APRIL 2012 iLEAP TEST APRIL 2012 iLEAP TEST ADMINISTRATIONADMINISTRATION

April Administration Key Dates April Administration Key Dates iiLEAP, LAA 2, & ASA/ASA LAA 2 materials arrive: LEAP, LAA 2, & ASA/ASA LAA 2 materials arrive:

March 12 – 16 March 12 – 16

Boxes marked with program labelsBoxes marked with program labels

• iLEAP: yellowiLEAP: yellow

• LAA 2: pinkLAA 2: pink

• ASA/ASA LAA 2: light blueASA/ASA LAA 2: light blue

LEAP and GEE Phase 2 materials arrive: March 19 – 20 LEAP and GEE Phase 2 materials arrive: March 19 – 20

• Test booklets and answer documents onlyTest booklets and answer documents only

• Boxes marked with green LEAP/GEE program labelsBoxes marked with green LEAP/GEE program labels

Deadline for ordering additional materials: Monday, Deadline for ordering additional materials: Monday, April 2, 2012April 2, 2012

• With holidays and spring break close to the ordering deadline, do not wait until With holidays and spring break close to the ordering deadline, do not wait until the last day to place your additional materials order.the last day to place your additional materials order.

April Administration Key Dates April Administration Key Dates (continued)(continued)

LEAP, GEE, and LEAP, GEE, and iiLEAP Test Administration: April 12–13, LEAP Test Administration: April 12–13, 16–1716–17

LAA 2 Test Administration: April 12–13, 16–18LAA 2 Test Administration: April 12–13, 16–18

ASA/ASA LAA 2 Test Administration: April 12, 16–17ASA/ASA LAA 2 Test Administration: April 12, 16–17

GEE Makeup Testing: April 16–19GEE Makeup Testing: April 16–19

LEAP and LEAP and iiLEAP Makeup Testing: April 18–19LEAP Makeup Testing: April 18–19

LAA 2 Makeup Testing: April 16–19LAA 2 Makeup Testing: April 16–19

ASA/ASA LAA 2 Makeup Testing: April 18–19ASA/ASA LAA 2 Makeup Testing: April 18–19

Pop Quiz!Pop Quiz!

What fields should be hand-What fields should be hand-coded completely and coded completely and accurately on all answer accurately on all answer documents?documents?

Data Recognition Corporation

iiLEAP Test AdministrationLEAP Test Administration(April 2012 Only)(April 2012 Only)

RemindersRemindersGrade 9 students will not be Grade 9 students will not be tested.tested.

NRT Reports will only include NRT Reports will only include Student Reports and Student Student Reports and Student Labels. Eliminated for 2011 Labels. Eliminated for 2011 and 2012 are the List Report and 2012 are the List Report and District and School and District and School Summary Reports.Summary Reports.

Grades 3, 5, 6, and 7 Math English Language

Arts Science Social Studies

Preidentified Answer Documents Preidentified Answer Documents or Consumable Test Booklets or Consumable Test Booklets

One answer document: One answer document: • iiLEAP, LAA 2, and ASA LAA 2LEAP, LAA 2, and ASA LAA 2

One consumable test booklet:One consumable test booklet:• ASAASA

One answer document for Phase 2 testing:One answer document for Phase 2 testing:

• All LEAP testersAll LEAP testers

• GEE grade 10 (ELA/Math)GEE grade 10 (ELA/Math)

• GEE grade 11 (Science/Social Studies)GEE grade 11 (Science/Social Studies)

Two answer documents for Phase 2 Two answer documents for Phase 2 testing: testing:

• GEE retesters taking both grades 10 GEE retesters taking both grades 10 and 11 testsand 11 tests

The label box is preprinted with the following The label box is preprinted with the following information: first and last name, gender, DOB, bar information: first and last name, gender, DOB, bar code, precode number, district and school names code, precode number, district and school names and codes, and last four digits of SSN/State ID and codes, and last four digits of SSN/State ID number.number.

Preidentified Answer Documents or Preidentified Answer Documents or Consumable Test BookletConsumable Test Booklet

Preidentified answer documents or consumable test Preidentified answer documents or consumable test booklets still require hand coding for education booklets still require hand coding for education classification, exceptionalities, and accommodations classification, exceptionalities, and accommodations students actually received in testing.students actually received in testing.

Bar-code labels must NOT be placed over the preprinted Bar-code labels must NOT be placed over the preprinted student information.student information.

Errors in preprinted student information must not be Errors in preprinted student information must not be corrected. Test administrators should report errors in corrected. Test administrators should report errors in preprinted information to the School Test Coordinator, preprinted information to the School Test Coordinator, who must report errors to the Student Information who must report errors to the Student Information System (SIS) coordinator for correction in the SIS System (SIS) coordinator for correction in the SIS database.database.

Data Recognition CorporationData Recognition Corporation

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THE DISTRICT TEST COORDINATOR MUST FOLLOW THESPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.

D510295NOTSCORE

DOCUMENTATION REGARDING USE OF THIS LABEL MUST BEKEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.

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DO NOT USE TIS LABEL AS A LINKING LABE

S510013 3999999

001 Pelican Parish000 Bayou High School * USE ONLY IF STUDENT IS USING ONLY ONE response DOCUMENT*

LAA 2 SPR 2011ALIGN TOP OF LABEL

P510085 3999999001 Pelican Parish002 Bayou High School

Hand-coded Documents and BookletsHand-coded Documents and Booklets(LEAP/GEE, (LEAP/GEE, iiLEAP, LAA 2, ASA, and ASA LAA 2)LEAP, LAA 2, ASA, and ASA LAA 2)

School personnel must not affix bar-code labels to answer documents for approved School personnel must not affix bar-code labels to answer documents for approved home study program or LEAP nonpublic school students.home study program or LEAP nonpublic school students.

To link Phase 1 and Phase 2 LEAP and GEE scores for reporting, hand coding in fields To link Phase 1 and Phase 2 LEAP and GEE scores for reporting, hand coding in fields E, I, and J must be complete and must match exactly on all answer documents for a E, I, and J must be complete and must match exactly on all answer documents for a student.student.

Unused LEAP/GEE bar-code labels received in the Phase 1 materials shipment should Unused LEAP/GEE bar-code labels received in the Phase 1 materials shipment should be used for LEAP/GEE Phase 2 answer documents unless students have pink Phase 2 be used for LEAP/GEE Phase 2 answer documents unless students have pink Phase 2 preidentified labels.preidentified labels.

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L510106 3999999

001 Pelican Parish002 Bayou High School

LAA 2 SPR 2012 BAR-CODE LABEL

Hand-coded answer documents and hand-coded consumable test booklets require bar-code labels.

Bar-code labels are program specific (LEAP/GEE, iLEAP, LAA 2, or ASA/ASA LAA 2). The testing program and administration appear at the bottom of the bar-code label.

1010

                          

         MergedMerged    ReductionReduction    % of Improvement% of Improvement   

   2007-20082007-2008    54645464               

                          

   2008-20092008-2009    30643064    24002400    44%44%   

                          

   2009-20102009-2010    12181218    42464246    78%78%   

                          

   2010-20112010-2011    853853    46114611    84%84%                             

LEAPweb System Student Test History Completed Mergers

LEAPweb System Student Test History Completed Mergers

Unscorable Document LabelsUnscorable Document Labels(affixed by District Test Coordinator)(affixed by District Test Coordinator)

Unscorable documentUnscorable document labels are program specific labels are program specific (LEAP/GEE,(LEAP/GEE, iiLEAP, LAA 2, and ASA/ASA LAA 2). One set LEAP, LAA 2, and ASA/ASA LAA 2). One set is provided for both phases of LEAP and GEE testing.is provided for both phases of LEAP and GEE testing.

Use if an answer document or consumable test booklet wasUse if an answer document or consumable test booklet was

damageddamaged

soiled soiled

for another studentfor another student

marked with ink, highlighters, markers, or crayon marked with ink, highlighters, markers, or crayon

Unscorable answer documents must not be thrown away.Unscorable answer documents must not be thrown away.

Documentation about the incident should be kept by the Documentation about the incident should be kept by the District Test Coordinator. District Test Coordinator.

Any student responses must be transferred to a scorable Any student responses must be transferred to a scorable answer document to be scored.answer document to be scored.

Do not Do not affix these labels to answer documents for students affix these labels to answer documents for students whose tests should be voided.whose tests should be voided.

DoDo notnot apply Accountability Code 86 to unscorable apply Accountability Code 86 to unscorable documents; code 86 is invalid. Affix an unscorable documents; code 86 is invalid. Affix an unscorable document label and follow the instructions. document label and follow the instructions.

LEAP/GEE SPR 2010 UNSCORABLE

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THE DISTRICT TEST COORDINATOR MUST FOLLOW THESPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.

D5101975NOTSCOREDOCUMENTATION REGARDING USE OF THIS LABEL MUST BE

KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.

iLEAP SPR 2012 UNSCORABLE

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Home Study Program and Home Study Program and LEAP Nonpublic School StudentsLEAP Nonpublic School Students

Approved home study program documentsApproved home study program documents Contain all four content areas: LEAP/GEE (both phases) and Contain all four content areas: LEAP/GEE (both phases) and iiLEAPLEAP Home study plastic bag provided to schools for returnHome study plastic bag provided to schools for return DTC affixes bar-code labels with site code 998DTC affixes bar-code labels with site code 998

LEAP nonpublic school documents (both phases)LEAP nonpublic school documents (both phases) Nonpublic plastic bags provided to the district for returnNonpublic plastic bags provided to the district for return In Phase 2 testing, the LEAP answer documents and test booklets contain all In Phase 2 testing, the LEAP answer documents and test booklets contain all

four content areas, but nonpublic students only take English Language Arts four content areas, but nonpublic students only take English Language Arts and Mathematics.and Mathematics.

DTC affixes bar-code labels with site code 999DTC affixes bar-code labels with site code 999

All LEAP and GEE home study and LEAP nonpublic plastic bags All LEAP and GEE home study and LEAP nonpublic plastic bags are provided with Phase 1 test materials. Plastic bags should be are provided with Phase 1 test materials. Plastic bags should be saved for use during Phase 2 testing.saved for use during Phase 2 testing.

Straggler Answer Documents and Straggler Answer Documents and ASA Consumable Test BookletsASA Consumable Test Booklets

These are answer documents and ASA consumable test These are answer documents and ASA consumable test booklets that are incorrectly packaged or received by booklets that are incorrectly packaged or received by DRC after the cutoff date.DRC after the cutoff date.

DRC’s procedures for handling straggler documents:DRC’s procedures for handling straggler documents: Documents will be scanned and scored at a later date.Documents will be scanned and scored at a later date. Documents will not appear on the used answer document Documents will not appear on the used answer document

report but may appear on the missing materials report.report but may appear on the missing materials report. A score memo will be released with the student’s score and A score memo will be released with the student’s score and

the student’s Web history will be updated.the student’s Web history will be updated.o For LEAP/GEE students, the score memo may be only a partial score, For LEAP/GEE students, the score memo may be only a partial score,

depending on whether one or both Phase 1 and Phase 2 student answer depending on whether one or both Phase 1 and Phase 2 student answer documents arrived late.documents arrived late.

No student labels will be sent, and scores will not appear No student labels will be sent, and scores will not appear online in the CSV files, the assessment summary reports, or online in the CSV files, the assessment summary reports, or the the iiLEAP NRT reports.LEAP NRT reports.

Reminders: Managing MaterialsReminders: Managing Materials Security checklists must be used to track materials. Security checklists must be used to track materials.

Electronic versions availableElectronic versions available Useful in verifying the information on the Phase 2 Useful in verifying the information on the Phase 2

preidentified labelspreidentified labels Include Rough Draft booklets, which now have security Include Rough Draft booklets, which now have security

numbersnumbers

On the security checklists, School Test Coordinators should On the security checklists, School Test Coordinators should add student names next to security numbers to identify the add student names next to security numbers to identify the materials each student used in testing. materials each student used in testing.

• When calling DRC with score inquiries or submitting When calling DRC with score inquiries or submitting requests to merge scores or locate documents, the requests to merge scores or locate documents, the security number must be supplied.security number must be supplied.

Labels or materials cannot be taken from one school and Labels or materials cannot be taken from one school and given to another.given to another.

Reminders: Large Print Reminders: Large Print and Braille Materialsand Braille Materials

Large-print test booklets are combined by content-area Large-print test booklets are combined by content-area pair.pair.

The number of volumes of braille booklets varies.The number of volumes of braille booklets varies.

Student responses from all large-print, braille, and other Student responses from all large-print, braille, and other accommodated-format materials must be transferred to accommodated-format materials must be transferred to scorable answer documents.scorable answer documents. Reminder stickers about transferring responses have Reminder stickers about transferring responses have

been placed on all large-print and braille booklets.been placed on all large-print and braille booklets. Security checklists should be used to monitor which Security checklists should be used to monitor which

booklets require transferred answers.booklets require transferred answers.

Braille Test Administration Instructions are considered Braille Test Administration Instructions are considered secure and must be returned to DRC.secure and must be returned to DRC.

Reminders: Online SurveysReminders: Online Surveys

All comments for LEAP, GEE, All comments for LEAP, GEE, iiLEAP, LAA 1, and LAA LEAP, LAA 1, and LAA 2 testing will be collected online at 2 testing will be collected online at https://la.drcedirect.com.https://la.drcedirect.com.

This URL can also be found in the This URL can also be found in the Test Administration Test Administration ManualManuals and the s and the Test Coordinator ManualTest Coordinator Manual. .

Comments are 100% anonymous.Comments are 100% anonymous.

Online surveys are not available for ASA/ASA LAA 2, Online surveys are not available for ASA/ASA LAA 2, Writing and Math Field Test, or Grade 2 Writing and Math Field Test, or Grade 2 ITBSITBS..

Online Survey WindowsOnline Survey Windows

LAA 1: February 6–March 16LAA 1: February 6–March 16

LEAP/GEE: March 20–April 19 LEAP/GEE: March 20–April 19 (separate surveys for Phase 1 and (separate surveys for Phase 1 and Phase 2)Phase 2)

iiLEAP and LAA 2: April 12–April 19LEAP and LAA 2: April 12–April 19

Available on eDIRECT: https://la.drcedirect.com

What’s wrong with this picture?What’s wrong with this picture?

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L510006 3999999

001 Pelican Parish002 Bayou High School

iLEAP SPR 2011 BAR-CODE LABEL

General RemindersGeneral Reminders TA numbers must be entered February 27–April 20 by using LEAPTA numbers must be entered February 27–April 20 by using LEAPweb.web.

Student test histories need to be corrected using LEAPStudent test histories need to be corrected using LEAPweb.web. Be sure to merge incomplete histories a few times a year.Be sure to merge incomplete histories a few times a year. Complete the correction form electronically on LEAPComplete the correction form electronically on LEAPwebweb to make student to make student

data corrections. Follow the instructions provided with the form.data corrections. Follow the instructions provided with the form.

Administrative error feeAdministrative error fee $350 per test$350 per test Applies to LEAP English Language Arts and Mathematics tests, all GEE Applies to LEAP English Language Arts and Mathematics tests, all GEE

content areas, and Grades 10 and 11 LAA 2 testscontent areas, and Grades 10 and 11 LAA 2 tests

Search and score feesSearch and score fees $100 to search and $100 to score documents that are returned without a $100 to search and $100 to score documents that are returned without a

label or returned inside a test bookletlabel or returned inside a test booklet

FERPAFERPA To maintain student confidentiality, any personal student information To maintain student confidentiality, any personal student information

such as first and last name, SSN, and DOB must be relayed to DRC such as first and last name, SSN, and DOB must be relayed to DRC via an encrypted file in an email, fax, or phone conversation.via an encrypted file in an email, fax, or phone conversation.

General Packing InstructionsGeneral Packing Instructions

The boxes used to deliver testing materials and the additional boxes The boxes used to deliver testing materials and the additional boxes included in the district shipment should be used when returning included in the district shipment should be used when returning materials.materials.

Materials must be separated by testing program and the correct Materials must be separated by testing program and the correct program specific DRC return labels must be affixed to flap A.program specific DRC return labels must be affixed to flap A.

When applicable, UPS Return Service labels must be affixed to flap When applicable, UPS Return Service labels must be affixed to flap B.B. Do not make copies of UPS Return Service labels!Do not make copies of UPS Return Service labels! Do not affix UPS labels to boxes of nonscorable materials picked up by Do not affix UPS labels to boxes of nonscorable materials picked up by

Assessment Distribution Services (pickup 6 in April).Assessment Distribution Services (pickup 6 in April).

Do NOT package materials for multiple schools in the same box, Do NOT package materials for multiple schools in the same box, regardless of how few the materials.regardless of how few the materials.

What’s New?What’s New? DRC Return Bags for Scorable MaterialsDRC Return Bags for Scorable Materials

Districts and schools are provided large, gusseted bags to Districts and schools are provided large, gusseted bags to protect scorable materials from water or other potential protect scorable materials from water or other potential damage during transit.damage during transit.

These bags are provided in addition to the resealable plastic These bags are provided in addition to the resealable plastic bags that are used for home study and nonpublic students’ bags that are used for home study and nonpublic students’ answer documents.answer documents.

As always, test materials should be returned in boxes As always, test materials should be returned in boxes provided by DRC.provided by DRC.

Make sure the School Test Coordinator has used a DRC Make sure the School Test Coordinator has used a DRC return bag in each school box containing scorable materials.return bag in each school box containing scorable materials.

After verifying materials, seal each DRC gusseted return After verifying materials, seal each DRC gusseted return bag tightly using one of the provided plastic ties.bag tightly using one of the provided plastic ties.

What’s New? What’s New? (continued)(continued)

DRC Return Bags for Scorable MaterialsDRC Return Bags for Scorable Materials

Fill empty space in the boxes with crumpled paper or Fill empty space in the boxes with crumpled paper or bubble wrap to ensure that test material doesn’t shift bubble wrap to ensure that test material doesn’t shift during transit.during transit.

Fold the box flaps with old shipping labels first to expose A Fold the box flaps with old shipping labels first to expose A and B flaps.and B flaps.

Make sure School Test Coordinator has affixed correct Make sure School Test Coordinator has affixed correct DRC return label to flap A, and affix UPS label to flap B. DRC return label to flap A, and affix UPS label to flap B. (Do not affix UPS label to flap B on boxes returned in (Do not affix UPS label to flap B on boxes returned in Pickup 6 in April.)Pickup 6 in April.)

Tape boxes securely by using three pieces of packing tape Tape boxes securely by using three pieces of packing tape on on bothboth the top and bottom, making sure to overlap tape the top and bottom, making sure to overlap tape so it wraps around the sides at least two inches.so it wraps around the sides at least two inches.

Instructions and diagrams are included in the “Final Instructions and diagrams are included in the “Final Checklist for Returning Test Materials” in the Checklist for Returning Test Materials” in the Test Test Coordinators ManualCoordinators Manual..