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Parent Volunteer Handbook

Ways to Get Involved,

Be Informed & Stay in Touch

Dear Parents, The inherent value of volunteers cannot be debated. One of the things that makes CDS so special is that there are so many people who are willing to give their time and energy to volunteer for our children’s sake. I heard an anonymous quote recently that supported the beliefs that I hold regarding volunteers. It said, “ Don’t ever question the value of volunteers. Noah’s Ark was built by volunteers; the Titanic was built by professionals.” I smile every time I read this message. I would like to thank the legions of parents who help us provide wonderful activities at CDS. They are at the school every day, serving lunches, attending meetings, providing hospitality, setting up for plays, activities or events, copying, stuffing envelopes, and a variety of other tasks. The hours donated are given from the heart and they are performed with love. The Board, the PTO, the Dads Club, Booster Club, Green Committee, Steering Committee for the Capital Campaign and many other parent led groups are dedicated and determined to make CDS the best school that it can be. If you are able to volunteer, please remember that you are truly appreciated even when we don’t see you in action or we forget to stop you that day to tell you. You are a very important part of our school community. Additionally, the children are also very proud when they see their parents involved and helping at their school. Thank you so much for all that you do. Sincerely, Mary L. Kanter Head of School

This handbook is organized according to the major areas of CDS where parents can participate and help with the many defined events that take place at all divisions and school campuses. Each section describes activities so that parents can consider their level of involvement and time commitment, month by month, throughout the school calendar year.

Table of Contents

Getting Started: Guidelines & Policies...........................................................................5

Early Childhood Campus ...................................................................................................6 Year-round Volunteer Opportunities .......................................................................................... 6 Fall............................................................................................................................................. 6 Winter........................................................................................................................................ 6 Spring ........................................................................................................................................ 7

Elementary/Middle School Campus ...................................................................................8 Year-round Volunteer Opportunities .......................................................................................... 8 Fall............................................................................................................................................. 8 Winter........................................................................................................................................ 9 Spring ...................................................................................................................................... 10

High School ....................................................................................................................11 Year-round Volunteering Opportunities ................................................................................... 11 Fall........................................................................................................................................... 11 Winter...................................................................................................................................... 12 Spring ...................................................................................................................................... 13

Booster Club....................................................................................................................14

Alumni Relations .............................................................................................................14

PTO Leadership...............................................................................................................15 Carrollwood Day School Parent Teacher Organization ............................................................ 15 PTO Organizational Chart........................................................................................................ 16 PTO Executive Committee........................................................................................................ 17 Parent/Family Support .............................................................................................................. 23 Teacher/Classroom Support...................................................................................................... 29 School Support & Fundraising .................................................................................................. 37

Volunteer From Home.....................................................................................................45

Acknowledgements & Appreciation.................................................................................46

Getting Started: Guidelines & Policies As you review the opportunities presented in this handbook, you may develop questions about a particular activity or volunteer position. The following is a list of parents and staff who can give you answers to help you decide how you would like to participate. Staff Liaison for Parent Volunteering: Kathy Perez - kperez@carrollwooddayschool.org

Booster Club: Booster Club President - John Perez - jpsellscars@verizon.net

PTO Leadership:

PTO President - Victoria Bowers - four4bears@gmail.com

Parent/Family Support - Jill Bondurant - jill.bondurant2@verizon.net

Teacher/Classroom Support (activities at all campuses) - Tracy Frost - jtfrosty@verizon.net

School Support & Fundraising - Kelly Crow - thecrowfamily@verizon.net

Parent Volunteers are always welcome at any of our school campuses. Here are a few guidelines to ensure your volunteer time is productive:

Please park in the parking lot to keep lanes at and near the schools’ entrances clear in accordance with school safety policies.

Before you join in your activity, please be sure to go to the front desk and sign in so that the staff will know where you are in the building, and take a name tag so everyone else knows you are checked in.

Please respect that classes may be in session and should not be interrupted without prior notice from the front desk.

Be mindful of your dress as it should be comfortable and appropriate to be working on projects and/or interacting with young students.

Please refer to the CDS Student Handbook for further specific school policies regarding visitors on campus.

Have fun! Know that no volunteer effort is too small, and your taking an active part at CDS contributes on many levels to helping our school provide a quality education in an exciting, nurturing environment.

Early Childhood Campus

YEAR-‐ROUND VOLUNTEER OPPORTUNITIES Library assistance - parent volunteers help maintain our ECC library with many

tasks including, bar coding and laminating new books, checking in/out of kindergarten books, monthly alphabetical auditing of book shelves and returning books to shelves from the book drop.

Staff meeting coverage - Staff meetings are scheduled on Wednesday mornings from 7:45 AM - 8:45 AM; parent volunteers watch early arrival children so that all teachers and staff can attend the meetings.

FALL Dads’ Day - Fall – Dads’ Day at the early childhood campus is held on a Saturday

morning in October or November. Students and their dads (or any special adult) come for the morning to play and have snacks together. Volunteer moms set up and clean up, run the various activity stations, take pictures, and face painting.

Paint the Campus Pink - October - Parent volunteers join in school wide event honoring loved ones lost to cancer as well as survivors; pink ribbons are hung around campus, pink flowers are planted and signs are painted and posted. The children make pink crafts and interact with high school students.

Homecoming Activities - October - ECC takes an active part in Homecoming by hosting the spirit events on the day of the football game:

o Parent volunteers help children paint a banner and make crafts o Help set up as well as clean up o Collect entry fee at the front entrance as well as guard side entrance o Sell food and refreshments in the snack shop o BBQ hamburgers and hotdogs o Help with childcare for children who's parents are volunteering. o Do face-painting o Help sell school paraphernalia

WINTER Winter Party - December - The Winter Holiday Party is a gift from the CDS staff to

the students and families. This event takes place on a Saturday morning during the winter months. Children and their families are invited to enjoy games, crafts, storytelling and refreshments. Parent volunteers stay to help clean up.

Patriot Run - Families participate in a school wide fundraising run; volunteers are enlisted to help with preparations as well as Event Day support:

o Distributing flyers and registration forms, t-shirts, goodie bags o Set up and tear down o Registration and check-in o Help with child care o Race course marshals

International Night - An evening of school-wide celebration of our cultural diversity, volunteers help plan and set up exhibits of the nationalities shared by the parent community. Subcommittees coordinate the planning in three aspects:

o Organization of booths that will display items for each nationality. o Foods shared by everyone from respective countries o Cultural performances - music and dance

*Auction - February - - PTO’s biggest fundraising event, parents enjoy a fun evening of company in a themed setting with chances to bid on interesting items.

o Volunteers from each class create two (2) items for auction: a class craft project and a themed auction basket. Planning for these projects starts in the early months of the school year.

o Volunteers may join the PTO Auction Committee to help plan and prepare for the event. (See PTO leadership, page 38)

SPRING Art Show - April - This annual spring event is a must for all families at the early

childhood campus. The school is transformed into a gallery of masterpieces created by the students. It is a celebration of children and their art. Parent volunteers help with clean-up.

Booster Club Family Fun Basketball Game & BBQ - Along with the student-faculty basketball game, the evening includes grade-specific games for all students to play. Parent volunteers help with supervising the games, serving food, helping with clean-up, etc.

*Teacher Appreciation - May - Through the help of the room representatives, this event is organized to say “Thank You” to our staff and faculty. Parent volunteers help room reps with the preparations, including creating calendar gifts, planning a luncheon celebration, setting up and cleaning up.

*Uniform Exchange – May – Parent volunteers join together at the end of the school year to help sell used uniforms for CDS families as well as for CDS donations. Volunteers help with collecting and arranging clothes, assisting families, and receiving payments. Time involved is based on the volunteer’s availability.

*Indicates event hosted/sponsored by PTO.

Elementary/Middle School Campus

YEAR-‐ROUND VOLUNTEER OPPORTUNITIES

Field Trips – Specific to each grade, classes may need chaperones or drivers

Lunch Volunteers – Volunteers are scheduled by days per month (e.g. 2 Monday’s per month) to help serve food and assist young students. 4 volunteers are needed each day, and they will get lunch credits for their children.

Bake Sale - Benefiting various causes, a bake sale is hosted by each of the grades in rotation. Parents help sell baked goods at lunch for 2 scheduled days.

Author’s Conference - Every other year (odd years) authors and professionals in journalism are invited to CDS to speak to the students; parents help with greeting & escorting, book sales and traffic flow around campus.

Copying services - Parent volunteers are regularly scheduled to help with copying needs of any faculty member.

Assist in the Library - Parent volunteers are regularly scheduled to check books in and out, shelve books and cover books.

The following summary of volunteer opportunities is chronicled by season and approximates the time of year when the activities are scheduled. Some event dates will be determined as the school calendar and construction developments accommodate them.

FALL *Dads’ Day - September - A morning of opportunities for students grades 1 thru 8

to spend time with their dads. Games and sports are set up in the school lobby and in the fields. Volunteer moms serve breakfast.

Paint the Campus Pink - October - Parent volunteers join in school wide event honoring loved ones lost to cancer as well as survivors; pink ribbons are hung around campus, pink flowers are planted and signs are painted and posted.

Fall Treat – Coordinated by the class room reps, volunteers bring in snack and beverage for their classes.

Homecoming Activities - Volunteers support the Booster Club and all of the festivities during the Homecoming football game including monitoring gate entrances, ticket sales, concessions, etc.

*Fall Festival - October – An afternoon of fun when a collection of old fashioned-carnival games take over the campus fields! The games and booths are created by each class. Volunteers from the classes attend the booths for the students to enjoy (1/2 hour shifts). (In 2011 this will be held in the morning due to construction.)

*CDS Book Fair – Always a successful fundraising event, volunteers help sell books selected by the CDS staff.

Shakespeare Festival - November - Middle School only - Volunteers help transform the Dining Room for a medieval feast, decorating the tables and walls, and serving a fun meal to the “ladies and gentlemen of the court”.

WINTER Patriot Run - December - Families participate in a school wide fundraising run;

volunteers are enlisted to help with preparations as well as Event Day support:

Winter Treat – At the discretion of each teacher and coordinated by class room reps, volunteers may bring in a winter treat for the class

International Night - An evening of celebration of our cultural diversity, volunteers help plan and set up exhibits of the nationalities shared by the parent community. Subcommittees coordinate the planning in three aspects:

o Organization of booths that will display items for each nationality. o Foods shared by everyone from respective countries o Cultural performances - music and dance

Valentine Treat - February – Coordinated by class room reps, volunteers bring in snack and beverage for each class.

*Father Daughter Dance - Volunteers help plan, set up and decorate for a special evening dedicated to fathers and daughters.

*Auction – PTO’s biggest fundraising event, parents enjoy a fun evening of company in a themed setting with chances to bid on interesting items.

o Volunteers from each class create two (2) items for auction: a class craft project and a themed auction basket. Planning for these projects starts in the early months of the school year.

o Volunteers may join the PTO Auction Committee to help plan and prepare for the event. (See PTO leadership, page 38.)

SPRING *Grandparent’s Day - March – A favorite occasion for grades 1 thru 8, PTO hosts a

morning celebrating our students’ grandparents. A Volunteer committee plans the event, while other volunteers, on the day of the event, welcome guests, help decorate the lunch area, provide breakfast, take souvenir pictures, and offer memorable moments for grandparents to enjoy.

Funtastic Friday – Volunteers help P.E. coaches with outdoor fun and games before a noon dismissal (could be a wet one!)

*Mother-Son Bowling - Volunteers help plan and organize prizes for a special afternoon for mothers and sons.

*Staff Appreciation Day - May – To say “Thank You” to the CDS staff, our volunteers cover the front desk while the staff enjoys a catered lunch. The lunch area is decorated and PTO provides gift certificates.

Spring Fling – Volunteers help the art teachers prepare artwork for display and set up exhibits around the lunch area and lobby.

8th Grade Celebration - 7th grade volunteers plan and prepare a cake and beverage reception for an evening celebrating the achievements of the 8th grade class.

*Uniform Exchange – May - Parent volunteers join together at the end of the school year to help sell used uniforms for CDS families as well as for CDS donations. Volunteers help with collecting and arranging clothes, assisting families, and receiving payments. Time involved is based on the volunteer’s availability.

High School

YEAR-‐ROUND VOLUNTEERING OPPORTUNITIES Performing Arts - Weeks of preparation go into the production of our school art

and musical performances. During that time, a pool of volunteers is enlisted to help make costumes, props, and sets. On the evenings of the performances, volunteers help with concessions, ticketing, and take down.

Career Workshops - Volunteer opportunities involve parents talking with students and/or giving presentations about the careers they pursued, how they chose courses in college, etc.

College Ambassador - College alumni parents volunteer as liaisons to their colleges and help students by conducting practice interviews.

Copying services - Parent volunteers are regularly scheduled to help with copying needs of high school staff or faculty.

Snack Shack volunteering -

o Coordinator - A parent volunteer is responsible for organizing the daily schedule of volunteers to cover the sales of snacks and beverages in the Athletic building. Proceeds benefit the Athletic programs.

o Volunteers sign up for specific number of days in a month to sell snacks and beverages to high school students during lunch time. The 40-minute time commitment includes controlling the money box, as well as maintaining organized supplies and stocking the shelves and refrigerator.

The following summary of volunteer opportunities is chronicled by season and approximates the time of year when the activities are scheduled. Some event dates will be determined as the school calendar and construction developments accommodate them.

FALL NHS Garage Sale - October - Volunteers assist National Honor Society students

organize and prepare donated items for sale. The money raised from the Garage Sale helps support chapter events and projects including the induction event, underwrites t-shirts, and most importantly, funds an annual Senior Scholarship.

Paint the Campus Pink - Parent volunteers join in school wide event honoring loved ones lost to cancer as well as survivors; pink ribbons are hung around campus, flowers are planted and signs are painted and posted.

Homecoming Dance - Parent volunteers assist the Student Council with planning of semiformal dance, helping with venue selection and reservations, decorations, beverages, etc.

Homecoming Activities - volunteers support the Booster Club and all of the festivities during the Homecoming football game including monitoring gate entrances, ticket sales, concessions, etc.

Fall Treat - Coordinated by class advisory reps, parents send in treats; volunteers assemble goody bags for each student and place them in their lockers.

WINTER Patriot Run - December - Families participate in a school wide fundraising run;

volunteers are enlisted to help with preparations as well as Event Day support:

Dads’ Lunch - January - Students spend lunch time with their fathers; Volunteers bring in desserts and one volunteer takes memento photos

Breakfast Break - Students start a cool, winter day with the inviting smells of breakfast; Volunteers provide breakfast food items and set up and serve a morning meal.

International Night - An evening of celebration of our cultural diversity, volunteers help plan and set up exhibits of the nationalities shared by the parent community. Subcommittees coordinate the planning in three aspects:

o Organization of booths which will display items for each nationality. o Foods shared by everyone from respective countries o Cultural performances - music and dance

Sweetheart Dance - February - Parent volunteers assist the Student Council with planning of semiformal dance, helping with venue selection and reservations, decorations, beverages, etc.

Valentine Treat - Coordinated by class advisory reps, volunteers bring in Valentine sweets for students to enjoy during study hall.

*Auction – PTO’s biggest fundraising event, parents enjoy a fun evening of company in a themed setting with chances to bid on interesting items.

o Volunteers create 2 items for auction: a class craft project and a themed auction basket. Planning for these projects starts in the early months of the school year.

o Volunteers may join the PTO Auction Committee to help plan and prepare for the event. (See PTO leadership, page 38.)

SPRING March Madness Sub or Pizza Lunch - Celebrating their favorite champion teams,

students enjoy a lunch served by parent volunteers who bring in assigned food items and help set up and serve.

Prom - April - Parent volunteers assist the Student Council with planning of semiformal dance, helping with venue selection and reservations, decorations, beverages, etc.

*Ice Cream Social - Funded by PTO, volunteers bring in assigned ice cream fare items, and help set up/serve students at an afternoon break in the outdoors.

*Staff Appreciation Day - May – To say “Thank You” to the CDS staff, our volunteers cover the front desk while the staff enjoys a catered lunch. The lunch area is decorated and PTO provides gift certificates.

*Uniform Exchange – May - Parent volunteers join together at the end of the school year to help sell used uniforms for CDS families as well as for CDS donations. Volunteers help with collecting and arranging clothes, assisting families, and receiving payments. Time involved is based on the volunteers availability.

Senior Farewell Lunch - Parent volunteers support the Booster Club by helping with set-up, serving and clean-up of a parting lunch for senior students.

Senior Honoring Event - Parent volunteers of the junior and senior classes help with a number of preparations for this special event honoring senior students:

o collect and organize photographs for slideshow o prepare senior pictures for signing display o decorations o plan refreshments o assist with set up and clean up.

Booster Club The CDS Booster Club is a spirit support group made up of both parent and staff members. Their role is to promote and exemplify CDS Patriot spirit on campus and at the various sporting events, and through the volunteering efforts described below.

Concession Stand - Serve food, and beverages from the concession stand at the football/soccer field, or in the gym at the TBBCC. Volunteers are asked to work at least half of the game to which they are assigned. Full game volunteers are also welcome.

Spirit Store - Sell spirit items from the Spirit Store. Organize and inventory new items when delivered. Volunteers also set up and sell items at a partial store at home games on the football/soccer field. The Spirit store is open Tuesdays and Thursdays from 7:35 AM - 8:35 AM and 2:00 PM - 4:00 PM.

Game Day Ticket Collections - Collect admission at the gate for varsity and middle school sporting events. Volunteers are asked to work from before game time until about 2/3rds of when the game is over. Depending on the event, this is about 1-11/2 hours.

Grillmaster - Cook and wrap hot dogs, hamburgers, and cheeseburgers. Volunteers are asked to work half of each home game. First half will set up and warm up grill. Second half will turn off and clean grill. Full game volunteers are welcome.

Concession Set up - Volunteers stock concession stand with all items needed including: food, beverages, cash box, grill supplies. The time commitment varies depending on which event you are assigned.

Patriot Run - Many different volunteer opportunities available from: starters, marshals, concession stand, check-in, kid play area, set up, clean up, etc.

Alumni Relations As our alumni base continues to grow, so will our need for volunteers within the Alumni Relations program. Currently, the development office hosts an alumni tent at the Homecoming Game each October. We welcome ideas for additional alumni events, as well as an individual or group to take on the responsibility of updating alumni contact information and collecting/communicating alumni news.

PTO Leadership

CARROLLWOOD DAY SCHOOL PARENT TEACHER ORGANIZATION Some parents seek opportunities to be volunteer leaders in the school community. The following descriptions outline the responsibilities of volunteer positions that make up the PTO Board of Leadership. The PTO leadership is made up of enthusiastic and dynamic parents, along with faculty and staff volunteers, who carry out their responsibilities as both committee chairpersons and individual leaders, managing projects and programs that support the CDS families and faculty, as well as school-wide. Volunteers are asked to hold these positions for a 2-year term. The responsibilities may include organizing special events, providing a reliable communication network among parents and teachers, coordinating parent volunteers in classroom activities and conducting fundraising events and programs. The Board is organized according to three dimensions of support, overseen by an

Executive Committee:

1. Parent & Family Support

2. Teacher & Classroom Support

3. School-wide Support & Fundraising

Please refer to the organizational chart on page 16 to better understand the positions and

responsibilities.

PTO ORGANIZATIONAL CHART

PTO EXECUTIVE COMMITTEE D President

Description:

Oversee the leadership of the organization’s activities

Organize and coordinate the PTO Coffee and Volunteer Affair at the beginning of each school year.

Develop agendas and conduct Executive Committee and General PTO meetings

Develop and provide to the leadership updated handouts on PTO organization and contact information.

Work with school administration to facilitate calendar of PTO events for the school year

Establish communication lines among PTO leaders

Collaborate with Treasurer and Business Office to develop PTO’s financial accountability

Assist Secretary in publishing meeting minutes

Collaborate with Marketing Manager to develop promotional information (e.g. signs, PTO favors) to encourage parent involvement.

Ensure that comprehensive communication and networking with parents is done with approval and monitoring by the school administration.

Provide PTO board members with updated communicative information and guidelines to support their leadership responsibilities.

Promote the continued growth and development of the PTO organization, forming task groups to generate discussion of issues and topics that propose new ideas supporting the parent community and volunteering at CDS.

Skills Utilized:

Organizational skills to develop communication lines, meeting agendas, calendar of events, etc.

Leadership and public speaking ability to conduct meetings

Good people skills to address the parent community and encourage involvement.

Computer skills in using spreadsheet programs, Internet communications, charting formats, etc.

Training & Resources:

PTO Manual; Support from outgoing president; guidance from school

administration

Time Commitment:

2 -3 hours/week, 11 months of school year; some time over the summer break

Most enjoyable part of being this volunteer: Collaborating with the caring, bright parents who are giving their time and support to CDS.

D Vice President - Parent & Family Support

Description:

Oversee the leadership of activities and programs conducted for parents and families.

Facilitate the growth and development of activities and programs that will support and enrich CDS parents and families.

Foster a good communication network among the leaders in Parent & Family Support

Collaborate with school administration to ensure accurate and thorough communication with the parent community.

Communicate to the PTO Board on progress and successes of the division’s activities and programs conducted throughout the year.

Skills Utilized:

Organizational skills to establish and maintain communication with parent volunteers so that everyone is regularly informed of schedules and activities.

Leadership and public speaking abilities to conduct meetings.

Good people skills to interact with parent volunteers and support their involvement.

Computer skills in developing and sharing automated information from both the school and fellow parent volunteers.

Support from PTO President; resource material being developed in this first year with this volunteer position.

Time Commitment:

A few hours a week, sometimes more if there is an upcoming PTO event.

Most enjoyable part of being this volunteer:

Being involved in activities that directly support our CDS community; contributing to the family atmosphere of our school community.

D Vice President - Teacher & Classroom Support

Description:

Improve and develop the communication network among room reps and parents at all campuses.

To communicate to the PTO Board on progress made by classroom representative coordinators and their parent’s involvement in lending support to teachers and their planned learning events.

To assist in Staff Appreciation event

To assist in Auction baskets and projects

Facilitate the growth and development of activities that support faculty and students.

Skills Utilized:

Organizational skills to facilitate the planning and execution of activities for the teachers and classrooms that need volunteer support

Support from PTO President; Resource material being developed in this first year with this volunteer position. Previous experience in being a room rep and a PTO member desired.

Time Commitment:

A few hours a week, sometimes more if a major event is planned

Working with other caring parents and staff that all have the good of the CDS students in mind when carrying out the year’s planned events.

D Vice President - School wide Support & Fundraising

Description:

Oversee the leadership of activities and programs conducted for PTO fundraising and school-wide support.

Facilitate the growth and development of PTO activities and programs that will benefit the CDS school budget.

Foster a good communication network among the leaders in School Support & Fundraising.

Ensure fundraising members take proper steps when proposing/changing a fundraising activity, i.e., submitting a fundraising form to the Development Office.

Communicate to the PTO Board on progress and successes of the division’s activities and programs conducted throughout the year.

Provide accountability to the Development Committee on PTO fundraising activities and successes.

Skills Utilized:

Support from PTO President; Resource material being developed in this first year with this volunteer position.

Time Commitment:

Minimal, about an hour a week. Two to three hours if preparing for a meeting. Meetings include four executive committee meetings and three fundraising committee meetings during the school year.

Assisting the president in running a successful PTO. 2. Working with a group of parents to ensure our children have access to the extras that are only possible through fundraising.

D Secretary

Description:

Typical Monthly Tasks include

Correspond with the President and other PTO members as needed

Respond to communication requests for school support as needed (condolence, sympathy, support cards)

Participate in scheduled activities to encourage PTO membership

Skills Utilized:

Desire to serve the PTO, the school, and ultimately the students

Computer literate to produce and distribute PTO meeting minutes and correspondence

Good listening skills and record keeping and note taking for meeting minutes

Aware of and in touch with school activities and PTO business

Training and Resources:

One-on-one with outgoing secretary

Time Commitment:

PTO Executive Committee meetings quarterly or as scheduled

Most of the work can be done on secretary’s own schedule

D Treasurer

Description:

Prepare financial statements utilizing reports from CDS Business Office.

Skills Utilized:

Computer skills with accounting software and/or Excel experience in order to create PTO financial statements.

Good people skills in order to interact with CDS staff and other PTO board members.

One-on-one with outgoing treasurer.

Time Commitment:

5-6 hours per month during the school year.

Being part of a dynamic organization with like-minded people.

D Hospitality Committee Chairperson Description:

The Hospitality Committee is a welcoming and facilitative function of the PTO Executive Committee. The Chairperson and team members provide hospitality services for the various PTO events as well as other specified events held for parents. The duties include:

• Tending to the hostess details of meetings, open house, and events. This includes understanding the needs of an event -- scheduling the time and date of the meeting place, filling out forms for each event, indicating the set - up of tables, knowing the number of guests attending, preparing a caterer to assist or providing the food and beverage items.

• Collaborating with school administration to purchase paper goods and table supplies for the year’s events.

• Solicitation and coordination of committee volunteers.

• Hospitality for ECC

Skills Utilized:

• Ability to coordinate details in providing food and beverage items through caterers, parent volunteers, etc.

• Decorating skills to bring ambiance to table settings.

• Good people skills to greet and welcome guests and attendees.

• Networking with PTO leadership and school administration.

Support from previous Hospitality chairperson(s), PTO President, staff and

administration.

Time Commitment:

Ten months a year.

• The opportunity to know parents in all grade levels, staff and administration

• The pleasure of making new CDS families feel welcome

• The fulfillment of being involved with your child’s school

• Opportunity to develop new friendships and learn from others.

PARENT/FAMILY SUPPORT PTO’s division of Parent/Family Support promotes networking within our parent community by sponsoring and hosting many of the events and activities you see on the school calendar. The following positions coordinate and manage volunteers who provide or conduct the various activities specific to parents and families. D Parent Education Chair

Description:

• Coordinate activities, programs or events that offer education enrichment and intellectual discussion forums for parents.

• Collaborate with school counselors to develop educational presentations for the parent community

• Generate discussion among PTO leaders to identify issues and topics of interest to facilitate our parent education efforts.

• Research current (online) resources and literature relative to parent education.

• Develop communications and announcements regarding parent education activities.

Skills Utilized:

• Internet skills to access current information and resources on parent education.

• Keen interest in current topics in education, parenting, family, health, etc.

• Organizational skills to coordinate presentations, scheduling A/V equipment needs,

guest registration, Hospitality assistance, etc.

Support from past coordinator(s) and PTO Executive Committee

Time Commitment:

Commensurate with program planning for PTO general meetings, parent education presentations and other developed parent education activities.

Providing educational enrichment and promoting intellectual dialogue among fellow CDS parents.

D Community Service Coordinator Description:

Identify service projects in the community that the CDS students and families can participate in.

o Susie Q Blitz Build with Habitat for Humanity o Metropolitan Ministries o Great American Clean-Up

Organize and coordinate groups of volunteers to support these projects.

Skills Utilized:

Internet and newspaper skills to determine what service projects are available and of interest to CDS families.

E-mail and phone skills to coordinate the volunteers with the service organization.

Time Commitment:

Commensurate with individual service projects

The sense of accomplishment and fulfillment when you give back to the community.

D Community Support Coordinator

Description:

Organizing fundraising activities to generate funds to assist families within the CDS community that have one-time financial needs.

o Popsicle Fridays (summer, spring) o Popcorn Fridays (winter)

Skills Utilized:

Creativity to develop new fundraising ideas Organizational skills to coordinate volunteers

Time Commitment:

Fridays at lunchtime Minimum time commitment to organize volunteers

Knowing that we are doing something to help our own CDS community.

D Special Events Committees - The following events are conducted in collaboration with the room rep coordinators in order to facilitate parent volunteering where responsibilities are assigned by each class or grade.

Father-Daughter Dance

Description:

o Coordinate planning and preparations for special event for fathers and daughters

o Research and secure event location. o Organize layout. o Coordinate any provision of foods. o Define and develop volunteer assignments. o Compose and distribute communications (flyers and announcements) as

approved and facilitated by school administration. o Manage expenses per PTO budget guidelines or through ticket sales.

Skills Utilized: o Event planning and organizational skills to coordinate the details in scheduling,

promoting, etc… o Coordination skills to identify tasks; determine volunteer needs and delegate

responsibilities. o Ability to provide guidance to parent volunteers involved in both planning and

conducting the event. o Online communication skills

Training & Resources: Committee manual; support from past committee chair/coordinator

Time Commitment: 2-3 hours per week, 1 month prior to event.

The most enjoyable part of being this volunteer: Watching fathers with their daughters enjoying a special date night.

Mother-Son Bowling

Description: o Coordinate planning and preparations for special event for parents and families. o Research and secure event location o Organize event layout and decorations o Coordinate any needed provision of foods o Define and develop volunteer assignments

o Compose and distribute communications (flyers and announcements) as approved and facilitated by school administration.

o Manage expenses per PTO budget guidelines or through ticket sales.

promoting, etc. o Coordination skills to identify tasks, determine volunteer needs and delegate

Time Commitment: 2 - 3 hours/week, 1 month before event

The most enjoyable part of being this volunteer: Watching the kids and their moms enjoy each others’ company!

Dads’ Day

Description: o Plan and order supplies for crafts for the children. o Work with P.E. teachers to obtain sporting goods (balls, bats, hula hoops, jump

ropes, etc.) to be used during the event. o Plan and purchase food for the event. Work with the Business Office to stay

within budget and use SCRIP gift cards when possible. o Coordinate volunteers (with the help of the Room Reps) to assist during the

event. Volunteers are needed to help serve food, make and serve coffee, oversee crafts, and set up and take down tables.

o Obtain high school volunteers to do face painting. Purchase face painting supplies.

o Order plates, cups, tableware, napkins, etc. as needed. o Set up and take down before and after the event. o Develop a flyer (must be approved by Marketing Department) to be sent out via

school email/website and Thursday folder. An RSVP form can be set up on the school website.

o Track RSVPs to get approximate attendance.

Skills Required: o Organizational skills o Ability to delegate and coordinate volunteers o Computer skills to track RSVPs and create flyer

Time Commitment: o Approximately 15-20 hours during the month of September to plan the event

and shop for/order supplies. If space is available, some set up may be done the day before the event. Must attend Dads’ Day, arriving early and staying after the event ends to complete clean-up.

Grandparents Day

Description: o Coordinate planning and preparations for special event for parents and families. o Secure event location o Collaborate with school administration to compose and distribute invitations. o Organize event layout and decorations o Coordinate provision of foods from respective classes. o Define and develop volunteer assignments o Compose and distribute communications (flyers and announcements) as

approved and facilitated by school administration. o Manage expenses per PTO budget guidelines.

promoting, etc. o Coordination skills to identify tasks, determine volunteer needs and delegate

Time Commitment: 2 - 3 hours/week, 1 month before event

The most enjoyable part of being this volunteer: Watching the kids and their grandparents enjoy each others’ company!

D Lunch Volunteer Program Coordinator

Description:

• Responsible for assisting the Red Elephant lunch service with 6 CDS parent lunch volunteers per day.

• Recruit volunteers, noting their daily availability and making monthly schedules. • Assist in finding "subs" for days that scheduled volunteers have a change in plans

and can't work their "shift".

• Maintain a current volunteer email list. Skills Utilized:

• Proficient with computer, including mailbox coordination and setting up schedule charts • Good communication skills to disseminate monthly schedules and follow-up

emails for substitutions. • Being well informed of the school calendar and its impact on lunch days, e.g. class

field trips, etc. Training & Resources:

Guidance from past coordinator(s)

Time Commitment:

2 - 4 hours per month (may vary)

Being an important resource for the school, yet primarily volunteering from home, and providing much needed helping hands for serving lunch to the students.

D Uniform Exchange Coordinator Description:

Arrange and oversee the end of the school year Uniform Exchange. Duties include:

• Confirm with Mrs. Buscemi/Mrs. Kanter the appropriate days for the event (generally the last 3 days of school)

• Work with the Marketing Manager and Director of Communication to create advertisement for the event and have it distributed via the school web-site

• Reserve space for the event

• Arrange volunteers as needed

Skills Utilized:

Computer skills for advertising and organizational skills

One on one with outgoing member

Time Commitment:

An hour to prepare advertising material; 4 hours during the event for set-up and

clean-up

This position does not require a great amount of time and it occurs at the end of the school year when everyone is excited about the year ending.

TEACHER/CLASSROOM SUPPORT Room Representatives (a.k.a. class moms, room reps, advisory group reps) and their Coordinators represent the networking anchor to the CDS parent community. Coordinators for each campus provide leadership to the class representatives, who assist the teachers in establishing communications and encouraging involvement from each parent in their respective children’s classes. This organized group of parents also provides a most important component of items for bidding at our annual auction, the class baskets and craft projects.

D Room Representative Coordinator - Early Childhood

Description:

• Oversee and assist room representative in carrying out their responsibilities.

• Participate in the PTO Coffee and Volunteer Fair to organize volunteer enlistment.

• Initiate the networking and communication lines among all ECC classes.

• Collaborate with the school principal to develop the calendar of volunteer activities for the ECC.

• Develop agendas and conduct room rep meetings

• Represent the ECC at general PTO meetings.

• Coordinate the planning and volunteer activities for ECC Staff Appreciation, Homecoming, Dads’ Day and Paint the Campus Pink.

Skills Utilized:

• Good communication skills to develop and maintain online networking with parent volunteer leaders for each classroom in order to subsequently provide consistent information to all parents about volunteer activities throughout the school.

• Organizational skills to facilitate the planning and execution of activities for the teachers and classrooms which need volunteer support.

• Ability to work with school administration and respond to their needs in supporting school functions.

• Leadership and public speaking abilities to conduct meetings.

• Ability to delegate effectively.

• Good people skills to interact with parent volunteers and support their involvement.

Coordinator manual; support from outgoing coordinator(s)

Time Commitment:

Varies throughout the year. Definitely more hours are spent in the fall with Homecoming and also with the auction preparation and staff appreciation.

Being actively involved in the parent community; Being a part of your child's school environment.

D Room Representative - Early Childhood

Description:

• Be liaison between parents and teachers.

• Build community by organizing parent coffees, play dates and school class events.

• Communicate and network with parents through emails and phone calls.

• Enlist parent support for special events such as Dads’ Day, Auction, etc.

• Staffing the front desk and before- care substitutes for Wednesday staff meetings

Skills Utilized:

• Good communication skills, both verbally and electronically

• Flexibility to meet once a month for an hour

• Organizational skills to ensure all parents have opportunities to be well informed and get involved.

Support from outgoing room representatives; guidance from room rep coordinators.

Time Commitment:

About 5 hours/month

Being involved and building friendships, personal enrichment, school pride.

D Room Representative Coordinator - Elementary/Middle School

Description:

• Oversee and assist room representative in carrying out their responsibilities.

• Initiate the networking and communication lines among all classes.

• Collaborate with the school principal to develop the calendar of volunteer activities.

• Develop sign-up forms for each class to facilitate volunteer enlistment (PTO Coffee & Volunteer Fair, Parent Night, etc.

• Develop updated manuals for each room rep containing guidelines, contact lists, forms, etc.

• Conduct regular room rep meetings to facilitate effective communications and networking.

• Represent the Elementary/Middle School room reps at PTO meetings.

Skills Utilized:

• Organizational skills to facilitate the planning and execution of activities for the teachers and classrooms that need volunteer support.

• Computer skills in developing and sharing automated information from both the school and fellow parent volunteers (e.g.. Excel spreadsheets).

Coordinator manual; support from past coordinator(s)

Time Commitment:

2-3 hours per month

Being “in the know” about so many things that are happening at CDS

D Room Representative - Elementary/Middle School

Description:

• Build community by organizing parent coffees and encouraging involvement.

• Enlist parent support for class-specific events, field trips, etc..

Skills Utilized:

• Good people skills to bring parents together and promote community.

Support from outgoing room representatives; guidance from room rep coordinators.

Time Commitment:

About 5 hours/month

D High School Parent Volunteer Coordinator - CDS Prep

Description:

• Oversee and assist advisory representatives in carrying out their responsibilities.

• Initiate the networking and communication lines among all advisory groups.

• Develop sign-up forms for each class to facilitate volunteer enlistment (PTO Coffee & Volunteer Fair, Parent Night, etc.)

• Develop updated manuals for each advisory rep containing guidelines, contact lists, forms, etc.

• Conduct regular meetings to facilitate effective communications and networking.

• Collaborate with school principal to establish parent support for the activities scheduled through the year.

• Represent the CDS Prep advisory reps at PTO meetings, and communicate the needs of the high school for parent support.

Skills Utilized:

• Organizational skills to facilitate the planning and execution of activities for the teachers and classrooms which need volunteer support.

• Computer skills in developing and sharing automated information from both the school and fellow parent volunteers (e.g., Excel spreadsheets).

Support from past coordinators.

Time Commitment:

1-2 hours per week all through the school year

Working and communicating with the high school staff and parents to provide fun and enjoyable events for our hard0working students throughout the year.

✤ Advisory Group Representative - High school grades 9 - 12

Description:

• Build community by organizing parent coffees and encouraging involvement.

• Enlist parent support for class-specific events and all activities affording volunteer opportunities to the parent community at the high school.

Skills Utilized:

• Good people skills to bring parents together and promote community.

Support from outgoing representatives; guidance from coordinator.

Time Commitment:

About 5 hours/month

D High School Dance Planning Assistant

Description:

This parent volunteer assists the Student Council Dance Committee with event planning:

• Helping with venue research and selection

• Ensure timelines are being met

• Assisting with decorations

• Food and beverage provisions

• Distributing information to parents

Skills Utilized:

• Event coordinating and planning experience that can be shared with students in the form of guidelines

• Ability to assist with event planning structure

Collaboration with designated faculty advisor(s) and Director of Student Services.

Time Commitment:

To be determined; three (3) dances per year are scheduled

Interacting with high school students to help them plan fun and memorable social events for the student body.

✤ Yearbook Assistant

Description:

Assist faculty member with developing the school’s annual yearbook for grades 1 through 12; tasks include

• Taking and organizing pictures

• Using graphic design software programs

• Helping with organizing, indexing and page layout

• Copy and caption writing, involving knowing student names and writing information and/or captions about the events on each page

• Overall page editing, including identifying and correcting errors in pictures, layout designs and copy and captions

Skills Utilized:

• Understanding of computers and programs such as Photoshop, Illustrator, etc.

• Ability to organize photos, including indexing locations in the yearbook

• Familiarity with cameras and picture-taking

Guidance provided by faculty member

Time Commitment:

First-time position so time to be determined; basically, 1 - 2 days per week; 9 months of production plus book distribution in May

Being involved in the process of collecting memories of the school year for students and families to enjoy and treasure.

✤ Copy Service Coordinator

Description:

Responsible for scheduling volunteers to copy materials for school staff.

Recruit volunteers, noting their daily availability and making a schedule for the year.

Assist in finding "subs" for days that scheduled volunteers have a change in plans and can't work their "shift".

Maintain a current volunteer email list.

Organize all copy requests, bundling and distribution into staff mailboxes.

Skills Utilized:

Learning and understanding copying equipment to ensure proper usage, paper and ink supplies.

Good communication skills to network with volunteers and follow-up emails for substitutions.

Being well informed of the school calendar and its impact on copy work volume.

Guidance from past coordinator(s)

Time Commitment:

One day per week, 2 - 3 hours per day

Being an important resource for the school, and providing much needed helping hands for copying school material.

SCHOOL SUPPORT & FUNDRAISING Throughout the year, the PTO sponsors a number of school-wide fundraising events and programs, featuring our major PTO fundraiser, the Annual Auction.

Goals of fundraising are directed toward raising money for tangible items that enhance the operation of the school and the learning experiences of the students, as well as providing funding for parent and faculty education.

The PTO facilitates volunteer help at many other school events in collaboration with other parent organizations in the school such as Booster Club and Dads Club.

D Auction Committee Chairperson(s)

Description:

As project managers, chairpersons are responsible for all aspects of a successful benefit auction event:

Organize committees to carry out the project through defined tasks

Conduct and facilitate an auction rally to generate ideas for acquisitions

Define and maintain a project timeline

Conduct monthly meetings to monitor activities and ensure deadlines are met

Collaborate with school liaisons and administration to ensure approval and support of project details

Assist Business Office with organizing and monitoring of project expenses and revenues

Provide leadership as host(s)/hostess(es) during the evening of the auction

Introduce and assist auctioneer throughout the evening of the event

Follow-up all post-auction tasks, monitoring Thank You correspondence, final bidding sales, etc.

Being available to manage issues throughout the planning process

Skills Utilized:

• Event planning experience

• Marketing skills to promote participation and support from parents as well as community merchants

• Effective time management

• Project organizational skills

• Computer competent to organize data and utilize internet resources

• Communication skills to establish networking with all committee members

• Writing skills to compose letters regarding acquisitions, sponsorships

• Leadership and people skills to provide guidance to all parent volunteers involved in the auction

• Ability to delegate effectively

Meeting and consulting with past auction chairpersons

Time Commitment:

Dedication of time during the four months prior to the event and one month after; chairpersons conduct an auction rally and monthly meetings.

Managing a most successful fundraising event for CDS, providing opportunity for parents to spend an evening together and be part of an exciting charitable event that benefits our school.

✤ Auction Committee

Planning and preparation for the auction occurs over the four months before the evening of the event, and continues for one month after to finalize items and send out Thank You correspondence. Subcommittees are formed to complete specific tasks to ensure the auction is efficient and successful.

Description:

Acquisitions – Responsible for getting items for the auction, sending out letters to potential donors, and following up to make sure items are coming in. Communicate with Data Entry to make sure all items are accounted for and printed in auction book. (2 people) (Any person can help acquire donations at any time)

Sponsorships – Help acquire sponsors. Responsible for keeping track of ticket reservations, signage, and ads for the auction book for all sponsors.

Communicate with Data Entry. (1-2 people) (Any person can help acquire sponsors at any time)

Data Entry – Volunteers enter items into Auction Program for donations, sponsors, quest information, etc. (Training will be provided) (2 people)

Class Baskets & Projects - Collect descriptions of baskets & projects by class. Monitor approval of themes; Ensure baskets & projects are properly created and assembled; Manage the collection of all items the week before auction. (1 person for lower campus, 1 person for upper campus)

Check–In – This group helps organize and stuff bid packets. Responsible for making sure all guests are in the Auction Program and ready to be checked in at arrival. Pre-Register Credit Cards (Training will be provided) (5-6 people)

Check–Out – Responsible for closing out bidders and collecting money for items.

Pass out bidders certificates. All check-out committee members will be trained in the check-out process by CM Benefit Auctions. (5-6 people)

Silent Auction Closers – Closers circle the top bid amount and bid number at the closing of the silent auction. They then collect the top copies and return them to the cashiering station. (5 -6 people)

Set Up – Volunteers help bring auction items to auction location or help to unload items from the bus. The items are to be placed on tables with corresponding bid sheets. (Anyone available)

Clean Up – Auction Committee members stay after the auction and help make sure nothing is left behind. All leftover items must leave the building, decorations or signage must be taken down. (Anyone Available)

Drawings – Responsible for Tuition Credit, Send Your Teacher packing and other drawings. Tickets are to be sold in carline 2 weeks before auction and at check-in time at the event. Responsible for acquiring volunteers. (1 person upper, 1 person lower)

Teacher Donations – Distribute donation forms to all teachers. Confirm dates, times, number of children involved etc. Report to Auction Co-Chair. (1 person upper, 1 person lower)

Volunteer Coordinator – Responsible for gathering volunteers when needed in a specific area at a specific time. (1 person)

Letters/Flyer - Coordinate with Auction Co-Chairs and produce letters or flyers to be distributed to all campuses and possible mailings. (1 person)

Clip Art – Design clip art for auction items and produce cards to be displayed at auction. (1 person)

Event Planning – Coordinate menu planning, decorations, entertainment, designing the event’s layout, and managing the course of the evening. (1-2 people)

Live Auction Spotters – Responsible for getting winning donors’ numbers during live auction. (Training will be provided) (5 people)

Thank you letters – Send out thank you letters to all sponsors and donors. Must be familiar with Auction Program. (1 person)

Runners – Responsible for getting winning donors items off silent auction tables at check out. (6 people)

Skills Utilized:

• Computer skills to create and distribute spread sheets

• Organizational skills to address the needs of the auction committee and meet deadlines

• People skills to encourage sales and gain participation

Time Commitment: • 5 hours per week (beginning in October until the auction ends)

• Time during school year – Fall through Spring (October – March)

Participating in the organization of an event that directly benefits our children’s school.

D Book Fair Chairperson

Description:

• Volunteer Fair - to sign up parents for working at the Book Fair.

• Organize teacher readings & activities.

• Meet with book merchant to plan the event.

• One month before - Send out first flyer, then weekly until Fair begins.

• 2 weeks before - Sell Scrip

Skills Utilized:

• Computer skills to email volunteers, design flyers

• Marketing - banner at school during Book Fair

There is a binder full of material on how to run the Book Fair that is passed on to subsequent chairpersons.

Time Commitment:

20 hours/week Every day for 2 months -- mid September thru beginning November

It is a lot of fun working at the Book Fair. It’s great to see the kids come and pick out books for their teachers.

✤ Book Fair Committee

Description:

Parent volunteers work during the book fair in 2-hour shifts

Assist customers with locating items.

Help maintain teacher wish lists to avoid duplication of purchases.

Help unload and organize delivered books.

Skills Utilized:

• Being able to organize lists of books

• Good people skills to help parent “customers” with their purchases

Attend short training meeting with chairperson

Time Commitment:

2 hours

Most enjoyable part of being this volunteer: Meeting other parents and sharing interests in promoting reading; being around

books! D Patriot Run Coordinator (co- with Booster Club)

Description:

• Oversee all aspects of the event

• Create marketing materials

• Solicit sponsorships

• Solicit In-kind sponsorships/donations for the race bags

• Manage entry forms

• Maintain communication with sponsors, participants, volunteers

• Collaborate with Coaches/Booster Club on course design and measurement and concessions

• Work with event day volunteers

Skills Utilized:

• Organizational skills to plan and execute event

• Written communications skills for marketing materials/correspondence with sponsors/participants, etc.

• Computer skills to manage spreadsheets, budgets, participant database.

Support from current Patriot Run Co-chairs, coaches and Booster Club

Time Commitment:

Approximately 10 hours per week on average throughout the fall semester, approximately 20 hours per week one month prior to the event.

Satisfaction of helping with a fun family event.

D Scrip Coordinator

Description:

The Scrip coordinator facilitates the orders for gift cards that people place to www.shopwithscrip.com. A percentage of purchases is given back to the school. They will receive notification on line that an order has been placed. Once verified, they will send it through, sending a copy of the order by email to Maureen Clement. All orders are shipped to the school. When it is received at school, verify that the order is intact, place it in an envelope, send the scrip home through one of the children at the school, and give Maureen Clement the shipping forms.

Skills Utilized:

• Marketing skills to promote parent involvement

• Internet skills to monitor online orders

• Organizational skills to collect data and report on school profits

Orientation and Support from previous coordinators

Time Commitment:

Variable to volume of purchases; much of the work can be done from home.

An easy, rewarding job!

DBox Tops Coordinator

Description:

• Send the box tops information that comes to you through email to Erma Ruffkess so that she can mass email it to all the families.

• Over the summer before school starts, compose a letter with envelope to send to the new families to introduce them to the program and remind them to collect box tops. (Cayce French provides the list of new families). The envelope needs to have the art design and magnet on the back. These need to be put together so that you can attach the letter to it and then put them in the child’s home room teachers box so the new families will have them. Or you can prepare them before the mailings go out from CDS and put them in with the other information that the family will receive from the school during the summer.

• Monitor the main pink box in International Square where students can drop off box tops. (Mrs. O’Neill has been helping with this over the past years)

• Cut and group 50 box tops in zip loc bags. Mrs. O’Neill has helped with this process and if she is willing to continue, all you have to do is send them out once or twice a year.

• Enlist a volunteer from the early childhood campus to coordinate the box tops collection at the lower campus and after those are also put in bags of 50, they need to be brought up to combine with the upper campus.

Skills Utilized:

• Marketing skills to promote student participation and parent involvement

All the material will be on line through the Box Tops web. There is a section to register as a coordinator and they will email from time to time reminding you of information that you need to know.

Time Commitment:

Most of work can be done at home. You collect, bag and send once or twice a year.

DCampbell Labels for Education Coordinator

Description:

• This is an on-going fundraiser in which the points carry over year-to-year. It

requires that families be aware of the eligible products and, if they use those

products, to clip and save the UPC barcodes or collect the bottle caps and deposit

them in the Campbell's boxes at school. The school also has the opportunity to

generate 2,000 bonus points per school year by participating in school-generated

community events, e.g., “Paint the Campus Pink”, etc.

• There are two boxes ~ one located at the ECC front office and one in International

Square at the Bearss Avenue Campus.

• The accumulated points may be used at any time to purchase educational or

sporting items from the Campbell's current on-line catalogue.

Coordinator’s Role:

• Prepare and tend to a booth at the Volunteer Fair at the beginning of the school

year. This involves creating a display board featuring eligible products, displaying

some sample products and educating parents about the program.

• Communicate with Erma Ruffkess regarding Campbell's updates, so that the

information can be posted in the Thursday Folder.

• Print and forward the 4 blank Community Event Forms to Mrs. Buscemi so that they

can be distributed to the coordinating faculty members.

• Check the boxes on a regular basis and collect any UPC codes or caps.

• Clip the UPC codes, if necessary.

• Discuss with Mrs. Buscemi which department needs to compile a "Wish List".

• Sort and tally up the UPC codes and caps, and prepare the Banking Form for

submission to Campbell's before the school year-end.

• Prepare and submit an Order Form to Campbell's when ready to order items.

Skills Utilized:

• Social skills for communicating with faculty and parents.

• Creative skills for displays and flyers.

• Organizational skills.

• Basic computer skills for navigating the Campbell's website.

• Campbell's website

• Mail from Campbell’s

Time Commitment:

Approximately 10-20 hours per school year for Volunteer Fair preparation and

attendance, PTO meetings, communicating, collecting, clipping, counting and

submitting forms.

• Socializing with the parents and faculty

• Being able to create my own schedule within the program parameters

• Educating the parents to the fact that this “Everyday Free” fundraiser can provide

the school with valuable educational resources, without having to give money! DBooster Club Liaison

Description:

• Facilitate mutual support between the PTO and Booster Club as they collaborate in events

to encourage parent participation and promote school activities and athletic programs

• Coordinate PTO volunteers to assist with Booster Club and athletic events.

• Ensure effective communication between the 2 groups by attending their meetings.

• Be a strong advocate for our athletic programs

Skills Utilized:

• Organizational skills to coordinate between the two groups

• Good people skills to help with communication and teamwork

Training and Resources:

Current Booster Club Liaison, Booster Club President.

The fun and excitement of watching our athletic programs develop and thrive.

Volunteer From Home The following activities afford parents opportunities to be involved by helping from home.

Volunteer Form Data Entry

The Admissions Office collects Volunteer Forms submitted by parents when they enroll their students to CDS. A parent volunteer does all of the electronic data entry on each form where parents indicated they are interested in helping with the many school activities. Reports and spreadsheets can then be generated to help the volunteer leaders network and enlist their team of volunteers. The data entry volunteer must be familiar with the Macintosh Numbers software program. Data entry can be done at home.

Box Tops Coordination – (see PTO Leadership, page 42)

Auction Support

o Phone call follow-up for acquisitions

o Online research of corporate donations

o Data entry

Lunch Volunteer Coordination – (see PTO Leadership, page 27)

Campbell’s Labels for Education Coordination – (see PTO Leadership, page 43)

Acknowledgements & Appreciation

Our gratitude to Mrs. Kanter, Mr. Kelly, Mrs. Buscemi and Mrs. Nafe

for their support and patiently providing input, editing and approval of the various portions of this handbook.

Our sincere thanks to the PTO Parent Involvement Task Group and all of the supportive, wonderful parents who contributed

to the content and descriptions in this handbook.

Jenny Allebach

Terri Bernardi

Jill Bondurant

Victoria Bowers

Caroline Broyles

Michelle Cáceres

Brenda DeBoer

Tracy Frost

Lisa Haag

Jackie Ortiz

Tracie Lawson

Mia Marshall

Teresa Matton

John Perez

Kathy Perez

Christine Pierre

Jackie Ruggles

Fiona Stevenson

Joline Tonra

Tricia Van Epps

Kim White

Katherine Wittner

“Volunteers do not necessarily have the time; they just have the heart.” Elizabeth Andrew

parent volunteer handbook - carrollwood day school … · parent volunteer handbook ways to get...

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