Basic Training

Virtual Town Hall Training

Basic Training• What is a URL

• Uniform Resource Locater• Web page address

Your Domain (www.LoxahatcheeGrovesFL.gov)

Digital File Cabinet (Pages)Folder (LoxahatcheeFL_Clerk)

Web Page (index)

Virtual Town Hall Training

Basic Training• Your web “digital file cabinet”

(Pages)

“My Documents”-like folder containing your web pages and files.

Virtual Town Hall Training

Basic Training• VTH page Names and Subjects

Name: one word, no spaces or special characters

Used by the computer to find the pageMust be unique within the folder

Subject: Free form, 40 charactersUsed as a page headerClickable link on search resultsDo not use abbreviations

Virtual Town Hall Training

Basic Training• Common links

• Another page in the same folder• A page in a sub-folder• A page in someone else’s folder• A folder view (news, minutes, agendas, & calendars)

• A page on someone else’s website

Virtual Town Hall Training

Basic Training• How to create new pages

File – New – New Document Special• Free Form Page Wizard• 2 Column Links Wizard• 4 Column Table Wizard• Department Home Page Wizard• Single Page Slide Show Wizard• Table of Contents Wizard• Intentions Page Wizard

Virtual Town Hall Training

Basic Training• Why tabs don’t make good columns

No HTML code for “tab”Converted into 5 spacesCauses “wavy” columns

Use a table to align columns

Virtual Town Hall Training

Basic Training• Photos and ADA Guidelines

• Identify photo with descriptive comments (Alt Tag)

• Identify dimensions of photo• Do not upload “raw” photos (too large)• Do not use abbreviations or acronyms

Virtual Town Hall Training

Basic Training• Posting stationery (News & Agendas)

• Pre-addressed email• Web page• Email Subscribers

Newsletter templates

Virtual Town Hall Training

Basic Training• Email Subscriber Services

Notification of news and agendasDirectly to email box or notification with link

Do not use attached PDFsDo not include additional CCs or BCCs

Virtual Town Hall Training

Posting Agendas & Minutes• Adobe Acrobat PDF• File – Upload• File – Properties (logical subject)

• e-Mail Subscriber notification for agendas

Virtual Town Hall Training

Basic Training• When to use PDF files

Format is more important than content Downloadable Forms Complex page layouts Printable newsletters Comprehensive plan

Myth: PDF files cannot be edited

Virtual Town Hall Training