{ mema massachusetts statewide mass care and shelter coordination plan 1

{

MEMA

Massachusetts Statewide Mass Care and Shelter Coordination Plan

1

MEMA

Goals for Today

• Provide a brief overview of the MCS Coordination Plan strategy and concept of coordination.

• Collectively discuss the next steps for state and local jurisdictions.

• Utilize feedback to improve the existing plan and integrate that feedback into our ongoing evacuation and MCS planning efforts.

• Develop an Implementation Plan that will include identifying capabilities to utilize the plan: state initiated regional shelters, access and functional needs, staffing, facility needs, medical support, equipment issues, tracking, etc.

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MEMA

MA Statewide Mass Care and Shelter Coordination Plan

• Outlines the Commonwealth’s MCS strategy

• Provides guidance for coordinating/maximizing resources to support MCS operations

• Ensures all populations receive adequate/appropriate MCS services

• Can be implemented during all types of incidents, regardless of size/scope

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MEMA

Statewide MCS Strategy

• Ensures municipalities retain responsibilities/capabilities to shelter residents

• Assists local communities when they are overwhelmed

• Improves efficiency and sustainability of shelter operations

• Improves allocation of MCS resources

• Improves information sharing

• Enhances the common operating picture (COP) related to the activation/operation of shelters

• Meets the MCS needs of all residents, including those with access and functional needs

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MEMAJune 2015 5

Key Terms and Definitions

MEMA

Local MCS Services

• Personal Care Sites

• Single Community Local Shelters

• Multi-Community Local Shelters (locally managed)

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MEMA

State MCS Services

• State-Initiated Regional Shelters (SIRS)

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Concept of Operations

MEMA

Concept of Operations

• Local shelters form the backbone of the statewide strategy.

• Local officials will determine the need to activate local shelter resources.

• Local communities retain the responsibility to operate local-initiated shelters and the authority to maintain these local shelters even when a SIRS opens.

• In the absence of a SIRS, local communities retain the responsibility to shelter their residents.

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MEMA

Concept of Operations

The Commonwealth will assist communities with local shelter operations or with opening multi-community local shelters when:• Needs exceed available local resources or incident impacts and ongoing

response operations impede a community’s ability to deliver MCS services.

• Coordination and facilitation will allow for the consolidation of MCS resources to increase operational efficiencies and cost effectiveness and/or allow communities to focus resources on recovery operations.

June 2015 10

MEMA

Concept of Operations

Local responsibilities:• Preparedness

– Identify and designate Personal Care Sites, Local Shelters, and potential Multi-Community Local Shelters.

– Assist the Commonwealth in identifying facilities that may serve as SIRS.

• Response– Activate and manage local shelters.

– Keep MEMA informed and coordinate with MEMA regarding status of shelter operations.

June 2015 11

MEMA

Concept of Operations

MEMA responsibilities• Preparedness

– Coordinate with local jurisdictions to identify and designate facilities that could serve as SIRS.

• Response– In coordination with communities, determine when local shelters are overwhelmed and

state support is needed.

– Coordinate resource requests, deployments, and missions in support of MCS operations.

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MEMA

Concept of Operations - State

MEMA responsibilities (continued):• As requested, activate and manage SIRS.

• Maintain situational awareness and establish a COP for the State Emergency Operations Center (SEOC).

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MCS Coordination Plan Next Steps

MEMA

Next Steps

Develop an Implementation Plan: • Designate SIRS locations.

• Incorporate memoranda of understanding.

• Identify personnel and equipment to support SIRS operations.

• Address access and functional needs.

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MEMAJune 2015 16

Questions & Comments

MEMA

MEMA Planning Contacts

Paul Holloway

Planning Manager

(508) 820-1421

paul.holloway@state.ma.us

Mike Russas

Chief of Response and Field Services

(508) 820-2018

michael.russas@state.ma.us

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BREAK

June 2015

MEMA

Statewide Mass Evacuation: Concept of Operations

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MEMA

Goal for Today

• Present the Evacuation Concept of Operations for feedback.

• Utilize feedback to develop an Evacuation Coordination Plan.

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MEMA

Planning Background

• In 2013, with the assistance of a PMT, MEMA hired a vendor to assist in the development of an Evacuation Concept of Operations based on best practices and stakeholder feedback.

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MEMA

Integration of Evacuation and Shelter

• Critical to our planning efforts is building an Evacuation Concept of Operations consistent with and that integrates fully with the MCS Coordination Plan.

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MEMA

Key Terms and Definitions

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MEMA

Types of Evacuations

• Notice Incidents

• No-Notice Incidents

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MEMA

Community Definitions

• Sending Community

• Pass-Through Community

• Host Community

• Supporting Community

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MEMA

Community Definitions

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Sending

Pass - Through

-

Host

Communities directly impacted by a hazard or impending hazard. Officials in each of these cities/towns have determined the need to evacuate all or a portion of the population and are “sending” these evacuees outside of the impacted area .

Communities not evacuating their populations, but have evacuating populations from the Sending Communities traversing their jurisdiction en-route to final destinations away from the hazard. Pass-Through Communities may be called upon to assist in facilitating evacuation operations.

Communities that host a Regional Reception Center, SIRS, or local shelter in support of evacuees arriving from Sending Communities.

MEMA

Types of Evacuees

• Shadow

• Self

• Critical transportation need (CTN)

• Access and functional needs

• Evacuees with household pets and service animals

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MEMA

Local Evacuation Facilities

• Evacuation Assembly Point (EAP)

• Transportation Hub (T-Hub)

• May be co-located with other evacuation facilities and serve as a PCS or local shelter

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MEMA

State Evacuation Facilities

• Regional Reception Center (RRC)

• State-Initiated Regional Shelter (SIRS)

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MEMA

General Concept of Operations

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MEMA

Concept of Operations

• Local officials will make determinations about ordering, recommending, or supporting evacuations.

• The Commonwealth will assist in evacuation coordination when:– a community is sending residents outside of its jurisdiction, or

– state resources are needed to support the evacuation.

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Sending Jurisdiction Host JurisdictionPass-Thru Jurisdiction

LOCALEVACUATION

ASSEMBLYPOINTS

LOCALT-HUB

REGIONALRECEPTION

CENTER

STATEINITIATEDREGIONALSHELTER

STATEINITIATEDREGIONALSHELTER

Local Responsibility State Responsibility

State Concept of Operations: Evacuees with Critical Transportation Needs

MEMA

Concept of Operations

• EAPs are locations within a Sending Community to assemble evacuees without transportation (CTN) for onward movement to a local T-Hub.

• Local T-Hubs are locally operated facilities where large numbers of evacuees are collected and wait for transportation either to a RRC or a designated shelter in a host community.

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MEMA

Concept of Operations

• RRCs will serve as a state supported centralized location for evacuee registration, evaluation, and assignment.

• Evacuees will be matched at the RRC with shelters.

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MEMA

Concept of Operations

• The SEOC will coordinate with Sending Communities regarding the following:– State support for local evacuations

– Timing of evacuations

– Areas to be evacuated

– Estimated number of evacuees

– Resource needs to support the evacuation

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MEMA

Concept of Operations

• Coordination between SEOC and Pass-Through Communities:– Situational awareness about pending and/or ongoing evacuations

– Any additional support needed to facilitate movement of evacuees• Vehicle movement

• Roadway conditions

• Fuel

• Disabled vehicles

• Signage/variable message boards

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MEMA

Concept of Operations

• The SEOC will coordinate with Host Communities regarding the following:

– Activation and management of RRCs/shelters

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MEMA

Concept of Operations

Local Responsibilities:• Preparedness

– Identify and designate EAPs and T-Hubs.

– Assist MEMA in identifying facilities that could serve as RRCs and SIRS.

• Response – Provide transportation from EAPs to T-Hubs.

– Manage T-Hubs.

– Coordinate implementation with MEMA

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MEMA

Concept of Operations

State Responsibilities:• Preparedness

– Identify facilities to serve as RRCs and SIRS.

• Response– Transport evacuees from T-Hubs to RRCs.

– Activate RRCs and SIRS.

– Coordinate with host jurisdictions regarding shelter operations.

– Provide transportation from RRCs to shelters.

– Provide situational awareness information.

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MEMA

Questions & Comments

40June 2015

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• Takeaways• Feedback• Next Steps

Closing Discussion

June 2015

MEMA

MEMA Planning Contacts

Paul Holloway Planning Manager (508) 820-1421paul.holloway@state.ma.us

Mike RussasChief of Response and Field Services(508) 820-2018michael.russas@state.ma.us

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