2012 BQCL AGM

Blue Quill Community LeagueAnnual General Meeting

November 15, 20127:00 to 9:00 p.m.

Chaired by: Andrew Happer, P.Eng.

BQCL President

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

Financial ReportActual vs. Budget

2011/12Actual

2011/12Budget

$ OverBudget

Income 248,440 244,020 4,420

Expenses 194,323 177,900 -16,423

Net Income 54,117 66,120 -12,003

2012 BQCL AGM

Financial ReportRevenue

2011/12Actual

2011/12Budget

$ OverBudget

4002 · Membership Income 9,327 7,000 2,327

4003 · Hall Rental Income 18,310 14,000 4,310

4004 · Long Term Rental Income 49,070 46,520 2,550

4005 · Program Revenue 34,085 40,000 -5,915

4006 · Grants Income 56,630 64,000 -7,370

4007 · Casino Income 78,780 70,000 8,780

4012 – Events Income 1,523 2,500 -977

2012 BQCL AGM

Financial ReportExpense Items

2011/12Actual

2011/12Budget

$ OverBudget

6001 · Advertising Exp 1,783 3,000 -1,217

6003 · Board Expenses 1,012 2,000 -988

6005 · Membership Exp 4,054 3,500 554

6011 · Events Exp 5,845 7,500 -1,655

6015 · Program Exp 27,559 35,000 -7,441

6025 · Office Supplies 2,912 1,500 1,412

2012 BQCL AGM

Financial ReportExpense Items

2011/12Actual

2011/12Budget

$ OverBudget

6030 · Hall Expenses 659 2,500 -1,841

6035 · Publications 4,921 5,500 -579

6075 · Wages 49,855 61,400 -11,545

6150 · R & M Expense 54,446 15,000 39,446

6190 · Utilities 20,577 21,500 -923

6640 – Telephone & Internet 2,007 1,800 207

2012 BQCL AGM

Financial Report

31 Aug 12 31 Aug 11 $ Change

1015 · TD Casino 76,796 22,243 54,553

1110 · TD General Account 157,777 149,899 7,878

Total 234,573 172,142 62,431

Bank Accounts

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13 Operating BudgetReport of

Transportation Ad-Hoc

Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

Financial Report2012/13 Proposed Budget

2012/13Budget

2011/12Actual

2011/12 Budget

Income 154,120 248,440 244,020

Expenses 165,400 194,323 177,900

Net Income -11,280 54,117 66,120

2012 BQCL AGM

Financial Report2012/13 Proposed Capital Budget

Description Amount

Sump pit and pump in electrical room $ 4,000

Replace front hallway water fountain $ 3,000

Tables, chairs, and tabletop lectern $ 10,000

Large access gate on rink $ 3,000

Replace light fixtures in main hall $ 10,000

TOTAL $30,000

2012 BQCL AGM

Financial ReportCapital Items on horizon

Sand volleyball courts Flat roof replacement Roof terrace development Front hallway office development Elevator/lift

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportation Ad-Hoc Committee(s)

MOTION: Ad-Hoc

CommitteeYear in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

Transportation Ad-Hoc Committee

From 2011 AGM:

“…moved that a Transportation / Development committee be established with appropriate sub-committees to develop a plan of action that addresses concerns of the community and that reports to the Board on a monthly basis, existing for one year, to be reviewed at the 2012 AGM.

Activities will include surveying other groups and community leagues, and the Committee will plan, investigate and make recommendations to the Board…”

2012 BQCL AGM

Transportation Ad-Hoc CommitteeAd-Hoc Committee:

Chaired by Civics Director (Neil Dunwald) Vice-chair (Frank Wong)

Sub-committees: Restricted residential parking

Blue Quill Proper (Peter Seres) Skyrattler (Tim Battle)

Surplus school sites & FTHB (Richard Hughes) Cycling transportation corridor (Brenda Pullen) Transit Oriented Development (Art Peterson)

2012 BQCL AGM

Transportation Ad-Hoc Committee

From 2011 AGM:

“..moved that the Transportation / Development committee also determine the cost for each of four surplus land sites in BQ if those sites were to be maintained as parkland…”

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s) MOTION:

Ad-Hoc CommitteeYear in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL BoardDoor prize

drawWine and cheese

2012 BQCL AGM

The BQCL Mission Statement

The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

2012 BQCL AGM

Board Organizational ChartPresident

Vice President

Treasurer

Secretary

Sports Director

Program Director

Civics Director

Membership/Volunteerism

Fundraising Director

Publicity Director

Administrator

Facilities Director

Social Director

Past President

2012 BQCL AGM

Directors’ OrganizationsPublicity Director

Newsletter Editor

Hugh Calder – Community Views Webmaster

SocialDirector

EventCoordinator

EventCoordinator

EventCoordinator

ProgramDirector

Belly dancingInstructor

Taekwon-doInstructor

Mom’s & Tot’sGroup

2012 BQCL AGM

Directors’ Organizations

SportsDirector

SoccerCoordinator

TennisCoordinator

Other SportsCo-ordinators

FacilitiesDirector

RinkManager

Custodian & Janitor

Hall RentalCoordinator

2012 BQCL AGM

Our Community

Where we are located

2012 BQCL AGM

Our Community

2012 BQCL AGM

Our CommunityLeague Founded in 1979

Hall facility was built in 1982Number of Residents: 10,447

Number of homes: 4,835 Blue Quill: 4,568 (2,042 homes) Blue Quill Estates: 1,296 (565 homes) Skyrattler: 1,947 (1,172 homes) Sweet Grass: 2,636 (1,056 homes)* 2012 City of Edmonton Neighborhood Census (as found on City of

Edmonton web site at http://www.edmonton.ca)

2012 BQCL AGM

Year in Review – Board

Operated with 11

Directors for most of

the yearThank you

for your commitmen

t: Tom

Anderson

Felice Bassie

Christine Brown

Neil Dunwald

Stephanie Dunstan-Adams

Sandra Higgins

At tonight’s AGM, 11 of 13 board positions

need to be filled

Judy Moschuk Tamara Senger Garth Williams Wendy Wu / Jenny Sun

2012 BQCL AGM

Year in Review – ExecutiveCommunity league is a business…

Between revenue and expenses, our cash flow this year was close to $450,000

$0 $100,000 $200,000 $300,000 $400,000 $500,000

2006

2007

2008

2009

2010

2011

2012

Revenue

Expenses

2012 BQCL AGM

Year in Review – CivicsDirector: Neil Dunwald

Formed ad-hoc and SWAC transportation/development committees

Campaigned for Restricted Residential Parking Launched BQ online Forum Organized Public Meeting on school sites within

Blue Quill CL boundaries Organized Public All Candidate Forum for

provincial candidates

2012 BQCL AGM

Year in Review – CivicsDirector: Neil Dunwald

Designed, distributed and completed Community Survey Program - 423 respondents

Persuaded City to review its plans for Skyrattler Park

Helped change city philosophy wrt On-Street Cycle Paths

Participated in 2 day Public Hearing wrt developments on Blue Quill Park

Negotiated a motion before City Council to move the proposed FTHB site to north site of Blue Quill Park

2012 BQCL AGM

Year in Review – FacilitiesDirector: Judy Moschuk

Interior developments: Routine HVAC & fire safety systems

maintenance 240V outlet for stove in basement New thermostats installed Lights fixed, new elec outlets installed Laminate flooring installed in loft Small dance studio floor was refinished Relocated fire bell in basement

2012 BQCL AGM

Year in Review – FacilitiesDirector: Judy Moschuk

Interior developments (cont’d): Repaired interior door locks Installed shelving in the electrical room Replaced refrigerator in kitchen Renovated the BQCL office with carpeting,

paint, new furniture

2012 BQCL AGM

Year in Review – Facilities

Director: Judy

MoschukExterior developments: Ice rink

maintenance

Purchased new snow blower

Replaced brush on snow brush

Replaced burned out rink lights

Replaced and re-painted rink boards

Re-painted hockey net frames

Sloped roofs reshingled

Air conditioning compressors repaired

Tennis court post repaired

2012 BQCL AGM

Year in Review – Fundraising Director: VACANT We had no one in this role, which made it

challenging to stay on top of grants Managed to get applications in for:

2011 City Operating Grant 2012 City Operating Grant 2012 Community League Infrastructure Grant 2012 Canada Summer Jobs

Casino was held May 10 & 11, 2012: Thank you to all volunteers We received $76,713.59

2012 BQCL AGM

Year in Review – MembershipDirector: Sandra Higgins

We sold 317 memberships 281 Family memberships 23 Single memberships 13 Senior memberships

We had a membership table at the Indoor Soccer registrations at Yellowbird Hall during their two-day event. We also had a membership table at the Southwest Farmers Market on two separate occasions this past summer.

Gathered over 100 volunteers for various Blue Quill events during the year, including two casinos

2012 BQCL AGM

Year in Review – ProgramsDirector: Stephanie Dunstan-Adams

Physical Activities: Taekwon-do (pulled out partway through year) Zumba (need a new instructor) Bellydancing (ongoing) Moms & Tots play group (need a new leader) Green Shack playground leader Tennis instructor

Crafts: All-day Scrapbooking Crops

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Bellydancing

2012 BQCL AGM

Year in Review – ProgramsIndependently run programs at BQCL:

Blue Quill 166 Scouts Edmonton Area Girl Guides of Canada Blue Quill Playschool Enjoy Life Church

Community Health & Wellness: Community League Swim on Saturdays and

Sundays at Confederation Pool – 4:00 to 5:30 p.m. Show your membership card!

Discounts on City of Edmonton recreational multi-use and annual passes

2012 BQCL AGM

Year in Review – ProgramsSeniors

Held a meeting with local seniors Attended meetings for the southwest

seniors’ center development We’ve tried to get a defined Blue Quill

senior’s representative Liaison between our community league,

SWESA and other southwest area seniors’ groups

Please let us know if you are a senior and interested in getting involved

2012 BQCL AGM

Year in Review – ProgramsWorked towards getting other programs going: Personal life coaching Financial advice Parent-tot hoops-ercise Bollyrobics

We are open to trying new programs More information on the desires of our

community is required

2012 BQCL AGM

Year in Review – Publicity Director: Felice Bassie

Worked closely with the Webmaster to maintain the website, adding submitted articles and removing those expired

Submitted articles, news and events to the Community Views for each of the 10 printed issues each year

2012 BQCL AGM

Year in Review – Publicity Director: Felice Bassie

Changed the outdoor sign at the entrance to the parking lot with details on current events

Second permanent sign is on 119 Street and is maintained by a community volunteer Thank you to Jeff Rauch!

Responded to all emails of people looking to publicize their news/events/businesses

Assisted in planning and organization of league’s social events

2012 BQCL AGM

Year in Review – SocialDirector: Tamara Senger

Made sure we had lots of fun…

2012 BQCL AGM

Year in Review – Family Fun

2012 BQCL AGM

Year in Review – Vol Recog

2012 BQCL AGM

Year in Review – Vendor Fair

2012 BQCL AGM

Year in Review – Vendor Fair

2012 BQCL AGM

Year in Review – Vendor

2012 BQCL AGM

Year in Review – Vendor Fair

2012 BQCL AGM

Year in Review – Vendor Fair

2012 BQCL AGM

Year in Review – Vendor Fair

2012 BQCL AGM

Year in Review – Family Day

2012 BQCL AGM

Year in Review – Family Day

2012 BQCL AGM

Year in Review – Family Day

2012 BQCL AGM

Year in Review – Garage Sale

2012 BQCL AGM

Year in Review – Pub Night

2012 BQCL AGM

Year in Review – Seniors Bfast

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – Kick-off Party

2012 BQCL AGM

Year in Review – SocialUpcoming events: Saturday, Nov. 24 – Vendor Fair & Kids’

Christmas party Feb. 2013 – Family Day Winterfest Jun. 2013 – Summer Kick-off Sep. 2013 – Bandstand in the Park!

2012 BQCL AGM

Year in Review – SportsDirector: VACANT

Soccer: Barb Waldie Janice Quinn Indoor - 09/11 to 03/12 had 5 teams (60 kids) Outdoor - 196 kids with 33 transferred over NO coaches for U10 girls or U12/U14 boys 36 coaches/assistants with 6 coaching 2 teams CHALLENGE: Getting coaches after U10 SUGGESTION: Have more training from the

beginning so coaches are more confident at higher levels

2012 BQCL AGM

Year in Review – Sports 2013-all coaches have to take course as per

EMSA Coaches T-shirts were a big hit and help: will

need to get more medium and large Only 5% loss in equipment, but should always

budget for replacement/supplemental equip. Tim Hortons sponsors Mighty Mites and U6 with

jerseys; BMO has a U8 program, but no guarantee on color: more info to come!

Revamping of Mighty Mites Program: Perrin Beatty helped revamp the program

into 4 groups of 6, 4-station training and 10 minute game, eliminating snack time-Big Hit!

2012 BQCL AGM

Year in Review – SportsIndoor Soccer:

Sept 2012 – March 2013 This year we have 4 teams playing with approx. 50

players 1 – little kickers 1 – U6 2 – U8

 We will need to budget for the purchase of more (20 or so) size 3 indoor balls

2012 BQCL AGM

Year in Review – ExecutiveSecretary: Tom Anderson

Reviewed entire history of community records Set-up a filing and organizational system Identified documents for shredding Completed key grant applications

2012 BQCL AGM

Year in Review – ExecutiveVice-President: Christine Brown

Renewed ongoing contracts and drafted new contracts, including: Ice Rink Maintenance Snow Removal & Rink Maintenance Assistant Hall Rental Coordinator Janitor Contracts Addendum to the Playschool Contract Contract for the League Administrator Several Contracts for program instructors

Assisted President in recruitment and hiring of new League Administrator

2012 BQCL AGM

Year in Review – ExecutiveVice-President: Christine Brown

Assisted Ad-Hoc Transportation Committee with survey implementation in SurveyMonkey

Completed grant applications for hiring summer students for Green Shack and Tennis

Assisted President in finalizing casino application Working with the President, coordinated the

preparation of two promotional banners that will be used at upcoming events

“I have enjoyed working with my colleagues and look forward to some of the upcoming initiatives that the League has planned”

2012 BQCL AGM

Year in Review – ExecutivePresident: Andrew Happer

Ensured that the league ran smoothly as possible

Planned and chaired all board meetings Filled in board vacancies Recruited and motivated board members Attended (almost) every league event Dealt with all complaints Interviewed and hired new staff Made important decisions Created annual league budget & priorities Plus a whole lot more… Not just this last year, but for the last THREE

years!

2012 BQCL AGM

Year in Review – ExecutivePresident: Andrew Happer

Experienced unique events

2012 BQCL AGM

Year in Review – Fire!

2012 BQCL AGM

Year in Review – Fire!

2012 BQCL AGM

Year in Review – Fire!January 19, 2012

1815 – 111A StreetHeathridge Estates condominium fire

BQCL Hall was opened up for: Canadian Red Cross City of Edmonton rescue services Kelson Group Evacuated residents

Coffee, pizza, refreshments & comfort Donations from Pizza 73, Tim Horton’s &

Safeway

2012 BQCL AGM

Year in Review – ExecutivePresident: Andrew Happer

Experienced unique events Represented the community league

EFCL meetings City council meeting SWEFM

2012 BQCL AGM

Year in Review – SWEFM

2012 BQCL AGM

Year in Review – ExecutivePresident: Andrew Happer

Experienced unique events Represented the community league

EFCL meetings City council meeting SWEFM

Chaired an All-candidates’ Forum for the provincial election

Attended Provincial Government’s roundtable discussion on the 2012 budget

Attended a private meeting with Neil at the Legislature with Ministers Horne & Griffiths

Where else do you get these kinds of opportunities??

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL Board

Door prize draw

Wine and cheese

2012 BQCL AGM

Elections

There is a lot of

organization required to keep the community

league going

We need volunteers!The more

the volunteers, the easier it

isWhy

Volunteer? There

are many reasons to volunteer! Meet

new people and make new friends

Gain work-related experience

Share existing skills and talents or learn new skills

Effect change and have a positive impact in YOUR community

2012 BQCL AGM

Elections

Why Volunteer?

Even MORE reasons to volunteer!

Champion a cause

Build confidence and self-esteem

Gain a sense of achievement

Pursue a special or personal interest

2012 BQCL AGM

Elections

Commitment to

volunteering as a board member: Consiste

nt and open communication with other board members (email, phone)

Diligent completion of required tasks

Monthly board meetings (except for July)

Attendance at community league events

Annual board development activity

Suggested time commitment: 5 hours/week

2012 BQCL AGM

ElectionsPosition (as of AGM) Status

President VacantPast-President FilledVice President VacantSecretary VacantTreasurer VacantCivics Director VacantFacilities Director FilledFundraising Director VacantMembership Director VacantPrograms Director VacantPublicity Director VacantSocial Director VacantSports Director Vacant

2012 BQCL AGM

Agenda

Call to Order and

Declaration of Quorum

Approval of Agenda

Approval of 2011 AGM Minutes

Approval of 2011-12 Financial Report

Approval of 2012-13

Operating Budget

Report of Transportatio

n Ad-Hoc Committee(s)MOTION: Ad-

Hoc Committee

Year in Review

Elections – BQCL Board

Door prize drawWine and cheese

2012 BQCL AGM

BQCL 2012 AGM

Question and Answer

Session

2012 BQCL AGM

BQCL 2012 AGM

THANK YOU for

attending!PLEASE

VOLUNTEER

www.bqcl.org

Support Movember – raising

money for Prostate Cancer

research:

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