Blue Quill Community LeagueAnnual General Meeting

October 22, 2009

2009 BQCL AGM

Introduction Welcome Presentation Format Board Introduction

President Vice President Secretary Treasurer Programs Civics

Sports Membership Publicity Facilities Fundraising Social League Administrator

The BQCL Mission Statement

The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

2009 BQCL AGM

Board Organizational ChartPresident

Vice President

Treasurer

Secretary

Sports Director

Program Director

Civics Director

Membership/Volunteerism

Fundraising Director

Publicity Director

Administrator

Facilities Director

Social Director

Past President

2009 BQCL AGM

Directors’ OrganizationsSports

Director

SoccerCoordinator

TennisCoordinator

Martial ArtsInstructor

SocialDirector

EventCoordinator

EventCoordinator

EventCoordinator

ProgramDirector

DramaInstructor

PlayschoolChairperson

PlayschoolTeacher

FacilitiesDirector

RinkManager Custodians (2) Hall Rental

Coordinator

2009 BQCL AGM

Our Community Where we are located

2009 BQCL AGM

Our Community Our Borders

The Community League boundaries will be described as follows: from a point on the Intersection of 119 Street NW and 34 Avenue NW, east along 34 Avenue NW to 111 Street NW, south along 111 Street NW to the intersection point with Blackmud Creek, following Blackmud Creek and then Whitemud Creek in the direction of water flow to an intersection point with the imaginary westerly extension of Saddleback Road to Whitemud Creek, east along the extension to 119 Street NW, north along 119 Street NW to 34 Avenue NW. The boundaries are to follow centre lines of roadways and predominant streambed.

2009 BQCL AGM

Our Community

2009 BQCL AGM

Our Community League Founded in 1979 * Number of Residents: 10,752

Blue Quill: 4,481 Blue Quill Estates: 1,404 Skyrattler: 2,143 Sweet Grass: 2,724

* 2009 City of Edmonton Neighborhood Census (as found on City of Edmonton web site) http://www.edmonton.ca

2009 BQCL AGM

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission Election

2009 BQCL AGM

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission Election

2009 BQCL AGM

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission Election

2009 BQCL AGM

Old Business Outstanding Upgrades (approved at

2007 AGM) Tennis Court resurfacing Volleyball court revitalization Basketball court resurfacing Loft Renovation/AV system

Minimal Grant application activity this year. As a result, these upgrades have been postponed

2009 BQCL AGM

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2008/09 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission Election

2009 BQCL AGM

Year in Review – Executive Let’s get to the Point …

2009 BQCL AGM

At tonight’s AGM, 7 of 12 board positions need to be filled.

Year in Review – Executive Make no mistake…

2009 BQCL AGM

The League IS a business Between revenue and expenses, our cash

flow this year was close to $400,000

Year in Review – Executive Started the year with 9 Directors positions

filled Over the course of the year, Directors count

dropped to 8 Number of Directors (quorum) required to

introduce and pass motions = 7 Had to defer motions and hold special

meetings, so that motions could be tabled and voted on and minutes approved

At this AGM, there are several positions available.

2009 BQCL AGM

Year in Review – Membership Director: John Van der Veen

Membership year runs from September 1 to August 31 in alignment with EFCL. The League starts with about 100 members after Fall Registration (Sep) and rises to about 220-250 after Spring Registration (Feb) and during the summer months.

Yearly Membership Trends

2009 BQCL AGM

Year in Review – Membership Director: John Van der Veen

Fees were reduced last year to be in line with most other leagues.

Memberships can now be purchased online from EFCL (www.efcl.org), but service fees will apply.

We encourage you to purchase at registration times. No extra fees are charged.

Volunteer Cheques are now “per user/per program” rather than a single “per membership” fee

2009 BQCL AGM

Year in Review – Facilities Director: Vacant (Garth Williams)

Interior Improvement Highlights Camera system installed

Replacement of hall kitchen grill fire suppression system

Replacement of old fire exit lights with low/self-powered LED exit lights

Basement repainted (Thank you Scouts!)

2009 BQCL AGM

Year in Review – Facilities Director: Vacant (Garth Williams)

Exterior Improvement Highlights Volunteer Gardener maintained flower beds and

bushes! THANK YOU to Wanda Vlahac!!

Exterior lighting replaced with energy efficient, vandal resistant fixtures

New basketball goals (hoops and nets) installed

2009 BQCL AGM

Year in Review – Facilities Director: Vacant (Garth Williams)

Upcoming Interior Repairs/Upgrades Mirror replacement in basement & floor trim

Painting

More “Crash bars” (handles) on doors starting to wear out (4 were replaced last year) Some are close to 30 years old.

Loft Renovation/AV system

2009 BQCL AGM

Year in Review – Facilities Director: Vacant (Garth Williams)

Upcoming Exterior Repairs New Tennis nets and wind/sun screens

Auto-closing and locking Tennis Court Gates

Tennis Court resurfacing

Volleyball court revitalization

Basketball court resurfacing & fence repairs

BUT… We’ll need funds for these!!2009 BQCL AGM

Year in Review – Programs Director: Vacant (Garth Williams)

Playschool Playschool formed their own society in 2008 They will be a paying tenant starting April 2011 All Playschool board positions are filled, with the

same teacher returning for a 3rd year! Current enrolment of 49 children, up from last

year (46) Classes being offered are Mon-Wed. Fri AM &

PM for 4 year olds, and Tues – Thurs AM for 3 year olds

Enrolment for 3 and 4 year old classes start in March 2010

2009 BQCL AGM

Year in Review – Programs Director: Vacant (Garth Williams)

City of Edmonton Programs Girls & Boys Groups & Shop and Drop programs

(8 programs/121 kids) 2 Big Bin events this year – BIG SUCCESS!

Capital Health Flu Clinic Not held this year due to H1N1 virus

Beavers/Cubs/Scouts 42 members between the ages 5-16 running on

Mon, Tue, Wed & Thurs evenings in the main hall.

Good working relationship between Scouts Canada and BQCL

Brownies & Girl Guides Tues & Wed evenings in the loft and basement.

2009 BQCL AGM

Year in Review – Programs Director: Vacant (Garth Williams)

Scrapbooking events: Late-night and All Day Crops

Community League Swim Saturdays from 4-7pm at Confederation

Pool. Show your membership card!BQCL Usage stats (showing trend) for 2009

2009 BQCL AGM

Year in Review – Sports Director: Jessica Smith

Soccer Indoor - 3 teams Outdoor - 17 teams

Basketball No teams (declining enrolment)

Tennis City Run Programs – good attendance

Martial Arts No longer being offered

2009 BQCL AGM

Year in Review – Sports Director: Jessica Smith

We had a GREAT Outdoor Soccer Coordinator this year! Thank you Barb Waldie!!

We need more help this year to make things even better Coaches and Team Coordinators Referee Coordinators Uniform Coordinators SWEMSA liaison

Please consider volunteering for these or other Sports Coordinator positions!

2009 BQCL AGM

Year in Review – Fundraising Director: Jennifer Hempsey

Organizing Casino for 2010 Expected revenue: about $62,000 Must last until next casino (2 years) Casino is the single biggest revenue source We will need volunteers for 2010 Casino!

Other Grant Opportunities Major Community Facilities Program Community Facility Enhancement Program Community Initiatives Program

2009 BQCL AGM

Year in Review – Publicity Director: Ken Morrison

Worked to identify locations and sources for new fixed signs.

2009 BQCL AGM

Year in Review – Publicity Director: Ken Morrison

Sign locations

2009 BQCL AGM

Year in Review – Publicity Director: Ken Morrison

Responsible for monthly Community Views submissions

Changes the signs!

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

Century Park Economic slowdown means that condo towers

aren’t going up as quickly as expected.

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

South-LRT (S-LRT) Extension Generally on-schedule

Overhead pedestrian crossings above 111 Street at Century Park LRT station scheduled to be available for public use by end of this month

Century Park Station due to be open in Spring 2010

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

South-LRT (S-LRT) Extension Temporary (gravel lot) Park and Ride will go up

at Century Park with a total of 1234 spaces.

A permanent Park and Ride facility for the South LRT is being constructed in Heritage Valley (Ellerslie Road/127 Street) with scheduled completion in 2011.

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

South-LRT (S-LRT) ExtensionTemporary Park and Ride location

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

South-LRT (S-LRT) Extension23 Avenue to Ellerslie Road Highlights

A 4.5 km LRT extension south from Century Park to Ellerslie Road.

An underpass at 23 Avenue. A bridge across Blackmud Creek. A bridge over Anthony Henday Drive. An LRT station, Transit Centre, and Park and Ride

facility at Ellerslie Road and 127 Street. An operations and maintenance facility south of

Anthony Henday Drive.

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

Other

Saddleback Road repaved from 111 Street to 23 Avenue

Pedestrian walking paths added from 111 Street west across 119 Street to Whitemud Ravine GREAT WALK if you have not taken it yet!

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

First Time Home Buyers Program Now called First Place Edmonton

www.firstplaceedmonton.com

South Edmonton Pilot location is in Greenview (located in southeast Edmonton east of 62 Street between 38th and 40th Avenue).

Urgency has diminished with housing market “glut” and economic downturn

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

First Time Home Buyers Program Originally, the City specified 2 locations in BQCL

for FTHB housing. Right next to the hall, where the toboggan hill is

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

First Time Home Buyers Program Originally, the City specified 2 locations in BQCL

for FTHB housing. And in Skyrattler (Saddleback Road and 114 St.)

2009 BQCL AGM

Year in Review – Civics Director: Vacant (Garth Williams)

First Time Home Buyers Program

2009 BQCL AGM

BUT … EPSB just sent BQCL a letter (Oct 9) indicating that there will only be one surplus school site, on the SW corner of Saddleback Road and 112th Street. BQCL responded, requesting confirmation that the site would NOT be at the site of the toboggan hill.

Year in Review – Social Director: Felice Bassie

2008-2009 events Christmas Party Soccer Wind-up BBQ League/Sports Registration Street Hockey Tournament I’ve Outgrown it Sale 2nd annual Movie in the Park (signature event) 2nd Semi-annual BQCL Flea Market (almost sold out)

Many thanks to Felice for serving two (2) terms! Great Job!

2009 BQCL AGM

Year in Review – Social Director: Felice Bassie Upcoming 2009-2010 Events

Family Christmas Party – Nov. 21, 2009 Scrapbooking – Nov. 28 & Dec. 4, 2009 Games Night League/Sports Registration Spring Flea Market – May 22, 2010 Soccer Wind-up BBQ – June 2010 3rd annual Movie in the Park – Sept. 11, 2010 Fall Flea Market – Nov. 13, 2010 Family Christmas Party – Nov. 20, 2010

2009 BQCL AGM

Year in Review – Financial Treasurer: Sandra Higgins Financial Statements reviewed by Peterson

Walker.

2009 BQCL AGM

Financial Report Actual vs. Budget

2008/09Actual

2008/09Budget

$ OverBudget

Income 161,112 155,200 5,912

Expenses 218,224 208,850 9,374

Net Income (57,112) (53,650) (-3,463)

Casino Account Draw 79,985 58,500 21,485

2009 BQCL AGM

Financial Report Casino funds used

2008/09Actual

2008/09Budget

$ OverBudget

6077 · Cleaning & Maintenance (wages) 18,420 17,500 920

6100 · Rink Exp - Other 2,000 (2,000)

6150 · R & M Expense (incl. capital items) 38,697 12,000 26,697

6191 · EPCOR-Hall 14,778 15,000 (222)

6192 · Direct Energy-Hall 6,954 10,000 (3,046)

6640 · Telephone 1,136 2,000 (864)

TOTAL 79,985 58,500 21,485

2009 BQCL AGM

Financial Report R&M Expense

Commercial Lighting Products Ltd. Lights 351

Hydro Blast Kitchen grill exhaust clean 367

Fire Protection Inc.Fire Extinguishers/Alarm/ Lighting 3,420

Federal Environmental Systems Fridge repairs 358

Fire Protection Inc.New kitchen grill fire suppression system 2,431

Victor BarrMisc. repairs & maint. Supplies 1,032

Lock & Door Works Inc Various door repairs 194

Alberta Eavestroughing Installations Eavestroughs 1,087

2009 BQCL AGM

Financial Report R&M Expense Professional Electrical & Controls Ltd. Exterior lighting/fire exit lighting 6,504

Lock & Door Works Inc Fix door latch 3,747

Knight Heating Ltd. Furnace repair 1,159

Commercial Industries Ltd Repairs to rink lighting 458

Garth Williams Expense reimbursement 705

EcoPest Rodent control 725

Total 23,170

2009 BQCL AGM

Financial Report Expense Items

2008/09Actual

2008/09Budget

$ OverBudget

6001 · Advertising Exp 1,090 4,000 (2,910)

6003 · Board Expenses 50 1,500 (1,450)

6005 · Membership Exp 1,709 2,000 (291)

6011 · Community Events 6,926 10,000 (3,074)

6012 · Fund Raising Exp 941 500 441

6017 · Martial Arts Program Costs 1,970 2,000 (30)

2009 BQCL AGM

Financial Report Expense Items

2009 BQCL AGM

2008/09Actual

2008/09Budget

$ OverBudget

6015 · Program Expenses – Other 30,291 18,000 12,291

6030 · Hall Expenses 1,531 8,320 (6,789)

6078 · General Wages 41,225 35,350 5,875

6079 · Rink Wages 12,800 12,000 800

6082 · Summer Rec. Worker 9,532 8,000 1,532

Financial Report

31 Aug 09 31 Aug 08 $ Change % Change

1015 · TD Casino 2,058 82,043 (79,985) (97%)

1110 · TD General Account 130,662 123,482 7,180 6%

Total 132,720 205,525 (72,805) (35%)

Bank Accounts

2009 BQCL AGM

Financial Report Playschool

2009/10 Budget

Revenue 49,008

Expenses 48,654

Surplus/Deficit 354

2008/09 Actual

Revenue 54,697

Expenses 45,616

Surplus/Deficit 9,081

2009 BQCL AGM

Financial Report Soccer

Revenue 25,095

Expense 27,556

Net (2,461)

2009 BQCL AGM

Financial Report 2009/10 Proposed Budget

2009/10Budget

2008/09Actual

Income 233,408 161,112

Expenses 213,354 218,224

Net Income 20,054 (57,112)

Casino Account Draw 62,000 79,985

2009 BQCL AGM

Financial Report 2009/10 Proposed Capital Budget

2009 BQCL AGM

Description Amount

New Permanent Signs 20,000

Items to consider :New Tennis Court Nets

New Tennis Court Wind/Sun Screens

Resurfacing Tennis Courts

Basketball Court Fence Repairs

Playground Upgrades

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission

Election

2009 BQCL AGM

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission

Election

2009 BQCL AGM

Long-Range Initiatives On the Radar:

Major Sports Facilities upgrades Tennis courts Basketball courts Volleyball courts

Loft upgrades/AV system Playground Upgrade More Seniors activities

Will be funded from Casinos and matching grants (to be determined)

2009 BQCL AGM

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission Election

2009 BQCL AGM

New Business Special Resolution to implement new

BQCL Bylaws Need a motion to rescind current BQCL

Bylaws Need a motion to accept new BQCL Bylaws

as presented Need a motion to accept new BQCL

Objectives Need a motion to accept new BQCL Mission

and Guiding Principles

2009 BQCL AGM

New Business Summary of By-law revisions:

Update of Definitions Removal of Objectives and Mission Notification of Meetings Modifications of quorum requirements By-law revisions voted by Special Resolution Signing officers (any two of three)

2009 BQCL AGM

Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business:

Special Resolution: By-laws, Objectives & Mission

Election

2009 BQCL AGM

Election How can you get involved?

JOIN THE BOARD! Director’s positions are available

VOLUNTEER! Hall clean-up (grounds cleanup, flower-beds,

painting, etc.) Registration assistance Coaching Sports organizing (teams, equipment, etc.) Volunteer organization Change our signs!

2009 BQCL AGM

Election Why Volunteer?

There are many reasons to volunteer! Meet new people Make new friends Gain work-related experience Share existing skills and talents or learn new

skills Effect change and have a positive impact in

YOUR community

2009 BQCL AGM

Election Why Volunteer?

Even MORE reasons to volunteer! Champion a cause Build confidence and self-esteem Gain a sense of achievement Pursue a special or personal interest

2009 BQCL AGM

Election

2009 BQCL AGM

Position (as of AGM) StatusPresident VacantVice President Filled, but will succeed to PresidentSecretary VacantTreasurer FilledCivics Director VacantProgram Director VacantSports Director Filled, but open to nominationsMembership Director FilledPublicity Director Filled, but open to nominationsFundraising Director VacantSocial Director VacantFacilities Director Vacant

BQCL 2009 AGM

Question and Answer Session

2009 BQCL AGM

BQCL 2009 AGM

THANK YOU for attending!PLEASE VOLUNTEER

www.bqcl.org

2009 BQCL AGM