ADMINISTRATIVE PROFESSIONALS SERIES 1

Managing & Organizing Time & Work

WIIFM

What’s in it for me?• What’s the positive• What will I get out of it• Transition’s more the problem than the change• Gather as much information as possible• Get details first

H O P P E R – Y E S I A M !

Enjoy having a number of irons in fire

Likes to multi-task

Interrupts something to work on something else just remembered

Tasks unfinished

Easily distracted

Trouble remembering where I put things

P E R F E C T I O N I S T – I H AV E S O M E T E N D E N C I E S

Irritated by others that are dis-organized

Re-write letters/reports until just right

Miss deadlines getting too involved in details

Very detail oriented, mention all

Frustrated if all items on “to do” list are not complete

ALLERGIC TO DETAIL – SOMETIMES YES, SOMETIMES

NO

I like detail (I type paragraphs in email vs. one or two lines)

I sometimes skip details (I scan an article vs. reading in full)

I write notes if I can’t deliver a message in person or by phone.

I quickly scan mail for items of interest and toss the rest.

I skip details when in a rush but don’t like doing so.

FENCE SITTER - I AM AT TIMES

Sometimes I have trouble making decisions, most often I go with “gut” instinct/feeling

I put off making decisions/pressure myself to make right decision

I worry about having enough info to make a decision

I look for too many alternatives/possibilities

I miss favorable outcomes by holding out

I worry about right and wrong

CLIFF HANGER-OH YES, BY ALL MEANS

I put off until last minute often

I thrive on pressure/deadlines/pushing the clock

I get bored if things are going too smoothly

No grass grows under my feet; always on the fly; on the run

I put off buying gifts until the last minute and then scramble

I feel exhilarated completing an important task or meeting a deadline

USING THE DRAF METHOD TO ORGANIZE

Dump – throw it out, give away, get rid ofRefer – give to someone else, pass it offAct – do something now, make decisionFile – put it away either short term or long term