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March 19, 2013Robin Harrington, Specialist

Workforce and Economic Development DivisionCalifornia Community Colleges Chancellor’s Office

CALIFORNIA COMMUNITY COLLEGESCHANCELLOR’S OFFICE

Deputy Sector Navigator Package RFA

Bidder’s Conference

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Bidder’s Conference Overview

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Format of Bidder’s Conference● Muting of Participants

● Overview of RFA Instruction, Terms & Conditions

● Questions & Answers

● Clarification Questions:Abigail Sifritasifrit@cccco.edu

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B. Program Overview

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

SB 1402 (Lieu) Economic and Workforce Development Program

Authorized an additional 5 years

SB 1070 (Steinberg) Career Technical Education Pathway Program Overview

Authorized until June 30, 2015

Funding Package

● SB 1402 Deputy Sector Navigator grant $200,000 (requires dollar-for-dollar match)

● SB 1070 In-region Investments $100,000 (no match required)

RFA Identification: (66 Maximum Awards)13-152 Advanced Manufacturing Sector (Maximum Awards: 9)

13-153 Advanced Transportation & Renewables Sector (Maximum Awards: 4)

13-154 Life Sciences/Biotechnology Sector (Maximum Awards: 2)

13-155 Agriculture, Water, & Environment Technology Sector (Maximum Awards: 5)

13-156 Health Sector (Maximum Awards: 10)

13-157 Global Trade & Logistics Sector (Maximum Awards: 10)

13-158 Information & Communication Technologies (ICT)/Digital Media Sector (Maximum Awards: 10)

13-159 Small Business Sector (Maximum Awards: 10)

13-160 Energy (Efficiency) & Utilities Sector (Maximum Awards: 3)

13-161 Retail Hospitality/Tourism/Learn and Earn (Maximum Awards: 3)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

C. Categories for which Funding is Available

● Only California Community College districts are eligible to apply.

● Only those applicants that have a Deputy Sector Navigator candidate identified may apply.

● Applicants will match one of the priority or emergent sectors chosen by the region in which the applicant is applying and the fiscal agent is one of the Districts within that region.

● In order to be eligible for funding an application must meet a minimum score of 75 points. 

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

D. Eligibility

● Only those applicants that have the Deputy Sector Navigator candidate identified may apply.

● The Chancellor’s Office reserves the right to review and approve the Deputy Sector Navigator selection within the application.

● At the discretion of the Chancellor’s Office, an interview may be required with the Deputy Sector Navigator candidate prior to final selection.

● The Deputy Sector Navigator role is expected to be a single individual in a full-time position (no less than 80%).

● The Chancellor’s Office reserves the right to evaluate the Deputy Sector Navigator by using feedback from Quality of Service Measures using a CCCCO-provided evaluation instrument.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Deputy Sector Navigator

● July 9, 2013 to June 30, 2014 is the performance period of this grant.

● No extensions will be granted for this funding.

● Application may be renewed for an additional four years depending upon successful completion of required outcomes and availability of funding.

● Year one of the performance period will be considered a time for setting up accountability structures by the Chancellor’s Office and grantees.

● By the end of year two, for those grants renewed, the Chancellor’s Office reserves the right to offer for competitive bid those grantees at the bottom quartile (25%) of performers.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

E. Performance Period

If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so.

Contact person for these Instructions and/or RFA Specification is:  Abigail Sifrit (916) 322-4285 asifrit@cccco.edu

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

F. RFA Clarification

● Follow the format and sequence instructions (in order to receive the highest possible score).

● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied.

● The RFA Specification and Appendix B forms will be used as tools.

● Computer facsimiles of the forms in Appendix B may be used, but under no circumstance may the language on these forms be altered. Any application using altered language on the forms may be disqualified.

● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right.

● A minimum averaged score of 75 must be obtained within the reading process in order to be considered for funding.

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

G. Application Format & Instructions

Need 10

Response to Need 10

Annual Workplan 30

Application Budget/Budget Detail

10

Project Management 20

Dissemination 5

Feasibility of the Project 15

Total Points 100

All narrative sections of the application must have 1” margins, single or double spaced, and 12pt Arial font. All narratives have a page limit.

● Face Sheet● Cover Letter● Contact Page● Application Abstract (One page)

● Table of Contents● Need (5 pages,10 points)

● Response To Need (7 pages,10 points)

 

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

G. Application Format & Instructions (Continued)

● Workplan (30 points)

► Objectives► Activities► Timelines► Responsible Person(s)► Performance Outcomes► Funding Source► Metric Number(s)

 

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

G. Application Format & Instructions (Continued)

Workplan Funding Source

Objective 1 DSN IRI

Activity 1 30% 20%

Activity 2 35% 15%

Total by Objective 65% 35%

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students12

DSN IRI

Objective 1 Activities 1-3

15% 10%

Objective 2 Activities 1-3

15% 10%

Objective 3 Activities 1-3

15% 5%

Objective 4 Activities 1-3

5% 5%

Objective 5 Activities 1-3Total Across All Objective

15%

65%

5%

35%

Workplan Funding Source (Continued)

Objective 1 DSN IRI Total Percentage

Activity 1 25 75 100

Activity 2 60 40 100

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students13

Workplan Funding Source (Continued)

QUESTION: The columns should contain the percentage of time a designated individual is working on something shown in the Activities column and being charged to that one of the two pots of money. If that’s correct, the percentages for a single pot could total more than 100%. For example: Sector Navigator planning 50% Staff Aide 50% Software Developer 20% Brochure Production 30% Total 150% ANSWER: You are correct in how we expect you to determine percentage of time in each activity. However we will not be using these percentages to check if you budgeted correctly but an overall view of which funding source is paying for which activity. We want an activity to take no more than 100% of time. So to do that you would take the percentages you gave above and divide them by the total percentage of 150%. Using that instruction the following percentages would be applied and equal 100%. Sector Navigator planning 33% Staff Aide 33% Software Developer 14% Brochure Production 20%

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students14

● Application Budget/Budget Detail (10 points)

► Budget Detail Sheets

► Budget Summary

► Indirect Administrative Costs

► Travel

► Deputy Sector Navigator Fund Allocation

 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

G. Application Format & Instructions (Continued)

● Project Management Plan (5 pages, 20 points)

● Dissemination (1 page, 5 points)

● Overall Feasibility of the Project (15 points)

● Application Procedures

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

G. Application Format & Instructions (Continued)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

H. Rejection of Application● Application is not received by 5 p.m. on Friday May 3rd, 2013 at deputynavigator@cccco.edu● Application is sent to wrong e-mail address● Application is sent in multiple e-mails● Application has the wrong RFA Grant Number (anywhere in the application)● The fiscal agent is not a Community College District and/or not within the applied for region. ● The application does not match a sector identified in the region applied for.● Application is missing any of the required components:

► Cover Letter► Contact Page► Application Abstract► Table of Contents► Need► Response to Need► Annual Workplan► Application Budget Summary► Application Budget Detail Sheets► Out-of-State Travel Request (if applicable)► Project Management► Dissemination

● The Deputy Sector candidate has not been determined● The Deputy Sector candidate does not meet a single individual in a full-time position (no less than 80%)● Narratives exceed maximum page limit● Application Budget Detail or the Budget Summary Sheet exceed the total allocation● Dollar-for-dollar match is not met ($200,000minimum) if all funding is requested since the hub allocation requires no match

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

I. Calendar of Key & Reporting Dates

Key Dates March 7, 2013 RFA Released March 19, 2013 Deputy Sector Navigator Bidder’s Conference

May 3, 2013 Deadline for Submitting Application June 21, 2013 Notification of Intent to Award July 5, 2013 Appeal Deadline July 9, 2013 Grant Commencement

Reporting DatesOctober 25, 2013 1st Quarter Year-to-Date Expenditure and Progress Report due

January 25, 2014 2nd Quarter Year-to-Date Expenditure and Progress Report due

April 25, 2014 3rd Quarter Year-to-Date Expenditure and Progress Report due and Last day for workplan amendments

June 30, 2014 Projects Completed July 25, 2014 4th Quarter Year-to-Date Expenditure and Progress Report due

August 31, 2014 2013-2014 Final Performance Reports and Final Report of Expenditures due

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Request for Applications SpecificationRFA Specification

RFA Title: Deputy Sector Navigator Package Grant

Funding Source: SB 1402 – Economic and Workforce Development ProgramSB 1070 – Career Technical Education Pathways Program

Funding Period: July 9, 2013 through June 30, 2014

Total Funds Available: $300,000 Deputy Sector Navigator $200,000 (requires dollar-for-dollar match)

In-region Investments $100,000 (no match required)Required Match: $200,000Number of Awards: $19,800,000 (66 maximum awards x $300,000)

● Background● Need● Response to Need● Objectives● Project Management Plan● Reporting Requirements

► Year-to-Date Expenditure and Progress Report► Accountability Reporting

● Reference Materials● Terms and Conditions

● Article I Program-Specific Legal Terms and Conditions

► Cost and Payments► Budget Changes► Application Amendment

Requests► Reporting

● Article II, Standard Legal Terms and Conditions 

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Appendix ALegal Terms and Conditions

● Application Checklist Deputy Sector Navigator Package

● Contact Page● Annual Workplan● Application Budget Summary● Application Budget Detail Sheet● Application Budget Detail Sheet - Match● Application Budget Detail Sheet (Format

Example)

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Appendix BApplication Forms

● Determining Allowable Costs

● Permissive Activities 1402

● Permissive Activities 1070

● Matching Costs

● OMB Circular A-110

● Deputy Sector Navigator (Allocation of Available Grants)

 

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Appendix CGuidelines, Definitions and Allowable Expenditures

● Background● ARCDC 2.0 Framework● Measures

 

California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

Appendix DCommon Metrics and Accountability Measures

Contact Information

Thanks for your participationFor Questions or Clarification Contact

Abigail Sifrit (916) 322-4285

asifrit@cccco.eduCalifornia Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

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