2014 annual general meeting thursday, november 13, 2014 7:00 to 8:30 p.m. blue quill community...
TRANSCRIPT
2014 ANNUAL GENERAL MEETING
THURSDAY, NOVEMBER 13 , 2014
7:00 TO 8 :30 P.M.
Blue Quill Community League
Chaired by: Andrew Happer, P.Eng.BQCL Acting President
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial ReportApproval of 2014-15 Operating Budget
MOTION: By-law AmendmentReport of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc CommitteeYear in Review – Acting President
Elections – BQCL BoardCity Councilor, Michael Walters – In-Fill
Wine and cheese
Agenda
Call to Order and Declaration of Quorum Approval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM Minutes Approval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
Financial Report
31-Aug-13 31-Aug-14 $ Change
1015 · TD Casino $36,199 $81,685 + $45,486
1110 · TD General Account $175,871 $112,811 - $63,060
90-Day GIC @ 1.2% (Jan. 15 expiry) $0 $30,000 + $30,000
1-Year GIC @ 1.3% (May 5 expiry) $0 $100,000 + $100,000
Total $212,070 $324,496 + $112,426
Bank Accounts
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
Financial Report
2014/15 Proposed Capital Projects
Description Amount
Replace front hallway flooring $17,000
Replace exterior north wall $18,000
Replace window wells $37,000
Renovate beach volleyball court $23,000
Install security cameras at north exterior $15,000
Install TV message board in front hallway $5,000
Paint parking lot lines & repair asphalt $4,000
TOTAL $119,000
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating Budget MOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
By-Law Amendment
7.4: Added “Fundraising Director” to position elected on in even years.
12.1 & 12.2: Quorum for Annual, General and Special meetings is determined by “attending in person”.
12.3: Quorum for Board meeting is determined by “attending in person” or “via teleconference”.
13.3: Directors may assign proxy votes at Board meetings.
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc CommitteeYear in Review – Acting President
Elections – BQCL BoardCity Councilor, Michael Walters – In-Fill
Wine and cheese
Transportation Ad-Hoc Committee
2011 AGM: Formed
committee mandated to
develop a plan of action
that addresses
concerns of the
community related to
transportation and
development.
2012 AGM: Mandate
renewed and authorized to proceed with organizing an
outdoor music
festival.
2013 AGM: Mandate
renewed and identified two
Skyrattler representatives. Ordered to elect two Blue Quill
Park residents as
liaisons. Party in the Park standing
committee formed.
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
Year in Review
A lot happened… and a lot was accomplished… where to start?
Year in Review – Board
Started the year with 12 Directors – lost 5Operated with 8 Directors for most of the year
Thank you for your commitment: Andrew Happer Travis Ball Tim Battle Neil Dunwald
At tonight’s AGM, 11 of 13 board positions need to be filled
Richard Hughes Judy Moschuk Janice Quinn Kelli Reinders
Board Organizational Chart
President
Vice President
Treasurer
Secretary
Sports Director
Program Director
Civics Director
Membership/Volunteerism
Fundraising Director
Publicity Director
Administrator
Facilities Director
Social Director
Past President
Our Community
Where we are located
Our Community
The BQCL Mission Statement
The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.
Our Community
League Founded in 1979Hall facility was built in 1982Number of Residents: 10,447
Number of homes: 4,835 Blue Quill: 4,568 (2,042 homes) Blue Quill Estates: 1,296 (565 homes) Skyrattler: 1,947 (1,172 homes) Sweet Grass: 2,636 (1,056 homes)
* 2012 City of Edmonton Neighborhood Census (as found on City of Edmonton web site at http://www.edmonton.ca)
Year in Review - Facilities
Replacement of windows on north wallInstalled larger gate for skating rink
Built new Front Office downstairs in main hallNew coat racks inside main hall
New hall cleaning staffInstalled security camera in skate lobby
Year in Review – Hall Issues
Vandalism and water ingress (play video)
Year in Review – Finances
Major fundraising: Casino – May 2014 Grants – infrastructure, operating, Canada Summer
Jobs
Put money in GIC investments: 90-day renewable – need to create 2 more with
alternating expiry dates 1-year renewable
Year in Review – Shaw Interview
Shaw Cable came to BQCL HallGo! Edmonton segment topic:
Increased casino hours effect on volunteering
Interviewed Masood Makarechian (EFCL President) and Andrew Happer
(BQCL President)
Year in Review – Programs
Run by BQCL: Bellydancing Yoga Zumba Green Shack playground leaders All-day Scrapbooking Crops
Year in Review – Programs
Independently run programs at BQCL: Blue Quill 166 Scouts Edmonton Area Girl Guides of Canada Blue Quill Playschool Enjoy Life Church
Community Health & Wellness: Community League Swim - Sat and Sun 4:00
to 5:30 p.m. at Confederation Pool. Outdoor pools – summer evenings. Discounts on City of Edmonton recreational
multi-use and annual passes
Year in Review – Programs
Seniors Bob Price – senior’s representative at board
meetings Heritage Seniors’ Drop-in Centre
Looking for liaisonWorked towards getting other programs going: English (ESL) Cooking Fitness
We are open to trying new programs Contact us if you have an idea
Year in Review – Publicity
Terminated agreement with Calder Publications
Created own independent newsletter: Blue Grass Rattler Five issues per year: May, Sept, Nov, Jan, Mar Hits every doorstep in community! Significantly higher cost Advertising revenue – need more May move to newsprint to reduce printing costs
Sign boards, Facebook, Twitter, web site
Year in Review – Newsletter
Year in Review – Sports
Outdoor soccerIndoor soccerTennis courts
Outdoor skating rinksOther ideas that are still brewing:
Community cricket match Beach volleyball Pickleball
Year in Review – Events
Party in the Park – SeptKids’ Christmas Party – Dec
Community Flea Market – May Seniors’ Pancake Breakfast – June
Soccer BBQ Wind-up – JuneTown hall meetings, forums, and
roundtables
Year in Review – PitPParty in the Park
Year in Review – PitP
Year in Review – PitP
Year in Review – PitP
Year in Review – Seniors BreakfastSeniors’ Pancake Breakfast
Year in Review – Town Hall
Town Hall Meeting
Year in Review – Upcoming Events
Thurs, Nov. 20 – Skyrattler Future ForumThurs, Nov. 27 – Cooking class (nut-free
baking)Sat, Dec. 6 – Vendor Fair & Kids’ Xmas Party
Sat, Dec. 6 – Dinner & DanceThurs, Dec. 11 – Cooking class (Xmas
baking)Feb. 2015 – Family Day WinterfestMay to Jun. 2015 – Outdoor SoccerSep. 12, 2015 – Party in the Park!
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting President Elections – BQCL Board
City Councilor, Michael Walters – In-FillWine and cheese
Elections
There is a lot of organization required to keep the community league going
We need volunteers!The more the volunteers, the easier it is
Why Volunteer? There are many reasons to volunteer!
Meet new people and make new friends Gain work-related experience Share existing skills and talents or learn new
skills Effect change and have a positive impact in
YOUR community
Elections
Why Volunteer? Even
MORE reasons to volunteer!
Champion a cause
Build confidence and self-esteem
Gain a sense of achievement
Pursue a special or personal interest
Elections
Commitment to volunteering as a board member: Consistent and open communication with other board members (email, phone) Diligent completion of required tasks Monthly board meetings (except for July) Attendance at community league events Annual board development activity Suggested time commitment: 5 hours/week
Elections
Rewards for volunteering on board: You have a say in what goes on in the community Get to know local politicians on first-name basis Don’t have to write a volunteer cheque Keys to the building Refreshments at board meetings Quarterly board meetings – dinner provided Free half-day rental for each two-year term (qualify after serving one-year of term)
ElectionsPosition (as of AGM) Status
President Vacant
Past-President Vacant
Vice President Vacant
Secretary Filled
Treasurer Vacant
Civics Director Vacant
Facilities Director Vacant
Fundraising Director Vacant
Membership Director Vacant
Programs Director Vacant
Publicity Director Vacant
Social Director Vacant
Sports Director Filled
Agenda
Call to Order and Declaration of QuorumApproval of Agenda
Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report
Approval of 2014-15 Operating BudgetMOTION: By-law Amendment
Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee
Year in Review – Acting PresidentElections – BQCL Board
City Councilor, Michael Walters – In-fillWine and cheese
City Councilor, Michael Walters
Thank you for attending!
Please stay for wine
and cheese
Check out our web
site:http://www.bqcl.org
Blue Quill
Community League (BQCL)
@BlueQuillCL