california community colleges chancellor’s office cio conference presentation

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICECALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICECIO CONFERENCE PRESENTATION

THE DANA ON MISSION BAYNOVEMBER 2, 2012

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Top 5 Questions

• How do I get into CIV2?

• What am I supposed to see once there?

• Where do I send my questions?

• District staff and access to CIV2?

• How soon will you approve my proposals?

Significant Changes in CIV2

• CIO Determination – College Role and Functions

• 10 Proposal Forms to “Action-Driven” Menu

• MIS Data Elements Course Basic (CB) and Program (SP) Validation Enforced

• Public Search Tool – All Active College Courses and Program Files Available

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

CIV2 AND INTEGRATED DATA

Title 5Chapter 6. Curriculum and Instruction

Title 555000.5 Handbook: Monitoring and Review of Approved Courses and Programs – Program and Course Approval Handbook (PCAH)

Title 555000.5 Handbook: Monitoring and Review of Approved Courses and Programs – Program and Course Approval Handbook (PCAH)

Curriculum InventoryVersion 2

MIS Data Element

Dictionary

TOP Code

ReportsPublic Search Tool

http://curriculum.cccco.edu

Data Mart

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

CURRICULUM INVENTORY VERSION 2 - CIV2

THREE ACCESS POINTS

http://curriculum.cccco.edu

CCCCO Website: www.cccco.edu/aad

Select Curriculum & Instruction, Select Curriculum

CCCCO Website: DATAMART

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

www.cccco.edu

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

District Access to College CI

• Requires a unique user name/email account for each college site – College CIO grants access.

• Multi-College District: CIV2 curriculum records are mapped to the college account – so a unique user name/email is required.

Change: College Roles & Functions

Phased Implementation:-CI Lead and CI Writer functions will not be available when CI launches (9/10/12). Additional technical support will be provided when the roles become available.

Upon Launch:-College CIOs will be able to grant users “College CIO” level access

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

LANDING PAGE

Public Search Tool

Public Search Tool: Filters

College Sign In

Step 1 Action Type: New or Amend Step 2 Proposal Type: Course or Program Step 3 Credit Status: Credit or Noncredit Step 4 MIS Data Elements: CB Course and SP Programs Step 5 Attachments Step 6 District Board Approved Step 7 Regional Consortium Approved (CTE program goal

– programs only)

DECISION TREE

Amend: Action Definitions (for programs & courses)

• Correction: An action to correct a value previously reported in error. This action will not issue a new control number.

• Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number.

• Nonsubstantial Change: An action to change this program or course that will not initiate a new control number.

• Active to Inactive: An action to make this program or course inactive.

• Inactive to Active: An action to reactive this program or course which was previously made inactive.

Amend: Action DefinitionsSubstantial Change vs. Nonsubstantial Change

• Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number.

– Course: Change MIS Course Data Elements CB03, CB04, CB06, CB07, CB08, CB09, CB21, and/or CB22.

– Program: Addition of new certificate, degree, or major/area of emphasis. Top code change to a different TOP code discipline.

• Nonsubstantial Change: An action to change this program or course that will not initiate a new control number.

– Course: Change MIS Course Data Elements CB01, CB02, CB05, CB10, CB11, CB12, CB13, CB14, CB15, CB19, CB20, CB23, and/or CB24.

– Program: Title change, TOP code change within the same TOP code discipline, certificate unit change, degree unit change, or the addition/removal courses from an existing approved program.

Amend: Action Features• Drop-down menu with auto-fill for items based upon

selected action– For example, noncredit course selection results in only noncredit

fields for entry (removing credit course related items)

• Locked cells for proposal items that cannot be changed based upon the action selected– For example, substantial changes vs. nonsubstantial changes

• Added MIS Data Element identifiers and coding– CB and SP codes

• Validation process prior to submission

MIS Data Elements

• Course Basic Records– CB Codes

– 24 Values

• Program Student Award– SP Codes

– 4 Values

• Validation – Errors shown in red text – Contact Local MIS

Enrollments(SX)

StudentDemographics

(SB)Sections

Courses

Matric.Emp.Demo.

Sessions

Calendar Assignments

EOPSDSPS

Emp.Assign.

Cal-WORKs

The Chancellor’s Office MIS DatabaseTelling Our Story Using Data

Assess.

Perkins

Pgm.Awds.

Fin.Aid

SpecialPopulation

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

Resources - Access

CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE

New Feature – Resources Link

New Program or New Course

Fields change based upon selection

Program Award

New Course: Select Credit Status

Sample: Noncredit course selected

CCCCO Review Process Roles & Functions

• CI Reviewers will continue FIFO review process

• Ongoing top priority given to AA-T & AS-T Degrees

Program and Course Approval Handbook

• September 2012 Release – Posted to website

• Comprehensive Curriculum Topics

• Section 4 – change to reflect current practice

• Feedback Requested – submit to curriculum@cccco.edu

Signature Page