5 th steering group meeting 3 main discussion points: 1 status quo report iii. finance & others...
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5th Steering Group Meeting• 3 main discussion points:
1
Status Quo reportStatus Quo report Status Quo report
III. Finance & OthersI. Communication & Dissemination:
II. Work Plan
25th Oct 2013
I.Communication & Dissemination
“ Ingrid Rozhon25th Oct 2013
Toruń / PL
25th Oct 2013
Newsletter 3
• 3rd newsletter is available in EN & DE version
• Content of 3rd newsletter• Please help promoting the 3rd RECOMMEND newsletter
(sending out only link to homepage)
325th Oct 2013
Newsletter 4
• Deadline: Beginning of December 2013• Coordinator: LP (Ingrid)• Proposal for content of 4th Newsletter
4
Proposal for Article / Content Responsible
RECOMMEND WS Poland PL
Crowd Funding LP
Pilot Action LP
Future RECOMMEND activities LP
ECOMONDO Fair IT
Worskhop on Eco-Innovation BXL meeting UK
Others?? ??
25th Oct 2013
Project image film
• New idea – for discussion- no point in Application to fulfill
• Proposal: image film centrope_tt• Why a project image film?
• What can be achieved by a project film?
• Target groups / Target events?
525th Oct 2013
Project image filmCONCEPT:
– Target: image film on eco-management & eco-innovation & project RECOMMEND
– Duration: 3-5 minutes– Content (to be discussed)(1) General impressions on eco-Topic
(2) Introduction by Lead Partner about RECOMMEND
(3) Statement I on RECOMMEND Pilot Action
(4) Statement II on RIP
(5) Statement III on Best Practice Study
(6) Statement IV Best Practice Example
(7) Statement V e.g. „why our organisation participates in such EU Projects; what died we learn from each other“
(8) Presentation of successful eco Best Practice Examples
(9) Images of cooperation (e.g. at WS 5 in Italy)
625th Oct 2013
Project image film
• Timeline / TO DOs
• Budget
725th Oct 2013
What (most important milestones) Who When
Finalising Conccept Lead Partner Nov.13
Call for Tender Lead Partner Dec 13
Film crew in Italy Lead Partner & Partner interviews Apr.14
Film crew in Lower Austria Lead Partner Apr.14
Final Product will be shown at Final Conference & Open Days in BXL June 14
TO DO List / Pending
WHAT / project target pending
6 Newsletter (in total: 6.000 copies electronically) 3
1 leaflet on policy recommendations 1
Regional promotion events on pilot actions 3
Organisation of 3 field missions to Pilot action 3
Organising 9 promotion events 1
Briefing 3 EU institutions3
8
Summary: main important milestones
25th Oct 2013
TO DO List
WHAT pending
Decision on project image film Yes / no
9
Nice to have but not compulsory
25th Oct 2013
II. Project Work PlanRECOMMEND
RIP and Pilot Action
Benjamin KuscherRECOMMEND Project Manager
ConPlusUltra GmbHBenjamin.kuscher@conplusultra.com
25th October 2013
25th Oct 2013
RIP self- assessment
Timing of RIP process and pilot actions
11
WS 4Torun
Pilot action field mission
Press Release News Letter
Implementation of Pilot Actions
Press Release News Letter
Pilot action field mission
Pilot action field mission
RIP-HOW development Peer Review
25th Oct 2013
Deliverables of each PP• Dissemination of Newsletter / press releases • Development of RIP-HOW
– Stakeholder inclusion
– Content / Structure / Target Group
– Time plan
• Self-assessment of RIP– Template comes from LP
– Indicators
– Implementability
– Impact
• Participation at field missions– Feedback on content of field missions
– Support the organisation
– Send experts
1225th Oct 2013
Deliverables of Pilot Action Partners
• Implement Pilot Action• Report on pilot action
– Template comes from LP
– Indicators
– Impact
• Design of field mission January 2014– Proposal
– Collect input from partners
• Organise field mission(training) Spring 2014
1325th Oct 2013
Peer review• Time:
• Spring 2014
• Place: • Italy
• Responsible Partner: • PP7 AP
• Purpose: – Peer Review: presentation of RIPs self assessment.
Discussion between partners and experts on the implementability of the RIP. Final feedback for RIP
1425th Oct 2013
RECOMMEND
III. FINANCE / REPORTING
25th Oct 2013Ingrid Rozhon
Toruń / PL
25th Oct 2013
AGENDA
• Status Quo: 2nd reporting period
• Status Quo / Feedback: 3rd reporting period
• Status Quo of financial status quo of each partner after 3rd Report
• Timetable for 4th reporting period
• Status Quo: 1st & 2nd & 3rd shared costs
• Questions
1625th Oct 2013
Status Quo of 2nd reporting period:
Reporting period: 01st July 2012 – 31st Dec 2012
Money transfer to partners by leadpartner: DONE
Any Questions ?
17
Institution ERDF / Funding
P2 Kujawsko-Pomorskie Voivodeship 14.976,43
P3 Energy Efficiency Agency (Project exit) 00,00
P4 Ekoport 15.352,35
P5 Local energy agency Spodnje Prodravje 00,00
P6 Tartu Regional energy Agency 6.497,85
P7 Province of Ascoli Piceno 21.328,86
P8 UK CEED 00,00
P9 Opportunity Peterborough 2.833,94
P10 Association of Bulgarian black sea municiplities 6.084,06
P11Public Environmental Center for Sustainable Development 00,00
Total 67.073,49
25th Oct 2013
Status Quo3rd Reporting period
reporting period: 1st Jan 2013 – 30th June 2013
1st Oct 2013: Project reports to JTS
(excl. EE report)Status quo: no feedback by JTS so far
1825th Oct 2013
Status Quo: expenditure after 3rd RP
1925th Oct 2013
Current RECOMMEND Budget - after 3rd Reporting Period*)
Budget lineTotal budget Spent so far % Remaining
No. Specification1 Staff € 551.665,00 € 213.486,04 39 € 338.178,962 Administration € 66.199,80 € 25.618,32 39 € 40.581,48
3Travel and accommodation
€ 138.000,00 € 49.435,52 36 € 88.564,48
4External expertise and services
€ 436.400,00 € 102.239,13 23 € 334.160,87
5 Equipment € 5.000,00 € 935,80 19 € 4.064,20
6External expertise and services / Shared Cost
€ 155.000,00 € 31.478,92 20 € 123.521,08
Total € 1.352.264,80 € 423.193,73 31 € 929.071,07
*) Note: these figures include also the expenditures which EE made during their 3rd Reporting period although these costs have not been officially reported to JTS so far because the signed 3rd Report was not sent in time to LP.
Time table for 4th reporting period:
Reporting period: 1st July 2013 – 31st Dec 2013
15th Feb 2014: Partner report & FLC confirmation
to LP
Incl. 3rd Shared cost invoice 20131st April 2014: Project reports to JTSJune 2014: Expected payment of ERDF
contribution
2025th Oct 2013
Shared costs
Status Quo: 1st Shared costs: 1.048,75 EUR
21
1st Shared costs June 2012
PP Number Country Institution Total €
Shared costs of 1.048,75 EUR sent to LP Comment
1 Austria Lower Austrian Regional Government ------------------- ------------------------------------LP =
receiver
2 PolandMarshal's Office of Kujawsko-Pomorskie Voivodeship 1.048,75 yes
4 CZ Ekoport 1.048,75 yes
5 Slovenia Local Energy Agency Spodnje Podravje 1.048,75 yes
6 Estonia Tartu Regional Energy Agency ------------------- ---------------------- -------------
7 Italy Province of Ascoli Piceno 1.048,75 Yes
8 UK UKCEED 1.048,75 PENDING
9 UK Opportunity Peterborough 1.048,75 yes
10 BulgariaAssociation of Bulgarian black sea municiplities 1.048,75 yes
Total sum 7.341,25
25th Oct 2013
Shared costs
Status Quo: 2nd Shared costs: 5.780,98 EUR
22
InstitutionTotal sum 2nd Shared costs
Status quo ofshared cost transfer to Lead
Partner
Urzad Marszalkowski Wojewodztwa Kujawsko-Pomorskiego€ 5.780,98 Ok
Ekoport o.s.€ 5.780,98 Ok
Local Energy Agency Spodnje Podravje € 5.780,98 Ok
Province of Ascoli Piceno € 5.780,98 Ok
UK Centre of Economic & Environmental Development (UK CEED) € 5.780,98 PENDING *)
Opportunity Peterborough € 5.780,98 Ok
Union of Bulgarian Black Sea Local Authorities € 5.780,98 PENDING
25th Oct 2013
*) UK Ceed: total depts to Lower Austria: 1.830,76 EUR (6.829,73 EUR – 4.998,97 ERDF part)
1830,761830,761830,76
Shared costs
Status Quo: 3rd Shared costs: EUR
23
InstitutionTotal sum 3rd Shared costs
Status quo ofshared cost transfer to Lead
Partner
Urzad Marszalkowski Wojewodztwa Kujawsko-Pomorskiego2.082,50 pending
Ekoport o.s.2.082,50 Pending
Local Energy Agency Spodnje Podravje 2.082,50 ok
Province of Ascoli Piceno 2.082,50 Pending
UK Centre of Economic & Environmental Development (UK CEED) xxxxx xxxxxx
Opportunity Peterborough 4.125,00 Pending
Union of Bulgarian Black Sea Local Authorities 2.082,50 Pending
25th Oct 2013
Questions?
2425th Oct 2013
Others: Open Days BXL 2013
•WHO participated at Open Days 2013?
•Any feedback to Open Days 2013?
2525th Oct 2013
Open Days BXL 2014
•WHO will participate at Open Days 2014?
•Any possibilities how to promote RECOMMEND there?
2625th Oct 2013
Ecomondo fair?
•WHO will participate at Ecomondo fair?
•Any possibilities how to promote RECOMMEND there?
2725th Oct 2013
Next RECOMMEND WS 5
•Responsible partner: PP 07
•Proposals for date
•Main topics
•Outstanding questions?
2825th Oct 2013
TO DO List
29
What Who When
Preparing report on WS 4 and 5th SG meeting Lead Partner 4th Nov
RIP Road Map doc template all 15th Nov 2013
Distribution newsletter Nr 3 all 4th Nov
Preparation newsletter Nr 4 in close cooperation with PL Lead Partner Dec 2013
Conducting Pilot Actions AT, EE, CZ See presentations
Preparing RIPs WHY All
Networking with key players all always
Media work all Until project end
Transfer of outstanding shared costs to LP all Dec 203
25th Oct 2013
TO DO ListWhat Who When
Ideas of field missions to Host of Pilot Actions
all Dec 2013
If wanted: realising project image film Lead Partner June 2014
Preparation of 4th Reporting Period for LP all 15th Feb 2014
Organisation of 5th WS Lead Partner, PP07 April 2014
Organisation of Final Conference Lead Partner, PP03 & PP010
June 2014
3025th Oct 2013
3125th Oct 2013
Question I: What have you learnt so far from being a partner in RECOMMEND?
Question II: What do you still expect to learn from your membership in RECOMMEND until the project end?
Thank you for your attention
3225th Oct 2013
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