{ mema massachusetts statewide mass care and shelter coordination plan 1
TRANSCRIPT
{
MEMA
Massachusetts Statewide Mass Care and Shelter Coordination Plan
1
MEMA
Goals for Today
• Provide a brief overview of the MCS Coordination Plan strategy and concept of coordination.
• Collectively discuss the next steps for state and local jurisdictions.
• Utilize feedback to improve the existing plan and integrate that feedback into our ongoing evacuation and MCS planning efforts.
• Develop an Implementation Plan that will include identifying capabilities to utilize the plan: state initiated regional shelters, access and functional needs, staffing, facility needs, medical support, equipment issues, tracking, etc.
June 2015 2
MEMA
MA Statewide Mass Care and Shelter Coordination Plan
• Outlines the Commonwealth’s MCS strategy
• Provides guidance for coordinating/maximizing resources to support MCS operations
• Ensures all populations receive adequate/appropriate MCS services
• Can be implemented during all types of incidents, regardless of size/scope
June 2015 3
MEMA
Statewide MCS Strategy
• Ensures municipalities retain responsibilities/capabilities to shelter residents
• Assists local communities when they are overwhelmed
• Improves efficiency and sustainability of shelter operations
• Improves allocation of MCS resources
• Improves information sharing
• Enhances the common operating picture (COP) related to the activation/operation of shelters
• Meets the MCS needs of all residents, including those with access and functional needs
June 2015 4
MEMAJune 2015 5
Key Terms and Definitions
MEMA
Local MCS Services
• Personal Care Sites
• Single Community Local Shelters
• Multi-Community Local Shelters (locally managed)
June 2015 6
MEMA
State MCS Services
• State-Initiated Regional Shelters (SIRS)
June 2015 7
MEMAJune 2015 8
Concept of Operations
MEMA
Concept of Operations
• Local shelters form the backbone of the statewide strategy.
• Local officials will determine the need to activate local shelter resources.
• Local communities retain the responsibility to operate local-initiated shelters and the authority to maintain these local shelters even when a SIRS opens.
• In the absence of a SIRS, local communities retain the responsibility to shelter their residents.
June 2015 9
MEMA
Concept of Operations
The Commonwealth will assist communities with local shelter operations or with opening multi-community local shelters when:• Needs exceed available local resources or incident impacts and ongoing
response operations impede a community’s ability to deliver MCS services.
• Coordination and facilitation will allow for the consolidation of MCS resources to increase operational efficiencies and cost effectiveness and/or allow communities to focus resources on recovery operations.
June 2015 10
MEMA
Concept of Operations
Local responsibilities:• Preparedness
– Identify and designate Personal Care Sites, Local Shelters, and potential Multi-Community Local Shelters.
– Assist the Commonwealth in identifying facilities that may serve as SIRS.
• Response– Activate and manage local shelters.
– Keep MEMA informed and coordinate with MEMA regarding status of shelter operations.
June 2015 11
MEMA
Concept of Operations
MEMA responsibilities• Preparedness
– Coordinate with local jurisdictions to identify and designate facilities that could serve as SIRS.
• Response– In coordination with communities, determine when local shelters are overwhelmed and
state support is needed.
– Coordinate resource requests, deployments, and missions in support of MCS operations.
June 2015 12
MEMA
Concept of Operations - State
MEMA responsibilities (continued):• As requested, activate and manage SIRS.
• Maintain situational awareness and establish a COP for the State Emergency Operations Center (SEOC).
June 2015 13
MEMAJune 2015 14
MCS Coordination Plan Next Steps
MEMA
Next Steps
Develop an Implementation Plan: • Designate SIRS locations.
• Incorporate memoranda of understanding.
• Identify personnel and equipment to support SIRS operations.
• Address access and functional needs.
June 2015 15
MEMAJune 2015 16
Questions & Comments
MEMA
MEMA Planning Contacts
Paul Holloway
Planning Manager
(508) 820-1421
Mike Russas
Chief of Response and Field Services
(508) 820-2018
June 2015 17
MEMA18
BREAK
June 2015
MEMA
Statewide Mass Evacuation: Concept of Operations
19
MEMA
Goal for Today
• Present the Evacuation Concept of Operations for feedback.
• Utilize feedback to develop an Evacuation Coordination Plan.
June 2015 20
MEMA
Planning Background
• In 2013, with the assistance of a PMT, MEMA hired a vendor to assist in the development of an Evacuation Concept of Operations based on best practices and stakeholder feedback.
June 2015 21
MEMA
Integration of Evacuation and Shelter
• Critical to our planning efforts is building an Evacuation Concept of Operations consistent with and that integrates fully with the MCS Coordination Plan.
June 2015 22
MEMA
Key Terms and Definitions
June 2015 23
MEMA
Types of Evacuations
• Notice Incidents
• No-Notice Incidents
June 2015 24
MEMA
Community Definitions
• Sending Community
• Pass-Through Community
• Host Community
• Supporting Community
June 2015 25
MEMA
Community Definitions
June 2015 26
Sending
Pass - Through
-
Host
Communities directly impacted by a hazard or impending hazard. Officials in each of these cities/towns have determined the need to evacuate all or a portion of the population and are “sending” these evacuees outside of the impacted area .
Communities not evacuating their populations, but have evacuating populations from the Sending Communities traversing their jurisdiction en-route to final destinations away from the hazard. Pass-Through Communities may be called upon to assist in facilitating evacuation operations.
Communities that host a Regional Reception Center, SIRS, or local shelter in support of evacuees arriving from Sending Communities.
MEMA
Types of Evacuees
• Shadow
• Self
• Critical transportation need (CTN)
• Access and functional needs
• Evacuees with household pets and service animals
June 2015 27
MEMA
Local Evacuation Facilities
• Evacuation Assembly Point (EAP)
• Transportation Hub (T-Hub)
• May be co-located with other evacuation facilities and serve as a PCS or local shelter
June 2015 28
MEMA
State Evacuation Facilities
• Regional Reception Center (RRC)
• State-Initiated Regional Shelter (SIRS)
June 2015 29
MEMA
General Concept of Operations
June 2015 30
MEMA
Concept of Operations
• Local officials will make determinations about ordering, recommending, or supporting evacuations.
• The Commonwealth will assist in evacuation coordination when:– a community is sending residents outside of its jurisdiction, or
– state resources are needed to support the evacuation.
June 2015 31
Sending Jurisdiction Host JurisdictionPass-Thru Jurisdiction
LOCALEVACUATION
ASSEMBLYPOINTS
LOCALT-HUB
REGIONALRECEPTION
CENTER
STATEINITIATEDREGIONALSHELTER
STATEINITIATEDREGIONALSHELTER
Local Responsibility State Responsibility
State Concept of Operations: Evacuees with Critical Transportation Needs
MEMA
Concept of Operations
• EAPs are locations within a Sending Community to assemble evacuees without transportation (CTN) for onward movement to a local T-Hub.
• Local T-Hubs are locally operated facilities where large numbers of evacuees are collected and wait for transportation either to a RRC or a designated shelter in a host community.
June 2015 33
MEMA
Concept of Operations
• RRCs will serve as a state supported centralized location for evacuee registration, evaluation, and assignment.
• Evacuees will be matched at the RRC with shelters.
June 2015 34
MEMA
Concept of Operations
• The SEOC will coordinate with Sending Communities regarding the following:– State support for local evacuations
– Timing of evacuations
– Areas to be evacuated
– Estimated number of evacuees
– Resource needs to support the evacuation
June 2015 35
MEMA
Concept of Operations
• Coordination between SEOC and Pass-Through Communities:– Situational awareness about pending and/or ongoing evacuations
– Any additional support needed to facilitate movement of evacuees• Vehicle movement
• Roadway conditions
• Fuel
• Disabled vehicles
• Signage/variable message boards
June 2015 36
MEMA
Concept of Operations
• The SEOC will coordinate with Host Communities regarding the following:
– Activation and management of RRCs/shelters
June 2015 37
MEMA
Concept of Operations
Local Responsibilities:• Preparedness
– Identify and designate EAPs and T-Hubs.
– Assist MEMA in identifying facilities that could serve as RRCs and SIRS.
• Response – Provide transportation from EAPs to T-Hubs.
– Manage T-Hubs.
– Coordinate implementation with MEMA
June 2015 38
MEMA
Concept of Operations
State Responsibilities:• Preparedness
– Identify facilities to serve as RRCs and SIRS.
• Response– Transport evacuees from T-Hubs to RRCs.
– Activate RRCs and SIRS.
– Coordinate with host jurisdictions regarding shelter operations.
– Provide transportation from RRCs to shelters.
– Provide situational awareness information.
June 2015 39
MEMA
Questions & Comments
40June 2015
MEMA41
• Takeaways• Feedback• Next Steps
Closing Discussion
June 2015
MEMA
MEMA Planning Contacts
Paul Holloway Planning Manager (508) [email protected]
Mike RussasChief of Response and Field Services(508) [email protected]
June 2015 42