

To buy and wrap prizes

To prepare souvenir for

participants

To provide first aid kit

To take care of the welfare of

participants


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Transportation

To ensure the busses are available

on time

To ensure all students are in the

busses before departing

To keep communication with

drivers


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To appoint a photographer

To keep all pictorial evidences


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Important Things

Trip Fee = RM45/pax

(inclusive transportation, entrance

fee, souvenir)

Indemnity Form

Dresscode Smart Casual

Taylors rules and regulations apply

No swimming, no close proximity

Punctuality


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WRITTEN REPORT (10%)


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What to write in the bureau report?

The report must be prepared bybureau/programme (eachbureau/programme = one report)

The report must be written in thefollowing format:

Font type = Times New Roman

Font Size = 12

Spacing = Double spacingParagraph = Justified paragraph

Length = 4 pages/bureau

Pagination = No page number


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What to write in the bureau report?

The report should cover FOUR (4) areas:

a) Accomplishment (or unaccomplished)of job scopes

(write specifically on what your grouphad done for each task)

b) Challenges and obstacles you had facedwhile accomplishing the tasks

c) Actions and solutions you took in solvingthe challenges

d) Lessons learnt

(What you have learnt while organizingthis programme with special referenceto Malaysian Studies)


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What to write in the programme report?

Content Length

Cover page

(details of the trip, students programme, details of subjects,

name of instructor)

1

Table of Content 1

Introduction 1Objectives of the Programme 1

Programme Itinerary 1

6 Reports of the Bureau

(e.g. Programme Coordinator)

(Members of bureau + jobscopes (1 page), reports)

5 pages /

bureau

Conclusion 1

Appendixes

(pictures, entrance tickets, etc)

Unlimited

Back cover page 1


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Important Things

Submit/email the soft copy of yourreport to

DH/DT: [email protected]

DC: [email protected] Submission date (bureau report):

25 April 2012, before 1.00 pm

Submission date (programme report)

27 April 2012, before 4.30 pm

briefing on class project

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