Annual General Meeting

Welcome

Welcome from Board

Board – Bev Cooper, Marnie Hilland (chair), Paula Bruckard

Head of School – Dr Grace Thomson

Scrutineer to determine if quorum of 5 is met: 5% of corporate members (85 families) Blueprint 8.1.3.7.5

MMS Parents MMS began in 1997 with a group of parents who

wanted a Montessori education for their children.

The school has continued to run with parent involvement to this day.

Head of School was hired in 2014 to operate the school on a daily basis.

MMS Board of Governors and Head of School are responsible for the long term and strategic decisions for the school’s future.

The future of school depends on parent involvement

MMS Blueprint

The Board recommends changing the blueprint to include the Head of School as a Board Governor.

Board recommends that references to Admissions and Student Services Co-Ordinator be removed.

Reasoning: Head of School has experience and knowledge that can assist the Board of Governors

with strategic planning.

Decrease in parent involvement in MMS Board of Governors

Blueprint: Change 8.6 FROM MMS Board of Governors will have a minimum of four (4) and a maximum

of seven (7) members. TO MMS Board of Governors will have a minimum of three (3) and a maximum of eight (8) members.

Change 8.2.2 FROM The MMS Board of Governors will consist of two classes of Governors: TO The MMS Board of Governors will consist of three classes of Governors

Add 8.2.2.3 the Head of School

MMS Marketing Strategy The Board of Governors and Head of School are working on a long term

marketing strategy for the school.

MMS is a business and needs to attract and retain students to remain viable and attractive.

Strategies being considered:

Hiring a marketing person on a part-time basis to:

Implement marketing strategy

streamline tours and follow-up

coordinate open houses and community meetings

increase awareness of the school in the broader community

work with staff to highlight to parents the benefits of a Montessori education.

Establishing a marketing focus group to consist of 2 staff, 2 parents, HOS, Admin Co-Ordinator and Chair of Board. The aim of the focus group is to:

recommend a marketing strategy to the Board

Propose a consistent message to questions posed by prospective and current families

Clarify wording of purpose, values and tag line

Recommend a new logo

Other?

MMS Facility Since 2000, MMS has been in its current location.

There are limitations to the current location – inability to expand, limited playground space, inability to customize classrooms to fit our needs, etc.

Rent Our rent has been well below marketing value since 2000 and that

has allowed the school to remain affordable and grow.

In 2000, the school rented only a few rooms; we currently rent over 12 rooms

The school would like to expand to add programing and more students but space is limited in the current facility.

Rent IncreaseThis past June, the church informed the Board of Governors that the rent would increase by 100% for the 2015/16 year.

Individual room rental for special events has also become prohibitive.

The Board of Governors was also informed that the rent would continue to increase until it reached market value.

What are our options with this increase: Increase tuition fees

Increase number of students (limited by space)

Increase tuition fees and enrolment

Combine classrooms and decrease number of rooms rented

Fundraising

Other?

Option 1 – increase tuition fees 5%

Budget 2015-16

‘000

2016-17

‘000

2017-18

‘000

2018-19

‘000

2019-20

‘000

Income 995 1,030 1,067 1,106 1,147

– All increase 5% except govt grant which is frozen

Expenses -1,119 -1,199 -1,289 -1,388 -1,458

- All increase 5% except building which increases 20% for 3yrs then 5%

Net -124 -169 -221 -282 -311

Cash Balance 576 407 185 -97 -408

Option 2 – increase enrolmentBudget

2015-16‘000

2016-17

‘000

2017-18

‘000

2018-19

‘000

2019-20

‘000

Approx enrolment 90 100 110 120 130

% increase 11% 10% 9% 8%

Income 995 1,068 1,142 1,206 1,290

– Before care and after care and other income increase 5% - Govt grant is frozen- Tuition income increases with enrolment

Expenses -1,119 -1,199 -1,289 -1,388 -1,458

- All increase 5% except building which increases 20% for 3yrs then 5%

Net -124 -131 -147 -173 -168

Cash Balance 576 445 298 126 -42

Option 3 – increase bothBudget

2015-16‘000

2016-17

‘000

2017-18

‘000

2018-19

‘000

2019-20

‘000

Approx enrolment 90 100 110 120 130

% increase 11% 10% 9% 8%

Income 995 1,103 1,220 1,347 1,484

– Before care and after care and other income increase 5% - Govt grant is frozen- Tuition income increases with enrolment AND increase in tuition fees of 5%

Expenses -1,119 -1,199 -1,289 -1,388 -1,458

- All increase 5% except building which increases 20% for 3yrs then 5%

Net -124 -96 -69 -41 26

Cash Balance 576 480 411 370 396

Future of MMS

The Board of Governors has been looking at many options:

Building our own facility

Relocating to new facility

Ways to increase income

Formation of a strategic parent committee

The Board welcomes new board members and / or anyone interested in joining the strategic planning committee. If interested in either position please contact Marnie

Strategic Fundraising PlanBev Cooper

Stages General Population

Targeted

Self Identified

Consideration

Giving

Stewardship

Description

Possible indicators

Note: The activities within each phase should push the prospect to the next phase. A prospect may go through each phase, or may skip particular phases depending on the progress of the relationship. Fundraising

Strategy

Proposed Actions

Communication Tactics

MMS Financials

Blueprint 4.7

Present the Financial Statements

Report of the Auditor

Present the Annual Budget (explain deficit >5% Blueprint 4.3)

Blueprint 4.17

Appoint the Auditor